executive assistant

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admin executive – accounts support Jobs in Riyadh

admin executive – accounts support

admin executive

NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Admin Executive

CARMA

<div>
 
 🌟
 
 We&rsquo;re Hiring: HR &amp; Admin Executive &ndash; Riyadh, Saudi Arabia
 
 🌟
 
 Preferred Saudi
 
 🌟
 
 
 
 
 
 We are looking for a
 
 dynamic and experienced HR &amp; Admin Executive
 
 to join our team in Riyadh.
 
 
 The ideal candidate will play a key role in managing HR operations, government portals, and office administration to ensure smooth business operations and full regulatory compliance.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 🔹
 
 Human Resources (HR)
 
 
 <ul>
 <li>
 Prepare and issue employment contracts, offer letters, salary certificates, and HR-related letters.
 </li>
 <li>
 Handle iqama renewals, medical insurance (for employees and dependents), and GOSI updates.
 </li>
 <li>
 Process exit/re-entry visas and manage requests via Muqeem, Qiwa, and GOSI.
 </li>
 <li>
 Coordinate internally with departments and maintain updated employee records on Etimad.
 </li>
 <li>
 Prepare official letters for government and private entities (Chamber of Commerce, banks, embassies, etc.).
 </li>
 </ul>
 
 🔹
 
 Government Portals &amp; Regulatory Compliance
 
 
 <ul>
 <li>
 Maintain and update company records on portals such as Qiwa, GOSI, ZATCA, Monsha&rsquo;at, and Etimad.
 </li>
 <li>
 Issue and renew CRs, ZATCA, Monsha&rsquo;at, Saudization, and Local Content certificates.
 </li>
 <li>
 Monitor and resolve government penalties, violations, and alerts.
 </li>
 <li>
 Submit tenders, financial claims, and proposals via Etimad.
 </li>
 <li>
 Support regional teams with Etimad-related submissions and follow-ups.
 </li>
 <li>
 Ensure full compliance with Saudi labor and legal regulations.
 </li>
 </ul>
 
 🔹
 
 Office Management &amp; Operations
 
 
 <ul>
 <li>
 Supervise office setup, maintenance, purchases, and logistics.
 </li>
 <li>
 Manage invoices, petty cash, and office expenses.
 </li>
 <li>
 Coordinate drivers&rsquo; schedules, travel, accommodation, and event logistics.
 </li>
 <li>
 Oversee vendor management and service contracts.
 </li>
 </ul>
 
 🔹
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Coordinate meetings, events, and executive communications.
 </li>
 <li>
 Prepare monthly HR and expense reports.
 </li>
 <li>
 Liaise with regional and global offices.
 </li>
 <li>
 Provide administrative and logistical support to external teams on KSA projects.
 </li>
 </ul>
 
 🔹
 
 Official Company Representation
 
 
 <ul>
 <li>
 Communicate with government and private entities on behalf of the company.
 </li>
 <li>
 Follow up on official submissions and inquiries.
 </li>
 <li>
 Represent the company professionally in all external dealings.
 </li>
 </ul>
</div>

HR & Admin Executive - Saudi

Viva Supermarket

Role Summary: We are looking for a detail-oriented Admin Executive with an accounting background to support daily administrative and finance operations. The ideal candidate should have hands-on experience in P2P processes including invoice tracking, booking, and vendor SOA reconciliation, along with strong Excel and ERP system skills.Key Responsibilities:<ul><li>Handle invoice receipt, booking, and follow-up for approvals and payments.</li><li>Maintain and update the P2P tracker to ensure accuracy and timeliness.</li><li>Perform vendor account reconciliation and resolve discrepancies.</li><li>Support documentation and filing of payment vouchers and supplier communications.</li><li>Assist finance team with basic accounting and administrative coordination tasks.</li><li>Liaise with internal teams and vendors for smooth process flow.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Commerce, Accounting, or Business Administration.</li><li>2&ndash;4 years of experience in admin or accounting support roles, preferably in P2P.</li><li>Strong proficiency in Microsoft Excel (pivot tables, lookups, basic formulas).</li><li>Working knowledge of ERP systems (MS Dynamics, SAP, or equivalent).</li><li>Good communication skills; Arabic proficiency preferred.</li><li>Available to join within 1&ndash;2 weeks.</li></ul>Why VIVA?<ul><li>We&rsquo;re building one of the fastest-growing value retail brands in KSA&mdash;your work will matter.</li><li>A dynamic environment where ideas, ownership, and speed are valued.</li><li>Career growth opportunities as we open more stores across the Kingdom.</li><li>Supportive team, strong learning culture, and competitive package.</li></ul>Share your updated CV on viva.saudijobs@landmarkgroup.comJob Type: Full-timePay: &#65020;5,000.00 - &#65020;6,000.00 per month

