executive assistant

contract administrator

admin assistant

executive secretary

office manager

admin secretary

Al Tamimi & Company

<div>
 <p>
  <strong>
   <u>
    Role:
   </u>
  </strong>
  Bilingual Admin Assistant / Secretary
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Reporting line:
   </u>
  </strong>
  Team Leader
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Requirements:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   5+ years of secretarial experience with a professional services company
  </li>
  <li>
   Familiarity with legal documents and terminology
  </li>
  <li>
   Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
  </li>
  <li>
   Experience with legal technology (document management systems, transcription software, dictaphone, etc)
  </li>
  <li>
   Superior written and oral communication skills in English
  </li>
  <li>
   Ability to work with a team of lawyers and other colleagues
  </li>
  <li>
   Outstanding time-management and accurate typing skills
  </li>
  <li>
   Capability to effectively prioritize and meet deadlines
  </li>
  <li>
   Strong interpersonal skills with an ability to build relationships with senior executives
  </li>
  <li>
   Good problem-solving and decision-making skills
  </li>
  <li>
   Exceptional organizational skills
  </li>
  <li>
   Demonstrate a courteous and professional demeanour
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Duties and Responsibilities:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Provide administrative support to one or more lawyers
  </li>
  <li>
   Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
  </li>
  <li>
   Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
  </li>
  <li>
   Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
  </li>
  <li>
   Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
  </li>
  <li>
   File, organize, scan, copy and fax legal documents promptly
  </li>
  <li>
   Screen, direct, and prioritize incoming calls and emails to lawyers
  </li>
  <li>
   Adhere to the Firm&rsquo;s policies and procedures
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Relationships:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Lawyers
  </li>
  <li>
   Team Leader
  </li>
  <li>
   Business Support Teams
  </li>
  <li>
   Secretaries
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Diversity, Equity &amp; Inclusion
   </u>
  </strong>
  :
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
  </li>
  <li>
   We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
  </li>
  <li>
   Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
  </li>
 </ul>
</div>


Admin Assistant / Secretary

Madi International

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 We are looking for a detail-oriented and proactive
 <strong>
  Admin Coordinator
 </strong>
 to join our team in
 <strong>
  Riyadh
 </strong>
 . This role is ideal for someone with strong administrative skills and a passion for organization, efficiency, and team support. You will play a key role in ensuring smooth office operations and supporting cross-functional teams in a dynamic work environment.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate daily administrative tasks to ensure efficient office operations.
  </li>
  <li>
   Support department managers and team members with scheduling, documentation, and reporting.
  </li>
  <li>
   Manage office supplies, equipment, and maintenance needs.
  </li>
  <li>
   Assist in organizing meetings, preparing agendas, and taking minutes.
  </li>
  <li>
   Liaise with internal departments and external vendors as needed.
  </li>
  <li>
   Maintain accurate records and handle confidential information responsibly.
  </li>
  <li>
   Support onboarding processes for new employees and assist HR with admin tasks.
  </li>
  <li>
   Ensure compliance with company policies and procedures.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications And Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 2-4 years of experience in an administrative or coordinator role.
  </li>
  <li>
   Strong organizational and multitasking abilities.
  </li>
  <li>
   Excellent verbal and written communication skills in English (Arabic is a plus).
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  </li>
  <li>
   Ability to work independently and as part of a team.
  </li>
  <li>
   Based in Jeddah or willing to relocate.
  </li>
  <li>
   Bachelors degree in business administration or related field is preferred.
  </li>
 </ul>
</div>


