admin assistant

administrative assistant Jobs in Doha Qatar

administrative assistant

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admin & receptionist

admin

Leaders Education Centre

Job Title: Admin Job Type: Full-Time &amp; Onsite Work Schedule: 11:30 AM &ndash; 9:30 PM (Saturday to Thursday) Location: Doha, Qatar Company: Leaders Education Centre Email: lec.admin@leaders.qaAbout Us: Leaders Education Centre is a reputed institution in Doha, dedicated to providing quality education and skill development for students of all levels. We are expanding our team and are looking for a motivated and enthusiastic individual to join us as an Admin.Job Description: The Admin will play a key role in supporting the daily operations of the centre. The ideal candidate will be organized, detail-oriented, and capable of handling administrative and communication tasks efficiently. This role is ideal for individuals who are passionate about education and eager to grow in a dynamic work environment.Key Responsibilities:<ul><li>Manage front-desk operations and provide administrative support to staff and management.</li><li>Handle student inquiries and registrations both in person and via phone/email.</li><li>Maintain records, files, and databases accurately.</li><li>Coordinate scheduling, classroom allocations, and teacher tracking.</li><li>Support marketing and communication efforts by assisting in event coordination and outreach.</li><li>Prepare reports and assist with documentation, billing, and correspondence.</li><li>Ensure smooth day-to-day operations within the centre.</li></ul>Minimum Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>Minimum 2&ndash;3 years of relevant administrative experience.</li><li>Fluency in English (mandatory); proficiency in Arabic is a plus.</li><li>Excellent communication, interpersonal, and organizational skills.</li><li>Strong multitasking and time-management abilities.</li><li>Self-motivated, responsible, and eager to learn and grow in the education field.</li></ul>Job Type: Full-time

Admin

Bin Abad Trading and Contracting

We are looking for a well-organized and proactive Admin / HR Assistant to manage day-to-day administrative tasks and HR operations. This dual-role position is ideal for someone who can balance people management with administrative efficiency, and contribute to a smooth, supportive, and compliant workplace environment.Key Responsibilities:Human Resources:<ul><li>Assist with recruitment, on-boarding, and induction processes</li><li>Maintain employee records and HR documentation</li><li>Handle attendance, leave tracking, and payroll coordination</li><li>Support employee engagement activities and internal communication</li><li>Ensure HR policies and procedures are followed</li></ul>Administration:<ul><li>Oversee office supplies, facility management, and vendor coordination</li><li>Maintain company records, documentation, and filing systems</li><li>Coordinate travel, meeting schedules, and event logistics</li><li>Manage front office or reception duties, if required</li><li>Liaise with external agencies for administrative matters (govt, labor office, etc.)</li></ul>Requirements:<ul><li>Bachelor's Degree in Human Resources, Business Administration, or related field</li><li>At least 3 years of experience in Admin and/or HR roles</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Knowledge of local labor laws and HR practices</li><li>Excellent communication and interpersonal skills</li><li>Ability to multitask, prioritize, and handle confidential information</li></ul>Job Type: Full-timeEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Human Resources: 3 years (Preferred)</li></ul>

Admin/HR

plastic factory

Job Purpose:The Admin Officer is responsible for providing administrative and logistical support to ensure the smooth and efficient operation of the office. This role involves managing office supplies, coordinating with service providers, maintaining records, supporting HR and finance functions, and assisting in implementing company policies and procedures.Key Responsibilities:1. Office Administration:<ul><li>Manage day-to-day administrative operations and ensure the office runs efficiently.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Check stationery and canteen supplies regularly and place orders as needed.</li><li>Oversee maintenance of office equipment, furniture, and facilities.</li><li>Coordinate with vendors and service providers (e.g., maintenance, cleaning, IT, travel agencies).</li><li>Manage incoming and outgoing correspondence, mail, and courier services.</li></ul>2. HR &amp; Employee Support:<ul><li>Assist HR in maintaining employee records and personal files (both hard and soft copies).</li><li>Support in the preparation of documents related to new hires, transfers, and resignations.</li><li>Coordinate staff travel arrangements, visas, and accommodation bookings.</li><li>Help organize company events, training sessions, and meetings.</li></ul>3. Documentation &amp; Record-Keeping:<ul><li>Maintain proper filing systems for administrative and confidential documents.</li><li>Prepare reports, memos, letters, and other official correspondence as required.</li><li>Ensure company documents, licenses, and contracts are renewed and up to date.</li></ul>4. Compliance &amp; Coordination:<ul><li>Ensure compliance with company policies and administrative procedures.</li><li>Liaise with government authorities and external partners when required.</li><li>Support in audits by providing necessary administrative records and documents.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in administration or office management.</li><li>Experience in HR or procurement support is an advantage.</li><li>Arabic and English Required</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR6,000.00 per month

