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admin co ordinator

Aligned Automation

<div>
 
 About Aligned Automation
 
 
 
 
 
 
 
 
 At Aligned Automation, we live by our "Better Together" philosophy to build a better world. As a strategic service provider to Fortune 500 companies, we help digitize enterprise operations and drive impactful business strategies. Our purpose goes beyond projects&mdash;we strive to deliver meaningful, sustainable change that shapes a more optimistic and equitable future.
 
 
 
 Our culture is deeply rooted in our 4Cs&mdash;Care, Courage, Curiosity, and Collaboration&mdash;ensuring that each employee is empowered to grow, innovate, and thrive in an inclusive workplace.
 
 
 
 
 Job Summary:
 
 
 
 We are looking for a dynamic and responsible Executive &ndash; Administration &amp; Facility Management to support day-to-day administrative and facility operations. The candidate should have basic technical knowledge of electrical systems, AMC coordination, and general maintenance activities. The role requires flexibility for rotational and night shifts, along with readiness for field-level responsibilities and travel, if required.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 Oversee daily administrative and facility management activities.
 
 
 </li>
 <li>
 
 Coordinate and monitor AMC (Annual Maintenance Contract) services.
 
 
 </li>
 <li>
 
 Handle basic electrical and maintenance-related issues.
 
 
 </li>
 <li>
 
 Supervise housekeeping, security, and vendor staff.
 
 
 </li>
 <li>
 
 Maintain asset records and ensure proper upkeep of office infrastructure.
 
 
 </li>
 <li>
 
 Coordinate with internal teams for facility-related requirements.
 
 
 </li>
 <li>
 
 Support audits and compliance requirements, if applicable.
 
 
 </li>
 <li>
 
 Ensure smooth functioning of office utilities and equipment.
 
 
 </li>
 <li>
 
 Be available for rotational and night shifts as per operational needs.
 
 
 </li>
 <li>
 
 Travel to different sites/locations, if required.
 
 
 
 </li>
 </ul>
 
 Eligibility Criteria:
 
 
 
 
 
 
 Experience:
 
 
 
 <ul>
 <li>
 
 1&ndash;3 years of experience in Administration &amp; Facility Management.
 
 
 </li>
 <li>
 
 Basic knowledge of electrical systems, AMC handling, and general maintenance work.
 
 
 </li>
 </ul>
 
 
 Language Skills:
 
 
 
 <ul>
 <li>
 
 Proficiency in English, Marathi, and Hindi.
 
 
 </li>
 <li>
 
 Must be fluent in Marathi (mandatory requirement).
 
 
 </li>
 </ul>
 
 
 Other Requirements:
 
 
 
 <ul>
 <li>
 
 Open to ground-level operational work.
 
 
 </li>
 <li>
 
 Willing to work in rotational and night shifts.
 
 
 </li>
 <li>
 
 Ready to join immediately.
 
 
 
 </li>
 </ul>
 
 Preferred Profile:
 
 
 
 
 <ul>
 <li>
 
 Candidate with strong coordination and problem-solving skills.
 
 
 </li>
 <li>
 
 Hands-on approach with a proactive attitude.
 
 
 </li>
 <li>
 
 Ability to manage multiple tasks efficiently.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 We need to have closed the opening by end of February.
 
 
 
 
 
