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admin coordinator for technical services preferabl fm background

WeFix Technical Services UAE

About WEFIX Technical Services: WEFIX Technical Services is a leading provider of technical services, AC Installation and renovation fit-outs in Dubai, dedicated to delivering exceptional operational efficiency and client satisfaction. We are seeking a highly organized and communicative Administrative Assistant to join our dynamic team and ensure seamless scheduling and customer interactions.Job Summary: As a Admin Coordinator at WEFIX Technical Services, you will be the cornerstone of our scheduling and communication operations. Your primary responsibilities will include scheduling services, maintaining the daily schedule, and facilitating seamless communication with technicians, B2B, and B2C customers.Your organizational skills and ability to manage multiple communication channels will drive the success of our operations.Key Responsibilities:<ul><li>Schedule services and maintain the daily schedule, ensuring efficient allocation of technicians and resources.</li><li>Communicate effectively with technicians to coordinate service assignments and ensure on-time arrivals at job sites.</li><li>Handle B2B and B2C customer interactions via phone, email, and Business WhatsApp, ensuring professional and timely responses.</li><li>Liaise between customers and technicians to facilitate smooth service delivery and resolve any scheduling conflicts.</li><li>Monitor and ensure timely completion of tasks by assigned teams/technicians.</li><li>Prepare and manage inspection reports, quotations, sales orders, invoices, LPOs, completion reports, and client account updates.</li><li>Identify and resolve operational delays to meet deadlines effectively.</li><li>Maintain inter department communication for seamless services.</li><li>Assist maintenance technicians with part sourcing and manage consumable items, maintaining relationships with preferred vendors.</li><li>Schedule preventative maintenance and provide feedback on staff performance.</li><li>Support the efficient operation of the office and undertake additional duties as directed by management or driven by customer/production demands.</li></ul>Skills and Qualifications:<ul><li>Proven experience in administrative roles ( 2 years to 3 years with MEP experience ) with a focus on scheduling and customer communication, preferably in the technical services or renovation industry.</li><li>Exceptional verbal and written communication skills for engaging with B2B and B2C customers.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and process management skills, with a focus on scheduling and coordination.</li><li>Ability to analyze information and solve problems effectively in a fast-paced environment.</li><li>Professional demeanor with a customer-centric approach.</li><li>Experience in inventory control and equipment maintenance coordination is a plus.</li><li>Ability to multitask and prioritize effectively under tight deadlines.</li></ul>Why Join WEFIX Technical Services?<ul><li>Be part of a dynamic and growing company in Dubai&rsquo;s technical services industry.</li><li>Play a critical role in ensuring seamless operations and customer satisfaction.</li><li>Competitive salary and benefits package.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,900.00 per monthExperience:<ul><li>Admin in Facility Management or Technical services: 3 years (Preferred)</li></ul>

Admin Coordinator for Technical Services Preferabl FM background

DVN Groups

Job SummaryWe are seeking a motivated and experienced Sales Engineer &ndash; ELV, FM, and MEP to join our growing team in Dubai. The ideal candidate will be responsible for generating new business, promoting technical services, and securing Annual Maintenance Contracts (AMC) and project-based work across ELV, Facilities Management, and MEP sectors.This role is ideal for candidates with UAE experience in technical services sales and strong client relationships in the FM and construction industry.Key Responsibilities<ul><li>Generate new business opportunities for ELV, FM, and MEP services</li><li>Promote AMC contracts, maintenance services, and project solutions</li><li>Sell ELV systems including CCTV, Access Control, Structured Cabling, and Intercom</li><li>Promote MEP maintenance services including HVAC, Electrical, and Plumbing</li><li>Meet clients, conduct site visits, and understand project requirements</li><li>Prepare proposals, quotations, and negotiate contracts</li><li>Build and maintain strong client relationships</li><li>Achieve monthly and annual sales targets</li><li>Coordinate with technical and operations teams for project execution</li></ul>Requirements<ul><li>Minimum 2&ndash;5 years UAE experience in ELV, FM, or MEP sales</li><li>Strong knowledge of ELV systems, Facilities Management, and MEP services</li><li>Experience in AMC and project sales</li><li>UAE driving license preferred</li><li>Strong communication, negotiation, and presentation skills</li><li>Ability to work independently and achieve targets</li></ul>Preferred Candidates<ul><li>ELV Sales Engineers</li><li>FM Sales Executives</li><li>MEP Sales Engineers</li><li>AMC Sales Executives</li><li>Technical Sales Engineers</li></ul>Benefits<ul><li>Competitive salary plus commission</li><li>Performance-based incentives</li><li>Career growth opportunities</li><li>Visa and medical insurance</li><li>Professional and supportive work environment</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED7,000.00 per month

