parts specialist

accounts payable specialist

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accounts receivable specialist

26 CA Wholesale

Job Title: Accounts Receivable Specialist Department: Finance / Accounting Reports To: Accounts Receivable Manager Location: Pomona, CA---Position SummaryWe are seeking a detail-oriented and motivated Accounts Receivable Specialist to join our Finance team. This role is responsible for managing the company&rsquo;s receivables, ensuring timely collections, reconciling accounts, and supporting the month-end close process. The ideal candidate will have strong organizational skills, excellent communication, and the ability to work collaboratively with both internal teams and external customers.---Key Responsibilities&middot; Manage the full accounts receivable cycle, including invoicing, posting payments, and collections.&middot; Monitor customer accounts for overdue balances and follow up on outstanding payments.&middot; Research and resolve payment discrepancies, chargebacks, short pays, and unapplied cash.&middot; Prepare and distribute customer statements and aging reports.&middot; Partner with Sales, Customer Service, and other departments to resolve account issues.&middot; Assist with month-end closing, account reconciliations, and audit support.&middot; Maintain accurate documentation of communications and transactions.&middot; Recommend process improvements to streamline AR operations and reporting.---Qualifications&middot; Bachelor&rsquo;s degree in Accounting, Finance, or related field (preferred) OR equivalent work experience.&middot; 2+ years of accounts receivable, credit, or collections experience.&middot; Proficiency in Microsoft Excel; experience with ERP systems (e.g., JDE, SAP, Oracle, NetSuite) preferred.&middot; Strong communication and interpersonal skills, with customer service mindset.&middot; High attention to detail, organizational skills, and ability to meet deadlines.&middot; Ability to analyze data and prepare meaningful reports for management.&middot; Intercompany experience is a plus but not required---Competencies&middot; Analytical Thinking: Ability to investigate discrepancies and resolve issues.&middot; Teamwork: Collaborates effectively with cross-functional teams.&middot; Customer Focus: Balances firmness in collections with professionalism and relationship management.&middot; Accountability: Owns assigned accounts and ensures follow-through.Job Type: Full-timePay: $20.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Receivable Specialist

Workscapes, Inc.

<div>About Workscapes:
Workscapes is more than a workplace solutions provider - we're a peoplefirst organization built on collaboration, creativity, and genuine care for our employees and clients. As a familyowned company with deep roots in Florida, we take pride in fostering an environment where team members feel supported, valued, and empowered to grow. Our culture is grounded in trust, respect, and a shared commitment to delivering exceptional experiences.<h1 class="jobSectionHeader">
Position Summary:</h1>
As we continue to grow, we are expanding our internal operations to support our flooring division. We are seeking an Accounts Receivable Specialist who brings precision, professionalism, and a strong customerservice mindset to help ensure our financial processes run smoothly and efficiently. This role is essential to maintaining healthy cash flow, supporting project teams, and upholding the high standards our clients expect from Workscapes.
Essential functions of the position:<ul><li>
Generate and send invoices for completed flooring installations</li><li>
Follow up on outstanding accounts and pastdue balances</li><li>
Reconcile customer accounts and resolve billing discrepancies</li><li>
Maintain organized and accurate records of all accounts receivable transactions</li><li>
Communicate professionally with customers regarding payment inquiries and account status</li><li>
Prepare aging reports and account summaries for management review</li><li>
Provide invoice details to the Account Administrator team to ensure accurate and timely posting of customer payments</li><li>
Coordinate Certificates of Insurance (COI) and subcontractor waiver requests internally and externally</li><li>
Other Duties as assigned</li></ul>
Secondary Functions of the position:<ul><li>
Ability to operate and lead under our core values and Guiding Principles:<ul><li>
Passionate</li><li>
Adaptable</li><li>
Dedicated</li><li>
Coachable</li><li>
Dependable</li></ul></li><li>
Adherence to attendance and punctuality expectations</li><li>
Multi-tasking, Ability to Problem Solve</li></ul>
Supervisory Responsibilities:
NA
Work Location:
Required to work onsite in our Tampa or Orlando office 4 days per week with 1 day remote work offered after 90-days.
Travel Responsibilities:
NA<h1 class="jobSectionHeader">
Required Education and Experience:</h1><ul><li>
2+ years of A/R and/or Bookkeeping experience, preferably within the construction industry</li><li>
Bachelor's Degree in Accounting, Finance or Business Administration</li></ul>
Required Knowledge, Skills, and Abilities:<ul><li>
Proficiency in relevant software systems; Core and Procent experience preferred</li><li>
Strong attention to detail with excellent organizational skills</li><li>
Outstanding communication and customer service abilities</li><li>
2+ years of accounts receivable or bookkeeping experience, preferably within the construction industry</li><li>
Experience with AIA payment applications and schedule of values is highly preferred</li><li>
Background in construction, contracting, or related industries is a plus</li></ul></div>

