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admin coordinator

WorleyParsons

Overview Job Description - Admin Coordinator (ABU024C) Company: Worley Role Administrative Support Schedule Full-time Employment Type Employee Job Posting Posting date: Oct 12, 2025 Unposting Date - Reporting Reporting Manager Title: Administrative Services Supervisor II Role Purpose The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently. Key Accountabilities <ul> <li>Assist with scheduling and preparation of meetings.</li> <li>Communicate with team members and help with coordination.</li> <li>Monitor project deadlines and support team members with tasks.</li> <li>Prepare basic reports and presentations.</li> <li>Help with budget tracking and expense management.</li> <li>Follow up on action items to keep projects on track.</li> </ul> Job Specific Skills (knowledge, experience, capabilities, systems) <ul> <li>Organization skills: Ability to manage documents and schedules.</li> <li>Basic computer skills: Familiarity with tools like Microsoft Word, Excel, and email.</li> <li>Communication skills: Clear and professional English writing and speaking.</li> <li>Attention to detail: Keeping track of deadlines and project updates.</li> <li>Time management: Prioritizing tasks to meet deadlines.</li> <li>Teamwork: Working well with different people.</li> </ul> Qualifications <ul> <li>High school diploma.</li> </ul> Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change. Recruitment fraud notice Worley has been notified of fraudulent employment inquiries and/or offers being made to prospective candidates. These activities have generally occurred via email but may occur by other means. Generally prospective candidates are being asked to provide detailed personal information and possibly being asked to pay application fees. Worley does NOT require any payment or fees from prospective candidates. Do not provide any personal/financial information whatsoever, and do not make any payments requested by any email or other communication requesting such data to secure employment with Worley or any of its subsidiaries. If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. If you are interested in employment with Worley, please view the career information on our website and follow application instructions for career opportunities for which you are qualified.

Admin Coordinator

<div>What if you could shape a career as unique as you?
 
 
At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.
WSP is looking for a motivated and professional UAE National to join our team as a Coordinator &ndash; Workplace &amp; Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It&rsquo;s an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.</div>
 <div><ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.
</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.
</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.
</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.
</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.
</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.
</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.
</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.
</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.
</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.
</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul></div>
 <div><ul><li>UAE Nationality (with a valid Family Book).
</li><li>Recent graduate with a Diploma or bachelor&rsquo;s degree in business administration, Communications, or a related field.
</li><li>0&ndash;2 years of work experience.
</li><li>Strong communication and interpersonal skills in both English and Arabic.
</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
</li><li>Professional demeanor with a positive attitude and customer service mindset.
</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.
</li><li>A genuine interest in building a career in corporate services, administration, or HR.
</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.
</li>Flexibility to support occasional internal events or office coordination tasks. 
<li>
</li></ul>Imagine a better future for you and a better future for us all.
Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?
With us, you can. Apply today.</div>

Office Coordinator_(Emirati National)

Artelia Airports

Overview We are hiring a highly motivated, energetic HR and admin executive, who can support our HR and Workplace department - based in our Abu Dhabi office on a hybrid model. Responsibilities <ul><li>Workplace/admin: organizing office supplies orders, scheduling with the suppliers various office cleaning and maintenance etc.</li><li>HR: assist our HR team with personnel admin tasks such as filing, managing relationship with training and other HR suppliers, reviewing employee handbook, company policy, sourcing training suppliers as per training requests and managing training records, and managing relationship with Insurance - Invoicing management, contacting suppliers for quotations, generating PO's in our system, etc</li></ul>This role is open for UAE Nationals only.

