admin & office coorinator (female) Jobs in Oman

admin & office coorinator (female)

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assistant manager -hr & admin-oman -muscat Jobs in Oman

assistant manager -hr & admin-oman -muscat

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admin office coorinator female

Real Visions Interiors LLC

JOB DESCRIPTION: ADMIN &amp; OFFICE COORDINATOR (FEMALE)Position Summary The Admin &amp; Office Assistant provides comprehensive administrative, clerical, and secretarial support to ensure the smooth day-to-day functioning of the office. This role acts as the central coordination point between the CEO and the Design, Project, QS, Procurement, and Finance teams. The ideal candidate will manage the front office, maintain company compliance/legal documents, and assist in the business development cycle through proposal and tender preparation.1. Front Office &amp; Reception Management<ul><li>Reception Coverage: Act as the first point of contact; greet and assist clients, visitors, consultants, and suppliers professionally, coordinate client meetings, refreshments, and presentation setup. Ensure a professional front-office image aligned with company branding to maintain a high-end company image.</li><li>Call &amp; Inquiry Management: Efficiently handle the main telephone line and screen calls. Log all new client inquiries from phone, walk-ins, or social media and immediately route them to the correct department.</li><li>Correspondence: Handle all incoming and outgoing mail, couriers, and digital correspondence (emails).</li><li>Meeting Coordination: Prepare meeting rooms for client presentations, coordinate refreshments, and manage the CEO&rsquo;s and office calendars.</li></ul>2. Office Operations &amp; Facility Management<ul><li>Premises Maintenance: Direct and supervise cleaning staff; conduct daily walkthroughs to ensure the office is clean, organized, and professional.</li><li>Asset &amp; Repair Control: Monitor office fixtures, fixed assets, and IT equipment. Report and follow up on all repairs to ensure a &quot;repair-free&quot; environment.</li><li>Supplies &amp; Inventory: Manage stock levels for pantry, stationery, and office consumables; coordinate with the admin team to raise purchase requests.</li><li>Cost Tracking &amp; Reduction: Maintain a detailed weekly log of office expenses. Monitor utility usage and stationery spend to suggest areas for cost reduction.</li></ul>3. HR Coordination &amp; Compliance<ul><li>Visa &amp; Medical: Coordinate with staff and the PRO for new visa applications, renewals, and the issuance/renewal of staff medical cards.</li><li>Attendance &amp; Leaves: Monitor the daily staff attendance register and punctuality. Collect, track, and file sick leave forms and other supporting documents.</li><li>Document Renewals: Proactively track and assist in the renewal of Company Licenses, Office rent agreements, and Staff housing rent agreements.</li><li>Vehicle Administration: Ensure all company car Mulkiya (registrations) and insurance policies are renewed on time without penalties.</li><li>Onboarding: Assist in the onboarding of new staff, including workspace setup and basic orientation.</li></ul>4. Business Development &amp; Departmental Support<ul><li>Proposal &amp; Tender Management: Prepare and format professional proposals and tender documents in coordination with the Design and QS teams.</li><li>Client Follow-up: Perform scheduled follow-ups (calls/emails) on sent proposals to track status and feedback.</li><li>Procurement Support: Assist the Procurement and Finance teams by requesting quotations, preparing basic comparison sheets, and following up on supplier documents/invoices.</li><li>Finance Support: Assist with invoice tracking, payment follow-ups (as instructed), filing VAT-related documents, and maintaining petty cash records.</li><li>Document Control: Maintain a rigorous filing system (physical and digital) for Contracts, Proposals, Invoices, POs, Delivery Notes, and Project-specific documents.</li></ul>5. Executive Support to the CEO<ul><li>Secretarial Assistance: Provide high-level support including calendar management, drafting memos/letters, and managing sensitive correspondence.</li><li>Travel Management: Organize all travel arrangements for the CEO (flights, hotels, itineraries, and travel visas).</li><li>Monitoring: Assist the CEO by monitoring company social media activity and inquiry emails to ensure effective business communication.</li><li>Confidentiality: Maintain strict confidentiality regarding all company and management matters.</li></ul>Candidate Requirements<ul><li>Experience: 3&ndash;5 years in a professional office environment (experience in Interior Design or Construction sectors is a plus).</li><li>Technical Skills: Advanced proficiency in MS Office (Word for complex proposal formatting and Excel for expense/attendance logs).</li><li>Communication: Exceptional verbal and written English with a professional phone manner.</li><li>Organizational Ability: Must be able to multitask between reception duties and heavy document-based tasks (Tenders/HR/Compliance).</li></ul>Job Type: Full-time