Admin Coordinator

Diaverum

<div></div><div><div><div><div><div><p>Clinical Admin - 9008 - Riyadh - &#1575;&#1604;&#1585;&#1610;&#1575;&#1590;
</p></div></div></div></div><div><div><div><div><b>Location:
</b>Riyadh, SA, 7929
</div></div></div></div><div><div><div><div><b>Date Posted: </b>28 Sept 2025
</div></div></div></div><div><div><div><div><b>Contract type: </b>Permanent
</div></div></div></div><div><div><div><div><b>Work Type: </b>On-site
</div></div></div></div><div><div><div><div><b>Part Time / Full Time: </b>Full Time
</div></div></div></div><div><div><div><div><div><b>About </b><b>Diaverum:</b><br>
We are a purpose-driven organization &ndash; delivering life-enhancing renal care because everyone deserves a fulfilling life. Our standardized, world-class care delivery sets us apart. Diaverum provides life enhancing renal care to patients with Chronic Kidney Disease (CKD), enabling them to live fulfilling lives. We are one of the world&rsquo;s leading providers of renal care and the largest service provider in the Middle East. Our core service is hemodialysis, but our expertise stretches far beyond this. We offer support and treatments ranging from preventive care, peritoneal dialysis and home care to the coordinated management of patients&rsquo; comorbidities and transplant services. At the heart of what we do is our highly standardized proprietary care delivery model, supported by a continuously evolving digital infrastructure.</div>
<div>
For more details, please visit our website &ndash;<b> </b>Diaverum Saudi Arabia</div><br>
<div></div>
<div><b>
About the Role:</b></div>
<div>
 To be resposible and accountable for the daily clinic facility management, in order to achive best results in clinical and financial outcomes. and act as the point of contact with clinic external parties as well as HQ.</div><br>
<div></div>
<div><b>
Key Responsibilities:</b></div>
<ul>
<li>Implementation of and compliance with all Diaverum policies &amp; procedures</li>
<li>Ensure a safe and sanitary physical environment
</li><li>Participate in all clinic audits and implement approved action plans
</li><li>Ensure clinic compliance with required Diaverum reports, and any country specific regulatory reports
</li><li>Ownership of clinic as a facility to ensure tidiness that represents Diaverum</li>
<li>Clinic activities related to labor management: cleaners, security, and maintenance</li>
<li>Ensures availability of necessary clinic supplies in coordination with the HN</li>
<li>Management of product consumption
</li><li>Inventory management of supplies and medications
</li><li>Maintenance of equipment and utilities including housekeeping
</li><li>Ensure accuracy of billing reports (Billing); finalize all billing requirement by 3rd working day.</li>
<li>Responsible for petty cash usage in the clinic</li>
<li>Ensure accurate inventory records</li>
<li>Respect all accounting deadlines that relates to physical inventory count both month end and year end, delivery note/MRN on time submission, and claim processing.</li>
<li>The clinic Admin will be the internal control ambassador in the clinic</li>
<li>Submit reports according to company policies and country requirements</li>
<li>Support in Quality Management Review (QMR)</li>
<li>Ensure that accurate and complete records are maintained in accordance with Diaverum polic</li>
<li>Support in the onboarding of new clinic staff</li>
<li>Ensure completion of New Employee details in coordinates with Employee Services team</li>
<li>First contact on ground for staff queries</li>
<li>Ensure compliance with Diaverum crisis communication policy and local communication procedures</li>
<li>Ensure compliance of &ldquo;Diaverum&rdquo; brand identity at the clinic level</li>
<li>Act as liaison point with IT in general.</li>
<li>Provide support for minor IT incidents if applicable.</li></ul><br>
<div></div>
<div><b>
Qualifications:</b></div>
<ul>
<li>lor degree, Preferably in hospital managment</li>
<li>2 years in administration, Preferably in related field</li>
<li>Fluent in Arabic and English (spoken and written)</li>
<li>Microsoft Office Skills</li></ul><br>
<div></div>
<div>
This is a great opportunity to join a purpose-driven and growing healthcare organization that values competence, inspiration, and passion.</div>
<div>
Join a global team where your contribution matters &mdash; and where every role supports the delivery of life-enhancing renal care.</div></div></div></div></div></div><p></p>

