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admin specialist

Majid Al Futtaim

<div>
 <strong>
  JOB TITLE
  <br/>
  <br/>
 </strong>
 Admin Specialist | MAF Global Solutions | Facilities Management
 <br/>
 <br/>
 <strong>
  Role Summary
  <br/>
  <br/>
 </strong>
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 <br/>
 <br/>
 <strong>
  ROLE PROFILE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
  </li>
  <li>
   Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
  </li>
  <li>
   Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
  </li>
  <li>
   Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
  </li>
  <li>
   Acts as a liaison between departments, providing essential administrative support to the facility management team.
  </li>
  <li>
   Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
  </li>
  <li>
   Provides administrative support for facility management projects, including data entry and general administrative tasks.
  </li>
  <li>
   Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   4-6 years of work experience as an Admin/CEO Office/Coordinator
  </li>
  <li>
   Very good command of English (Written and spoken) is a must.
  </li>
  <li>
   Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
  </li>
  <li>
   Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
  </li>
  <li>
   Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
  </li>
  <li>
   Technical Skills: Familiarity with office equipment and software.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
  </li>
  <li>
   Work in a friendly environment, where everyone shares positive vibes and excited about our future.
  </li>
  <li>
   Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
  </li>
 </ul>
</div>


Admin Specialist

NES Fircroft

<p></p><div><div><div><div><div><p>Posted: 09/10/2025</p>
<div></div><ul><div><div>Competitive Salary</div>
</div><div></div><div><div>Cairo, Egypt
</div></div><div></div><div><div>Permanent</div>
</div></ul><div><div><b>Admin Specialist</b><br>
<b>Location: Cairo, Egypt</b><br>
<br>
Join our team as an Admin Specialist and play a vital role in keeping our recruitment process running smoothly. You&rsquo;ll be the go-to person for administrative support, ensuring candidates, clients, and colleagues receive first-class service every step of the way. From managing job postings to coordinating interviews and onboarding, you&rsquo;ll be at the heart of our recruitment operations.<br>
<br>
Ready to make an impact?<br>
<br>
<b>What You&rsquo;ll Be Doing:</b><br>
<b>Process Champion:</b> Manage a variety of recruitment administration activities, including job postings, interview scheduling, onboarding, and reference checks.<br>
<b>Team Supporter:</b> Provide guidance and act as a buddy for junior team members, sharing knowledge and supporting their development.<br>
<b>Problem Solver:</b> Resolve queries quickly, manage escalations, and keep stakeholders updated on changes or progress.<br>
<b>Detail Keeper:</b> Complete reports, trackers, and process documentation with accuracy and attention to deadlines.<br>
<b>Connector:</b> Build strong relationships with recruiters, hiring managers, vendors, and candidates to ensure smooth collaboration.<br>
<b>Continuous Improver:</b> Suggest and contribute to projects that drive efficiency, cost savings, or process enhancements.<br>
<br>
<br>
<b>What We&rsquo;re Looking For:</b><br>
<b>Experienced Administrator</b>: 2-3 years of experience in an administrative role, ideally within recruitment or a fast-paced environment.<br>
<b>Tech-Savvy Administrator:</b> Skilled in Microsoft Office Suite with the ability to use systems and tools effectively to support recruitment operations.<br>
<b>Organised Multitasker</b>: Strong prioritisation and time management skills with the ability to manage multiple tasks.<br>
<b>Effective Communicator:</b> Confident in liaising with stakeholders at all levels and providing clear updates. Fluency in Arabic is required.<br>
<b>Collaborative Team Player:</b> Enjoys working closely with colleagues and supporting others&rsquo; success.<br>
<b>Detail-Oriented Professional:</b> A sharp eye for accuracy when managing data, reports, and documentation.<br>
<br>
<b>Who are we?</b><br>
NES Fircroft is not just another recruitment agency. Were a powerhouse in the engineering sector, dedicated to matching top talent with top-notch companies. We&rsquo;re all about innovation, growth, and a little bit of fun along the way!<br>
<br>
Power the change towards a brighter, sustainable future!<br>
</div></div></div></div></div><p></p><div><div><div><div><b>Amber Sutch</b></div>
<div>Talent Acquisition Executive</div></div></div></div></div></div><div></div>

