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admin coordinator

Gradiant

<div>
 Admin Coordinator Gradiant Muscat LLC Muscat, Oman 3/18/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.
 
 
 
 Job Overview
 
 
 
 The Admin Coordinator shall support the Admin Manager with ensuring a high level of admin and operational support to the business.
 
 
 
 Specific Duties/Responsibilities
 
 
 
 <ul>
 <li>
 Facility Management: Coordinate and support with tenancy agreements and various office and workshop maintenance related tasks including contracts fore fire protection, building maintenance etc.
 </li>
 <li>
 Site accommodation : Arrange temporary and long term site accommodation for personnel where needed
 </li>
 <li>
 Fleet management : Coordinate for the optimum allocation and maintenance of the company fleet of cars. Check and optimise fuel and maintenance costs
 </li>
 <li>
 Office expenses : Support with the checking and management of various office expenses such as telephone, internet and utility bills
 </li>
 <li>
 Office support : Keeping the office stocked with supplies (and snacks), coordinating with vendors, and ensuring the space is tidy and functional.
 </li>
 <li>
 Travel expenses : Support with ticket , hotel reservations and visa arrangements
 </li>
 <li>
 Schedule Coordination: Managing calendars, booking meeting rooms, and organizing travel arrangements or company events.
 </li>
 <li>
 Documentation: Drafting correspondence, filing digital and physical records, and maintaining updated databases.
 </li>
 <li>
 Data entry and record keeping: Processing invoices, tracking office expenses, and assisting with light payroll tasks if needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelors degree in commerce or business
 </li>
 <li>
 Strong planning and organising skills
 </li>
 <li>
 Can collaborate effectively with cross functional teams .
 </li>
 <li>
 Communication and influencing skills
 </li>
 <li>
 Proactive and result oriented
 </li>
 <li>
 Should be digitally astute working with the SAP environment
 </li>
 <li>
 Customer centric. Handles the internal stakeholders in a professional manner and ensures high level of service
 </li>
 <li>
 Flexible and adaptable
 </li>
 <li>
 High attention to detail and commitment to process excellence.
 </li>
 <li>
 Discretion and professionalism in handling confidential employee matters.
 </li>
 <li>
 4&ndash;6 years in an admin role in a hectic professional environment. Should have experience in Oman. Should have experience in an ERP environment
 
 
 </li>
 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>

Admin Coordinator

Ooredoo Fintech

<div>
 
 
 Role Title
 
 
 
 Business Support Analyst
 
 
 (Immediate joiners only)
 
 
 
 
 
 Reporting to
 
 
 
 Commercial Lead
 
 
 
 Company
 
 
 
 OFT Oman
 
 
 
 Department
 
 
 
 Commercial
 
 
 
 
 
 
 
 
 
 About the company
 
 
 
 
 
 
 OFT International LLC is an innovative and dynamic start-up fintech company. We offer the heritage and stability of a hugely successful founding group combined with the unlimited ambition and passion of a talented team building intuitive, secure and convenient money management and payment tools for everyday people. Working with us presents a unique and exciting opportunity to make a difference and be part of a revolution where we are leveraging financial technology to provide accessible, empowering tools.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 About the role
 
 
 
 
 
 
 Ooredoo Fintech Oman is seeking a proactive and detail-oriented Admin &amp; Operations Coordinator to support the growth team and country operations. This is a contract role designed to strengthen our operational backbone as we scale &mdash; enabling senior leadership to remain focused on business development, commercial partnerships, and strategic priorities.
 
 
 The role will be split across two primary focus areas: supporting the Commercial Lead with operational and administrative execution, as well as carrying out general admin and office management, including coordination of office refurbishment activities.
 
 
 
 Key Responsibilities:
 
 
 
 
 Growth Team &amp; Commercial Support
 
 
 <ul>
 <li>
 Provide dedicated day-to-day administrative support to the commercial lead, ensuring smooth coordination across internal and external stakeholders.
 </li>
 <li>
 Schedule and manage meetings, prepare agendas, document minutes, and rigorously track and follow up on action items to ensure timely closure.
 </li>
 <li>
 Coordinate event-related logistics including venue booking, vendor liaison, attendee communication, and on-ground arrangements.
 </li>
 <li>
 Monitor and track promoter attendance and performance data, flagging discrepancies as required.
 </li>
 </ul>
 
 
 Regional Coordination &amp; Agreement Management
 
 
 <ul>
 <li>
 Manage and maintain action trackers for ongoing initiatives with the regional team and external partners.
 </li>
 <li>
 Support the coordination and processing of NDAs, partnership agreements, and related documentation to ensure timely progress.
 </li>
 <li>
 Serve as an administrative liaison between the Oman team and central/regional stakeholders to maintain alignment and momentum.
 </li>
 </ul>
 
