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activities coordinator

SABIS Network

<div><div><div><div>Job Number</div>
UAE00410
<div>Job Type</div>
Non-Teaching
<div>School / Entity Name</div>
SABIS&reg; International School, Ruwais, Abu Dhabi
</div><div><div>Department</div>
Administration
</div></div>About SABIS&reg;
SABIS&reg; is a global education network that has an active presence in 21 countries on five continents and educates students in both the private and public sectors. SABIS&reg; schools implement the proven, proprietary SABIS&reg; Educational System, which has been developed and refined for over 135 years.
All students in the SABIS&reg; Network benefit from a long tradition of excellence in education, a reputation that is rooted in a well-developed philosophy that seeks to provide students with a top-quality education that prepares them to meet the challenges of a changing world.
For more information about the SABIS&reg; Network, visit: www.sabis.net.
Job Purpose
The Activities Coordinator is responsible the planning, organization, and implementation of the student activities at the school.
Key Responsibilities:
<ul><li>Schedule all trips, events and activities on the school calendar and approved by the School Director in collaboration with the Student Life Coordinator (SLC) and Activities Department prefects, while taking into consideration any scheduling conflicts with other happenings including academic ones</li><li>
Organize school events in coordination with the Student Life Coordinator (SLC) and Activities Department prefects</li><li>
Coordinate the implementation of trips, events and activities with all those involved, including the prefects, with the support and guidance of the SLC</li><li>
Plan the Extracurricular Activities (ECAs) (paid and/or unpaid) after school and/or on weekends according to the students' and parents&rsquo; interests</li><li>
Communicate all the information about trips, clubs, events, activities and their schedule to staff, students, and parents if applicable</li><li>
Assign deadlines and responsibilities to all parties involved in the planning and implementation of every activity</li><li>
Research and contact travel agencies, vendors and/or contractors for trips, events, activities, and ECAs. Seek competitive quotations while negotiating prices and terms. Share recommendations with the SLC, and seek approval from the Director</li><li>
Vet external facilitators for ECAs and other events/activities requiring non-school staff, whether held within or outside the school</li><li>
Encourage school staff to lead clubs based on their interests and expertise</li><li>
Ensure that all paperwork, waivers, and permission forms for school trips, events and activities are updated, distributed, and collected along with any dues</li><li>
Enter all the Events, Activities, and clubs on the SLO AMPS along with the enrollment data through the Student Life Organization Management Department. Generate and distribute all attendance lists and ensure attendance records are entered timely on the SLO AMPS</li><li>
Print weekly class participation lists for clubs to be posted in the classrooms</li><li>
Follow up with students who are absent from activities</li><li>
Review regularly all activities (clubs, events, etc.) to ensure they are relevant to the students' needs and interests</li><li>
Clarify rules and expectations for all activities to staff and club leaders alike</li><li>
Promote clubs and events to students to ensure maximum participation</li><li>
Observe clubs during the student life period and other ECA activities to ensure they are running smoothly and efficiently</li><li>
Compile feedback to evaluate every activity and/or club for improvement</li><li>
Coordinate with the SLC regarding all activities, clubs, and events before execution</li><li>
Follow up with SLO News Management Prefects to ensure that every event/activity is submitted to the SLO Corporate entity to be published on the SLO News website</li><li>
Support other SLO departments if the need arises</li><li>
Perform other related tasks as they arise and as delegated by the School Management</li></ul>
Ideal Requirements:
<ul><li>Bachelor&rsquo;s degree in a relevant field or relevant experience</li><li>
English Proficient; local language is a must</li><li>
A minimum of 1 year of experience in a related field
</li><li>Experience in the SABIS&reg; Network is preferable</li><li>
Professional behavior and ethical conduct</li><li>
Delivering results</li><li>
Continuous learning and improvement</li><li>
Accountability and taking ownership</li><li>
Interpersonal and communication skills</li></ul>
Employment Requirements:
Must meet all employment requirements including, but not limited to, country and local education and certification requirements, reference checks, and criminal background checks.
Additional details about this position will only be provided to short-listed candidates.
SABIS&reg; is an equal opportunity employer. We are dedicated to a policy of non &ndash; discrimination in employment on any basis including age, sex, color, race, creed, national origin, religion, marital status, disability, or any other legally protected characteristics.</div>

