administration assistant Jobs in Doha Qatar

administration assistant

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tech maintenance assistant Jobs in Doha Qatar

tech maintenance assistant

accounting assistant

admin

admin assitant

The Clean Team

We are looking for an experienced schedule coordinator with excellent background in the cleaning and hospitality industry. Ideally, you'll have some or all of the following competencies and experience we're looking for:<ul><li>Minimum two years experience in cleaning or manpower company in Qatar</li><li>Answer incoming calls and respond to customer&rsquo;s calls and messages</li><li>Organizing the booking and the schedule every day for the workers</li><li>Monitor the workers' performance</li><li>Research required information using available resources</li><li>Document all call information according to standard operating procedures</li><li>Recognize, document, and alert the management team of trends in customer calls</li><li>Superior listening, verbal, and written communication skills</li><li>Excellent data entry and typing skills</li><li>Strong interpersonal skills and excellent command of written and spoken English</li><li>Additional language is an added advantage</li><li>Strong organizational skills</li><li>Ability to work in a fast-paced environment</li><li>Ability to multitask</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 monthsLanguage:<ul><li>English (Required)</li></ul>

Admin Assitant

Leaders Education Centre

Job Title: Admin Job Type: Full-Time &amp; Onsite Work Schedule: 11:30 AM &ndash; 9:30 PM (Saturday to Thursday) Location: Doha, Qatar Company: Leaders Education Centre Email: lec.admin@leaders.qaAbout Us: Leaders Education Centre is a reputed institution in Doha, dedicated to providing quality education and skill development for students of all levels. We are expanding our team and are looking for a motivated and enthusiastic individual to join us as an Admin.Job Description: The Admin will play a key role in supporting the daily operations of the centre. The ideal candidate will be organized, detail-oriented, and capable of handling administrative and communication tasks efficiently. This role is ideal for individuals who are passionate about education and eager to grow in a dynamic work environment.Key Responsibilities:<ul><li>Manage front-desk operations and provide administrative support to staff and management.</li><li>Handle student inquiries and registrations both in person and via phone/email.</li><li>Maintain records, files, and databases accurately.</li><li>Coordinate scheduling, classroom allocations, and teacher tracking.</li><li>Support marketing and communication efforts by assisting in event coordination and outreach.</li><li>Prepare reports and assist with documentation, billing, and correspondence.</li><li>Ensure smooth day-to-day operations within the centre.</li></ul>Minimum Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>Minimum 2&ndash;3 years of relevant administrative experience.</li><li>Fluency in English (mandatory); proficiency in Arabic is a plus.</li><li>Excellent communication, interpersonal, and organizational skills.</li><li>Strong multitasking and time-management abilities.</li><li>Self-motivated, responsible, and eager to learn and grow in the education field.</li></ul>Job Type: Full-time

Admin

Gulf Overseas HR Consultancy

We are looking for a professional and organized Receptionist cum Admin Assistant to manage front-desk operations and support day-to-day office administration.Key Responsibilities<ul><li>Greet and assist visitors in a friendly and professional manner.</li><li>Handle incoming calls, emails, and general inquiries.</li><li>Maintain the reception area and ensure a welcoming environment.</li><li>Manage correspondence, mail, and courier services.</li><li>Handle filing, scanning, and updating administrative records.</li><li>Assist with scheduling meetings, travel arrangements, and office coordination.</li><li>Support HR &amp; Admin tasks including employee documentation and attendance.</li><li>Coordinate with vendors and service providers for office needs.</li></ul>Requirements<ul><li>Minimum 1&ndash;2 years experience in a similar role.</li><li>Excellent English communication skills (Arabic an advantage).</li><li>Proficient in MS Office applications.</li><li>Presentable, organized, and customer-service oriented.</li><li>Transferable visa with NOC preferred.</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR3,000.00 per month

Receptionist cum Admin Assistant

GeekHire

Job Title: Accountant Location: Doha,QatarWe are looking for a reliable and proactive Accountant/Admin Assistant to independently manage accounts, follow-ups, and general office administration. The ideal candidate should be trustworthy, detail-oriented, and capable of handling daily business tasks.Accounting &amp; Finance<ul><li>Handle day-to-day accounting operations, billing, and data entry.</li><li>Maintain accurate records of expenses, income, and vendor payments.</li><li>Prepare and maintain monthly reports, reconciliations, and statements.</li></ul>Follow-Ups &amp; Coordination<ul><li>Follow up with clients for payments, quotations, and documents.</li><li>Coordinate with vendors, service providers, and stakeholders.</li><li>Keep the owner informed with daily/weekly updates and reminders.</li></ul>Ideal Candidate:<ul><li>Graduate in Commerce/Accounting or equivalent.</li><li>6 Months of experience in accounts/admin roles.</li><li>Proficient in Zoho Books/CRM and other accounting software.</li><li>Good communication, organizational, and follow-up skills.</li><li>Ability to manage tasks independently and responsibly.</li></ul>Bonus if you have:<ul><li>Familiarity with IT products, software tools, or tech service businesses.</li><li>Experience working directly with founders or small business owners.</li><li>Understanding of business compliance, vendor management, or documentation.</li></ul>Job Types: Full-time, PermanentPay: QAR1,000.00 - QAR20,000.00 per month