HR and Administration executive - UAEN

Lovino real estate

ResponsibilitiesLovino Real Estate is Hiring &ndash; Admin Executive<ul><li>We are looking for an experienced and efficient Admin Executive to join our team in Abu Dhabi.</li></ul>Listing Management:<ul><li>Create, update, and maintain property listings across portals and CRM systems</li><li>Ensure accuracy of property details, pricing, and visuals</li><li>Coordinate with agents to gather complete listing information</li></ul>Administrative Support:<ul><li>Handle calls, emails, and client inquiries professionally</li><li>Schedule property viewings and manage appointment calendars</li><li>Maintain organized records of listings, leads, and transactions</li></ul>Marketing Coordination:<ul><li>Liaise with photographers and videographers for property shoots</li><li>Assist in preparing marketing materials and social media content</li><li>Monitor listing performance and suggest improvements</li></ul>Team Collaboration:<ul><li>Support agents with documentation and listing updates</li><li>Ensure smooth communication between departments</li><li>Assist in onboarding new listings and coordinating with developers</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Visa provided</li><li>Professional and supportive work environment</li></ul>Job Requirements:<ul><li>Strong communication and organizational skills</li><li>Familiarity with real estate platforms (Bayut, Property Finder, etc.)</li><li>Basic knowledge of CRM systems and Microsoft Office</li><li>Arabic language skills are a strong advantage</li><li>Positive attitude and willingness to learn</li></ul>Experience Required: Minimum 1 year in UAE Real Estate or Administrative RoleLanguage Preference : Arabic speaker preferredThis role is ideal for someone who can confidently handle operations and admin duties while being a key support to the HR function.Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Admin: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant

Amazon.com

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
The RME Coordinator serves as a vital member of the Engineering RME function, working with the RMEAM , RME AE's, RMEP and directly under the guidance of the RMEM. This role is strategically positioned to drive the management and continuous improvement of Amazon Robotics reliability through the disciplined application of continuous improvement tools and methodologies. 
 
At the heart of this position lies the ownership of asset performance optimization. The coordinator develops, facilitates and implements comprehensive asset performance strategies utilizing advanced reliability techniques including Failure Mode and Effects Analysis (FMEA), Criticality Analysis and Root Cause Analysis (RCA). Through these methodologies, the role drives an optimized cost and reliability model, focusing on maximizing Mean Time Between Failures (MTBF) while minimizing Mean Time To Repair (MTTR) across all assigned asset areas. This data-driven approach leverages Asset Performance Management systems, inventory usage analytics, and reliability metrics to continuously identify opportunities for both performance enhancement and cost optimization. 
The coordinator plays a crucial role in executing the site's maintenance strategy, ensuring alignment with company standards and industry best practices. This includes coordinating Original Equipment Manufacturer activities and managing relationships with external contractors to guarantee quality deliverables. Throughout all improvement initiatives, the coordinator ensures effective coordination with safety and quality priorities, managing risks to both people and product by strictly adhering to site procedures and industry standards. 
 
Beyond technical execution, the RME Coordinator serves as a knowledge leader and coach for shift-based RME teams. The role delivers targeted coaching and training sessions, facilitating effective communication across all shifts while promoting standardized ways of working. This developmental focus extends to creating and maintaining engineering procedures and standards that ensure improvement work delivers sustainable results through rigorous review and change control processes. 
 
The position demands a proactive, analytical mindset combined with strong technical expertise in mechanical, Electrical, pneumatic, excellent stakeholder management capabilities and commitment to safety and continuous improvement. The RME Coordinator acts as a bridge between strategic reliability initiatives and operational execution, ensuring that AUH1's Building and Material handling Equipment's infrastructure operates at peak performance while continuously evolving to meet future demands. 
 