Sales Engineer-ELV, FM, MEP

ASICO

<div>The Head of Procurement is responsible for leading and centralizing all procurement activities across the company, with primary focus on:<ul><li>
Real Estate Development (consultants, contractors, specialists)</li><li>
Facilities Management procurement</li><li>
Property Management operational procurement</li><li>
Corporate and shared services purchasing</li></ul>
The role ensures structured, competitive, transparent, and cost-effective procurement practices aligned with company strategy, governance framework, and Delegation of Authority (DOA).
The Head of Procurement is also responsible for developing, maintaining, and enforcing all procurement policies, tendering procedures, and vendor management protocols across the organization.
KEY RESPONSIBILITIES
A. Procurement Strategy &amp; Leadership<ul><li>
Develop and implement the company&rsquo;s centralized procurement strategy.</li><li>
Align procurement approach with development pipeline and operational needs.</li><li>
Ensure cost optimization without compromising quality and timelines.</li><li>
Establish procurement planning aligned with project lifecycle and FM requirements.</li><li>
Support budget discipline through structured procurement processes.</li></ul>
B. Development Procurement<ul><li>
Lead selection and appointment of:</li><li>
Design consultants</li><li>
Project management consultants</li><li>
Main contractors</li><li>
Subcontractors (where applicable)</li><li>
Specialist suppliers</li></ul>
Structure and manage:<ul><li>
Prequalification processes</li><li>
Tendering strategies</li><li>
Bid evaluation frameworks</li><li>
Technical and commercial comparison matrices</li><li>
Coordinate closely with Projects, Design, and Finance teams during tendering.</li><li>
Ensure proper documentation of evaluation, negotiation, and award decisions.</li><li>
Support contract finalization in coordination with Legal (without owning legal drafting).</li></ul>
C. Facilities Management &amp; Operational Procurement
Oversee procurement of:<ul><li>
FM service providers</li><li>
Maintenance contracts</li><li>
Annual service agreements</li><li>
Specialized technical services</li><li>
Operational supplies</li><li>
Standardize service-level agreements (SLAs).</li><li>
Ensure cost benchmarking and periodic re-tendering.</li><li>
Monitor vendor performance in coordination with FM and Property Management.</li></ul>
D. Centralized &amp; Corporate Procurement<ul><li>
Manage centralized purchasing for:</li><li>
IT systems and software</li><li>
Office fit-outs and furniture</li><li>
Corporate service contracts</li><li>
HR-related procurement</li><li>
General administrative purchases</li><li>
Establish purchasing thresholds aligned with DOA.</li><li>
Prevent fragmented or unauthorized procurement practices.</li></ul>
E. Procurement Policy &amp; Governance<ul><li>
Develop and maintain:</li><li>
Procurement Policy</li><li>
Tendering &amp; Evaluation Procedures</li><li>
Vendor Prequalification Guidelines</li><li>
Negotiation Protocols</li><li>
Vendor Performance Management Framework</li><li>
Contract Variation Control Procedures</li><li>
Ensure alignment with Internal Governance &amp; Controls framework.</li><li>
Maintain Approved Vendor List (AVL).</li><li>
Establish procurement documentation standards.</li><li>
Conduct periodic procurement audits.</li></ul>
F. Vendor &amp; Contractor Management<ul><li>
Develop structured vendor onboarding process.</li><li>
Maintain vendor database and performance history.</li><li>
Conduct vendor evaluations post-award.</li><li>
Implement supplier risk assessment mechanisms.</li><li>