Activities Coordinator

Kids Academy

Admin Coordinator Prefereable1. Admin coordinator experience in any educational sector2. Cold calls making &amp; Taking admissions in any educational sector3. Marketing activities followups4. Parents and teachers Coordinator5. Students Counseling Experience in any schools or InstututeFemale onlyPreferable dependent visaJob Types: Full-time, Permanent, Contract Contract length: 6 monthsPay: From AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Admin Coordinator

Patriot Group

Job Title: Operations Coordinator Company: Patriot Group Location: Abu Dhabi, United Arab Emirates Employment Type: Full-TimeMale candidates preferred. About Us: Patriot Group is a leading provider of luxury transportation services, offering a comprehensive range of solutions including limousine services, transport for groups and events, and bespoke travel arrangements. We pride ourselves on delivering unparalleled service quality to our clients across various industries.Position Overview: We are seeking a highly organized and proactive Operations Coordinator to join our team. The ideal candidate will be responsible for coordinating daily operations, ensuring seamless service delivery, and maintaining high standards of client satisfaction. The Operations Coordinator will work closely with relevant departments to ensure that all transportation services are executed efficiently and in alignment with our company&rsquo;s quality standards.Key Responsibilities:<ul><li>Coordinate Daily Operations: Oversee the daily scheduling, dispatching, and routing of Patriot Group&rsquo;s fleet, ensuring all transportation services are delivered efficiently and on time.</li><li>Client Communication: Serve as the primary point of contact for clients, handling inquiries, special requests, and ensuring that all client needs are met with professionalism and precision.</li><li>Fleet Management: Monitor the condition and availability of vehicles, ensuring all maintenance, inspections, and repairs are conducted promptly to maintain fleet readiness.</li><li>Driver Coordination: Manage and support the driver team, ensuring they are fully briefed on their routes, client expectations, and any specific service requirements.</li><li>Quality Control: Conduct regular inspections of vehicles and review chauffeur performance to ensure the highest standards of cleanliness, grooming, and service delivery.</li><li>Incident Management: Respond swiftly to any operational issues, such as delays or vehicle breakdowns, and implement contingency plans to minimize service disruption.</li><li>Compliance and Safety: Ensure that all transportation services comply with local regulations and safety standards, including the proper documentation and training of drivers.</li><li>Data Reporting: Maintain detailed records of operational activities, including service logs, vehicle usage, and client feedback, and generate reports to support continuous improvement efforts.</li><li>Client Satisfaction: Work closely with the sales and customer service teams to ensure that client feedback is incorporated into service improvements and that repeat clients receive consistent, high-quality service.</li><li>Event Coordination: Assist in the planning and execution of transportation logistics for large events, VIP transfers, and special occasions, ensuring seamless service delivery.</li><li>Process Improvement: Identify areas for operational efficiency and implement process enhancements to optimize service delivery and reduce costs.</li></ul>What We Offer:<ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development within the company.</li><li>A dynamic and supportive work environment.</li><li>The chance to be part of a leading company in the luxury transportation industry.</li></ul>How to Apply: Interested candidates should apply directly through Indeed by submitting their resume and a cover letter detailing their relevant experience and why they are the right fit for this role. Please ensure your Indeed profile is up to date.Job Type: Full-timePay: Up to AED3,500.00 per monthApplication Question(s):<ul><li>Do you have experience working as fleet coordinator or logistics coordinator? </li><li>Do you have a notice period or available to join soon?</li></ul>

Fleet Coordinator

Al Khayyat Investments (AKI)