Khalifa Holding Group

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  Site Admin Officer
 </p>
 <br/>
 <p>
  <strong>
   Location:
  </strong>
  Benghazi, Libya
 </p>
 <br/>
 <p>
  <strong>
   Industry:
  </strong>
  Constructions
 </p>
 <br/>
 <p>
  <strong>
   Employment Type:
  </strong>
  Full-Time
 </p>
 <br/>
 <br/>
 <br/>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <br/>
 <p>
  We are looking for a highly experienced
  <strong>
   Site Admin Officer
  </strong>
  to join our team in
  <strong>
   Benghazi, Libya
  </strong>
  . The ideal candidate must have HR experience in the constructions sector and a strong background in workforce accommodations, mess facilities, and HR systems management for large-scale operations.
 </p>
 <br/>
 <br/>
 <br/>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   Facilitate the contract signing and completion of onboarding paperwork for all new site employees.
  </li>
  <br/>
  <li>
   Conduct comprehensive camp inductions for new arrivals, covering rules, safety procedures, and facility information.
  </li>
  <br/>
  <li>
   Assist line supervisors with the verification, collection, and compilation of accurate timesheets and overtime records.
  </li>
  <br/>
  <li>
   Act as the primary HR liaison, coordinating with different stakeholders including Head Office HR, Shared Services, HSE, and line supervisors.
  </li>
  <br/>
  <li>
   Accurately collect and report HR data (headcount, attendance, occupancy).
  </li>
  <br/>
  <li>
   Serve as the first point of contact for all employee queries and concerns regarding camp life and welfare.
  </li>
  <br/>
  <li>
   Address and help resolve conflicts between camp residents and enforce camp rules fairly.
  </li>
  <br/>
 </ul>
 <br/>
 <br/>
 <br/>
 <br/>
 <br/>
 <p>
  <strong>
   Qualifications &amp; Requirements:
  </strong>
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   3+ years of experience as Site Admin Officer
   <strong>
    (must be in the constructions sector).
   </strong>
  </li>
  <br/>
  <li>
   Bachelor's degree in HR or Business Administration.
  </li>
  <br/>
  <li>
   Proficient in Microsoft Excel.
  </li>
  <br/>
  <li>
   Fluency in Arabic and English.
  </li>
  <br/>
  <li>
   Flexible and a fast learner.
  </li>
  <br/>
  <li>
   Strong problem-solving skills.
  </li>
  <br/>
 </ul>
 <br/>
 <br/>
 <br/>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <br/>
 <ul>
  <br/>
  <li>
   Be part of a leading holding group with a strong presence in Libya.
  </li>
  <br/>
  <li>
   Work in a challenging and rewarding environment with opportunities for professional growth.
  </li>
  <br/>
  <li>
   Competitive salary, including the accommodation.
  </li>
  <br/>
  <li>
   <strong>
    30 days of annual vacation
   </strong>
   to ensure a healthy work-life balance.
  </li>
 </ul>
</div>


