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administrative assistant

Aujan Coca-Cola Beverages Company (ACCBC)

<div>
 <p>
  <strong>
   Reports To:
  </strong>
  HR Operations Specialist (dotted line to HRBP for governance alignment)
 </p>
 <p>
  <strong>
   Functional Partnership:
  </strong>
  Relevant Market / BU
 </p>
 <p>
  <strong>
   Function:
  </strong>
  Administration
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Market &ndash; Location and functional agnostic collaboration support where required
 </p>
 <p>
  <strong>
   Grade:
  </strong>
  Hay
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operating Context
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Administration Assistant operates within a structured HR operating model supporting:
 </p>
 <ul>
  <li>
   HR Operations execution
  </li>
  <li>
   Commercial and Factory administrative coordination
  </li>
  <li>
   Office and facility management
  </li>
  <li>
   Government documentation support
  </li>
 </ul>
 <p>
  The role functions within a regulated, cost-disciplined, multi-department environment requiring:
 </p>
 <ul>
  <li>
   High coordination discipline
  </li>
  <li>
   Documentation accuracy
  </li>
  <li>
   Facility and office control standards
  </li>
  <li>
   Confidential handling of employee data
  </li>
  <li>
   Alignment to enterprise governance and reporting systems
  </li>
 </ul>
 <p>
  The role is an enabling function and does not carry workforce governance authority.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Administration Assistant provides structured administrative, documentation, coordination, and facility support to the HR Operations Specialist and Business Unit leadership.
 </p>
 <p>
  The role ensures:
 </p>
 <ul>
  <li>
   Smooth office operations
  </li>
  <li>
   Accurate documentation handling
  </li>
  <li>
   Timely processing of administrative transactions
  </li>
  <li>
   Structured meeting and travel coordination
  </li>
  <li>
   Compliance with internal policies and regulatory requirements
  </li>
 </ul>
 <p>
  The role may support HR Operations during overflow periods under direct supervision and within defined authority limits.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   A. Administrative &amp; Office Coordination
  </strong>
 </p>
 <ul>
  <li>
   Provide structured administrative support to BU Head, Line Managers, and Factory Team
  </li>
  <li>
   Manage office supplies, pantry, equipment inventory, and vendor coordination
  </li>
  <li>
   Raise Purchase Orders (POs), process payment requests, and maintain tracking logs (including Capex where applicable)
  </li>
  <li>
   Ensure proper documentation of approvals and audit traceability
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   B. Documentation &amp; Filing Control
  </strong>
 </p>
 <ul>
  <li>
   Manage incoming and outgoing correspondence
  </li>
  <li>
   Maintain organized, secure filing systems for administrative and HR-related documentation
  </li>
  <li>
   Ensure documentation complies with retention standards and internal policy
  </li>
  <li>
   Maintain confidentiality and data protection discipline
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   C. HR Operational Support (Overflow &amp; Structured Assistance)
  </strong>
 </p>
 <ul>
  <li>
   Support HR Operations Specialist during high-volume periods under supervision
  </li>
  <li>
   Prepare documentation packs for onboarding and offboarding
  </li>
  <li>
   Track document collection status for payroll, visas, and insurance
  </li>
  <li>
   Coordinate logistics for recruitment interviews and onboarding sessions
  </li>
  <li>
   Ensure all support remains within approved governance frameworks
  </li>
 </ul>
 <p>
  Local Governance Authority: HR Operations Specialist
 </p>
 <p>
  Central Governance Authority: Operational Excellence Manager &amp; Head of HR