ADMIN & OFFICE COORINATOR (FEMALE)

Gradiant

<div>
 Admin Manager Gradiant Muscat LLC Muscat, Oman 1/13/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.
 
 
 
 Job Overview
 
 
 
 The Admin Manager is responsible to ensure efficient and timely admin support for ensuring smooth business operations across Gradiant&rsquo;s operations in Oman.
 
 
 
 Specific Duties/Responsibilities
 
 
 
 
 Manpower and resourcing
 
 
 
 <ul>
 <li>
 Obtaining employment visas and work permit
 </li>
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 Meeting the localisation requirements in Oman
 </li>
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 Ensuring adequate quotas and approvals based on project requirements
 </li>
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 Liaise with Ministry of Manpower where required to expedite the applications and culture
 
 
 </li>
 </ul>
 
 Compliance and Documentation
 
 
 
 <ul>
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 Renewal of licenses and permits required for the business to ensure compliance to local regulations
 </li>
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 Monitor and track the renewals
 </li>
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 Liaise with various statutory authorities and departments where necessary to expedite the necessary approvals
 
 
 </li>
 </ul>
 
 Facilities
 
 
 
 <ul>
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 Responsible for managing and renewal of tenancy agreements
 </li>
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 Ensure the necessary maintenance and safety arrangements and contracts (Eg &ndash; Fire protection, waste disposal etc)
 </li>
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 Manage Utilities such as power/ water / internet/ communication
 </li>
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 Staff accommodations
 
 
 </li>
 </ul>
 
 Fleet Management
 
 
 
 <ul>
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 Managing vehicle fleet (circa 50 cars, pick-ups and trucks)
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 Responsible for the maintenance, insurance and license renewals
 
 
 </li>
 </ul>
 
 Risk and insurance
 
 
 
 <ul>
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 Liaise with corporate risk and insurance teams for the renewal of fire insurance, workmen's compensation insurance, group life insurance
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 Support the HR officer with medical insurance / health care facilities
 
 
 </li>
 </ul>
 
 Admin Cost
 
 
 
 <ul>
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 Compliance to internal systems and procedures for admin /other business processes and expenses
 </li>
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 Ensure that the admin budget and expenses are controlled and utilised in an optimum manner
 
 
 </li>
 </ul>
 
 Others
 
 
 
 <ul>
 <li>
 Support the management with various other Admin / Liaison / PRO related matters
 </li>
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 Support the management with representation in various external authorities
 </li>
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 Provide advice on local compliance / regulatory issues and market developments
 </li>
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 Any other responsibilities as instructed by the management
 </li>
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 Comply with the QHSE management system processes.
 
 
 </li>
 </ul>
 
 Qualification, Skills &amp; Experience
 
 
 
 <ul>
 <li>
 A degree in any discipline
 </li>
 <li>
 Advanced in MS Office
 </li>
 <li>
 Proficient in the following languages
 </li>
 <ul>
 <li>
 English &ndash; Spoken and written
 </li>
 <li>
 Arabic &ndash; Spoken and written
 </li>
 </ul>
 <li>
 Expert level knowledge of the regulatory / business environment in Oman
 </li>
 <li>
 Well networked and has knowledge of key authorities including, but not limited to Ministry on Manpower, Immigration, Municipality, Economic Department, Civil D&eacute;fense and Chamber of Commerce
 </li>
 <li>
 8 + years&rsquo; experience as a Admin Manager / PRO in a reputed organization
 
