executive assistant

administrative assistant

ceo office manager

executive - operations

admin executive – accounts support Jobs in Riyadh

admin executive – accounts support

admin executive

NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Admin Executive

Viva Supermarket

Role Summary: We are looking for a detail-oriented Admin Executive with an accounting background to support daily administrative and finance operations. The ideal candidate should have hands-on experience in P2P processes including invoice tracking, booking, and vendor SOA reconciliation, along with strong Excel and ERP system skills.Key Responsibilities:<ul><li>Handle invoice receipt, booking, and follow-up for approvals and payments.</li><li>Maintain and update the P2P tracker to ensure accuracy and timeliness.</li><li>Perform vendor account reconciliation and resolve discrepancies.</li><li>Support documentation and filing of payment vouchers and supplier communications.</li><li>Assist finance team with basic accounting and administrative coordination tasks.</li><li>Liaise with internal teams and vendors for smooth process flow.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Commerce, Accounting, or Business Administration.</li><li>2&ndash;4 years of experience in admin or accounting support roles, preferably in P2P.</li><li>Strong proficiency in Microsoft Excel (pivot tables, lookups, basic formulas).</li><li>Working knowledge of ERP systems (MS Dynamics, SAP, or equivalent).</li><li>Good communication skills; Arabic proficiency preferred.</li><li>Available to join within 1&ndash;2 weeks.</li></ul>Why VIVA?<ul><li>We&rsquo;re building one of the fastest-growing value retail brands in KSA&mdash;your work will matter.</li><li>A dynamic environment where ideas, ownership, and speed are valued.</li><li>Career growth opportunities as we open more stores across the Kingdom.</li><li>Supportive team, strong learning culture, and competitive package.</li></ul>Share your updated CV on viva.saudijobs@landmarkgroup.comJob Type: Full-timePay: &#65020;5,000.00 - &#65020;6,000.00 per monthApplication Question(s):<ul><li>Are you Saudi?</li><li>Have you worked in P2P processes before?</li><li>Are you proficient in Microsoft Excel (pivot tables, VLOOKUP, basic formulas)?</li><li>Have you worked with ERP systems such as MS Dynamics, SAP, or similar?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Admin or accounting support : 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>

Admin Executive – Accounts Support

Conmarble Concrete

Position: Admin Assistant (Saudi National &ndash; required as part of Saudization compliance)How to Apply<ul><li>Please complete the application form here: https://forms.gle/MhZQGSX6pcHonFZd6</li><li>Incomplete submissions may delay the processing of your application, as the form is part of our screening procedure.</li><li>Ensure you attach your updated CV in the form.</li></ul>A leading company specializing in architectural fit-out and high-end special finishes is looking for a proactive and well-organized Admin Assistant to support our operations in Saudi Arabia.Eligibility RequirementOnly Saudi Nationals can be considered for this role in accordance with Saudization program guidelines.Key Responsibilities<ul><li>Provide administrative and clerical support to project and office teams</li><li>Manage document filing (soft &amp; hard copies), data entry, and correspondence</li><li>Handle email communications, scheduling, and coordination with internal departments</li><li>Assist in preparing reports, letters, and project-related documentation</li><li>preparation of commercial proposal</li><li>Maintain updated logs, trackers, and office records</li><li>Support procurement coordination, follow-ups, and basic office management tasks</li><li>Ensure timely communication and smooth workflow between departments</li></ul>Qualifications<ul><li>Saudi National &ndash; required as part of Saudization compliance</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 2&ndash;4 years experience in an administrative role (preferably in construction, contracting, or fit-out)</li><li>Strong proficiency in MS Office (Word, Excel, Outlook)</li><li>Highly organized, detail-oriented, and able to manage multiple tasks</li><li>Ability to work professionally in a fast-paced project environment</li></ul>Preferred<ul><li>Experience in document control or project administration</li><li>Background in fit-out or architectural finishes</li><li>Immediate joiners are highly preferred</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Did you fill out the google form and submit? If not, please click this link: https://forms.gle/Dy8z21TG8AkF9mu17</li></ul>

Admin Support Executive

noon

<div>
 
 
 About noon
 
 
 
 We&rsquo;re building an ecosystem of digital products and services that power everyday life across the Middle East&mdash;fast, scalable, and deeply customer-centric. Our mission is to deliver to every door every day. We want to redefine what technology can do in this region, and we&rsquo;re looking for a Property Compliance &amp; Management Executive who can help us move even faster.
 
 
 noon&rsquo;s mission: Every door, every day.
 