<div>
 
 GCL is seeking a proactive
 
 Technical Project Coordinator
 
 to support the planning, execution, and delivery of construction and landscaping projects. The role ensures effective coordination between project teams, subcontractors, and stakeholders while maintaining technical accuracy, schedule adherence, and quality standards. The Technical Project Coordinator will review, analyze, and track project documents, schedules, and progress to facilitate informed decision-making and on-time project delivery.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Assist the Project Manager in preparing and maintaining technical project documents, including budgets, schedules, scope statements, and project plans.
 </li>
 <li>
 Review and analyze project drawings, specifications, and designs to ensure compliance with technical requirements and standards.
 </li>
 <li>
 Monitor project progress, identify potential risks, and propose corrective actions to keep projects on schedule.
 </li>
 <li>
 Coordinate technical resources and activities among subcontractors, consultants, and internal teams.
 </li>
 <li>
 Supervise procurement processes, ensuring technical specifications are met for materials and equipment.
 </li>
 <li>
 Act as a liaison between project teams, clients, and consultants throughout the project lifecycle.
 </li>
 <li>
 Schedule and document stakeholder meetings, track action items, and generate technical and progress reports.
 </li>
 <li>
 Facilitate cross-functional collaboration to resolve technical issues and achieve project milestones.
 </li>
 <li>
 Ensure adherence to quality, safety, and regulatory standards across all project activities.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Civil Engineering, Construction Management, or a related technical field.
 </li>
 <li>
 Minimum
 
 5 years of experience
 
 in field construction, project coordination, or technical project management, preferably in landscaping and infrastructure projects.
 </li>
 <li>
 Proficiency in project management tools such as Primavera P6 and MS Project.
 </li>
 <li>
 Strong knowledge of landscaping works (softscape, hardscape, irrigation) and infrastructure (utilities, drainage, roads).
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 
 
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Reviewing and analyzing technical drawings, specifications, and schedules.
 </li>
 <li>
 Delay and risk analysis, problem-solving, and corrective action implementation.
 </li>
 <li>
 Understanding of construction methods, materials, and quality standards.
 </li>
 </ul>
 
 
 Professional Skills:
 
 
 <ul>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Time management and ability to prioritize tasks effectively.
 </li>
 <li>
 Cross-cultural agility and emotional intelligence.
 </li>
 <li>
 Team collaboration, coordination, and stakeholder management.
 </li>
 </ul>
 
 
</div>

Technical Project Coordinator

NMDC Group

<div>
 
 CMMS Coordinator / Project Coordinator / CMMS Engineer
 
 
 
 
 <ol>
 <li>
 Computerized Maintenance Management System (CMMS) engineer with substantial experience in similar role for Oil and gas industries with maintenance Background
 </li>
 <li>
 Strong understanding of SAP PM &amp; SAP MM
 </li>
 <li>
 Technical Co-ordination with multiple stakeholders like Client (ADNOC Offshore), EPC contractor, Vendors to complete overall project activities.
 </li>
 <li>
 To understand Client (ADNOC OFFSHORE) requirements and formulate way forward (including scope, formats, schedule etc.) to meet requirements.
 </li>
 <li>
 To ensure that all the required documents are submitted to Client up to their satisfaction level.
 </li>
 <li>
 Able to review all type of technical documents viz GAD, datasheet, P&amp;ID, SLD, Manufacturer catalogues and IOM manuals etc., to identify Assets, SPIR and maintenance related information.
 </li>
 <li>
 Preparation of Location Hierarchy &amp; organization of supporting documents
 </li>
 <li>
 Conduct criticality assessment of assets
 </li>
 <li>
 Preparation/Organization of SPIRs &amp; supporting Documents.
 </li>
 <li>
 Development of Preventive Maintenance and Job Plans.
 </li>
 <li>
 HSECES Category identification &amp; Develop Performance Standards.
 </li>
 <li>
 To submit various documents progressively and keep up date of document traceability record.
 </li>
 <li>
 To develop &amp; update report on document submission and submit the updated report to stakeholders periodically.
 </li>
 <li>
 To identify the various risks and communicate to Project manager and Client Reliability data Custodian focal point.
 </li>
 <li>
 Uploading of documents in Company SAP system
 </li>
 <li>
 To ensure that e-SPIR/SPIR are being processed by various stake holders and update OMI readiness.
 </li>
 </ol>
</div>