 
 FX Rate Monitoring &amp; Competitive Analysis
 
 
 <ul>
 <li>
 Conduct daily collection, comparison, and analysis of FX rates across banks, fintech providers, and exchange houses.
 </li>
 <li>
 Prepare structured rate comparison reports for the growth team to support competitive pricing decisions and market positioning.
 </li>
 </ul>
 
 
 Marketing &amp; Procurement Coordination
 
 
 <ul>
 <li>
 Support the execution of marketing campaigns and promotional activities, tracking deliverables and timelines across internal teams and external vendors.
 </li>
 <li>
 Conduct quality checks on marketing collaterals prior to print and distribution, ensuring accuracy and brand consistency.
 </li>
 <li>
 Coordinate with vendors for print production, delivery, and placement of materials at designated locations.
 </li>
 <li>
 Manage procurement documentation for office, facility, and marketing-related purchases, including vendor communication and internal approval tracking.
 </li>
 </ul>
 
 
 Office Administration &amp; Facilities
 
 
 <ul>
 <li>
 Support the Country Head and HR with day-to-day administrative and facilities management tasks.
 </li>
 <li>
 Take ownership of office refurbishment coordination including third party management, timeline tracking, and stakeholder updates.
 </li>
 <li>
 Maintain organized records, coordinate internal communications, and ensure smooth day-to-day office operations.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 We&rsquo;d love to hear from you if you have ...
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Minimum 8 years of experience in an administrative, operations, or coordination role, preferably within financial services, fintech, or a fast-paced environment.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple workstreams simultaneously and meet deadlines without close supervision.
 </li>
 <li>
 Excellent written and verbal communication skills in English; Arabic is an advantage.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable working with shared collaboration tools.
 </li>
 <li>
 Professional presentation with the confidence to liaise with internal leadership and external partners.
 </li>
 <li>
 A proactive, ownership-driven mindset &mdash; able to anticipate needs and take initiative without waiting to be directed.
 </li>
 <li>
 Available immediately.
 </li>
 </ul>
 
 
</div>

Business Support Analyst

Zoomlion

<div>
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Get internal approvals in ERP / SAP for vendors, asset purchase, etc.
 </li>
 <li>
 Meeting with the vendors for all admin related activities
 </li>
 <li>
 Address any issues at all locations and plan for solutions
 </li>
 <li>
 Responsible for provision of rental cars
 </li>
 <li>
 Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly
 </li>
 <li>
 Upload payments in relevant software and proceed until finished
 </li>
 <li>
 Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings
 </li>
 <li>
 Support the team with travel and accommodation arrangements as required, including procurement of both short- and long-term accommodation (ticketing, hoteling, etc.)
 </li>
 <li>
 Act as a focal point for the accommodation, managing the hotel tracker and liaising with the Procurement &amp; Logistics point of view
 </li>
 <li>
 Act as focal point for Office management
 </li>
 <li>
 Provide other administrative support to the wider team as necessary
 </li>
 <li>
 Working closely with the Finance department to support the team receipts, expenses, and petty cash
 </li>
 <li>
 Responsible for vendor&rsquo;s cleaning staff
 </li>
 <li>
 Maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.
 </li>
 <li>
 Other admin, commercial, general management, procurement duties
 </li>
 </ul>
 
 
 Other Requirements:
 
 
 <ul>
 <li>
 Good sourcing, negotiation, contract management skills
 </li>
 <li>
 Candidates with experience in General Management in Heavy Machinery, Construction, Transportation, Logistics industry will be considered, familiarity with local background
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 <li>
 At least 5 years&rsquo; experience in relevant field within the Oman.
 </li>
 <li>
 Purchase or administration working experience required
 </li>
 <li>
 Currently available in Oman
 </li>
 <li>
 Good skills on SAP &amp; other software
 </li>
 <li>
 Working efficient with target orientated
 </li>
 <li>
 Bachelor's degree (Must)
 </li>
 <li>
 English language (Must)
 </li>
 <li>
 Arabic Language (Added Advantage)
 </li>
 <li>
 Oman Experience (Must)
 </li>
 </ul>
 
 
</div>

Admin Specialist

Hilton

<div>Department Coordinator
A Department Coordinator will provide scheduling and coordination of special projects, handle calls and inquiries, arrange travel, and offer excellent administrative support to management. 
 