</div>

Admin Co-Ordinator

Bajaj General Insurance

<div>
 PDA reconciliations
 
 
 <ul>
 <li>
 Training &amp; inductions.
 </li>
 <li>
 Co-ordinating Audits.
 </li>
 <li>
 Handling refund processing.
 </li>
 <li>
 Cover note Management.
 </li>
 <li>
 HO Requirement and Mail Reverts.
 </li>
 <li>
 Walk-in register maintenance.
 </li>
 <li>
 Deficiency Follow-up.
 </li>
 <li>
 QC and POZ Daily.
 </li>
 <li>
 Portal Issues Coordination.
 </li>
 <li>
 System Slowness Tracking.
 </li>
 <li>
 Agri Policy Servicing.
 </li>
 <li>
 Rights Management.
 </li>
 <li>
 Web ID creation.
 </li>
 <li>
 Temp Receipt.
 </li>
 <li>
 Agency Licensing.
 </li>
 <li>
 Pre Policy Follow-up.
 </li>
 <li>
 NCB Recovery Letter.
 </li>
 <li>
 Endorsements.
 </li>
 <li>
 PDA reconciliation.
 </li>
 <li>
 TR Approvals.
 </li>
 <li>
 IT Calls and Bugs Requirement.
 </li>
 <li>
 Ensure Timely Dispatch and Archivals.
 </li>
 <li>
 Daily premium balancing and verification.
 </li>
 <li>
 MSO co-ordination &amp; visit.
 </li>
 <li>
 Reconciliation of Floats &amp; Temporary receipts.
 </li>
 <li>
 Weekly meeting with marketing team/partners.
 </li>
 <li>
 Online Payments.
 </li>
 <li>
 BG Recovery.
 </li>
 <li>
 BASS Attendance.
 </li>
 <li>
 Archival.
 </li>
 <li>
 Inter department co-ordination and Stakeholder Engagement.
 </li>
 <li>
 PIS Generation.
 </li>
 <li>
 Maintaining &amp; signing Daily Premium Cash register.
 </li>
 <li>
 Following with Proc.
 </li>
 </ul>
</div>

Executive Operations

Lupin

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Act as shift supervisor, lead, train and mentor the downstream team.
 </li>
 <li>
 Buffer preparation for small and large-scale operations, IPQC operation of buffer and protein intermediate samples.
 </li>
 <li>
 CIP of chromatography systems, TFF systems and process vessels.
 </li>
 <li>
 SIP of TFF systems and process vessels.
 </li>
 <li>
 Operation of chromatography systems, TFF systems, Virus Filtration System, DS filtration for protein purification.
 </li>
 <li>
 Monitor key process parameters.
 </li>
 <li>
 Preparation, execution and maintenance of SOP&rsquo;s, BPRs, qualification documents and other facility related documents.
 </li>
 <li>
 Co-ordinate with QC/QA teams on day-to-day activities of production operations.
 </li>
 <li>
 Review of executed BPR&rsquo;s.
 </li>
 <li>
 Raw material and consumables inventory planning and maintenance.
 </li>
 <li>
 Operation, maintenance of sterile and decontamination autoclave.
 </li>
 <li>
 Deviation identification, initiation and investigation assistance for the facility related deviations.
 </li>
 <li>
 Preparation of GMP documents like- Qualification and validation protocols and other process or facility related documents for media preparation and cell culture operations.
 
 
 </li>
 </ul>
 
 Work Experience
 
 
 
 3-8 years of mammalian manufacturing experience.
 
 
 
 Education
 
 
 
 B.Tech in Biotechnology or Biotechnology
 
 
 Post Graduation in Biotechnology or Biotechnology
 
 
 
 Competencies
 
 
 
 <ul>
 <li>
 Strategic Agility
 </li>
 <li>
 Developing Talent
 </li>
 <li>
 Result Orientation
 </li>
 </ul>
</div>

Executive - Production Mammalian

Amber

<div>
 
 
 About Amber:
 
 
 
 Long-term accommodation booking platform for students (think booking.com for student housing). Amber helps 80M+ students worldwide, find and book full-time accommodations near their universities, without the hassle of negotiation, non-standardized and cumbersome paperwork, and broken payment process. We are the largest and fastest-growing student housing platform globally, with 1M+ units listed in 6 countries and across 100+ cities. We are growing rapidly and targeting $2B in annual gross bookings.
 
 
 
 
 
 
 If you are passionate about making international mobility and living seamless and accessible, then - Join us in building the future of student Housing!
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 
 
 You&rsquo;ll be the **primary owner of Travel Desk, Hospitality, and Workplace Administration**, ensuring seamless travel experiences, exceptional guest handling, and smooth day-to-day office operations. This is a high-ownership, hands-on role in a fast-paced startup environment where attention to detail and proactive coordination matter.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Travel and Hospitality Desk (Primary Focus)
 
 
 
 
 
 Own end-to-end travel management for employees and leadership&mdash;flights, hotels, ground transport, visas (if applicable), and detailed itineraries.
 