Project Design Coordinator

Hilton

<div>Commercial Coordinator (Emiratis Only) - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)
LXR Hotels &amp; Resorts is a collection of independent, luxury properties that celebrate the unique character of each destination. Every hotel in the LXR portfolio offers a bespoke experience, combining authentic service with refined elegance and cultural richness. At LXR, we believe in creating unforgettable moments for our guests&mdash;and extraordinary opportunities for our team members.
At LXR Hotels &amp; Resorts, every detail matters. Behind the seamless luxury we deliver to our guests lies a dedicated team ensuring that our business functions are organized, efficient, and forward-looking. As a Commercial Coordinator, you will support the Sales, Marketing, and Revenue teams, ensuring smooth day-to-day operations and helping drive the hotel&rsquo;s commercial success.
What will I be doing? 
As Commercial Coordinator, you will:<ul><li>
Provide administrative support to the Sales, Marketing, and Revenue teams, ensuring timely completion of reports, contracts, and correspondence.</li><li>
Assist in the preparation of proposals, presentations, and agreements for clients and partners.</li><li>
Maintain accurate and up-to-date records in sales systems, databases, and filing structures.</li><li>
Coordinate site inspections, client visits, and familiarization trips, ensuring exceptional hospitality is delivered at every stage.</li><li>
Support the organization of promotional events, marketing activities, and trade shows.</li><li>
Prepare daily, weekly, and monthly commercial reports for management.</li><li>
Liaise with internal departments to ensure alignment on client requirements and commercial initiatives.</li><li>
Handle incoming inquiries professionally and direct them to the appropriate team members.</li><li>
Perform additional tasks as required to support the smooth functioning of the Commercial team.</li></ul>
What are we looking for? 
The ideal candidate will demonstrate:<ul><li>
Previous experience in an administrative, sales, or commercial support role, preferably within hospitality or luxury environments.</li><li>
Strong organizational and multitasking skills with attention to detail.</li><li>
Excellent communication skills in English (Arabic is an advantage).</li><li>
Proficiency in Microsoft Office and sales/CRM systems.</li><li>
A proactive approach and the ability to build strong working relationships across departments.</li><li>
A passion for luxury hospitality and a commitment to delivering excellence.</li></ul>
Why join LXR? 
At LXR Eastern Mangroves Abu Dhabi, you will be part of an exceptional team where individuality and dedication are valued. Hilton offers unparalleled opportunities for growth, global mobility, and the chance to contribute to a timeless legacy of luxury hospitality.</div>

Commercial Coordinator (Emiratis Only) - LXR Eastern Mangroves Abu Dhabi (Pre-Opening)

XYZ Interiors LLC

We are seeking a motivated and skilled MEP Project Coordinator to join our team for upcoming interiors fit-out projects.Role &amp; Responsibilities:* Coordinate all MEP (Mechanical, Electrical, Plumbing) works within interiors fit-out projects.* Review, monitor, and manage electrical, HVAC, and plumbing activities to ensure compliance with project requirements.* Liaise with consultants, subcontractors, and project teams to achieve smooth project execution.* Support project management with technical input and timely resolution of MEP-related issues.Qualifications &amp; Requirements:* Bachelor&rsquo;s degree in Electromechanical, Electrical Engineering or Mechanical Engineering.* 3&ndash;5 years&rsquo; proven experience in MEP coordination within interiors fit-out projects.* Strong knowledge of electrical systems, HVAC, and plumbing in fit-out environments.* Excellent communication and coordination skills.* Ability to work under pressure and meet deadlines.Job Type: Full-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>MEP Project Coordination: 3 years (Required)</li></ul>

MEP Engineer - Project Coordinator – Interiors Fit-Out Projects

Explore 700+ Activities coordinator in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.