Puget Sound Pipe & Supply

<div>Description:

Puget Sound Pipe is a premier wholesale distributor of pipe, valves and fittings in the Pacific Northwest &amp; Alaska. We are currently looking for an exceptional individual to fill the Accounts Receivable Specialist position at our Corporate Office in Kent, WA. We are looking for a motivated and responsible candidate to collect payments for the company.
This is a hybrid remote position! Up to two days per week can be spent working from home after your training is complete. All training must be completed on-site. There is no relocation assistance available.
We encourage you to click the link below and read over our Mission Statement and Core Values
http://www.pspipe.com/mission-vision-values/
Accounts Receivable Specialist starting at $24.00-$27.00/hour depending on experience.<ul><li>
Come work for a company that cares about your success!</li><li>
40 hours a week</li><li>
Work/Life balance in a fun casual work environment</li><li>
Work from home flexibility once training is complete</li><li>
Excellent company benefits (Medical, Prescription, Dental, Vision, Life Insurance and 401k)</li><li>
Paid Holidays and Vacation time-off</li></ul>
Accounts Receivable Specialist Basic Duties:<ul><li>
Maintain bookkeeping databases and spreadsheets, updating information as needed</li><li>
Communicate with customers to request and arrange payments</li><li>
Record and track payments in databases</li><li>
Maintain documentation for compliance reporting and audits</li><li>
Review customer files to determine credit worthiness</li><li>
Maintain customer accounts</li><li>
Analyze discrepancies</li><li>
Use strong organizational and communication skills to manage multiple accounts and priorities</li><li>
Communicate professionally with internal and external customers regarding credit matters and payment status</li></ul>
Accounts Receivable Specialist Desired Experience/Skills:<ul><li>
Strong interpersonal and communication skills as well as the ability to maintain professionalism under pressure</li><li>
Expert project management and organizational skills</li><li>
Has a high level of accuracy and attention to detail</li><li>
Advanced computer skills and proficiency with financial management software</li><li>
Punctual &amp; dependable</li><li>
At least 2 years related work experience desired</li><li>
Accounting or Math degree a plus</li></ul>
Requirements:
<ul><li>HS Diploma or equivalency</li><li>
Pass pre-employment drug screen</li><li>
Pass Background Check</li></ul>
Puget Sound Pipe and Supply provides equal employment opportunities to all employees and applicants for employment, without regard to race, religion, creed, color, national origin, age, sex, marital status, honorably discharged veteran or military status, citizenship or immigration status, sexual orientation, gender identity, genetic information, the presence of a sensory, physical, or mental disability, the use of trained service animal by a person with a disability, status as a victim of domestic violence, sexual assault or stalking, political ideology, family relationship (denying employment because a family member already works for the employer), expunged juvenile record, off-duty tobacco use, familial status and source of income, or on any other basis protected by local, state or federal law.</div>

TOP TIER SECURITY

Overview We are seeking a dynamic and detail-oriented Accounts Receivable Specialist to join our finance team. In this role, you will be responsible for managing the full cycle of accounts receivable processes, ensuring timely collection of outstanding balances, and maintaining accurate financial records. Your expertise will support our organization&rsquo;s financial health and compliance with industry standards. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in accounting software, financial analysis, and customer service will drive success.Duties<ul><li>Manage the entire accounts receivable process, including invoicing, payment processing, and account reconciliation using accounting software such as QuickBooks, Sage, or PeopleSoft.</li><li>Monitor aging reports and follow up with clients or customers to ensure timely payments through effective negotiation and communication.</li><li>Perform detailed account analysis to identify discrepancies, resolve billing issues, and ensure adherence to GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) compliance.</li><li>Reconcile accounts regularly to verify accuracy of debits &amp; credits, journal entries, and other financial transactions.</li><li>Collaborate with internal teams such as medical billing, governmental accounting, or non-profit accounting to support revenue cycle management and ensure proper CPT coding, ICD-10 coding, and medical terminology application.</li><li>Conduct account analysis and prepare reports on receivables status for management review.</li><li>Assist with month-end closing activities by preparing journal entries related to accounts receivable and revenue recognition.</li><li>Provide exceptional customer service by responding promptly to inquiries via phone or email while maintaining professional phone etiquette.</li></ul>Requirements<ul><li>Proven experience in accounts receivable functions within a corporate or public accounting environment.</li><li>Strong knowledge of financial concepts including debits &amp; credits, double entry bookkeeping, account reconciliation, and revenue cycle management.</li><li>Proficiency with accounting software such as QuickBooks, Sage, PeopleSoft, or similar platforms; experience with medical collection processes is a plus.</li><li>Familiarity with SOX compliance standards and GAAP guidelines for accurate financial reporting.</li><li>Excellent analysis skills with attention to detail for data entry, account analysis, and journal entries.</li><li>Ability to perform 10 key typing accurately and efficiently; strong math skills are essential.</li><li>Knowledge of ICD-10 coding systems, CPT coding procedures, and medical terminology preferred for healthcare-related roles.</li><li>Strong negotiation skills combined with effective phone etiquette for collections calls and client interactions.</li><li>Experience working with governmental or non-profit accounting standards is advantageous. Join us in a role where your expertise in financial software, technical accounting principles, and customer service will make a meaningful impact! We value energetic professionals who are eager to grow their careers while supporting our organization&rsquo;s financial integrity through meticulous account management and analysis.</li></ul>Pay: $15.00 - $25.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Retirement plan</li><li>Vision insurance</li><li>Work from home</li></ul>Work Location: Remote