Junior Accountant

<div></div><div>Admin Intern 
Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe and want to make a difference? Then waste no time and join our amazing team at DHL Group. DHL Global Forwarding, Freight (DGFF) is the Group's air, ocean, and road freight specialist. We offer standardized transport as well as highly specialized end-to-end solutions to customers in a wide range of industries globally.
Who lands Legendary deals? You do DHL Global Forwarding has an opening for a Admin Intern in Doha, Qatar.
Join us in connecting people and improving lives! 
In this Admin Intern position
<ul><li>Under direct supervision, provide day-to-day administrative support for activities such as arranging meetings, developing agendas, etc. for board department and/ or cross divisional projects</li>
<li>Perform assigned tasks of generally repetitive nature to support other team members</li>
<li>Undertake tasks such as data gathering, entering and validation</li>
<li>Gather standard and readily available data for formulations of recommendations, decision papers and presentations</li>
<li>Undertake preparation of routine reports and updates for decision papers and recommendations</li>
<li>Enter and share routine information regarding results, analysis, etc. to keep teams updated</li>
<li>Maintain and update files according to standard procedures</li>
<li>Follow and achieve compliance with set processes and policies</li>
<li>Check recurring routine issues faced during delivery, else escalate to supervisor for inputs and guidance</li>
</ul>We offer:
<ul><li>Opportunities in a global company where you can contribute your ideas and skills to move towards our shared goals.</li>
<li>Possible further career development</li>
<li>Competitive salary</li>
</ul>Why join DHL Global Forwarding? 
We are part of DHL Group, the world&rsquo;s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html 
Our TOP EMPLOYER prestigious certification attests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees. The development of talented women in our organization is an ongoing key focus area. 
We aspire to become the undisputed leader in our industry, when people think of forwarding; we want them to think DGF because we have: 
<ul><li>The largest global network with more than ~30,000 passionate employees</li>
<li>The most efficient processes and fastest response times</li>
<li>The best solutions and best customer service</li></ul> 
Our Vision: The Logistics Company for the World.
Our Mission: Excellence. Simply Delivered. 
Our Purpose: Connecting People, improving lives. 
Our Values: Respect &amp; Results 
Our Goals: Employer, Provider, and Investment of Choice, Living Responsibility 
DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</div>

Admin Intern

FLOWTRONIX QATAR

<ul><li>With valid QATAR DRIVING LICENSE</li><li>Responsible for safely operating a company vehicle in accordance with daily delivery or pickup schedules.</li><li>Performing routine vehicle checks and basic maintenance, keeping the vehicle clean, fueled, and in good working condition.</li><li>The driver must load, unload, and secure goods properly, ensure accurate documentation, and follow safety procedures, especially when handling hazardous materials.</li><li>Maintain communication with the Transport Officer and Admin Department regarding assignments</li><li>Strictly adhere to traffic regulations and knowledgeable with the route</li></ul>Job Type: Full-timePay: QAR1,500.00 - QAR2,000.00 per month