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   D. Travel, Meetings &amp; Time Management
  </strong>
 </p>
 <ul>
  <li>
   Manage calendars and schedules for Line Managers where applicable
  </li>
  <li>
   Coordinate internal and external meetings; prepare rooms and documentation
  </li>
  <li>
   Record and distribute meeting minutes when required
  </li>
  <li>
   Arrange travel logistics including visas, flights, accommodation, and insurance
  </li>
  <li>
   Track expense submissions and follow-ups
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   E. Government &amp; Regulatory Documentation Support
  </strong>
 </p>
 <ul>
  <li>
   Assist in tracking contract renewals and government documentation
  </li>
  <li>
   Maintain updated GOSI and statutory files under HR Operations guidance
  </li>
  <li>
   Support document preparation for audits or inspections
  </li>
  <li>
   Escalate compliance risks immediately to HR Operations Specialist
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   F. Facility &amp; Office Standards
  </strong>
 </p>
 <ul>
  <li>
   Maintain office standards aligned with GHK / 5S practices
  </li>
  <li>
   Liaise with facility management for maintenance issues
  </li>
  <li>
   Ensure orderly, professional office environment
  </li>
  <li>
   Support workplace event logistics where required
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Clear Role Boundaries
  </strong>
 </p>
 <p>
  This role IS:
 </p>
 <ul>
  <li>
   Administrative and coordination support function
  </li>
  <li>
   Office and documentation control enabler
  </li>
  <li>
   Overflow support to HR Operations
  </li>
  <li>
   Service-oriented liaison
  </li>
 </ul>
 <p>
  This role IS NOT:
 </p>
 <ul>
  <li>
   Workforce governance authority
  </li>
  <li>
   HR decision-maker
  </li>
  <li>
   Payroll approver
  </li>
  <li>
   ER handler
  </li>
  <li>
   Compensation or talent framework owner
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Interfaces
  </strong>
 </p>
 <p>
  Internal
 </p>
 <ul>
  <li>
   HR Operations Specialist (Primary Line Manager)
  </li>
  <li>
   HRBP (Governance awareness)
  </li>
  <li>
   Head of HR &ndash; enterprise direction, standards and operating model
  </li>
  <li>
   Finance &ndash; PO and payment processing
  </li>
  <li>
   Legal &ndash; documentation requests
  </li>
  <li>
   Commercial &amp; Factory teams
  </li>
 </ul>
 <p>
  External
 </p>
 <ul>
  <li>
   Travel agencies
  </li>
  <li>
   Government offices
  </li>
  <li>
   Facility vendors
  </li>
  <li>
   Suppliers
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Performance Indicators
  </strong>
 </p>
 <p>
  Administrative Excellence
 </p>
 <ul>
  <li>
   Timely completion of assigned tasks
  </li>
  <li>
   PO and payment accuracy rate &ge;98%
  </li>
  <li>
   Zero penalties due to delayed visa or government processing
  </li>
 </ul>
 <p>
  Documentation &amp; Compliance
 </p>
 <ul>
  <li>
   Filing accuracy and audit readiness
  </li>
  <li>
   Zero lost or incomplete employee documentation
  </li>
 </ul>
 <p>
  Service Quality
 </p>
 <ul>
  <li>
   Meeting coordination without scheduling conflicts
  </li>
  <li>
   Positive internal service feedback
  </li>
 </ul>
 <p>
  Facility Standards
 </p>
 <ul>
  <li>
   GHK / 5S compliance adherence
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Development Pathway
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Administration Assistant - HR Operations Specialist
 </p>
 <p>
  <br/>
 </p>
 <p>
  Progression requires:
 </p>
 <ul>
  <li>
   Demonstrated accuracy and compliance discipline
  </li>
  <li>
   Strong system literacy
  </li>
  <li>
   Exposure to payroll and HRIS processes
  </li>
  <li>
   Proven confidentiality and governance mindset
  </li>
  <li>
   Basic workforce administration capability
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