Pavement Services

<div>Pavement Services Corporation enjoys an outstanding reputation which is rooted in its values and principles. Every employee is expected to live and work consistently with The Golden Rule in all relationships. Practice consistent work life balance and giving back to our community.

The Account Receivable Specialist will be responsible for collecting outstanding payments for work that has been completed, managing the cashflow spreadsheet, coding and applying all payments within Sage 300, supporting Accounts Payable, managing inventory along with Job Cost analysis and, also working up front at the entrance supporting all guests/ visitors.

Responsibilities:
<ul>
<li>Process accounts receivable transactions, including invoicing, posting payments and reconciling discrepancies</li>
<li>Monitor customer accounts to ensure timely and accurate collection of payment</li>
<li>Contact customers via phone call and email to request updates on outstanding payments.</li>
<li>Investigate and resolve any irregularities or discrepancies with accounts receivable and collections.</li>
<li>Revisions of invoices and provide any missing documentation to customer (lien waivers, contracts, correspondence for projects, COI/W9).</li>
<li>Manage and update cash flow spreadsheet</li>
<li>Manage incoming checks from vendors, code check and clear them out of cashflow.</li>
<li>Working with Sales in generating Sale Invoices to customers</li>
<li>Job Cost Analysis</li>
<li>Process Per Diem Receipts</li>
<li>Assist AP in filing and entering all invoices from the operations team into Sage.</li>
<li>Answer phones and assist any guests that come to visit.</li>
<li>Cross train and be the backup for accounts payable and purchasing.</li>
<li>Assisting the Controller on special projects as assigned.</li>
</ul>
Requirements:
<ul>
<li>2 to 3 years&rsquo; experience in Accounts Receivable/ Collections</li>
<li>2 years&rsquo; experience in customer service</li>
<li>Understanding of general Accounting, AP/AR, and Billing</li>
<li>Ability to analyze financial data and prepare reports</li>
<li>Proficient in Microsoft office and Excel</li>
<li>Fluent in speaking English</li>
<li>Fluent in speaking Spanish (highly desired, but not required)</li>
<li>Experience with the accounting system Sage 300 CRE (highly desired, but not required)</li>
<li>Works well in a Team Environment as well as independently.</li>
<li>Strong communication skills and attention to detail</li>
<li>Work consistent with The Golden Rule</li>
</ul><h2 class="jobSectionHeader">Equal Opportunity Employer Statement</h2>

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, disability, or any other protected class. All qualified individuals are encouraged to apply.</div>

CaseGuard

<div>We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our growing team. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, maintaining strong vendor relationships, and supporting overall financial operations.
<h3 class="jobSectionHeader">
Key Responsibilities</h3>
<ul><li>Invoicing &amp; Collections: Generate invoices for new sales and renewals, track outstanding payments, and follow up on overdue accounts.</li>
<li>Payment Reconciliation: Process and reconcile all incoming payments (ACH, wire transfers, credit cards, checks) and maintain accurate client payment histories.</li>
<li>Client Support: Act as the primary point of contact for billing inquiries and professionally resolve any discrepancies or disputes.</li>
<li>Expense Management: Review and audit all employee and marketing expense submissions for accuracy, policy compliance, and bank statement matching.</li>
<li>Vendor &amp; Records Management: Track all marketing costs and vendor payments, and maintain organized records for all billing and registrations.</li>
<li>Process Improvement: Support the month-end close and suggest ways to improve the efficiency of billing and expense systems.</li>
</ul><h3 class="jobSectionHeader">Qualifications &amp; Skills</h3>
<ul><li>Previous experience with billing, invoicing, or basic accounting is required.</li>
<li>A highly organized, systems-oriented professional who excels at managing concurrent workstreams within a fast-paced startup environment.</li>
<li>Ability to maintain a &quot;firm but polite&quot; approach, navigating past-due accounts with high emotional intelligence to secure payment while strengthening the client relationship.</li>
<li>Proficiency in QuickBooks/FreshBooks, Salesforce, and Microsoft Excel.</li>
<li>High level of integrity when handling sensitive financial and company data.</li>
</ul><h3 class="jobSectionHeader">Benefits:</h3>
<ul><li>Competitive Salary</li>
<li>Stock Option</li>
<li>Medical, Dental, and Vision Insurance</li>
<li>401K</li>
<li>Paid Vacation</li>
<li>Ten paid holidays per year</li>
<li>Friendly and Learning environment</li>
</ul>
Pay Range: $60,000 - $75,000
<h3 class="jobSectionHeader">
About CaseGuard</h3>

