admin assistant

executive assistant

administrative assistant

human resources specialist

admin specialist

administrative specialist

Goldwind

<div>
 
 Long Description
 
 
 
 The Administrative Assistant will provide administrative and coordination support to ensure smooth office operations and site activities in Ras Ghareb. The role requires a proactive, detail-oriented individual with strong organizational skills and fluency in English and Chinese , capable of handling daily administrative tasks, supporting employees, and facilitating communication across departments.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Administrative &amp; Office Support
 </li>
 </ul>
 <ul>
 <li>
 Manage daily office operations and administrative tasks.
 </li>
 <li>
 Prepare, edit, and format documents, reports, and presentations.
 </li>
 <li>
 Maintain office supplies and coordinate office maintenance to ensure a productive environment.
 </li>
 <li>
 Project Coordination &amp; Documentation
 </li>
 <li>
 Maintain permits, licenses, and records for vehicles, employees, and office assets.
 </li>
 <li>
 Support departments in project planning and execution.
 </li>
 <li>
 Assist with scheduling and project tracking.
 </li>
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 Employee Support (Local &amp; International)
 </li>
 <li>
 Maintain attendance records and support company events and training.
 </li>
 <li>
 Coordinate site permits and ensure compliance with local regulations.
 </li>
 <li>
 Manage visas, work permits, and residence arrangements for international staff.
 </li>
 <li>
 Procurement &amp; Fleet Management
 </li>
 <li>
 Process purchase requisitions (PRs) and purchase orders (POs) and liaise with suppliers.
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 Schedule vehicle maintenance and manage fuel refills and fleet logistics.
 </li>
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 Communication &amp; Translation
 </li>
 <li>
 Facilitate smooth communication between departments.
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 Provide translation for documents, meetings, and correspondence as needed.
 </li>
 <li>
 Proficiency in the Chinese language is a mandatory requirement.
 </li>
 </ul>
</div>

Administrative specialist

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 Role Summary
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
 <li>
 Very good command of English (Written and spoken) is a must.
 </li>
 <li>
 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
 <li>
 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
 <li>
 Technical Skills: Familiarity with office equipment and software.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Admin Specialist

<div>
 
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
 <li>
 Very good command of English (Written and spoken) is a must.
 </li>
 <li>
 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
 <li>
 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
 <li>
 Technical Skills: Familiarity with office equipment and software.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Travco Properties

<div>
 
 
 Job Summary:
 
 
 
 
 The Site Administrator is responsible for providing comprehensive administrative, operational, and logistical support at the site. This role ensures smooth day-to-day site operations by managing documentation, coordinating communication between site and head office, and overseeing the company&rsquo;s fleet to ensure efficient utilization, compliance, and cost control. The Site Administrator plays a key role in maintaining operational efficiency and supporting management in achieving project goals.
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Oversee daily site operations, administrative tasks, and logistics.
 
 </li>
 <li>
 Maintain accurate records of site documentation, reports, and correspondence.
 
 </li>
 <li>
 Support the Site Manager in coordination.
 
 </li>
 <li>
 Monitor and manage the company&rsquo;s vehicle fleet, including maintenance, allocation, and compliance.
 
 </li>
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 Track vehicle usage, fuel consumption, and performance for operational efficiency.
 
 </li>
 <li>
 Ensure all site operations and fleet activities comply with company policies, safety standards, and regulations.
 
 </li>
 <li>
 Prepare and submit regular administrative, operational, and fleet reports.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Logistics, or a related field.
 
 </li>
 <li>
 Minimum 3 years of experience preferable in site administration, logistics, or fleet management.
 
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 
 </li>
 <li>
 Excellent organizational, communication, and coordination skills.
 
 </li>
 <li>
 Strong problem-solving abilities and attention to detail.
 
 </li>
 <li>
 Ability to manage multiple priorities and work effectively under pressure.
 
 </li>
 </ul>
</div>

Site Admin Specialist

Lafarge Egypt

<div>
 
 
 
 WHO IS LAFARGE?
 