AtkinsRéalis

<div><h2 class="jobSectionHeader"><b>Overview</b></h2><p>
Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You've come to the right place!</p><p>
Come join us in reshaping the future with AtkinsR&eacute;alis. AtkinsR&eacute;alis is dedicated in engineering a better future for our planet and its people.</p><p>
AtkinsR&eacute;alis is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world. We are hiring an Administrative Assistant to join our growing team! This full time position is based in our Cairo Office and requires office presence 5 days a week.</p><h2 class="jobSectionHeader"><b>
Your role</b></h2><ul><li>
Draft, edit, format, and distribute correspondence, reports, proposals, and other documents in accordance with company templates and standards.</li><li>
Prepare and share meeting agendas, notes, PowerPoint presentations, and other materials; take and distribute meeting minutes.</li><li>
Compile data and statistics for research and analysis purposes.</li><li>
Organize and maintain various administrative documents (corporate CVs, project fact sheets, etc.).</li><li>
Manage incoming mail (both physical and electronic), ensuring timely filing and distribution to relevant teams.</li><li>
Coordinate logistics for meetings and events, including calls, video conferences, invitations, and catering.</li><li>
Respond to email and phone inquiries, directing clients to the appropriate contact when necessary.</li></ul><h2 class="jobSectionHeader"><b>
About you</b></h2><ul><li>
Minimum 3 years of previous related experience working in a large office or project environment.</li><li>
Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint and Adobe Acrobat; along with excellent formatting experience.</li><li>
Previous work experience in an engineering environment is an asset.</li><li>
Ability to balance priorities while meeting deadlines and remaining detail oriented ensuring accuracy.</li><li>
Self started with excellent time management and organizational skills.</li><li>
Strong oral and written English language communication skills, bilingualism in French is an asset but not required.</li></ul><h2 class="jobSectionHeader"><b>
Reward &amp; benefits</b></h2><p>
Explore the rewards and benefits that help you thrive &ndash; at every stage of your life and your career.</p><p>
This includes:</p><ul><li>
Comprehensive life insurance coverage
</li><li>Medical insurance for you and your dependents
</li><li>Annual leave balance in accordance with local labour law
</li><li>Flexible and hybrid work solutions
</li><li>Opportunity for local and global internal transfers
</li><li>Company gratuity scheme
</li><li>Discretionary bonus program
</li><li>Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition
</li></ul><p>Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.</p><h2 class="jobSectionHeader"><b>
About AtkinsR&eacute;alis</b></h2><p>
We're AtkinsR&eacute;alis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.</p></div><p></p>

