executive assistant

personal assistant

accounts assistant

admin assistant

administrative officer

administrative assistant

DISK - Deutsche Internationale Schule in Kairo

<div>
 
 Position Summary:
 
 
 The Admin Assistant provides high-level administrative, organizational, and communication support to the school principals. This role requires exceptional professionalism, discretion, and the ability to manage sensitive information.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage the Principals&rsquo; calendar, schedule meetings, and coordinate appointments.
 
 
 &bull; Prepare agendas, presentations, reports, and briefing documents.
 
 
 &bull; Handle confidential and sensitive information with the highest level of discretion.
 
 
 &bull; Draft, translate, and review correspondence in German and English.
 
 
 
 Communication &amp; Coordination
 
 
 
 &bull; Attend meetings as required, take accurate minutes, and follow up on action items.
 
 
 &bull; Support coordination with the Board, educational authorities, and partner organizations.
 
 
 
 Operational &amp; Organizational Support
 
 
 
 &bull; Track deadlines, commitments, and strategic initiatives led by the principals.
 
 
 &bull; Support planning and execution of school events, official visits, and high-level meetings.
 
 
 &bull; Assist in preparing documentation for inspections, audits, or official submissions.
 
 
 &bull; Maintain organized filing systems (digital and physical).
 
 
 
 
 
 
 
 Required Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Education, Languages, or a related field.
 
 
 &bull; Fluent German (spoken and written) &ndash; mandatory
 
 
 &bull; Fluent English (spoken and written).
 
 
 &bull; Minimum 3&ndash;5 years of experience in an executive assistant, administrative, or similar role.
 
 
 &bull; Experience in a school or educational institution is a strong advantage.
 
 
 
</div>

Administrative Assistant

dubizzle Egypt

<div>
 dubizzle Egypt is the leading marketplaces for selling and buying online in the region. Our aim is to upgrade people's lives by facilitating deals and identifying attractive opportunities for both individuals and businesses. Our goal is to strengthen local economies, empower small businesses, and help everyone in making smarter choices for themselves, the market, and the planet.
 
 
 As part of dubizzle group, we are alongside some of the strongest classifieds brands in the market. With a collective strength of 8 brands, we have more than 160 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 As an administrative assistant, you will be the company's first point of contact, providing administrative and front office support, while also contributing to a positive and engaging workplace environment. You will manage the flow of people through the business and ensure all reception responsibilities are completed accurately and delivered with high quality and in a timely manner and assist in the execution of workplace experience and engagement initiatives.
 
 
 
 Key Responsibilities:
 
 
 
 
 Reception Management
 
 
 
 <ul>
 <li>
 Maintain the reception area to ensure it is clean and tidy and kept up to a professional standard
 </li>
 <li>
 Answer and distribute calls/messages in a timely and professional manner
 </li>
 <li>
 Meet &amp; greet external visitors in a professional and polite manner
 </li>
 <li>
 Distribute office post &amp; courier deliveries
 </li>
 <li>
 Schedule courier collections and deliveries
 </li>
 <li>
 Report on any maintenance issues to the concerned department
 </li>
 <li>
 Serve as the first point of contact for visitors, clients, and employees at the front office, ensuring a welcoming and professional experience and keeping the clients' tracking system updated
 </li>
 <li>
 Coordinate the scheduling of meeting rooms, conference calls, and other front office resources efficiently
 </li>
 <li>
 Assist in the onboarding process for new employees, including providing access badges, orientation materials, and office tours
 
 
 
 </li>
 </ul>
 
 Administration:
 
 
 
 <ul>
 <li>
 Responsible for office sundry replenishment, including stationery, refreshments, and other items
 </li>
 <li>
 Ensuring the office pantry is always stocked by placing orders, tracking the inventory and issuing periodical reports.
 </li>
 <li>
 Manage and implement the internal event calendar, from small initiatives to engagement activities
 </li>
 <li>
 Efficiently manage and execute all domestic and international travel bookings, including flights, accommodation, ground transportation, and visa processing, ensuring adherence to the company's travel policy
 </li>
 <li>
 Update the Caf&eacute; monitor and all display monitors with useful information
 </li>
 <li>
 Manage meeting room booking system, including upkeep of meeting rooms
 </li>
 <li>
 Responsible for administration duties as and when requested by various departments
 </li>
 <li>
 Check-in attendees for Bayut Academy or any other external or internal trainings
 