Key job responsibilities 
Leadership &amp; Team Management 
<ul><li>Provide strong leadership and direction to RME teams, fostering a culture of excellence and continuous improvement.</li><li>Engage, motivate, and develop team members through engineering change processes and organizational transformations.</li><li>Lead by example, demonstrating Amazon Leadership Principles in daily operations.</li><li>Build and develop the next generation of RME leaders through mentorship and structured development programs.</li><li>Technical Excellence &amp; Engineering</li><li>Apply advanced mechanical and electrical engineering expertise to drive operational reliability.</li><li>Lead engineering overhauls, mechanical improvements and equipment optimization initiatives.</li><li>Optimize maintenance strategies using reliability centered maintenance principles and data-driven approaches.</li><li>Implement and leverage reliability tools and techniques including predictive and preventive maintenance methodologies.</li></ul>
Problem Solving &amp; Continuous Improvement 
<ul><li>Demonstrate systematic approaches to complex problem-solving using root cause analysis and corrective action frameworks.</li><li>Drive new initiatives with tenacity and resilience, ensuring successful implementation and sustainable results.</li><li>Follow problems through to complete resolution with thorough documentation and close-out procedures.</li><li>Champion innovation and forward-thinking solutions with a &quot;can-do&quot; attitude</li></ul>
Safety &amp; Compliance 
<ul><li>Serve as a champion for safety, ensuring all operations meet or exceed safety standards and regulations.</li><li>Maintain compliance with all applicable codes, standards and Amazon safety requirements.</li><li>Foster a safety-first culture across all maintenance activities and team interactions.</li></ul> 
Communication &amp; Collaboration 
<ul><li>Communicate effectively at all levels of the organization, ensuring clarity and understanding across stakeholders.</li><li>Utilize control loops (team meetings, feedback sessions, action boards) to maintain focus on departmental targets and KPIs.</li><li>Collaborate cross-functionally with operations, engineering and support teams to achieve business objectives.</li></ul>
Planning &amp; Execution 
<ul><li>Demonstrate strong planning and organizational skills in managing maintenance schedules, resources, and projects.</li><li>Work effectively in dynamic, fast-paced environments with flexibility and adaptability</li><li>Execute strategic initiatives while maintaining day-to-day operational excellence.</li></ul>
Note: These responsibilities are representative of the role but not exhaustive. Additional duties may be assigned based on business needs and operational requirements. 
 
A day in the life 
Additional to the Daily Routines above, the RME Coordinator need to fitful the below: 
 
Shift Handover &amp; Area Readiness 
The RME Coordinator receives shift handover from the previous coordinator, reviewing the EOS Shift Report, performance metrics across Operations and RME functions, team escalations and key observations. The coordinator ensures RME Flow Room Area Readiness by following FOB Policy, updating the RME Team Board, verifying Permits to Work and confirming the work order shift plan aligns with technician skills and qualifications per the skill matrix. 
 
Stand-Up Meeting 
The coordinator delivers the daily stand-up meeting covering safety tips (floor observations, recent incidents, safety notices), success stories from shift reports and team goals, critical communications including building announcements and escalations, shift goals based on operational volume and planned maintenance completion, critical APM work orders, any backlog from previous shifts, staffing verification, operational barriers or enablers for RME work and gaps in area readiness. 
 
Floor Presence &amp; Monitoring 
The coordinator conducts multi-floor walks per shift across Inbound, RME areas and Outbound areas to verify safety compliance with RME Safety Policies , identify barriers to daily PM plan implementation and collect technician feedback. Throughout the shift, the coordinator maintains active presence in the flow room, monitoring progress through SCADA and OEE systems while responding to escalations from technicians, Operations, or other teams with focus on safety, quality, customer promise, and productivity. 
 
Training &amp; Development Oversight 
The coordinator serves as the primary contact for technicians during his shift and regarding training courses, communicates training compliance callouts from the RME Area Manager and references the RME Team Handbook for available training programs. 
 
Mid-Shift &amp; End-of-Shift Activities 
The coordinator delivers a mid-shift meeting to review and adjust the RME work strategy based on updated information, staffing changes, and alignment of PMs with daily production plans. At end-of-shift, the coordinator verifies PM completion, contractor task completion, Permit to Work closure, addresses team escalations, documents observations, and completes the APM EOS Shift Report before providing comprehensive handover to the incoming coordinator.</div><h2 class="jobSectionHeader">
BASIC QUALIFICATIONS</h2><ul><li>1+ years of using a computer maintenance management system in planning, scheduling and auditing overall facilities/maintenance activities experience</li><li>3+ years of working with computers and Microsoft Office products and applications experience</li><li>High school or equivalent diploma</li><li>Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays</li><li>Travel up to 15% of the time</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>2+ years of maintenance planner/scheduler working within an industrial maintenance complex, manufacturing/distribution industries, or equivalent experience</li><li>Experience in material handling systems (MHS) installation, operation and maintenance</li></ul> 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.</div>