Admin Assistant

Waka kitchens

About Waka KitchenWaka Kitchen is a market leader in the cloud kitchen industry in Qatar, managing a portfolio of over 30 diverse F&amp;B brands. We are a fast-paced, high-growth environment dedicated to delivering high-quality food efficiently through all major delivery aggregators.The RoleThe Admin Coordinator is a critical, junior-level responsible for the day-to-day administrative management and coordination across our 30+ brands. This position ensures the accuracy of our menus, prices, and promotions across all digital platforms and acts as the essential communication link between our central office and various operational departments.Key Responsibilities&middot; Act as the primary administrator for all delivery aggregator platforms (e.g., Talabat, Rafeeq, etc).<ul><li>Ensure the accuracy and consistency of all digital menus, including item changes, pricing modifications, imagery, and brand availability status.</li><li>Provide administrative support for the full setup process of new cloud kitchen brands on all delivery platforms.</li><li>Precisely execute the setup, scheduling, and takedown of all promotional offers and campaigns, ensuring compliance with the Marketing Team's schedule.</li><li>Conduct routine checks and audits to guarantee menu pricing, descriptions, and operational settings are correct and consistent.</li><li>Serve as the central administrative point of contact between Waka Kitchen and key support functions, including Marketing, Kitchen Operations, Procurement, and Finance, ensuring smooth information flow.</li><li>Organize and schedule key operational meetings, prepare necessary documents, and take detailed meeting minutes to track follow-up actions.</li></ul>Qualifications &amp; Requirements<ul><li>Bilingual Communication is Mandatory. Full professional fluency in both Arabic and English (written and verbal) is required to coordinate with local partners and internal teams.</li><li>Proven experience (1-2 years) in an administrative, coordination, or support role, ideally within the F&amp;B, hospitality, or e-commerce sector.</li><li>Strong proficiency in data entry and advanced knowledge of MS Office/Google Workspace (especially Excel/Sheets).</li><li>Exceptional organizational skills and a demonstrated ability to manage a high volume of detail-oriented tasks simultaneously.</li><li>Prior experience or familiarity with food delivery aggregators (Talabat, Rafeeq, etc.) is highly desirable.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Will you be able to reliably commute to Lusail for this job?</li></ul>Language:<ul><li>Arabic and English (Required)</li></ul>

Admin Coordinator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Admin (Timekeeper)
Qatar
Parsons is seeking a detail-oriented and organized Admin (Timekeeper) to join our team. In this role you will get to be responsible for maintaining accurate daily records of contractor manpower, materials, and equipment at project sites. This role involves conducting regular site visits to verify attendance, monitor deployed resources, and prepare detailed daily and weekly reports using standard templates and Excel sheets. The Timekeeper plays a critical role in supporting the supervision consultant team by ensuring that manpower and equipment data are properly collected, verified, and reported for management and client review.
What You'll Be Doing:
<ul><li>Conducting daily site visits to record and verify contractor manpower, materials, and equipment in operation as per the approved schedules.
</li><li>Maintaining detailed daily logs of labor attendance and equipment utilization at each site.
</li><li>Preparing daily, weekly, and monthly manpower and equipment reports in Excel and other prescribed formats.
</li><li>Coordinating with site engineers, contractor representatives, and supervision staff to confirm daily records.
</li><li>Reviewing and validating contractor-submitted time sheets and equipment logs to ensure accuracy.
</li><li>Identifying and reporting discrepancies or shortfalls in manpower or equipment deployment to the supervision team.
</li><li>Maintaining organized filing systems for attendance sheets, equipment records, and related documentation (both digital and hard copies).
</li><li>Preparing summary charts, graphs, and performance indicators showing trends in manpower and equipment utilization.
</li><li>Supporting the supervision team in monitoring resource productivity and site progress based on verified data.
</li><li>Performing other related duties as required to assist project supervision and reporting activities.
</li></ul>What Required Skills You'll Bring:
<ul><li>High school diploma or equivalent required; additional training or diploma in administration, construction management, or related field is preferred.
</li><li>Typically, 1&ndash;2 years of relevant experience in timekeeping, manpower tracking, or a similar field within a construction or consultancy environment.
</li><li>Proficiency in Microsoft Excel, Word, and PowerPoint.
</li><li>Strong numerical and analytical skills with attention to detail and accuracy.
</li><li>Good understanding of construction site activities and resource tracking procedures.
</li><li>Excellent organizational and time management abilities.
</li><li>Strong verbal and written communication skills.
</li><li>Ability to work efficiently in both office and site environments.
</li><li>Flexibility to work in different shifts following the contractor&rsquo;s program.
</li></ul>What Desired Skills You'll Bring:
<ul><li>Familiarity with construction project workflows and resource allocation processes.
</li><li>Experience in preparing detailed reports, charts, and graphs for management review.
</li><li>Knowledge of document control systems and archiving practices.
</li><li>Ability to identify and resolve discrepancies in manpower and equipment records.
</li><li>Familiarity with construction industry standards and best practices.
</li><li>Experience working in a fast-paced environment with tight deadlines.
</li><li>Basic knowledge of project management tools or software is a plus.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Admin (Timekeeper)