United Nations

<div><div><div><div>Org. Setting and Reporting
</div><div>This position is located in the Regional Office for the Middle East and North Africa (ROMENA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Programme Coordinator (TIP/SOM) and the overall guidance of the Administrative and Procurement Officer (TIP/SOM). The incumbent will also work in close collaboration with the operations team and programmes in ROMENA. For more information on UNODC, please visit www.unodc.org
</div></div><div><div>Responsibilities
</div><div>Responsibilities: Within delegated authority, the Administrative Assistant will be responsible for the following specific duties: General Administration &bull; Support the development of detailed work plans, develop procurement plans and accompanying budgets and budget revisions for all project activities for the timely and realistic achievement of the project objectives and monitor expenditures per funding agreement. &bull; Respond or draft responses to routine correspondence and other communications; use standard word processing package to produce a wide variety of large, complex documents and reports. &bull; Coordinate extensively with service units in the Operations Team in ROMENA and liaise frequently with internal team members in the field. &bull; Perform other related administrative and logistical duties, as required, e.g. organizing and coordinating administrative arrangements for seminars, conferences and translations, field missions etc. &bull; Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. &bull; Assist with visualizations and updating information material such as web pages or brochures. &bull; Support the project coordinator in drafting progress reports, mission reports, evaluation reports etc. &bull; Review, record, distribute and/or process mail and other documents; follow-up on pending actions and maintain up-to-date work unit files (both paper and electronic). &bull; Maintain calendar/schedules; monitor changes and communicate relevant information to the project coordinator and appropriate staff inside and outside the immediate work unit. &bull; Support the Programme Manager in coordination with national project officers hired under the project to ensure timely and coordinated execution of tasks. &bull; Maintain control over the non-expandable equipment and conduct physical verifications. Travel &bull; Prepare, process and follow-up on administrative arrangements and forms related to the official travel of staff. &bull; Create travel requests/ expense reports in Umoja. &bull; Provide support in obtaining visas, arranging transportation and accommodation, etc. for workshops, meetings, conferences, missions, etc. &bull; Prepare templates, collect list of participants during the events, training, meetings, etc. carried out by the Programme. Human Resources &bull; Initiate, process, monitor, review and follow-up on actions related to the administration of human resource activities. &bull; Prepare Terms of Reference for Consultants. &bull; Support in the hiring process of national and international consultants. Procurement &bull; Prepare Shopping Carts, Request for Quotation (RFQ), Low Value Acquisitions (LVA) and Service Entry Sheets (SES) in UMOJA. &bull; Prepare Request for Proposal, Terms of Reference (ToR) or technical specifications for Procurement of Goods and Services to be procured for the Programme. &bull; Handle arrangements for printing and translation as necessary; coordinate shipment arrangements, courier services, etc. &bull; Receive and review contractor invoices against goods and services provided by the contractor according to the signed Purchase Order contract approved by the UN. Prepare the Service Entry Sheet for services delivered and request the creation of Goods Receipt and shares all the supporting document with the finance focal point in the TIP/SOM team to initiate the payment process. &bull; Maintain files (both paper and electronic) for audit purposes and EU funding verification, including the proper archive of all the events, training, meetings, as well as agendas, list of participants, meeting minutes, etc. per event. &bull; Perform other work-related duties as assigned.
</div></div><div><div>Competencies
</div><div>Professionalism &ndash; Has knowledge of general office and administrative support including administrative policies, processes and procedures. Is able to perform a broad range of administrative functions including budget/work programme and human resources related. Is able to understand and apply administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. . Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Able to perform analysis, modeling and interpretation of data in support of decision-making. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others&rsquo; ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning&amp; Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
</div></div><div><div>Education
</div><div>High school diploma or equivalent is required.
</div></div><div><div>Job - Specific Qualification
</div><div>Not available.
</div></div><div><div>Work Experience
</div><div>A minimum of five years of relevant work experience in administrative services, general office support, finance, human resources or related area is required. The minimum years of relevant experience is reduced to three for candidates who possess a first-level university degree or higher Experience in the usage of computers and standard MS Office software packages (MS Word, Excel, PowerPoint, etc) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems is required Experience in programme/project administration and/or technical cooperation related is desirable At least one year of experience in data analytics or related areas is desirable Work experience with the United Nations system and/or other international organizations is desirable Experience in a large Enterprise Resource Planning System is desirable.
</div></div><div><div>Languages
</div><div><div><div>English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Arabic is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
</div><div><h2 class="jobSectionHeader"><b>Required Languages
</b></h2><div><div><div><div><div><b>Language </b></div><div><b>Reading </b></div><div><b>Writing </b></div><div><b>Listening </b></div><div><b>Speaking
</b></div></div><br>
<div><div><b>English </b></div><div>UN Level II </div><div>UN Level II </div><div>UN Level II </div><div>UN Level II
</div></div><br>
<div><div><b>Arabic </b></div><div>UN Level II </div><div>UN Level II </div><div>UN Level II </div><div>UN Level II
</div></div><br>
</div></div></div></div></div></div></div><div><div>Assessment
</div><div>Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
</div></div><div><div>Special Notice
</div><div>THIS IS A FIXED TERM LIMITED POSITION. Appointment against this project post is for an initial period of one (1) year. The candidate selected for this position will be granted a fixed-term appointment limited (&ldquo;FTA-limited&rdquo;) in accordance with section 2.2 (c) of administrative instruction ST/AI/2025/3 on Administration of appointments. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated from service. United Nations Secretariat staff members who meet the definition of &quot;internal candidate&quot; in staff rule 4.10 who are selected for this position will be reassigned or transferred to the position, without a lien to their parent position. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, staff are expected to move periodically to new functions in their career in accordance with established rules and procedures. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP
</div></div><div><div>United Nations Considerations
</div><div>According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term &ldquo;sexual exploitation&rdquo; means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term &ldquo;sexual abuse&rdquo; means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term &ldquo;sexual harassment&rdquo; means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator&rsquo;s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on &ldquo;Manuals&rdquo; in the &ldquo;Help&rdquo; tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section &lrm;2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
</div></div><div><div>No Fee
</div><div>THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS&rsquo; BANK ACCOUNTS.</div></div></div></div>