 
 
 </li>
 </ul>
 
 Employee Experience Support:
 
 
 
 <ul>
 <li>
 Collaborate with HR and management to develop and implement employee engagement initiatives, programs, and events
 </li>
 <li>
 Organize and execute workplace events, including team-building activities, wellness programs, and celebrations, with a focus on fostering a positive and inclusive atmosphere
 </li>
 <li>
 Gather employee feedback to identify opportunities for improvement in the workplace experience
 </li>
 <li>
 Act as a liaison between employees and management to address concerns, facilitate open communication, and resolve workplace-related issues
 </li>
 <li>
 Provide cover and take over other ad hoc responsibilities in the absence of team members and when requested by the Line Manager
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree is required. Majoring in Business Administration/Management or any related field is a plus
 
 
 
 </li>
 </ul>
 Experience:
 
 
 <ul>
 <li>
 Proven working experience in a front office handling receptionist responsibility.
 </li>
 <li>
 1-3 years of experience in front office management, engagement, CSR coordination, student activities, etc
 
 
 
 </li>
 </ul>
 Knowledge:
 
 
 <ul>
 <li>
 Proficient with Microsoft Office Suite. (Canva is a plus.)
 </li>
 <li>
 Fluent in English and Arabic, speaking and writing
 
 
 
 </li>
 </ul>
 Skills:
 
 
 <ul>
 <li>
 Solid communication skills, both written and verbal;
 </li>
 <li>
 Ability to be resourceful and proactive in dealing with issues that may arise;
 </li>
 <li>
 Ability to organise, multitask, prioritise and work under pressure;
 </li>
 <li>
 Exceptional interpersonal and communication skills. Strong organizational and multitasking abilities
 
 
 
 </li>
 </ul>
 Traits:
 
 
 <ul>
 <li>
 Professional attitude and appearance;
 </li>
 <li>
 Friendly and well-spoken;
 </li>
 <li>
 Customer service attitude;
 </li>
 <li>
 A can-do and flexible approach;
 </li>
 <li>
 Can perform under pressure and operate in a fast-paced environment;
 </li>
 <li>
 Strong collaborative skills;
 </li>
 <li>
 High energy with a passion for building internal relationships;
 </li>
 <li>
 Creativity and enthusiasm for fostering a positive workplace culture;
 </li>
 <li>
 A passion for social responsibility and community involvement
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 A fast paced, high performing team
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 Rewards &amp; Recognitions
 </li>
 <li>
 Learning &amp; Development opportunities
 
 
 
 </li>
 </ul>
 #Egyptdubizzle
</div>

Travco Properties

<div>
 
 Job Summary
 
 
 We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant with 3&ndash;5 years of relevant experience to support the department&rsquo;s administrative and operational functions. The ideal candidate will demonstrate strong multitasking abilities, excellent communication skills, and a solid command of the English language. This role is critical in ensuring the efficient day-to-day operations of the department and supporting the achievement of its strategic objectives.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the department head and team.
 
 </li>
 <li>
 Handle daily administrative tasks, scheduling, and correspondence, maintain organized filing and documentation systems.
 
 </li>
 <li>
 Assist in organizing meetings and events
 
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 
 </li>
 <li>
 Assist in the preparation of materials for meetings and presentations.
 
 </li>
 <li>
 Formal and prepare minutes of meetings, work instruction, and other quality paper.
 
 </li>
 <li>
 Formatting reports, presentations, excel sheets and all projects documentation in alignment with the Organization Standard and Quality Procedures.
 
 </li>
 <li>
 Preparing professional reports using Adobe InDesign / Microsoft PowerPoint.
 
 </li>
 <li>
 Contribute to process improvements for efficiency
 
 </li>
 <li>
 Support onboarding of new staff members including access requests, workspace setup and orientation coordination.
 