Admin Executive – Accounts Support

Ultimate Peaks Talent & Strategy

<div>
 
 Reports to:
 
 Founder &amp; Managing Director
 
 
 
 Type:
 
 Full-time or hybrid (commission-based with base retainer)
 
 
 
 
 Purpose
 
 
 
 
 To lead and grow Ultimate Peaks' consulting and executive search operations, ensuring smooth project delivery, strong client relationships, and consistent revenue &mdash; while maintaining the firm's brand standards and strategic direction.
 
 
 
 Key Responsibilities
 
 
 
 
 Client &amp; Business Management
 
 
 
 <ul>
 <li>
 Manage active projects end-to-end: from brief to delivery.
 </li>
 <li>
 Maintain relationships with existing clients and convert warm leads.
 </li>
 <li>
 Represent Ultimate Peaks professionally in meetings and proposals.
 
 
 </li>
 </ul>
 
 Team &amp; Operations
 
 
 
 <ul>
 <li>
 Coordinate freelance consultants and recruiters per project.
 </li>
 <li>
 Oversee proposal prep, contracts, and invoicing with admin support.
 </li>
 <li>
 Maintain project tracking on Zoho (or chosen CRM).
 </li>
 <li>
 Ensure reports, candidate summaries, and decks match the brand.
 
 
 </li>
 </ul>
 
 Growth &amp; Strategy
 
 
 
 <ul>
 <li>
 Identify new business opportunities and partnerships.
 </li>
 <li>
 Support thought leadership or content that builds visibility.
 </li>
 <li>
 Report monthly on revenue, margins, and client satisfaction.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 8-15 years in executive search, HR consulting, or recruitment leadership.
 </li>
 <li>
 Proven experience managing consultants or teams.
 </li>
 <li>
 Fluent in English and Arabic.
 </li>
 <li>
 Strong client presence, commercial mindset, and ethical discretion.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 
 Compensation Structure
 
 
 
 
 
 Includes a Base Salary (8k -/+ SAR), Project Commission, Quarterly Bonuses, and Equity as On-Target Earnings (OTE).
 
</div>

Managing Consultant / General Manager

ONFUSION

Office admin needed for automation company in RiyadhJob Type: Full-timePay: From &#65020;1.00 per monthApplication Question(s):<ul><li>Salary expectations? Notice period?</li><li>Where are you currently based?</li><li>How many years of experience do you have as office admin?</li><li>Visa status?</li><li>How good you are in Excel, word,...?</li></ul>

Male Office Sales/Admin

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

n2psystems

Jira admin is responsible for configuring and maintaining the Jira software to meet organizational needs, which includes managing users, projects, and workflows, and ensuring the system is secure and performing efficiently. Key duties include customizing projects, managing permissions, troubleshooting issues, installing add-ons, and providing training and support to users. Key responsibilities<ul><li>User and project management: Manage user accounts, create and assign project roles, and set permissions for projects and Confluence spaces.</li><li>Workflow and customization: Create, edit, and maintain custom workflows, issue types, fields, and schemes to optimize processes.</li><li>System administration: Perform system upgrades, monitor performance, and ensure the overall health and security of the Jira environment.</li><li>Integrations and add-ons: Install and manage add-ons and integrations with other tools to enhance functionality.</li><li>Support and training: Serve as the main point of contact for Jira issues, troubleshoot problems, and conduct training sessions for end-users.</li><li>Reporting and analysis: Create and manage dashboards and filters to provide users with insights into project progress and performance.</li></ul>Essential skills and qualifications<ul><li>Proven experience as a Jira administrator.</li><li>Expertise in Jira administration, including workflows, permissions, and schemes.</li><li>Proficiency with JQL (Jira Query Language) for advanced searching.</li><li>Strong troubleshooting and problem-solving skills.</li><li>Excellent communication and collaboration skills to work with different teams.</li><li>Familiarity with ITIL, agile, or other project management methodologies is often beneficial.</li><li>A degree in computer science, information systems, or a related field may be required.</li><li>Everything You Need to Know about Being a Jira AdministratorMay 7, 2024 &mdash; Jira Admin is a person who is in charge of configuring workflows, managing user permissions, and maintaining overall sy...Atlassian Community</li></ul>Job Type: Contract Contract length: 3 months

Jira Administrator

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