Site Administrator

<p></p><div><div><div><div><div><p>Posted: 09/10/2025</p>
<div></div><ul><div><div>Competitive Salary</div>
</div><div></div><div><div>Cairo, Egypt
</div></div><div></div><div><div>Permanent</div>
</div></ul><div><div><b>Admin Coordinator</b><br>
<b>Location: Cairo, Egypt
</b><br>
<br>
Join our team as an Admin Coordinator and take charge of ensuring our recruitment processes run seamlessly. You&rsquo;ll be the go-to support for candidates, clients, and colleagues &mdash; managing everything from job postings to interview scheduling and reporting. With a sharp eye for detail and a proactive approach, you&rsquo;ll play a key role in keeping operations efficient, accurate, and people-focused.<br>
<br>
Ready to make an impact?<br>
<br>
<b>What You&rsquo;ll Be Doing:</b><br>
<b>Process Owner:</b> Oversee key administration activities such as job postings, interview scheduling, applicant tracking system updates, and reference or pre-employment checks.<br>
<b>Task Juggler</b>: Support the recruitment process with ad-hoc tasks like test or referral management and one-off reporting.<br>
<b>Data Handler:</b> Collaborate on daily, weekly, monthly, and quarterly reports, ensuring accuracy and timeliness.<br>
<b>Relationship Builder:</b> Work closely with recruiters, hiring managers, vendors, and other stakeholders to maintain strong partnerships.<br>
<b>Problem Solver:</b> Respond to day-to-day queries quickly and escalate issues when needed.<br>
<b>Change Adopter:</b> Embrace and utilize new technologies, tools, and rollouts to streamline processes.<br>
<br>
<b>What We&rsquo;re Looking For:</b><br>
<b>Proactive Administrator:</b> 1+ years of experience in an administrative role, ideally within recruitment or a service-focused environment.<br>
<b>Tech-Savvy:</b> Skilled in Microsoft Office Suite with the ability to work confidently with administration systems and tools.<br>
<b>Detail-Oriented Professional:</b> Strong attention to detail with the ability to follow processes and guidelines precisely.<br>
<b>Organised Multitasker</b>: Skilled at managing multiple priorities and meeting deadlines.<br>
<b>Strong Communicator:</b> Confident in written and verbal communication to keep stakeholders informed. Fluency in Arabic is required.<br>
<b>Adaptable Team Player:</b> Comfortable with change and committed to supporting colleagues and stakeholders.<br>
<b>Service-Focused Achiever:</b> Dedicated to delivering excellent service and managing queries effectively.<br>
<br>
<b>Who are we?</b><br>
NES Fircroft is not just another recruitment agency. Were a powerhouse in the engineering sector, dedicated to matching top talent with top-notch companies. We&rsquo;re all about innovation, growth, and a little bit of fun along the way!<br>
<br>
Power the change towards a brighter, sustainable future!<br>
</div></div></div></div></div><p></p><div><div><div><div><b>Amber Sutch</b></div>
<div>Talent Acquisition Executive</div></div></div></div></div></div><div></div>

Admin Coordinator

YASH Technologies Middle East

<div>
 <p>
  <strong>
   Job Description
  </strong>
 </p>
 <ul>
  <li>
   Maintaining physical and digital personnel records like employment contracts and PTO requests
  </li>
  <li>
   Update internal databases with new hire information
  </li>
  <li>
   Create and distribute guidelines and FAQ documents about company policies
  </li>
  <li>
   Gather payroll data like bank accounts and working days
  </li>
  <li>
   Publish and remove job ads
  </li>
  <li>
   Schedule job interviews and contact candidates as needed
  </li>
  <li>
   Prepare reports and presentations on HR-related metrics like total number of hires by department
  </li>
  <li>
   Develop training and onboarding material
  </li>
  <li>
   Respond to employees&rsquo; questions about benefits (for example, number of vacation days they&rsquo;re eligible for)
  </li>
 </ul>
 <p>
  <strong>
   Job Requirements
  </strong>
 </p>
 <ul>
  <li>
   Work experience as an HR &amp; Admin Officer, HR Administrative Assistant or similar role
  </li>
  <li>
   Familiarity with Human Resources Information Systems (HRIS)
  </li>
  <li>
   Basic knowledge of labor legislation
  </li>
  <li>
   Experience using spreadsheets
  </li>
  <li>
   Organizational skills
  </li>
  <li>
   Good verbal and written communication skills
  </li>
  <li>
   BSc in Human Resources Management or relevant field
  </li>
 </ul>
 <p>
 </p>
</div>