Warehouse Driver

Ariane Holding

The Support Services Manager in Property Management is responsible for overseeing and coordinating essential support functions to ensure the efficient operation and maintenance of properties. This role involves managing service contracts, supervising facility support teams, ensuring compliance with safety and regulatory standards, and enhancing tenant satisfaction. The manager works closely with vendors, service providers, and internal teams to optimize operational efficiency, control costs, and uphold the highest standards of property upkeep and service delivery.New Property Inspection- Receive confirmation from the Admin for any new Property Management contract to proceed with the inspection and complete the checklist- Check if any utilities, including KM, cooling, maintenance, cleaning, and AMC, need to be cleared by the owner; if they are not cleared, charge the owner prior to changing the unit&rsquo;s status to 'Available- Send confirmation to the occupancy in-charge to update the unit's status to 'Available.Handover- Receive confirmation from Admin/Leasing for any new leasing contract and conduct a final inspection before the handover- If any maintenance is required, coordinate with the Facilities Management (FM) team to provide the maintenance cost, charge the owner, and ensure all work is completed before the handover- Receive the handover format signed by Admin/Collection &amp; Leasing to officially hand over the unit to the client- Confirm with commercial tenants whether they have received the general notes and fit-out guidelines provided to the leasing team for any future requests- Archive the hard copy of the handover format along with the checklistTakeover- Receive confirmation from Admin regarding any move-out, including early termination or non-renewal- Coordinate with the tenant for the inspection and obtain their signature for the move-out.- If any maintenance is required, coordinate with the Facilities Management (FM) team to provide the maintenance cost and charge the tenant or owner accordingly.- Follow up on the maintenance process until it is complete and then send the details to the occupancy in-charge to update the unit's status to 'Available.- Ensure maintenance and utilities clearance to facilitate the refund of the security deposit from Finance to the tenants- Archive the hard copy of the move-out format along with the checklistTenant Technical support (Maintenance)- Receive daily or weekly requests from tenants via email or phone regarding maintenance issues- Register the maintenance request date in the tracking report- Coordinate with Facilities Management (FM) for the inspection and prepare the cost estimate; the quotation amount will be determined based on whether the issues are the tenant's or the owner's liability.- Contact the tenant to provide an update on the repair status and discuss any liability amounts that need to be cleared.- Issue a Local Purchase Order (LPO) to Facilities Management (FM) to initiate repairs once the quotation is approved- Follow up with the Facilities Management (FM) maintenance team throughout the process until the work is completed- Contact the tenant for feedback to confirm if the maintenance has been completed.- Update the tracking report with the completion date of the maintenance.Tenant Technical support (Fit out)- Receive daily or weekly requests from tenants via email or phone for fit-out approval, along with the submission formats and layout for the required unit.- Register the fit-out request date in the tracking report- Coordinate with the FM and Engineering departments for review and approval- If approved, inform the tenant to proceed with the work as outlined.- If rejected, inform the tenant of the decision and explain the supporting documents required for resubmission.- Update the tracking report with the completion date of the fit-out request.Maintenance procedure with finance/Management - Receive the quotation from FM for any maintenance required- Prepare a memo and payment request, along with a Local Purchase Order (LPO), to proceed with management approval (excluding Sheikh properties)- If the maintenance expenses fall under tenant liability during the lease term, inform the tenant that payment is required before starting the maintenance.- If the maintenance expenses are the tenant's responsibility after the lease term has ended, inform the tenant to transfer the amount to Collection/FM within a maximum of two days after receiving the quotation. If the tenant fails to transfer the amount within this timeframe, we will approach management to approve the deduction from the security deposit- If the maintenance expenses are the responsibility of the developer (Ariane Projects/PM), issue a memo, Local Purchase Order (LPO), and payment request to Management/Finance for approval to proceed with the work- If the maintenance expenses are the responsibility of the owner (Sheikh), issue a letter or email to the owner and their Facilities Management (FM) team, and follow up until approval is obtained from the owner, addressing the FM directly to initiate the work.Property Asset Management- Conduct site visits of the properties and units to assess their status, and prepare a report detailing any concerns or enhancements that need to be addressed.- Prepare a General Enhancement report for (FM) to request a quotation.- Address the Enhancement report to Management for approval, along with the quotation- Prepare a notification to inform the tenant of any general or emergency issues in the projects, as well as to address any violations noted in the (PM) or (FM) inspection report, and follow up to ensure compliance with the necessary repairs.- Process utility bills (KM, cooling, and gas) on a monthly basis for common areas and vacant units by preparing payment requests to Management/Finance, and follow up until the payments are cleared.- Coordinate with (FM) regarding Annual Maintenance Contracts (AMC) and suppliers to ensure the proper maintenance of projects.General Task- Assist tenants with their requirements and provide them with the necessary information- Provide support to the Admin and Customer Services Departments in addressing tenant issues.- Manage property key coordination with the Leasing Team for property viewings.- Assist the Leasing Team by providing property information, including documentation, facilities, fit-out procedures, and unit availability.- Prepare weekly reports for Management that cover take-over and hand-over activities, aging properties, held properties, and reports on any facing issues, challenges, and departmental requirements.Job Type: Full-timeApplication Question(s):<ul><li>How long is your notice period</li><li>What is your expected salary ( Full Package)</li></ul>Experience:<ul><li>property management: 5 years (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Support Service Manager - Property Management

Explore 50+ Admin assitant in Doha Qatar this November. Find roles across top companies and apply now to boost your career.