Administrative Assistant, G5

Azza Fahmy Jewellery

<div>
 <strong>
  Role Summary
  <br/>
  <br/>
 </strong>
 In this position, the Senior Administrative Assistant will ensure the efficient coordination of departmental operations by organizing processes, managing documentation, and supporting daily business activities. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities while maintaining high standards of accuracy and professionalism.
 <br/>
 <br/>
 <strong>
  Main Responsibilities (including But Not Limited To)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Operational Coordination &amp; ProcessOversight
  </li>
  <li>
   Coordinate and organize daily operational processes to ensure smooth workflow.
  </li>
  <li>
   Follow up on task implementation and monitor progress against deadlines.
  </li>
  <li>
   Support process improvements to enhance efficiency and structure.
  </li>
  <li>
   Reporting &amp; Documentation
  </li>
  <li>
   Prepare periodic reports, dashboards, and presentations.
  </li>
  <li>
   Draft official correspondence and internal communications.
  </li>
  <li>
   Ensure documentation is accurate and aligned with company standards.
  </li>
  <li>
   Records &amp; Data Management
  </li>
  <li>
   Maintain accurate and confidential records, files, and databases.
  </li>
  <li>
   Organize documentation related to ongoing and new projects.
  </li>
  <li>
   Ensure proper archiving and secure handling of sensitive information.
  </li>
  <li>
   Travel Coordination
  </li>
  <li>
   The responsibility of handling travel arrangements, including ticket booking and coordination of all travel-related requirements.
  </li>
  <li>
   Coordinate travel itineraries and ensure all travel logistics are organized efficiently.
  </li>
  <li>
   Maintain records of travel bookings and related documentation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Requirements
  <br/>
  <br/>
 </strong>
 Work Experience: 5+ years of experience in administration.
 <br/>
 <br/>
 Highly organized, proactive, and detail oriented.
 <br/>
 <br/>
 Ability to work under pressure and manage multiple priorities.
 <br/>
 <br/>
 Confidentiality and integrity in handling sensitive information.
 <br/>
 <br/>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 Bachelor&rsquo;s degree in business administration, or related field.
 <br/>
 <br/>
 Language: Perfect command of both spoken &amp; written in English and Arabic.
 <br/>
 <br/>
 <strong>
  Competencies
  <br/>
  <br/>
 </strong>
 <strong>
  &squf; Believe In Magic
  <br/>
  <br/>
 </strong>
 Being enthusiastic and committed to what you are doing inside the organization. Stay
 <br/>
 <br/>
 focused &amp; continually aim to improve / reach success no matter what setbacks are on
 <br/>
 <br/>
 your way.
 <br/>
 <br/>
 <strong>
  &squf; Always Bring &ldquo;A&rdquo; Game
  <br/>
  <br/>
 </strong>
 High level of optimism and a "can do" Orientation. A willingness to support and be a
 <br/>
 <br/>
 part of a team in multiple activities and stay motivated to accomplish the goal while
 <br/>
 <br/>
 facing obstacles. Works effectively with and supports colleagues, fostering a positive
 <br/>
 <br/>
 and collaborative environment.
 <br/>
 <br/>
 Being customer focuses on having the ability to understand internal/external needs
 <br/>
 <br/>
 and concerns in the short too long term and to provide sound recommendations
 <br/>
 <br/>
 and/or solutions. Focusing efforts on understanding, meeting, and exceeding customer
 <br/>
 <br/>
 needs.
 <br/>
 <br/>
 <strong>
  &squf; Get It Done. RIGHT
  <br/>
  <br/>
 </strong>
 Consistently achieves high levels of results while setting standards of excellence &amp;
 <br/>
 <br/>
 quality. Seizes all opportunities to get the job done. Pay attention to details and pursue
 <br/>
 <br/>
 quality in accomplishing tasks.
 <br/>
 <br/>
 <strong>
  &squf; Be Real
  <br/>
  <br/>
 </strong>
 Behave in an honest, fair, and ethical manner. shows consistency in words and actions.
 <br/>
 <br/>
 model&rsquo;s high standards of ethics. Earning others&rsquo; trust and respect through consistent
 <br/>
 <br/>
 honesty and professionalism in all interactions.
 <br/>
 <br/>
 <strong>
  &squf; Be Creative
  <br/>
  <br/>
 </strong>
 Ability to generate non-traditional yet practical ideas that would serve a business
 <br/>
 <br/>
 purpose and identify &amp; develop
 <br/>
 <br/>
 new methods, approaches, systems or tools that best suit different situations and
 <br/>
 <br/>
 generate business results. Moreover, ability to multitask and take initiative.
 <br/>
 <br/>
 <strong>
  &squf; Learn &amp; Teach
  <br/>
  <br/>
 </strong>
 Fostering learning and development culture. Willingness to delegate responsibility, work
</div>