 </li>
 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>

Admin Manager

Sohar University

<div>
 PLEASE APPLY TO THE JOB THROUGH THE LINK https://jobs.su.edu.om
 
 
 
 Minimum Requirements For This Post Include
 
 
 
 <ul>
 <li>
 A recognized doctorate with evidence of teaching skills and experience.
 </li>
 <li>
 Excellent research experience.
 </li>
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 The candidate should have suitable qualifications and Admin and Academic Experience related to the majors the institutions offer.
 </li>
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 The candidate&rsquo;s Academic Rank should not be less than Associate Professor.
 </li>
 <li>
 The candidate should have at least three years of admin experience in the same position field from a University or College.
 </li>
 <li>
 Excellent proficiency in English.
 </li>
 <li>
 Clear and effective communicator.
 </li>
 <li>
 Omani candidates can have exception from the years of experience after Ministry approval.
 
 
 </li>
 </ul>
 
 For More Details, Please Read The Job Description PACKAGE
 
 
 
 <ul>
 <li>
 Attractive salary commensurate with qualifications/experience + housing and transportation allowance.
 </li>
 <li>
 Medical insurance for Omani staff (grant for staff only).
 </li>
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 Medical insurance for Non- Omani staff, spouse and 2 children under 18 living in Oman.
 </li>
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 Two year contract renewable subject to mutual agreement between the two parties.
 </li>
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 Seven weeks paid annual leave and return air travel for staff, spouse and 2 children under 18 to country of origin.
 </li>
 <li>
 End of contract gratuity (for non-Omani).
 
 
 </li>
 </ul>
 
 For Further Information, Please Visit The University Website
 
 
 
 www.su.edu.om
 
 
 
 CLOSING DATE:
 
 13 February 2026
 
 
 All the best.
</div>

Dean (Faculty of Engineering)

Infinity Thoughts LLC

We are looking for a dynamic sales person, a male and a female with excellent PR and communication skills. 2-4 years of experience preferred. Exceptional freshers can apply too.The job will be based in Muscat.We are a company into Business Solutions and prefer candidates with BBA / MBA / Finance background.English &amp; Arabic language will be an added advantage.Job Type: Full-timePay: RO400.000 - RO600.000 per month

Senior Sales Executive

Zahrat Allawz Trading LLC

We&rsquo;re Hiring: B2B Direct Sales Executive (Male &amp; Female)Locations: MuscatNationality: OmaniImmediate Joiners PreferredJoin our leading telecom company as a B2B Direct Sales Executive and drive business growth in the telecom sector.Key Responsibilities:Develop sales strategies to meet/exceed targetsIdentify and approach business clients with telecom solutionsBuild and maintain strong client relationshipsNegotiate contracts and close dealsQualifications:1+ year of B2B sales experience (telecom preferred)Strong communication, negotiation, and interpersonal skillsValid Oman driving licenseFamiliarity with Muscat markets is a plusWhat We Offer:Competitive salary: RO 300 - 350/monthPerformance-based incentivesImmediate start for the right candidateHow to Apply:Send your resume to hrservices@bpoplus.me or WhatsApp +968 97930331.Job Type: Full-time, PermanentEducation: Bachelor&rsquo;s (Required)Experience: 1 year in sales (Required) preferred Telecom Industry experienceJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: RO350.000 per month

B2B Direct Sales Executive (Male & Female)

CALO

<div>About Calo
Launched in Bahrain in November of 2019, Calo is on a mission to make healthy easy. We&rsquo;re a team of dedicated people driving this mission by providing better, faster, and cheaper ways to access food through technology.
Role Overview
We are looking for a dedicated HR Officer to join our tribe and support across all HR functions. Some of your responsibilities will include setting up company policies, ensuring these policies and procedures are being followed, and supporting with creating onboarding plans. 
 