 
 Manage travel bookings, modifications, cancellations, and reimbursements**, ensuring accuracy and cost efficiency.
 
 
 Coordinate with travel vendors and agencies, negotiate rates, and ensure adherence to company travel policies.
 
 
 Act as the single point of contact for all travel-related queries and escalations.
 
 
 
 Plan and manage hospitality for visiting partners, clients, candidates, and leadership.
 
 
 
 Ensure meeting rooms, welcome arrangements, food &amp; beverages, and office logistics are prepared in advance.
 
 
 Deliver a warm, professional, and seamless guest experience at all times.
 
 
 
 
 
 Office &amp; Workplace Management
 
 
 
 
 
 Manage day-to-day office operations including supplies, inventory, vendors, and workspace readiness.
 
 
 Ensure meeting rooms, workstations, and common areas are functional and presentable.
 
 
 Maintain physical and digital administrative records and documentation.
 
 
 Support HR, Finance, and leadership with administrative coordination.
 
 
 Oversee cleanliness, maintenance, and smooth functioning of the office premises.
 
 
 Coordinate with workplace vendor for housekeeping, security, utilities, repairs, pest control, etc.
 
 
 
 
 
 Vendor Management and External Coordination
 
 
 
 
 
 Source and manage vendors for office supplies, travel, hospitality, and services.
 
 
 Track invoices, budgets, and ensure timely payments.
 
 
 Follow up to ensure services are delivered on time and to expected standards.
 
 
 Handle coordination with banks, notaries, and government offices.
 
 
 Manage KYC, account-related documentation, notarization, and registrations.
 
 
 Coordinate couriers and external service providers as required.
 
 
 
 
 
 Employee Engagement &amp; Office Events
 
 
 
 
 
 Support HR in planning and executing employee engagement initiatives.
 
 
 Coordinate logistics for office events, celebrations, leadership visits, and team activities.
 
 
 Contribute to creating a welcoming, well-run, and engaging workplace experience.
 
 
 
 
 
 Reporting &amp; Governance
 
 
 
 
 
 Maintain reports and logs related to travel, hospitality, admin, and facility operations.
 
 
 Support audits with accurate documentation and timely follow-ups.
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 2&ndash;3 years of experience in hospitality is a must
 
 
 Proven experience handling corporate travel and guest management.
 
 
 Comfortable coordinating with external stakeholders (travel vendors, banks, government offices).
 
 
 Strong ownership mindset&mdash;proactive, reliable, and execution-driven.
 
 
 Excellent coordination and communication skills.
 
 
 Highly organized, detail-oriented, and able to multitask in a fast-moving environment.
 
 
 Proficient in MS Office and everyday workplace tech tools.
 
 
 Willing to travel locally within Pune when required
 
</div>

Assistant Manager- Admin & hospitality

Saint-Gobain Group in India

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 To develop and expand the business in Industrial &amp; building segments in assigned/ territory.
 </li>
 <li>
 Responsible to deliver targets on sales volume, price and grow the business significantly &amp; consistently
 </li>
 <li>
 Responsible for market intelligence, generating project leads &amp; proactively pursuing them to a logical conclusion.
 </li>
 <li>
 Generate inquiry data bank &amp; track the progress on regular basis and seek support wherever required.
 </li>
 <li>
 Drive brand / product differentiation in the market by Thermal / Acoustic Performance of Stonewool and Glasswool products.
 </li>
 <li>
 To work with sales team, System-providers like drywall companies, roofing, civil, insulation contractors and HVAC contractors, to develop techno-commercially viable and value-added insulation solution for this sector.
 </li>
 <li>
 Closely co-ordinate with all supporting functions to deliver upon the agreed business strategy.
 </li>
 <li>
 Create Brand / Product awareness based on applications / performance among the specification community/ OEMs &amp; look for opportunities for converting other types of insulation to Stonewool and Glasswool in Industrial &amp; building segments.
 </li>
 <li>
 Implement all key initiatives to achieve the strategy &amp; growth.
 </li>
 <li>
 Develop &amp; maintain effective networking with Architects and Consultants within the Industrial &amp; building segments through specifications.
 </li>
 <li>
 Promote System Selling for dry wall partitions, sandwich panel applications etc.
 </li>
 <li>
 Thorough knowledge about Thermal calculations &amp; energy savings and solution based technical bidding.
 </li>
 <li>
 Track the Stonewool and Glasswool specified projects &amp; ensure their conversion by closely working with sales team in the region.
 </li>
 <li>
 Independently submit and clear technical bids and work with sales team to clear techno commercial bids.
 </li>
 </ul>
</div>