Senior Administrative Assistant

ICARDA

<div><p><b>Reports to: </b>Technical Training Officer<br>
<b>Location: </b>Cairo, Egypt</p><p><b><br>
Purpose of the position</b></p><p>
The purpose of this role is to provide administrative and operational support to the Team Administrator and the CDU team, ensuring the smooth implementation of training activities, e-learning services, and financial and travel-related processes through timely documentation, system updates, and coordination.</p><br>
<p></p>
About ICARDA
<p>The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR.
<br>
ICARDA&rsquo;s mission is to reduce poverty, enhance food, water, and nutritional security, as well as environmental health in the face of global challenges including climate change. We do this through innovative science, strategic partnerships, linking research to development and capacity development that take into account gender equality and the role of youth in transforming the dry areas. ICARDA works in partnership with governments, universities, civil society, national agricultural research organization, other CGIAR Research Centers, and the private sector. With its temporary Headquarters in Beirut, Lebanon, ICARDA operates in regional and country offices across Africa, Asia and the Middle East. For more information: www.icarda.org<br>
</p><p><b>Main responsibilities</b></p><ul><li>
Assist the Team Administrator in submitting airline ticket bills in the UBW Payment System</li><li>
Assist in submitting journal and reimbursement purchase requests through the UBW Payment System.</li><li>
Submit complementary staff requests in the system and follow up on approval status.</li><li>
Support the organization and delivery of workshops and training courses including preparing participants&rsquo; lists, folders and workshop materials, drafting invitation letters and certificates.</li><li>
Translate documents from Arabic to English and from English to Arabic when required.</li><li>
Follow up on travel authorizations and ensure timely approvals.</li><li>
Update and maintain the students&rsquo; database and Excel sheets accurately.</li><li>
Support the CDU team in E-Learning activities by uploading courses to the system, reviewing and analyzing already updated courses.</li><li>
Carry out printing and photocopying of reports and documents when required.</li><li>
Develop and maintain an organized filing system for all program documents, including travel and purchase files.</li><li>
Provide general office administrative support to the Team Administrator.</li></ul><br>
<b>
Requirements</b><p><b><br>
Education, qualifications, and experience</b></p><ul><li>Completed secondary school education or currently enrolled in a university program with some formal training.</li><li>At least one year of experience in a similar or related role.</li><li>Ability to use email and basic computer programs (such as Word and Excel) without assistance.</li><li>Good communication skills (written and spoken)</li><li>Fluency in English</li></ul><b><br>
Benefits</b><br>
<br>
Terms of appointment, salary, and benefits
<p>The successful candidate will be offered an 8-months temporary contract on a full-time basis. The Incumbent will be provided with a monthly honorarium.
</p><p></p><p><b>Please be advised that ICARDA accepts applications only in English, as per the organization's standard communication language. Applications in other languages will not be considered.</b></p><p></p><p><b>
Only shortlisted candidates will be contacted.</b></p></div>