Reliability and Maintenance Engineer

<div>Title:
Document Controller &amp; Admin Support
Position: Document Controller &amp; Admin Support<h2 class="jobSectionHeader">
BASIC FUNCTIONS:</h2>
Reporting to the Information Manager within the project Information Management team, the Document Controller &amp; Admin Support position is responsible for the oversight of document control activities within the Document Management Group (DMG). This role is expected to be hands-on and proactive in daily operations, ensuring integrity, accuracy, and timely processing of project documentation.
Key duties include supervising electronic receipt and distribution of documents, managing Electronic Document Management Systems (EDMS) such as ShareCat, expediting comment turnaround during document reviews, returning marked-up documents within agreed timeframes, managing document distribution matrices, and facilitating communication between global operating centers and subcontract organisations.<ul><li>
In addition to these core responsibilities, approximately 25% of the role is dedicated to providing comprehensive administrative support. This encompasses tasks such as organizing meetings, preparing and distributing agendas and minutes, maintaining records and filing systems, coordinating travel arrangements, managing correspondence, and supporting the wider project team with various administrative tasks as required. The role demands strong organizational skills, keen attention to detail, and the ability to manage competing priorities in a dynamic project environment.</li></ul>
PRINCIPAL ACCOUNTABILITIES:<ul><li>
Electronic receipt of documents from multiple global operating centres and managing EDMS (ShareCat) distribution.</li><li>
Distributing documents to subcontract organisations electronically using EDMS</li><li>
Expediting turnaround of comments within the project organisation(s), collation of comments and return of marked up documents within agreed timeframes as part of the document review process.</li><li>
Location and retrieval of documents as requested by project personnel.</li><li>
Adherence to Information Management control documentation and procedures.</li><li>
EDMS and DMG procedural training and support to both internal and external project participants.</li><li>
Manage EDMS Document Distribution Matrices (DDM).</li><li>
Support the functional disciplines work processes</li><li>
Administrative duties</li></ul>
TECHNICAL AND ACADEMIC REQUIREMENTS:<ul><li>
Preferable degree level in a technical or administrative discipline or equivalent.</li><li>
At least five years&rsquo; experience with document control of which at least 3 years should be direct experience in EPC projects.</li><li>
Will have a clear understanding of business needs, conditions and processes.</li></ul>
LANGUAGE:<ul><li>
English (essential)</li><li>
Arabic (Ideal)</li></ul></div>

Document Controller & Admin Support

SAFE GREEN SAFETY CONSULTANCIES

Permit Coordinator (HSE Experience)Location: Abu Dhabi | Employment Type: Full-TimeWe are seeking a detail-oriented Permit Coordinator with HSE experience to support the HSE team in documentation control, Permit-to-Work (PTW) coordination, reporting, and administrative activities across large-scale facilities or projects.Key Responsibilities:<ul><li>Coordinate Permit-to-Work issuance, tracking, and closure</li><li>Maintain HSE documents, registers, and records</li><li>Prepare HSE reports and statistics</li><li>Track HSE action items and support compliance</li><li>Maintain training records and HSE communications</li></ul>Requirements:<ul><li>3&ndash;4 years&rsquo; experience in HSE administration/coordination</li><li>Strong with PTW systems and HSE documentation</li><li>Strong MS Office, organizational, and communication skills</li></ul>Apply: sgsccareers@gmail.com Subject: Permit Coordinator &ndash; HSE | Availability Reply to Pre-interview form which you will receive in reply to your application on email to proceed further.Relevant candidates will be contacted so provide accurate information while applying job.Job Type: Full-time

PERMIT CO-ORDINATOR

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