CaseGuard is a software company that helps law enforcement agencies, federal agencies, hospitals, schools, airports, and others manage all their media redaction needs in one easy-to-use redaction software. CaseGuard Studio is one of a kind. Our team is driven by a passion for great software design, creating great products, and creative processes; CaseGuard implements innovative ideas across multiple services and agencies. We invest in people. We nurture skills consistent with our values and our future strategy. Our passionate pursuit of excellence, the application of our creativity to solve our clients' challenges, our technical expertise, and our collaborative spirit are measures of our success.</div>

AGIA Inc

<div>Description: 
Staff Accountant &ndash; Unemployment Services Trust (UST)
About DOXA Insurance Holdings
DOXA Insurance Holdings is a specialty insurance platform focused on acquiring and scaling niche insurance businesses. Backed by strong capital support and an entrepreneurial operating model, DOXA partners with industry experts to drive long-term growth while maintaining a collaborative and people-first culture.
About Unemployment Services Trust (UST)
Unemployment Services Trust (UST) provides unemployment cost control solutions to nonprofit organizations, helping clients reduce expenses and improve financial outcomes. UST operates in a data-driven, service-oriented environment with a focus on accuracy, responsiveness, and continuous improvement. 
Position Summary
The Staff Accountant supports UST&rsquo;s financial operations with a focus on accounts receivable and accounts payable processing, data integrity, and process optimization. This role is well-suited for a detail-oriented professional who enjoys working with large data sets, learning new systems, and improving workflows in a technology-forward environment.
This individual will play a key role in ensuring accurate and timely financial transactions while partnering cross-functionally to resolve discrepancies and enhance operational efficiency. 
What You&rsquo;ll Do
Accounts Receivable &amp; Payable Operations<ul><li>
Process AR and AP transactions accurately and within established timelines</li><li>
Reconcile bank accounts, aging reports, and contribution schedules</li><li>
Investigate and resolve discrepancies, including unusual or deficit balances</li><li>
Maintain accurate member and vendor records within accounting systems</li><li>
Prepare ACH forms, invoices, balance transfers, and journal entries</li><li>
Develop working knowledge across additional accounting functions</li></ul>
Systems &amp; Process Improvement<ul><li>
Learn and utilize new accounting and financial systems effectively</li><li>
Support system implementations, upgrades, and data migrations</li><li>
Assist with data validation and testing during system transitions</li><li>
Identify and implement opportunities to streamline workflows and improve controls</li><li>
Generate recurring and ad hoc reports using Excel and other tools</li></ul>
Cross-Functional Collaboration<ul><li>
Respond to internal inquiries related to AR/AP balances and transactions</li><li>
Partner with Customer Service, Operations, and Finance teams to resolve issues</li><li>
Maintain organized digital records in accordance with internal standards</li></ul>
Requirements: 
What You Bring
Required Qualifications<ul><li>
Minimum of 5 years of accounts receivable experience</li><li>
Experience managing high-volume client environments (2,000+ accounts)</li><li>
Intermediate accounting knowledge and strong analytical capabilities</li><li>
Advanced proficiency in Microsoft Excel</li><li>
Strong attention to detail and ability to manage large data sets</li><li>
Effective written and verbal communication skills</li></ul>
Preferred Qualifications<ul><li>
Progress toward an accounting degree or relevant certification</li><li>
Experience with accounting system implementations or migrations</li><li>
Proficiency in additional Microsoft Office applications</li></ul> 
How You&rsquo;ll Succeed<ul><li>
Deliver high-quality, accurate transaction processing within deadlines</li><li>
Demonstrate strong analytical skills in identifying and resolving discrepancies</li><li>
Consistently produce reliable financial reports and documentation</li><li>
Contribute to process improvements and system enhancements</li><li>
Maintain a high level of accountability and responsiveness in a team environment</li></ul> 
Work Environment<ul><li>
Standard office-based work schedule (as required)</li><li>
Fast-paced, data-driven environment with evolving systems and processes</li></ul> 
Growth Opportunity
This role offers the opportunity to expand technical accounting skills, gain exposure to system implementations, and contribute to process improvement initiatives within a growing specialty insurance platform.</div>

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