CDU Administrative Assistant - Temporary

Urban Resilience Hub by UN-Habitat's CRGP

<div>
 Org. Setting and Reporting
 <br/>
 <br/>
 This position is located in the Regional Office for the Middle East and North Africa (ROMENA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Programme Coordinator (TIP/SOM) and the overall guidance of the Administrative and Procurement Officer (TIP/SOM). The incumbent will also work in close collaboration with the operations team and programmes in ROMENA. For more information on UNODC, please visit www.unodc.org
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 Competencies
 <br/>
 <br/>
 Education
 <br/>
 <br/>
 Job - Specific Qualification
 <br/>
 <br/>
 Work Experience
 <br/>
 <br/>
 Languages
 <br/>
 <br/>
 Assessment
 <br/>
 <br/>
 Special Notice
 <br/>
 <br/>
 United Nations Considerations
 <br/>
 <br/>
 No Fee
 <br/>
 <br/>
 Apply Now
</div>


Administrative Assistant, G5
Job ID : 274057

Opella

<div>
 Opella is the self-care challenger with the purest and
 <strong>
  third-largest portfolio in the Over-The-Counter (OTC) &amp; Vitamins, Minerals &amp; Supplements (VMS) market globally
 </strong>
 .
 <br/>
 <br/>
 Our mission: to bring health in people&rsquo;s hands by
 <strong>
  making self-care as simple as it should be
 </strong>
 for over half a billion consumers worldwide.
 <br/>
 <br/>
 At the core of this mission is our
 <strong>
  100+ loved brands
 </strong>
 , our
 <strong>
  11,000-strong global team, our 13 best-in-class manufacturing sites
 </strong>
 and four specialized science and innovation development centers.
 <br/>
 <br/>
 Headquartered in France, Opella is the proud maker of many of the world&rsquo;s most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.
 <br/>
 <br/>
 <strong>
  B Corp certified in multiple markets
 </strong>
 , we are active players in the journey towards healthier people and planet.
 <br/>
 <br/>
 Find out more about our mission to bring health in your hands at www.opella.com.
 <br/>
 <br/>
 <strong>
  About The Job
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executing all tasks assigned by the Trade Marketing Head
  </li>
  <li>
   Supporting the Trade Marketing team.
  </li>
  <li>
   Coordinating between the Trade Marketing team &amp; other departments to support &amp; facilitate their relevant requests.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Responsibilities / Accountabilities
  <br/>
  <br/>
 </strong>
 1- Manage the administration part of the Trade Marketing Head:
 <br/>
 <br/>
 <ul>
  <li>
   Handling correspondences (in/out faxes, e-mails, &hellip;. etc.)
  </li>
  <li>
   Developing &amp; following up the filing system of the office.
  </li>
  <li>
   Handling phone calls.
  </li>
  <li>
   Event management for all Trade Marketing events, PRs, travel arrangements&hellip;etc.
  </li>
  <li>
   Following up all OTPs, PRs, Repair orders, expense sheets, traveling advance, courier&hellip;etc.
  </li>
  <li>
   Following up due dates
  </li>
  <li>
   Arranging appointments &amp; daily agenda of the Trade Marketing Head.
  </li>
  <li>
   Take minutes of meetings.
  </li>
  <li>
   Ordering the required stationary items to keep available stock for the office needs.
  </li>
  <li>
   Preparing presentations upon request.
  </li>
  <li>
   Covering other assistants&rsquo; roles when they are out of the office.
  </li>
  <li>
   process clients forms and checks process mail and incoming correspondence maintain various files, logs and tracking systems in accordance with Client regulations.
   <br/>
   <br/>
  </li>
 </ul>
 2- Prepare monthly reports/ meeting deadlines
 <br/>
 <br/>
 <ul>
  <li>
   Schedules, prioritizes and follows up on meetings and appointments.
  </li>
  <li>
   Monthly reports
  </li>
  <li>
   Make sure that Monthly Trade Marketing IMS report to be sent to the Trade Marketing Head.
  </li>
  <li>
   Providing line managers with group meetings analysis
   <br/>
   <br/>
  </li>
 </ul>
 3- Participate in the Business Plan preparations
 <br/>
 <br/>
 <ul>
  <li>
   Adjusting the Business Plan template presentation
  </li>
  <li>
   Finalizing the plan for the Management meeting
  </li>
  <li>
   Supports Department lease administration which includes document tracking.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  4- Events Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Initiating and finalizing all E-BUY and MY-COMET requests (Staff / group/expert meetings &amp;