Assistant Manager - Sales & Specifications

Valeo

<div>
 Highlight the main responsibilities
 
 
 <ul>
 <li>
 Is in charge of the inventory level of his raw materials and components families :
 
 
 </li>
 </ul>
  Follow up the MPS achievement and propose preventives actions regarding material availibity to ensure MPS realization.
 
 
  Is responsible for setting up a proper raw materials and components inventory levels.
 
 
  Define and lead actions connected with inventory reductions with his components families.
 
 
  Measure the Supplier Service Rate &ndash; SSR - for each supplier. Propose action plans to improve the service level.
 
 
  Follow up and report daily the inventory level of his raw material and components families.
 
 
 <ul>
 <li>
 Make sure that the materials and components are available to meet the complete customer demand :
 
 
 </li>
 </ul>
  Plan the raw materials and components requirement based upon Sales, Inventory and Operations Planning and Master
 
 
 Production Schedule and anticipate potential impacts with suppliers and with production.
 
 
  Validate and send on a weekly basis forecasts to the suppliers
 
 
  Make sure that raw materials and components are available to met customer demand
 
 
  Follow up daily the material arrivals according to firm orders and make sure suppliers ship parts on time according to
 
 
 firm orders.
 
 
  On a regular basis, communicate complete, precise &amp; reliable information to the Supplier contacts. Adapt the chosen
 
 
 method of communication to the level of the Supplier contact. Adapt the frequency to the situation (preventative,
 
 
 curative, crisis).
 
 
 <ul>
 <li>
 Identify blocking points and plan appropriate quick actions to solve them :
 
 
 </li>
 </ul>
  Attend Logistics/Purchasing meetings and follow up related action plans.
 
 
  Support the implementation with the appropriate departments (APU, Logistics, Purchasing, VPS) tools and methods in
 
 
 order to improve the supply chain organization like Pull flow, Kanban, EDI, Milk run.
 
 
  Define with the External flow analyst the inbound transportation plans.
 
 
  Support actively the inventory counting and propose actions to maintain accuracy of inventory in cooperation with the
 
 
 ERP and inventory control analyst.
 
 
  Alert sales in the event of a crisis (Customer or internal), to define priorities with the Customer &amp; internally
 
 
 (management, VS for the aftermarket), follow the evolution of any associated action plans. If necessary, escalate.
 
 
  Meet the Suppliers contacts on a regular basis (once a year for major Suppliers).
 
 
  Propose logistics protocol with suppliers in co-operation with External flow analyst and Purchasing.
 
 
  Make sure that there is a backup for each Suppliers &amp; train the backup on the way to manage the Suppliers&rsquo; account;
 
 
 ensure that during holidays the position is covered &amp; that both suppliers and internal customers are notified in advance
 
 
 of the absence and informed of the person that will be temporarily managing the Suppliers&rsquo; account.
</div>

Executive - Logistics (Supply Chain Scheduler)

The Adecco Group

<div>
 
 
 
 Position Name:
 
 
 
 Head Finish Center
 
 
 
 
 
 Location:
 
 
 
 Pune
 
 
 
 
 
 Functional Area:
 
 
 
 Assembly Shop
 
 
 
 
 
 Department:
 
 
 
 Finish Center
 
 
 
 
 
 Reporting Position:
 
 
 
 Head Assembly Shop
 
 
 
 
 
 
 
 
 Qualification:
 
 
 
 Bachelor / Diploma in Engineering Mechanical, Automobile.
 