What will I be doing? 
As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards:
<ul><li>Manage the Departmental schedule</li>
<li>Handle all calls and appointments, courteously and promptly</li>
<li>Provide accurate management of all documentation and maintain a systematic filing system</li>
<li>Assist with the coordination of special projects, including scheduling and follow-up</li>
<li>Arrange accommodation and flights for the Manager business travel</li>
<li>Any other ad hoc tasks as requested by Manager(s)</li>
</ul>What are we looking for? 
A Department Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>A passion for providing great service and meeting and talking to new people</li>
<li>Organized and accurate in every respect</li>
<li>Ability to multi-task efficiently while still meeting deadlines</li>
<li>Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office</li>
<li>Tertiary qualifications, or other collegiate-level degree, not required but preferred</li>
<li>Demonstrated ability to build effective internal and external hotel relationships</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Department Coordinator

<div>
 A Department Coordinator will provide scheduling and coordination of special projects, handle calls and inquiries, arrange travel, and offer excellent administrative support to management.
 
 
 
 What will I be doing?
 
 
 
 As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Manage the Departmental schedule
 </li>
 <li>
 Handle all calls and appointments, courteously and promptly
 </li>
 <li>
 Provide accurate management of all documentation and maintain a systematic filing system
 </li>
 <li>
 Assist with the coordination of special projects, including scheduling and follow-up
 </li>
 <li>
 Arrange accommodation and flights for the Manager business travel
 </li>
 <li>
 Any other ad hoc tasks as requested by Manager(s)
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Department Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 A passion for providing great service and meeting and talking to new people
 </li>
 <li>
 Organized and accurate in every respect
 </li>
 <li>
 Ability to multi-task efficiently while still meeting deadlines
 </li>
 <li>
 Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office
 </li>
 <li>
 Tertiary qualifications, or other collegiate-level degree, not required but preferred
 </li>
 <li>
 Demonstrated ability to build effective internal and external hotel relationships
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Muscat Al Bandar
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

ahlibank

<div>
 
 
 SUMMARY OF ROLE
 
 
 
 
 The Investment Officer provides essential administrative, coordination, and analytical support for the Asset Management Division across all funds and discretionary mandates. The role assists with accurate and timely trade processing, reconciliations, NAV checks, client reporting, fund documentation, and coordination with internal departments such as Operations, Compliance, Risk, Treasury, Finance, IT, and Custodians. This position supports the smooth day-to-day functioning of the Asset Management business as the division scales across more funds and products. The officer ensures operational accuracy, strong controls, and efficient processes supporting the front-office investment team.
 
 
 
 
 Responsibilities Daily Investment Administration &amp; Processing
 
 
 
 
 &middot; Support accurate trade capture, settlement follow-up, corporate action processing, and reconciliation of portfolio cash and securities.
 
 
 
 &middot; Verify daily fund prices, NAV movements, and benchmark updates.
 
 
 
 &middot; Maintain error-free subscription, redemption, and dividend workflows for all funds.
 
 
 
 
 
 
 
 Portfolio Reporting &amp; Data Integrity
 
 
 
 
 &middot; Prepare daily/weekly/monthly reports as required for Fund Managers and management including valuations, performance, exposures, and risk metrics.
 
 
 
 &middot; Maintain accurate databases for holdings, price feeds, benchmarks, liquidity, ratings, and compliance limits.
 
 
 
 
 
 
 
 Coordination with Internal &amp; External Stakeholders
 
 
 
 
 &middot; Liaise with Custodians, Operations, Treasury, Risk, Compliance, Brokers, and Fund Administrators
 
 
 
 &middot; Support onboarding of new products, funds, custodians, brokers, and third-party investment managers.
 
 
 
 
 
 
 
 Compliance &amp; Risk Management
 
 
 
 
 &middot; Follow established regulatory, operational, internal control, and Shariah guidelines (for Islamic funds).
 
 
 
 &middot; Assist in identifying and escalating breaches, irregularities, or pricing anomalies.
 
 
 
 &middot; Maintain complete audit trails and documentation for all investment activities.
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Finance, Business, Economics, Accounting, or related field.
 
 </li>
 <li>
 3&ndash;5 years of relevant experience in investment operations, fund admin, portfolio support, or asset management.
 
 </li>
 <li>
 Exposure to investment products
 
 </li>
 <li>
 Basic understanding of operations workflows (subscriptions/redemptions, reconciliations, NAV checks, etc).
 
 </li>
 <li>
 Familiarity with regulatory frameworks (FSA, CBO, AAOIFI for Islamic funds).
 
 </li>
 <li>
 Proficiency in Excel, reporting tools, and financial systems. Bloomberg is a plus.
 
 
 
 
 
 </li>
 </ul>
</div>

Investment Officer – Asset Management

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Investment Officer – Asset Management