Human Resources Administrative Specialist

XS International

<div><div>Do you believe that millions of perfectly good IT parts get tossed every year? That&rsquo;s why we step in, give them a second life, and help businesses save money while doing right by the planet. How does it sound to you?</div>
<div>
At Evernex we are giving IT hardware a second life. From hospitals to banks to airports, from Paris to Melbourne, Dubai to Sao Paulo, we make sure critical systems stay alive. We are helping companies saving moneys and helping the planet<b><i>.</i></b></div>
<div>
More information is available at www.evernex.com</div><br>
<div></div>
<div><b>
Why this role matters?</b></div>
<div>
Evernex, is in the mission to reduce e-waste and helping saving the planet. As we are operating globally,we need strong financial controls and smooth administration for our operations.</div>
<div>
This role as Finance Admin Coordinator ensures accuracy, transparency, and efficiency in accounting and a smooth administration process. The scope includes Egypt and KSA operations.</div><br>
<div></div>
<div>
&#10024;<b> How You&rsquo;ll Make an Impact?
</b></div><div>The Finance Admin Coordinator have a direct impact on ensuring an accurate and reliable accounting for our operations in <b>KSA and Egypt</b>, while also managing the day-to-day administration for our Egypt office.</div>
<ul>
<li>Manage accounting and finance operations for KSA and Egypt: expenses, invoicing, collections, payments, and audits</li>
<li>Assist in month-end closing report.</li>
<li>Support our Cairo team with all administrative needs: onboarding, contracts, employee records, and office operations.</li>
<li>Ensure compliance with internal controls and tax requirements.</li>
<li>Act as a trusted partner to managers and employees, solving problems and ensuring smooth daily operations.</li></ul><br>
<div></div>
<div><b>
   What makes you a great fit?</b></div>
<div>
We&rsquo;re looking for someone who blends knowledge, experience, and passion:</div>
<ul>
<li>1&ndash;3 years&rsquo; experience in corporate accounting and administration.</li>
<li>Proven experience dealing with KSA accounting or operations</li>
<li>Strong knowledge of accounting, invoicing, and collections.</li>
<li>Fluent in English &amp; Arabic (French is a plus).</li>
<li>Proficient in MS Office, with a Bachelor&rsquo;s in Accounting/Business Administration.</li>
<li>Organized, discreet, deadline-driven, and a real team player.</li></ul><br>
<div></div>
<div><b>
  Why You&rsquo;ll Love Working Here
</b></div><div>Join Evernex, a global mission with local impact and be part of a company making IT more sustainable across 165+ countries.</div>
<ul>
<li>A lean and flat structure where your independence and ownership matter.</li>
<li>A fast-expanding company that offers real growth opportunities.</li>
<li>A culture that values well being, cooperation, compliance, entrepreneurial spirit,</li></ul><br>
<div></div>
<div>
Find more about us: https://www.evernex.com/<br>
Follow us on LinkedIn: https://www.linkedin.com/company/evernex/</div></div>

Finance/Admin Coordinator

Samsung C&T, Engineering & Construction

<div>
 <p>
  <strong>
   Project Location:
  </strong>
  New Cairo, Egypt
 </p>
 <p>
  <strong>
   Employment Type:
  </strong>
  Contract-Based / Full time
 </p>
 <p>
  <strong>
   Project Type:
  </strong>
  Multi-purpose High-rise / Residence / Office / Hotel / Entertainment / Infrastructure
 </p>
 <p>
  <strong>
   Project Type &amp; Scope:
  </strong>
  PM/CM
 </p>
 <p>
  <strong>
   Job Title:
  </strong>
  Human Resource Assistant
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Contact
  </strong>
  : lulu.arnold@samsung.com
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Support onboarding and mobilization of internal and local staff.
  </li>
  <li>
   Manage recruitment records, site attendance, and employee data tracking.
  </li>
  <li>
   Maintain and update HR documentation, including contracts, compliance files, and leave records.
  </li>
  <li>
   Coordinate with project admin and payroll/accounting teams for staffing-related operations.
  </li>
  <li>
   Ensure alignment with company policies and local labor law requirements.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree in human resources, Business Administration, or a related field.
  </li>
  <li>
   Minimum 10 years of experience in HR or site administration support, preferably in construction/engineering projects.
  </li>
  <li>
   Familiarity with expatriate mobilization and visa/onboarding processes is a plus.
  </li>
  <li>
   Proficient in MS office, particularly Excel and word.
  </li>
  <li>
   Fluency in Local Language and English is Mandatory
  </li>
  <li>
   Candidates with Egyptian Nationality Preferred.
  </li>
 </ul>
 <p>
 </p>
</div>


Human Resources Assistant

Explore 319+ Admin specialist in Egypt this September. Find roles across top companies and apply now to boost your career.

319 admin specialist jobs IN Egypt

Admin Specialist

Admin Specialist

Site Administrator

Admin Coordinator

Human Resources Administrative Specialist

Finance/Admin Coordinator

Human Resources Assistant