 
 
 
 
 Years of Experience: :
 
 
 
 20 / 22 years
 
 
 
 
 
 
 
 
 Purpose of the Position:
 
 
 
 
 This position is responsible for fulfilment of production programs with defined KPI of Production, Quality, safety, Maintenance and finance through cost reduction, continuous improvement and productivity improvement etc. in assembly production. Control and monitor fulfilment of departmental KPI like volume, DOK at check points, Product Audit QK, productivity targets etc . Ensure New Project Planning and Implementation for Infrastructure, Manpower Planning, Project KPI monitoring at each stage. Changepoint implementation. Responsible for Compliance of VDA, QMS, EnMS, and EMS requirement in Production Area. Co-ordinate India 2.5, and BEV Project for implementing smooth Production Processes. To control and monitor fulfillment of KPi&rsquo;s for individual centers &ndash; Yard actions / Recovery and also strategize infra and activities relating to yard and Port activity. Plan and organize electrical expertise and infra required for Assembly Production, Finish Center, and Yard.
 
 
 
 
 
 
 
 Key Responsibilities-
 
 
 
 <ul>
 <li>
 Instructs and control process, guides, sub-ordinators for quality performance, Develop coordination with other Departments for smooth running of operations in area. Organization and Participation in level appropriate rounds and standard meetings. Participate in SFM and other production rounds
 </li>
 <li>
 Analyses critical production issues and highlights in management meetings
 </li>
 <li>
 Audits shop floor with Production coordinator, give suggestion for improvement of visual management
 </li>
 <li>
 Guides for sustenance of 100 % qualification of employees
 </li>
 <li>
 Advice for modern methods for efficient qualification like virtual trainings, analyze possible qualification gaps, and develop solutions with team.
 </li>
 <li>
 Approves the new process standards after verification before implementation
 </li>
 <li>
 Advice for new skills development of employees, Ensure safe work practices and legal safety compliances.
 </li>
 <li>
 Manages standard implementation and verifies in shop floor rounds, drive proactively the continuous improvement process in shop through KVP and best practices implementation.
 </li>
 <li>
 Suggest and Approve changes in standards
 </li>
 <li>
 
 Ensure implementation of QMS ISO 9001; ISO 14001 (Environment MS); VDA 6.3 Process audit; ISO 50001, ISO 45001:2018 Standard Occupational Health and Safety
 
 </li>
 <li>
 Responsible for the people of his shop for using PPEs
 </li>
 <li>
 Analyses the daily reports, take actions against recurring problems
 </li>
 <li>
 Authorized to give deviations to meet targets
 </li>
 <li>
 Advice for improvements in action plans if required
 </li>
 <li>
 Plans backup strategies key performance indicators, use strategic given KPIs, and develop operational KPIs which are understood by staff.
 </li>
 <li>
 Manages discipline in shop, develop strategies for de-escalation of conflicts, and prevention of misconduct
 
 
 </li>
 <li>
 Drive forums like Quick Kaizens, Idea managements, KVP and Problem solving workshops
 </li>
 <li>
 Defines and Control problem solving processes, necessary organizational steps, potential for future improvement, drive necessary projects
 </li>
 <li>
 Advices on Continuous Improvement Process; Efficiency Program and Idea Management
 </li>
 <li>
 Drive the process, distribute targets for workshop and idea Management, Do Investment Planning to maintain and build plant manpower and machinery capability. Plan for achievement of cost reduction targets.
 </li>
 <li>
 Decide implementation strategy and action plan for top 3 problems from production and maintenance
 </li>
 <li>
 Authorize implementation of ECN, Model year and new projects
 </li>
 <li>
 Authorize Rotation, allocation of workplaces, hiring/dismissal, transfer Check and give approval
 </li>
 <li>
 Decide appraisal score of production coordinator with management
 </li>
 <li>
 Decide the data required for qualification dialogue
 </li>
 </ul>
</div>

Finishing Manager

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