 
 
 
 As a member of Holcim Group, a global leader in innovative and sustainable building solutions, Lafarge is enabling greener cities, smarter infrastructure, and improved living standards all over Egypt. With sustainability at the core of our strategy, we are becoming a net-zero company, thriving with our people and communities. Lafarge Egypt launched one of the largest cement plants in the MENA region which is located in Ain Al-Sokhna, with a plant capacity of 9.5 MT and 5 state-of-the-art production lines. Through its established business operations in Cement, Ready-Mix concrete, Lafarge Egypt has demonstrated its commitment to the provision of sustainable building materials. Lafarge Egypt continuously seeks to meet the needs of a wide range of customers including but not limited to individual homebuilders, large construction companies, architects, or local artisans, powered by 1500 passionate employees.
 
 
 
 
 
 
 
 Overview
 
 
 
 
 Ensure the safety and efficient management of the department by overseeing all head office services to meet quality, cost, and quantity standards. Manage operations related to leased offices, utilities, maintenance, catering, and car rentals. Coordinate renovation projects to achieve high-quality results at optimal cost ensuring effective collaboration across departments.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 
 
 
 1-Health &amp; Safety:
 
 
 
 <ul>
 <li>
 Adhere to, enforce relevant legislation and policies, and ensure that the highest
 </li>
 <li>
 degree of safety and safe working practices are maintained
 
 .
 
 </li>
 <li>
 Maintain and enhance the Health, Safety, Quality and Environmental standards within the scope of this role.
 </li>
 </ul>
 
 
 
 2-Functional:
 
 
 
 
 
 
 <ul>
 <li>
 Plan and coordinate installation and maintenance activities for telecommunications, air conditioning, electricity, and other facility systems
 
 .
 
 </li>
 <li>
 Support refurbishment and renovation projects, ensuring quality execution and adherence to timelines
 
 .
 
 </li>
 <li>
 Oversee the upkeep of office equipment, supplies, and infrastructure in compliance with health, safety, and environmental standards
 
 .
 
 </li>
 <li>
 Conduct regular inspections to identify maintenance needs and propose cost-effective solutions
 
 .
 
 </li>
 <li>
 Monitor utilities consumption and recommend efficiency and cost-reduction initiatives
 
 .
 
 </li>
 <li>
 Supervise facilities and support staff (coordinators, messengers, office boys, and drivers) as well as external service providers
 
 .
 
 </li>
 <li>
 Manage catering supplies and control inventory levels according to office requirements
 
 .
 
 </li>
 <li>
 Oversee general administrative operations such as parking allocation, waste management, building security, reception services, and office cleanliness
 
 .
 
 </li>
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 Coordinate distribution of employee gifts, benefits, and materials across company sites
 
 .
 
 </li>
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 Ensure timely maintenance and servicing of office equipment (printers, photocopiers, plants, etc.)
 
 .
 
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 <li>
 Assist in managing lease agreements for office spaces, including renewals and contract compliance
 
 .
 
 </li>
 <li>
 Support logistics and administrative arrangements for internal and external events
 
 .
 
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 Coordinate materials, deliveries, and logistics related to corporate occasions and head-office events
 
 .
 
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 <li>
 Follow up on annual lease renewals, utility payments, and related documentation
 
 .
 
 </li>
 <li>
 Prepare and maintain records for asset disposal and auction processes
 
 .
 
 </li>
 <li>
 Manage landline service contracts and ensure proper documentation
 
 .
 
 </li>
 <li>
 Support office layout planning and renovation design activities
 
 .
 
 </li>
 <li>
 Allocate office space according to departmental and project needs
 
 .
 
 </li>
 <li>
 Track project progress, coordinate handovers, and ensure delivery documentation is completed
 
 .
 
 </li>
 <li>
 Manage business card requests for employees
 
 .
 
 </li>
 <li>
 Handle insurance plans and service contracts related to office operations
 
 .
 
 </li>
 <li>
 Supervise pest control schedules and ensure follow-up visits are completed
 
 .
 
 </li>
 <li>
 Coordinate rental, inspection, and maintenance of cars, buses, and other transportation services in compliance with company safety requirements
 
 .
 