 </li>
 <li>
 Maintain and update departmental records, files, and databases.
 
 </li>
 <li>
 Manage and maintain the department store, equipment, and inventory.
 
 </li>
 <li>
 Prepare and distribute internal and external correspondence, including reports and presentations.
 
 </li>
 <li>
 Arrange travel and logistics for department staff.
 
 </li>
 <li>
 Handle incoming calls and inquiries, directing them as necessary.
 
 </li>
 <li>
 Manage and monitor office supplies inventory, ensuring uninterrupted department operations.
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 
 </li>
 <li>
 3-5 years of relevant experience
 
 </li>
 <li>
 Strong organizational and multitasking abilities
 
 </li>
 <li>
 Detail-oriented, with the ability to work independently and within a team.
 
 </li>
 <li>
 Attention to detail and accuracy in documentation
 
 </li>
 <li>
 Time management and ability to prioritize tasks
 
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
 
 </li>
 <li>
 Proficiency in InDesign is an advantage.
 
 </li>
 <li>
 Effective communication skills, both written and verbal
 
 </li>
 <li>
 Excellent command of the English language (both written and verbal communication).
 
 </li>
 <li>
 Ability to support office operations and administrative processes
 
 </li>
 <li>
 Strong problem-solving skills with a proactive approach to tasks.
 
 </li>
 <li>
 Discretion in handling confidential information.
 
 </li>
 <li>
 Experience supporting senior management or large teams is preferred.
 
 </li>
 </ul>
</div>

Administrative  Assistant

Audio Lab

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and an ability to take the initiative and prioritize daily tasks. A solid ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.&nbsp;
 
 
 &nbsp;
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Handle and coordinate active calendars
 </li>
 <li>
 Schedule and confirm meetings
 </li>
 <li>
 Ensure file organization based on office protocol
 </li>
 <li>
 Provide ad hoc support around the office as needed
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Vital interpersonal, customer service, and communication skills
 </li>
 <li>
 Ability to multitask
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 </ul>
</div>

Hilton

<div>F&amp;B Administrative Assistant
The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. 
What will I be doing? 
An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Opens incoming mail, dates stamps and distributes accordingly</li>
<li>Sends outgoing mail, both interoffice and outside of the hotel</li>
<li>Routes mail, faxes and other printed matter</li>
<li>Prepares and types correspondence and fairly complex numerical/financial reports, as directed</li>
<li>Prepares correspondence on behalf of management</li>
<li>Duplicates, copies and distributes and mails material for the department/office</li>
<li>Orders and maintains office supplies and equipment</li>
<li>Maintains files and equipment in an orderly and professional manner</li>
<li>Uses the property's email system and maintains their email box, as is policy</li>
<li>Additionally this position may or may not have access and/or control over the email box of assigned supervisor(s)</li>
<li>Appropriate business use of telephone and voice email system</li>
<li>Greets internal and external customers in a friendly and professional manner</li>
<li>Announces visitors and/or handles requests, as appropriate</li></ul>
What are we looking for? 
An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Excellent verbal and written communication skills</li>
<li>Excellent administration and IT skills</li>
<li>Committed to delivering a high level of customer service, both internally and externally</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Ability to work under pressure</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Previous administrative experience in a fast paced environment</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

F&B Administrative Assistant

<div>
 The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties.
 
 
 
 What will I be doing?
 
 
 
 An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:
 
 
 <ul>
 <li>
 Opens incoming mail, dates stamps and distributes accordingly
 </li>
 <li>
 Sends outgoing mail, both interoffice and outside of the hotel
 </li>
 <li>
 Routes mail, faxes and other printed matter
 </li>
 <li>
 Prepares and types correspondence and fairly complex numerical/financial reports, as directed
 </li>
 <li>
 Prepares correspondence on behalf of management
 </li>
 <li>
 Duplicates, copies and distributes and mails material for the department/office
 </li>
 <li>
 Orders and maintains office supplies and equipment
 </li>
 <li>
 Maintains files and equipment in an orderly and professional manner
 </li>
 <li>
 Uses the property's email system and maintains their email box, as is policy
 </li>
 <li>
 Additionally this position may or may not have access and/or control over the email box of assigned supervisor(s)
 </li>
 <li>
 Appropriate business use of telephone and voice email system
 </li>
 <li>
 Greets internal and external customers in a friendly and professional manner
 </li>
 <li>
 Announces visitors and/or handles requests, as appropriate
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent administration and IT skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous administrative experience in a fast paced environment
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Grand Nile
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