Clinical Admin - 9008 - Riyadh

<div></div><div><div><div><div><div><p>Clinical Admin - 9008 - Riyadh - &#1575;&#1604;&#1585;&#1610;&#1575;&#1590; 1
</p></div></div></div></div><div><div><div><div><b>Location:
</b>Riyadh, SA, 7929
</div></div></div></div><div><div><div><div><b>Date Posted: </b>28 Sept 2025
</div></div></div></div><div><div><div><div><b>Contract type: </b>Permanent
</div></div></div></div><div><div><div><div><b>Work Type: </b>On-site
</div></div></div></div><div><div><div><div><b>Part Time / Full Time: </b>Full Time
</div></div></div></div><div><div><div><div><div><b>About </b><b>Diaverum:</b><br>
We are a purpose-driven organization &ndash; delivering life-enhancing renal care because everyone deserves a fulfilling life. Our standardized, world-class care delivery sets us apart. Diaverum provides life enhancing renal care to patients with Chronic Kidney Disease (CKD), enabling them to live fulfilling lives. We are one of the world&rsquo;s leading providers of renal care and the largest service provider in the Middle East. Our core service is hemodialysis, but our expertise stretches far beyond this. We offer support and treatments ranging from preventive care, peritoneal dialysis and home care to the coordinated management of patients&rsquo; comorbidities and transplant services. At the heart of what we do is our highly standardized proprietary care delivery model, supported by a continuously evolving digital infrastructure.</div>
<div>
For more details, please visit our website &ndash;<b> </b>Diaverum Saudi Arabia</div><br>
<div></div>
<div><b>
About the Role:</b></div>
<div>
 To be resposible and accountable for the daily clinic facility management, in order to achive best results in clinical and financial outcomes. and act as the point of contact with clinic external parties as well as HQ.</div><br>
<div></div>
<div><b>
Key Responsibilities:</b></div>
<ul>
<li>Implementation of and compliance with all Diaverum policies &amp; procedures</li>
<li>Ensure a safe and sanitary physical environment
</li><li>Participate in all clinic audits and implement approved action plans
</li><li>Ensure clinic compliance with required Diaverum reports, and any country specific regulatory reports
</li><li>Ownership of clinic as a facility to ensure tidiness that represents Diaverum</li>
<li>Clinic activities related to labor management: cleaners, security, and maintenance</li>
<li>Ensures availability of necessary clinic supplies in coordination with the HN</li>
<li>Management of product consumption
</li><li>Inventory management of supplies and medications
</li><li>Maintenance of equipment and utilities including housekeeping
</li><li>Ensure accuracy of billing reports (Billing); finalize all billing requirement by 3rd working day.</li>
<li>Responsible for petty cash usage in the clinic</li>
<li>Ensure accurate inventory records</li>
<li>Respect all accounting deadlines that relates to physical inventory count both month end and year end, delivery note/MRN on time submission, and claim processing.</li>
<li>The clinic Admin will be the internal control ambassador in the clinic</li>
<li>Submit reports according to company policies and country requirements</li>
<li>Support in Quality Management Review (QMR)</li>
<li>Ensure that accurate and complete records are maintained in accordance with Diaverum polic</li>
<li>Support in the onboarding of new clinic staff</li>
<li>Ensure completion of New Employee details in coordinates with Employee Services team</li>
<li>First contact on ground for staff queries</li>
<li>Ensure compliance with Diaverum crisis communication policy and local communication procedures</li>
<li>Ensure compliance of &ldquo;Diaverum&rdquo; brand identity at the clinic level</li>
<li>Act as liaison point with IT in general.</li>
<li>Provide support for minor IT incidents if applicable.</li></ul><br>
<div></div>
<div><b>
Qualifications:</b></div>
<ul>
<li>lor degree, Preferably in hospital managment</li>
<li>2 years in administration, Preferably in related field</li>
<li>Fluent in Arabic and English (spoken and written)</li>
<li>Microsoft Office Skills</li></ul><br>
<div></div>
<div>
This is a great opportunity to join a purpose-driven and growing healthcare organization that values competence, inspiration, and passion.</div>
<div>
Join a global team where your contribution matters &mdash; and where every role supports the delivery of life-enhancing renal care.</div></div></div></div></div></div><p></p>

kora trading and contracting

<p>Job location is: Malaz</p><p>Office timings: Saturday to Thursday - 830am to 530pm</p><p>Duties:</p><p>Workers timesheets</p><p>Petty cash summaries</p><p>Client communication and emails</p><p>Quotations</p><p>Assit Accounts Manager with invoices and other related works</p><p>Job Type: Permanent</p><p>Pay: &#65020;3,000.00 - &#65020;4,000.00 per month</p><p>Language:</p><ul><li>English (Required)</li></ul>