 </li>
 <li>
 Organize transportation arrangements for group visitors
 
 .
 
 </li>
 <li>
 Assist in preparing and monitoring the administration annual budget while controlling related expenses
 
 .
 
 </li>
 <li>
 Oversee drivers, schedules, attendance, overtime, and safety training
 
 .
 
 </li>
 <li>
 Manage the TOTAL system for issuing access cards for administrative and CEO vehicles
 
 .
 
 </li>
 <li>
 Maintain accurate financial and non-financial records for all administrative operations
 
 .
 
 </li>
 <li>
 Conduct basic analysis and forecasting to support decision-making in facility and administrative planning
 
 .
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Education, Qualifications &amp; Experience
 
 
 
 
 
 
 
 Education
 
 :
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business administration or any related field
 </li>
 </ul>
 
 
 
 
 
 Professional Skills
 
 :
 
 
 Strong organizational, coordination, and liaison skills, with proficiency in business communication, interpersonal relations, time management, and PC applications. Demonstrated ability to perform effectively under demanding conditions.
 
 
 
 
 
 
 Language Skills
 
 :
 
 
 Fluent English written and spoken
 
 
 
 
 
 
 
 Experience:
 
 Minimum 3 years of experience
 
 
 
 
 
 
 
 
 
 
 WHO ARE LAFARGE PEOPLE?
 
 
 
 
 Lafarge people are passionate about finding better ways to build. They embrace innovation and improvement with a pioneering spirit. They work as trusted partners, creating better solutions and experiences for their customers, communities, and colleagues.
 
 
 
 
 
 
 
 YOUR LAFARGE EXPERIENCE
 
 
 
 
 At Lafarge, there is endless opportunity for you to play your part. Whether you&rsquo;re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you&rsquo;ll have the chance to embrace the passion we share for our planet. You&rsquo;ll be encouraged to seek out diverse perspectives, share your ideas, and build the skills and connections you need to perform at your best. Because it&rsquo;s only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.
 
</div>

Expleo Group

<div>
 We are seeking a detail-oriented and efficient HR Operations Specialist to join our Human Resources team. This role is essential in ensuring the smooth and effective operation of HR processes and systems. The HR Operations Specialist will handle a variety of administrative and operational tasks, supporting the HR department in delivering high-quality services to employees.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 HR Administration: Manage employee records, ensuring all information is accurate, up-to-date, and compliant with legal requirements.
 </li>
 <li>
 Onboarding and Offboarding: Coordinate the onboarding process for new hires, including preparing offer letters, conducting orientation sessions, and ensuring all necessary paperwork is completed. Manage the offboarding process for departing employees.
 </li>
 <li>
 HR Systems Management: Maintain and update HR systems and databases, ensuring data integrity and confidentiality.
 </li>
 <li>
 Compliance: Ensure HR practices comply with local, state, and federal regulations. Assist with audits and reporting requirements.
 </li>
 <li>
 Employee Relations: Serve as a point of contact for employee inquiries and issues, providing guidance and support as needed.
 </li>
 <li>
 HR Reporting: Generate and analyze HR reports, providing insights and recommendations to HR leadership.
 </li>
 <li>
 Process Improvement: Identify opportunities to streamline and improve HR processes, contributing to the overall efficiency of the HR function.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree
 </li>
 <li>
 Experience: Previous experience in HR operations or a similar administrative role is preferred.
 
 
 </li>
 </ul>
 
 Essential Skills
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent attention to detail and accuracy.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Familiarity with HR software and systems (e.g., HRIS, payroll systems).
 </li>
 <li>
 Excellent communication skill in German and English and good interpersonal skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 Problem-solving skills and a proactive approach to tasks.
 </li>
 </ul>
</div>

HR Operations Specialist (German speaker)

Explore 513+ Administrative specialist in Egypt this November. Find roles across top companies and apply now to boost your career.

513 administrative specialist jobs IN Egypt

Administrative specialist

Administrative specialist

Admin Specialist

Admin Specialist

Site Admin Specialist

Admin Specialist

HR Operations Specialist (German speaker)