Prevent conflict-of-interest situations in vendor selection.</li><li>
Ensure transparency and competitiveness in all awards.</li></ul>
G. Cost Control &amp; Commercial Oversight<ul><li>
Ensure competitive pricing through structured tendering.</li><li>
Develop cost benchmarking database.</li><li>
Support value engineering initiatives during development.</li><li>
Monitor procurement savings and cost efficiencies.</li><li>
Review variation orders from commercial governance perspective (in coordination with Projects and Finance).</li></ul>
H. Compliance with DOA &amp; Controls
Ensure procurement approvals strictly comply with Delegation of Authority.
Prevent:<ul><li>
Single-source awards without justification</li><li>
Unauthorized commitments</li><li>
Retroactive approvals</li><li>
Escalate deviations to Director of GRC / EXCom when required.</li></ul>
Reporting &amp; Performance Monitoring<ul><li>
Prepare periodic procurement reports covering:</li><li>
Award status</li><li>
Savings achieved</li><li>
Tender pipeline</li><li>
Vendor performance</li><li>
Risk exposure</li><li>
Provide dashboards to EXCom.</li><li>
Monitor procurement cycle times and efficiency.</li></ul> 
Requirements 
QUALIFICATIONS<ul><li>
Bachelor&rsquo;s degree in Engineering, Construction Management, Business Administration, or related field.</li><li>
Master&rsquo;s degree preferred.</li><li>
Professional certifications advantageous:</li><li>
CIPS (Chartered Institute of Procurement &amp; Supply)</li><li>
PMP (for development-focused procurement)</li><li>
RICS (Commercial/Quantity Surveying background preferred but not mandatory)</li></ul>
EXPERIENCE<ul><li>
12&ndash;15 years of procurement experience.</li><li>
Minimum 7 years within real estate development or construction sector.</li><li>
Demonstrated experience managing consultant and contractor procurement in UAE.</li><li>
Experience in FM procurement and centralized corporate purchasing.</li><li>
Strong commercial negotiation background.</li><li>
Experience building procurement systems from ground up preferred.</li></ul>
CORE COMPETENCIES<ul><li>
Strong commercial acumen.</li><li>
Tender structuring and bid evaluation expertise.</li><li>
Negotiation and vendor management capability.</li><li>
High integrity and governance alignment.</li><li>
Strong documentation discipline.</li><li>
Cross-functional coordination capability.</li><li>
Strategic cost management mindset.</li><li>
Ability to operate independently while collaborating with Projects and Finance</li></ul></div>

Head of procurement

Emirates properties

Job Title: FM Engineer (Full-Time)Location: DubaiJob Summary:We are seeking a skilled and experienced FM Engineer with a strong background in Facilities Management operations, maintenance, and team supervision. The candidate must have hands-on experience in managing MEP systems and ensuring smooth facility operations.Key Responsibilities:Oversee daily FM operations across assigned propertiesManage preventive and corrective maintenance schedulesSupervise MEP systems (HVAC, Electrical, Plumbing, Fire Fighting, ELV systems)Ensure compliance with safety standards and company policiesHandle breakdowns and emergency maintenance efficientlyRequirements:Minimum 5 years of experience in a Facilities Management (FM) company (mandatory)Age below 40 yearsBachelor&rsquo;s Degree/Diploma in Mechanical or Electrical EngineeringStrong knowledge of building systems and maintenance proceduresExperience in handling residential/commercial propertiesEmployment Type:Full-TimeEmail CV: careers@emiratesproperties.comWhatsApp CV: 0542525008No calls | Immediate joiners onlyJob Type: Full-time