Capstone Property

Job Purpose:The HR and Admin Support is responsible for providing day-to-day administrative and operational support to the HR and Administration functions. This role ensures the smooth execution of HR processes, maintains employee records, assists with recruitment, onboarding, training, and general office administration, while maintaining confidentiality and compliance with company policies.Key Responsibilities:Human Resources Support<ul><li>Assist in the recruitment process, including posting job ads, scheduling interviews, and coordinating with candidates.</li><li>Prepare employment offers, contracts, and onboarding documentation.</li><li>Maintain and update employee records (both physical and digital) ensuring accuracy and confidentiality.</li><li>Support the attendance management system, leave tracking, and monthly payroll inputs.</li><li>Assist in the implementation of HR policies, procedures, and company memos.</li><li>Coordinate training sessions, workshops, and performance appraisal activities.</li><li>Handle employee requests regarding HR issues, such as letters, benefits, and documentation.</li><li>Support employee engagement initiatives and internal communications.</li></ul>Administration Support<ul><li>Manage general office administration including supplies, maintenance, and service requests.</li><li>Handle correspondence, filing, and document control.</li><li>Coordinate travel arrangements, accommodation, and logistics for staff or visitors.</li><li>Support in organizing company events, meetings, and office activities.</li><li>Ensure the office environment is well-organized, professional, and compliant with health and safety standards.</li><li>Assist with vendor coordination, quotations, and purchase requisitions.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>1&ndash;3 years of experience in HR and/or administrative roles.</li><li>Familiarity with HR software and MS Office Suite.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Attention to detail and a high level of discretion with confidential information.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul>Key Competencies:<ul><li>Confidentiality and professionalism</li><li>Accuracy and attention to detail</li><li>Time management and prioritization</li><li>Problem-solving attitude</li><li>Teamwork and adaptability</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>HR &amp; Admin: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Arabic (Preferred)</li></ul>License/Certification:<ul><li>QID plus NOC (Preferred)</li></ul>

HR & Admin Support

GETP Group

<div><div>Junior Procurement Admin 
 
Key Responsibilities:</div><ul><li>
Assist in sourcing and obtaining quotations from approved suppliers.</li><li>
Prepare purchase orders (POs) and ensure timely approvals.</li><li>
Maintain procurement records, files, and databases.</li><li>
Follow up with vendors on order status and delivery timelines.</li><li>
Coordinate with internal departments for procurement requirements.</li><li>
Verify delivery of materials and match with PO and invoices.</li><li>
Support in contract documentation and vendor registration.</li><li>
Help ensure procurement processes comply with company policies.</li></ul><div> 

Required Skills &amp; Qualifications:</div><ul><li>
Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field.</li><li>
0&ndash;2 years of experience in procurement or admin role.</li><li>
Basic knowledge of procurement and supply chain principles.</li><li>
Proficient in MS Office (especially Excel) and ERP systems.</li><li>
Strong organizational and communication skills.</li><li>
Attention to detail and ability to work under supervision.</li></ul><div> 

Preferred Attributes:</div><ul><li>
Positive attitude and willingness to learn.</li><li>
Time management and multitasking ability.</li></ul></div>

Junior Procurement Admin

Explore 66+ Admin in Doha Qatar this November. Find roles across top companies and apply now to boost your career.