The ideal candidate is someone who would be able to foster a healthy workplace by ensuring our HR procedures run smoothly at all times.
Main Responsibilities<ul><li>
Recruitment:<ul><li>
Occasionally assist in job postings, resume screening, and conducting interviews.</li></ul></li><li>
Employee Records:<ul><li>
Maintain and update employee records, manage onboarding processes, and handle changes in employment status.</li></ul></li><li>
Compliance:<ul><li>
Ensure adherence to Omani labor laws and handle visa and work permit processing. Process and renew visas, work permits, residence permits, and other official documents for employees.</li><li>
Implement HR policies throughout the organization</li><li>
Manage communications with PRO and become the vocal point for PRO and governmental related matters</li></ul></li><li>
Employee Relations:<ul><li>
Address employee grievances, conduct training sessions, and manage employee benefits. Handle disciplinary issues in accordance with company policies and Omani labor laws.</li><li>
Onboarding new employees, assisting, and conducting new hire orientation</li><li>
Process employees&rsquo; queries and respond in a timely manner</li><li>
Inform employees about additional benefits they&rsquo;re eligible for (e.g extra vacation days) and ensure employees are satisfied in their work environment</li></ul></li><li>
Administrative Support:<ul><li>
Assist in developing and implementing HR policies and procedures. Onboard new employees, conduct new hire orientation, and manage administrative work for onboarding and off-boarding processes.</li><li>
Assist with day-to-day HR Operations &amp; ensure that all employee records are up to date</li><li>
Own admin work for operations regarding onboarding &amp; off-boarding employees</li><li>
Maintain, monitor attendance system and prepare monthly reports</li><li>
Create, maintain, and support HR calendar activities</li></ul></li><li>
Well-being Initiatives:<ul><li>
Create, maintain, and support HR calendar activities. Assist with day-to-day HR operations and ensure all employee records are up to date.</li><li>
Develop HR solutions by collecting and analyzing information; and recommending courses of action</li><li>
Supporting the leadership of the operations in creating a positive work environment</li></ul></li></ul>
Ideal Candidate
Qualifications<ul><li>
Minimum of 1 to 3 years of previous work experience in HR with a background in HR systems and processes</li><li>
Bachelor&rsquo;s degree in HR or any related field</li><li>
Must be an Omani national</li></ul>
Knowledge and Competency<ul><li>
Solid understanding of labor legislation and payroll process</li><li>
Views HR as a customer experience center for employees</li><li>
Strong understanding of the industry's best practices</li></ul>
Personality<ul><li>
Strong communicator with a pleasant personality</li><li>
Big on empathy, and always puts themselves in other people&rsquo;s shoes</li><li>
Great problem-solving abilities</li></ul>
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HR Officer

Minor Hotels

<div>
 
 Founded in 1933 in Portugal, Tivoli Hotels &amp; Resorts has built and maintained a distinct charismatic character and elegant personality in all its properties. From cosmopolitan hideaways to seaside paradises and a growing global portfolio, Tivoli curates exceptional services and experiences for its cherished guests.
 
 
 
 
 
 
 Job Description
 
 
 
 
 In this role you are a key ambassador for the hotel and the brand, and will work with your team to create one of the most powerful first impressions for our guests. You will need a friendly outgoing personality, and will be an information provider, diplomat, salesperson and hotel representative, all of which needs to be carried out with the utmost politeness, efficiency, and friendliness. You must remain up-to-date with current knowledge about all the hotel products, services and facilities including; room types and rates, food and beverage outlets and promotions, spa and health club offerings. You will ensure that you and the team are fully compliant with all brand standards and Front Office Standard Operating Procedures. You will ensure that all guests are enjoying a positive and memorable experience.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 &bull; College diploma in hotel management or related field.
 
 
 &bull; Previous experience as an Guest Service Centre Supervisor in Front Office.
 
 
 &bull; Excellent oral communication skills.
 
 
 &bull; Experience with Front Office systems.
 
 
 &bull; Fluent in English, both written and spoken.
 
 
 
</div>

Senior Guest Service Centre Manager

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