Facility Engineer

Facilities Management Company

ob Title: Assistant Estimation Engineer &ndash; Facilities Management Location: Dubai, UAE Industry: Facilities Management Experience: 3&ndash;4 Years Salary: AED 5,000 &ndash; 5,500 per monthJob Description: The Assistant Estimation Engineer supports the estimation and commercial team in preparing accurate cost estimates and tender submissions for facilities management projects. The role involves reviewing RFQs, tender documents, and scope requirements related to hard and soft FM services including MEP maintenance, HVAC systems, cleaning services, security services, landscaping, and annual maintenance contracts. The candidate assists in quantity take-offs, pricing analysis, and preparation of cost breakdowns while coordinating with procurement teams to obtain supplier and subcontractor quotations.The position requires reviewing drawings, technical specifications, and operational requirements to ensure accurate cost evaluation. The Assistant Estimation Engineer supports the preparation of technical and commercial proposals, compiles BOQs and pricing sheets, and ensures compliance with tender requirements and submission timelines. The role may involve participating in site visits to validate scope and cost assumptions, maintaining estimation databases, and supporting value engineering initiatives to optimize project costs.The ideal candidate holds a diploma or bachelor&rsquo;s degree in Mechanical or Electrical Engineering or a related discipline and possesses 3&ndash;4 years of experience in facilities management estimation, preferably within the UAE. Strong knowledge of MEP systems, maintenance operations, and FM service pricing models is required. Proficiency in Microsoft Excel, attention to detail, and the ability to coordinate effectively with multiple departments are essential for success in this role.Job Type: Full-timePay: AED5,000.00 - AED5,500.00 per month

Assistant Estimation Engineer – Facilities Management

Duserve Facilities Management

<div>Job Summary
 The incumbent will ensure the day-to-day smooth operation of a building infrastructure, though administrative support including budgeting, procurement negotiation, contractor liaison and documentation, PPM schedule, as well as coordination of staff and office equipment, supervision, and physical assistance with maintenance tasks.
Provide support to facilities line managers; acting as liaison between and other parties; and monitoring assigned programs and/or projects within the MEP / Security / Soft Services department. 

ROLE AND RESPONSIBILITIES 

<ul><li>Maintain confidentiality in all aspects of client and staff information. Provide support to the Maintenance team on the raising and closing of reactive, PPM and scheduled job requests within the CAFM helpdesk.</li>
<li>Utilize the CAFM helpdesk system for the raising of purchase orders and the subsequent processing of the associated invoices for posting as required.</li>
<li>Evaluates situations and events (e.g. involving other staff, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.</li>
<li>Interact with staff, clients, suppliers, and visitors. Open, sort and distribute Issue responses to correspondence containing routine inquiries.</li>
<li>Provide support to the FM in maintaining supplier matrices and the associated documentation. general clerical duties to include, but not limited to, copying, faxing, mailing, laminating, and filing.</li>
<li>Provide support to the FM in maintaining training matrices / records and back to work / self-certification documentation. Order and maintain stock in relation to the facilities management service provision.</li>
<li>Maintains a variety of records, supplies, calendar, schedules, files, etc. record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator with necessary materials.</li>
<li>Processes documents and materials (e.g., bid packets, contracts, specifications, purchase requisitions, mail, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.</li>
<li>Responds to inquiries from a variety of internal and external parties (in person and by telephone) (e.g. staff, auditors, other Department Heads, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.</li></ul> 

QUALIFICATIONS : 

<ul><li>Bachelor&rsquo;s Degree or equivalent in Mechanical, Electrical or Industrial Engineering.</li>
<li>Internationally or locally recognized membership organization of engineers.</li>
<li>Possess a valid UAE driver&rsquo;s license.</li></ul> 