CTI Clinical Trial and Consulting Services

<div>
 
 
 Job Purpose:
 
 
 
 Provide comprehensive administrative support to CTI staff, including scheduling meetings, managing communications, coordinating logistics, and assisting with day-to-day operational tasks to ensure smooth team functioning across regions.
 
 
 
 
 
 
 Essential Functions:
 
 
 <ul>
 <li>
 Maintain calendars and schedule appointments and meetings.
 </li>
 <li>
 Take minutes at designated meetings; prepare and distribute as appropriate.
 </li>
 <li>
 Receive and transfer phone calls, take appropriate messages.
 </li>
 <li>
 Coordinate incoming information from multiple sources, prioritize, and organize action items.
 </li>
 <li>
 Assist in client billing as needed.
 </li>
 <li>
 Manage travel requests for all MEA region including Tickets, hotel reservation.
 </li>
 <li>
 Maintain accounting filing systems; make copies as necessary.
 </li>
 <li>
 Sort and distribute incoming mail, prepare outgoing mail.
 </li>
 <li>
 Assist with meeting arrangements.
 </li>
 <li>
 Keep inventories and order office supplies as needed.
 </li>
 <li>
 Responsible for incoming and outgoing shipments, incl. post.
 </li>
 <li>
 Arrange/organize lunches and departmental activities.
 </li>
 <li>
 Assist with other projects and duties as assigned.
 </li>
 </ul>
 
 
 Required Education/Experience:
 
 
 <ul>
 <li>
 Bachelor degree
 </li>
 <li>
 2 years administrative assistant experience is preferable
 </li>
 <li>
 Experience in accounting or finance department is preferable
 </li>
 </ul>
 
 
 Why CTI?
 
 
 <ul>
 <li>
 At CTI, we recognize that our people are what make our company successful. Our work moves medicine forward. For that reason, we treat our team members with the respect they deserve, and our numbers show it:
 </li>
 <li>
 We support career progression - We believe in promoting from within and we have a structured mentoring program and program for recent graduates to provide the support employees need to move forward
 </li>
 <li>
 We value education and training - We provide tuition assistance, partner with universities and colleges to create programs in our field, and have a dedicated training department
 </li>
 <li>
 We value our people - We have never had a layoff in our three decade history and we guaranteed full pay for our employees during the COVID-19 shut-down regardless of the number of hours worked. We support a work-life balance and the importance of time with family by offering generous vacation time, a hybrid work from home schedule, and paid parental leave.
 </li>
 <li>
 Our culture is unparalleled - We've received multiple awards recognizing CTI as one of the best places to work in the greater Cincinnati area, as well as one of the top CROs in the industry
 </li>
 <li>
 We think globally and act locally - With employees across 60 countries, we have global reach but maintain culture and connections to the local communities in which we work. Our CTI Cares Committees are dedicated to ensuring the CTI culture and values translate around the world.
 </li>
 <li>
 We are looking toward the future - We have had a consistent double-digit growth rate over the last decade, invest in cutting-edge technology, and pride ourselves on our average annual retention rate of 95%, which is much higher than many other CROs
 </li>
 <li>
 Our work makes a difference - We focus our work on treatments for chronically and critically-ill patients, who are depending on us to bring these life-changing therapies to market
 </li>
 </ul>
</div>

Administrative Assistant - Contractor position

Explore 287+ Administrative assistant in Egypt this May. Find roles across top companies and apply now to boost your career.

287 administrative assistant jobs In Egypt

Administrative Assistant

Administrative Assistant

Administrative Assistant

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F&B Administrative Assistant

F&B Administrative Assistant

Administrative Assistant - Contractor position