   <br/>
   <br/>
  </li>
 </ul>
 Standalones) with a clear following up on approval cycle.
 <br/>
 <br/>
 <ul>
  <li>
   Handling all visits logistics from bookings, reservations, and communicate with the relevant stakeholders to take the necessary action for applying safety standards. Others
  </li>
  <li>
   Respect of company&rsquo;s values, code of ethics and social charter.
  </li>
  <li>
   Respect of personal data protection charter.
  </li>
  <li>
   Responsible for applying the HSE related requirements for the company in all related working procedures.
  </li>
  <li>
   Perform other duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Health, Safety And Environment Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Comply with company procedures and current regulations on hygiene and safety.
  </li>
  <li>
   Properly use the work equipment, dangerous substances, and preparations as well as the supplied
   <br/>
   <br/>
  </li>
 </ul>
 collective and personal protective equipment according to the instructions received.
 <br/>
 <br/>
 <ul>
  <li>
   Promote and follow the HSE rules and &lsquo;Act responsibly&rsquo; to protect yourself and others from an injury and
   <br/>
   <br/>
  </li>
 </ul>
 ill health conditions while at the work locations and/or while using road e.g., traffic rules, emergency, evacuation procedure, medical surveillance, healthy lifestyle etc.
 <br/>
 <br/>
 <ul>
  <li>
   Engage the HSE department in the related activities (where applicable) and be sure that the work performed follows the local HSE regulations, Corporate HSE Policy and key requirements.
  </li>
  <li>
   Attend HSE training.
  </li>
  <li>
   Promptly report to your superior any dangerous conditions of which you become aware
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education
  <br/>
  <br/>
 </strong>
 About You
 <br/>
 <br/>
 University Graduate of Business Administration or Equivalent.
 <br/>
 <br/>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3 years of experience in relevant role
  </li>
  <li>
   Fully conversant with Microsoft Office applications.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills /Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Communication skills
  </li>
  <li>
   Planning and Ability to meet deadlines
  </li>
  <li>
   Sense of urgency and prioritization
  </li>
  <li>
   Sense of confidentiality
  </li>
  <li>
   Organizational skills
  </li>
  <li>
   Speed typing
  </li>
  <li>
   Time Management skills
  </li>
  <li>
   Languages: English and Arabic full proficiency
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  <strong>
   Why us?
   <br/>
   <br/>
  </strong>
 </em>
 At Opella, you will enjoy doing challenging, purposeful work, empowered to develop consumer brands with passion and creativity. This is your chance to grow new skills and be part of a bold, collaborative, and inclusive culture where people can thrive and be at their best every day.
 <br/>
 <br/>
 <strong>
  We Are Challengers.
  <br/>
  <br/>
 </strong>
 We Are Dedicated To Making Self-care As Simple As It Should Be. That Starts With Our Culture. We Are Challengers By Nature, And This Is How We Do Things
 <br/>
 <br/>
 <strong>
  All In Together:
 </strong>
 We keep each other honest and have each other's backs.
 <br/>
 <br/>
 <strong>
  Courageous:
 </strong>
 We break boundaries and take thoughtful risks with creativity.
 <br/>
 <br/>
 <strong>
  Outcome-Obsessed:
 </strong>
 We are personally accountable, driving sustainable impact and results with integrity.
 <br/>
 <br/>
 <strong>
  Radically Simple:
 </strong>
 We strive to make things simple for us and simple for consumers, as it should be.
 <br/>
 <br/>
 Join us on our mission. Health. In your hands.
 <br/>
 <br/>
 www.opella.com/en/careers
</div>


Trade Marketing Administrative assistant

Explore 192+ Administrative assistant in Egypt this March. Find roles across top companies and apply now to boost your career.

192 administrative assistant jobs In Egypt

Administrative Assistant

Administrative Assistant

Administrative Assistant, G5

Senior Administrative Assistant

CDU Administrative Assistant - Temporary

Administrative Assistant, G5 Job ID : 274057

Trade Marketing Administrative assistant