KNOWLEDGE, SKILL AND ABILITY : 

<ul><li>SKILLS are required to perform multiple tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including using pertinent software applications; applying district and program policies and procedures; planning and managing projects; and preparing and maintaining accurate records.</li></ul> 

<ul><li>KNOWLEDGE is required to perform basic math, including calculations using fractions, percent&rsquo;s, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; business telephone etiquette; common office machines; and office methods and practices.</li></ul> 

<ul><li>ABILITY is required to schedule several activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Specific ability-based competencies required to satisfactorily perform the functions of the job include communicating with diverse groups; maintaining confidentiality; adapting to changing work priorities; and meeting deadlines and schedules.</li></ul> 

Experience : 

<ul><li>Minimum three (3) years of progressively responsible general facilities management coordinator experience in facilities management industry or building maintenance.</li></ul> 

Please submit your application only if you MEET the requirements. Interested candidates may submit their CV, passport and visa copy citing their notice period and salary expectations to careers@duservefm.ae
<div>Location: Dubai, UAE</div></div>

FM Coordinator

Serco

<div><div>Assistant Tech FM Civil &amp; Furniture Carpenter 
Impact a better future</div><div>
We are a multinational organisation with a global team of 50,000 colleagues. In the Middle East we operate in the Transport, Defence &amp; Advisory sectors, delivering services in Asset Management, Customer Experience, Fire &amp; Rescue and Air Navigation Services. We are innovators, committed to redesigning and improving public services to fulfil our purpose to impact a better future by &quot;Bringing National Visions to Life&quot;.</div><div></div><div> 
Your Opportunity</div><div>
We are looking for Assistant Technician FM Civil and Furniture/ Carpenter to carryout necessary preventative, corrective and breakdown maintenance on various types of locks, keys and related accessories individually or as part of a technical team, within the designated area, whilst ensuring minimal disruption to the operations. You should be able to carry out all technical and safety instructions from staff, to conform to policy and procedures.</div><div></div><div> 
Key accountabilities</div><ul><li>
Can read interpret and describe the functionality of layout drawings and floor plans.</li><li>
Knowledge in the use &amp; interpretation in major assets; Gypsum walls, Special purpose and decorative furniture, Various types of office furniture, Doors and windows, Wall panels, Ceiling works</li><li>
Ensure security and integrity of all data provided including reporting performance, finance and customer information, reference Serco non-disclosure policy.</li><li>
To exercise personal duty of care for their own health, safety and welfare and for those affected by their acts or omissions, Promoting a Zero Harm culture</li><li>
Report any accidents, incidents, breaches or potential breaches to appropriate management or the speak up process.</li></ul><div></div><div> 
Specific requirements</div><ul><li>
Holding high school Certificate or ITI</li><li>
Minimum three year experience within the civil and furniture environment
</li><li>Airport experience is considered as added advantage
</li><li>Good English spoken and written
</li><li>Ability to perform safely and correctly the following on security equipment and systems</li></ul><div></div><div> 
Join Us</div><div>
At Serco, we believe there is a place here for everyone. A place where you can bring your authentic self to work every day. Our workplace culture is one that embraces diversity and fosters equity, respect, and belonging for every individual. We are committed to equal employment opportunities and creating an inclusive environment that proudly celebrates the perspectives and backgrounds that each of our employees bring to work every day.</div><div></div><div> 
Join Serco and be part of a values-driven organization that invests in the development and well-being of its employees and offers a rewarding and fulfilling career.</div><div>
Serco is committed to Equal Employment Opportunities and is committed to ensuring the safety of all of its employees through its Zero Harm initiative. Please visit www.serco.com/careers for more information.</div></div>

Carpenter - Assistant Technician

Explore 3862+ Admin coordinator for technical services preferabl fm background in Dubai this March. Find roles across top companies and apply now to boost your career.