 
 
 
 
 
 
 
 
 What you'll do:
 
 
 
 Team noon has some of the fastest, smartest, and hardest-working people we've encountered. With a young, aggressive, and talented team, we're driving major missions forward.
 
 
 
 
 
 We are looking for a Property Compliance &amp; Management Executive to join our dynamic team in Riyadh. You will be responsible for managing property compliance, documentation, landlord coordination, and ensuring all Supermall sites meet legal &amp; operational requirements.
 
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage all lease, renewal, and compliance documentation.
 </li>
 <li>
 Coordinate with landlords for utilities, access, repairs, and notices.
 </li>
 <li>
 Track municipality/authority approvals for new store setup.
 </li>
 <li>
 Monitor property maintenance &amp; escalate issues timely.
 </li>
 <li>
 Support new store launches with documentation and compliance requirements.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What you'll need:
 
 
 <ul>
 <li>
 Experience in property management or admin roles.
 </li>
 <li>
 Strong communication, documentation &amp; follow-through skills.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Who will excel?
 
 
 <ul>
 <li>
 We&rsquo;re looking for people with high standards, who understand that hard work matters.
 </li>
 <li>
 You need to be relentlessly resourceful and operate with a deep bias for action.
 </li>
 <li>
 We need people with the courage to be fiercely original.
 </li>
 <li>
 noon is not for everyone; readiness to adapt, pivot, and learn is essential.
 </li>
 </ul>
</div>

Property Compliance & Management Executive

ONFUSION

Office/Sales Admin (Office &amp; Sales Administrator) Primary focus: A mix of office tasks plus support for the sales team Typical duties (includes all office admin tasks plus): Preparing quotes, invoices, and sales documents Managing CRM systems or sales databases Supporting sales reps with customer follow-ups Processing orders and coordinating with customers Tracking sales metrics or reports Sometimes assisting customers directly (email/phone) Main goal: Support both the office operations and sales processes.Job Type: Full-timePay: From &#65020;1.00 per monthApplication Question(s):<ul><li>Salary expectations? Notice period?</li><li>Where are you currently based?</li><li>How many years of experience you have as Sales Admin?</li></ul>

Sales Administrator

Land Laboratories

We are looking for a reliable HR and Admin Assistant to support our HR operations in Saudi Arabia. The ideal candidate should be well-organized, fast in follow-up, and confident in using Saudi HR portals.Key Responsibilities<ul><li>Manage all Saudi HR portals such as Qiwa, Mudad, GOSI, Muqeem and Labour Office systems</li><li>Handle employee onboarding and offboarding</li><li>Prepare and maintain employee files and documents</li><li>Support visa processing, contract preparation and renewals</li><li>Update employee data and ensure accuracy in all systems</li><li>Manage attendance, leaves and daily HR transactions</li><li>Assist with general administration tasks and office coordination</li><li>Coordinate with internal teams and external government offices when required</li></ul>Skills<ul><li>Bachelor&rsquo;s degree in HR, Business or related field</li><li>Minimum 3-5 years of experience in HR or admin roles</li><li>Strong working knowledge of Saudi HR portals (Qiwa, Mudad, GOSI, Muqeem)</li><li>Good communication skills in English</li><li>Attention to detail and strong follow-up</li><li>Ability to work independently and handle confidential information</li></ul>Job Type: Full-time

HR and Admin Officer – KSA, Riyadh (Saudi National)

Regatta Capital Holding

Responsibilities<ul><li>Assist with all internal and external HR related inquiries or requests.</li><li>Maintain both hard and digital copies of employees' records.</li><li>Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.</li><li>Assist with performance management procedures.</li><li>Schedule meetings, interviews, HR events.</li><li>Coordinate induction and training sessions</li><li>Perform update records of new staff, assist with the admin tasks</li><li>Produce and submit reports on general HR activity.</li><li>Assist with payroll and ad-hoc HR projects.</li><li>Support other assigned functions.</li></ul>Requirement<ul><li>Bachelor degree in HR, Business administration or in relevant field.</li><li>2-3 years experience in the same field.</li><li>preferable with F&amp;B sector experience.</li><li>Must be bilingual (English &amp; Arabic)</li><li>Good knowledge in payroll, recruitment, admin, compensation and benefits.</li><li>Strong communication and problem solving skills</li><li>Prone to teamwork and adapt to the dynamic structure of the company.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can you read, write and speak in Arabic and English?</li><li>When can you join?</li><li>Which Industry have you worked in?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>HR : 2 years (Required)</li></ul>Location:<ul><li>Riyadh (Required)</li></ul>

Hr Co-Ordinator

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