Admin Officer - Permanent Position

Antal

<p>About the job General Administrator - Saudi Nationals</p><p><b>Job Title:</b> General Administrative Staff (Junior Level)</p><p><b>Location:</b> Saudi Arabia</p><p><b>Nationality:</b> Saudi National (mandatory)</p><p>Salary: 4000 - 5000 Only (Please do not apply if you are not okay with the salary offered)</p><p><b>Education &amp; Experience:</b></p><p>Bachelors degree (Graduate)</p><p>0 - 2 years of relevant experience</p><p>Valid Saudi driving license is an advantage</p><p><b>Job Purpose:</b></p><p>To provide day-to-day administrative and operational support to ensure smooth office functioning, including</p><p>handling utilities, coordinating with internal departments, and assisting with general business support activities.</p><p><b>Key Responsibilities:</b></p><p>Assist in general administrative tasks, filing, documentation, and correspondence.</p><p>Support utility management and coordination with service providers.</p><p>Coordinate with banks for account opening and related administrative requirements.</p><p>Assist IT team with basic coordination and support activities.</p><p>Schedule and manage appointments, meetings, and internal bookings.</p><p>Handle travel-related arrangements such as ticket booking.</p><p>Provide support in company events, staff requirements, and office operations.</p><p>Maintain confidentiality and ensure compliance with company policies.</p><p><b>Skills &amp; Competencies:</b></p><p>Strong organizational and multitasking skills</p><p>Basic knowledge of MS Office (Word, Excel, Outlook, PowerPoint)</p><p>Good communication skills in Arabic &amp; English is an advantage</p><p>Ability to work independently and as part of a team</p><p>Attention to detail and proactive approach</p><p>Job Type: Full-time</p><p>Pay: &#65020;4,000.00 - &#65020;5,000.00 per month</p>

Office Administrator Saudi National

Barratt Galvin

The Role
<br><b>The Opportunity:</b> An exciting opportunity has arisen for an experienced Legal Secretary to join the Riyadh office of a renowned international law firm. This award-winning firm is looking for a dynamic and organised individual to support a team of 10, including the Office Managing Partner. This role promises a variety of tasks across multiple practice areas such as Banking, Corporate, and Dispute Resolution. Key Responsibilities: • Calendar Management: Efficiently manage calendars and schedule appointments for Partners and Associates. • Document Preparation: Assist in preparing legal documents including briefs, agreements, and contracts. • Meeting Coordination: Organise meetings and conferences, both internally and with clients. • Legal Processing: Prepare and process legal forms and documents, ensuring timely filing with courts and government agencies. • Client Interaction: Handle client inquiries and communications, providing exceptional service in person, by phone, or via email. • Case Management: Maintain accurate records and manage case files with precision. • Legal Research: Conduct necessary legal research to support the team. • Additional Duties: Perform other administrative tasks as needed.
<br><br>
Requirements
<br><ul>
<li>Experience: Previous experience as a Legal Secretary, ideally within a law firm setting. • Language Skills: Fluency in Arabic is desirable, but not essential. • Organisational Skills: Excellent organisational and time management skills are a must. • Technical Proficiency: Proficiency in Microsoft Office Suite and legal software. • Communication: Strong written and verbal communication skills in English. • Teamwork: Ability to work independently as well as part of a collaborative team. • Legal Knowledge: Understanding of legal terminology and procedures. Why Join This Firm? Be part of a vibrant, high-performing team in a prestigious global law firm. Enjoy a dynamic work environment where your contributions are valued, and your professional growth is supported. This firm offers competitive remuneration and the opportunity to work on diverse and challenging legal matters.</li>
</ul>
About the company
<br>Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including: Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.

Legal Assistant

Explore 50+ Admin secretary in Riyadh this October. Find roles across top companies and apply now to boost your career.

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