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administration and support services manager

Talaat Moustafa Group Saudi

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 
 Support Services Manager is responsible for overseeing the operation, maintenance, and improvement of the organization's physical facilities. This role ensures that buildings and infrastructure are properly maintained, safe, and compliant with regulations. The manager will lead a team of maintenance professionals, coordinate facilities-related services, manage vendors, and implement cost-effective strategies for facilities management, aiming to optimize performance, safety, and functionality
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Lead and supervise a team of maintenance and facilities staff, ensuring high standards of performance, safety, and efficiency.
 </li>
 <li>
 Create work schedules, allocate resources, and ensure adequate staffing for daily operations and emergency response.
 </li>
 <li>
 Oversee the day-to-day maintenance operations of all facilities, including HVAC, plumbing, electrical systems, lighting, cleaning, and other infrastructure needs.
 </li>
 <li>
 Troubleshoot and resolve facility-related issues such as equipment failures, repairs, and urgent maintenance needs in a timely and cost-effective manner.
 </li>
 <li>
 Ensure all building systems (e.g., electrical, plumbing, HVAC) are functioning according to standards and regulations.
 </li>
 <li>
 Manage external vendors and contractors for specialized services (e.g., janitorial services, security, landscaping, etc.), ensuring contracts are executed efficiently and within budget.
 </li>
 <li>
 Monitor vendor performance and ensure compliance with service level agreements (SLAs), quality standards, and safety regulations.
 </li>
 <li>
 Ensure compliance with all relevant health, safety, and environmental regulations (e.g., OSHA, fire safety codes, building codes) within the facilities.
 </li>
 <li>
 Conduct safety inspections, risk assessments, and safety drills to ensure a safe working environment.
 </li>
 <li>
 Develop and manage the facilities and maintenance budget, ensuring cost-effective use of resources.
 </li>
 <li>
 Maintain accurate records of maintenance activities, repair logs, inspections, and compliance reports.
 </li>
 <li>
 Coordinate with other departments to ensure facilities meet operational needs, including IT, operations, and human resources.
 </li>
 <li>
 Communicate facility-related policies and procedures clearly to employees and external contractors.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Facilities Management, Business Administration, Engineering, or a related field. A relevant certification (e.g., Facilities Management Professional - FMP) is a plus.
 </li>
 <li>
 Minimum 10 years of experience in facilities management, maintenance, or a related field, with at least 2 years in a supervisory or management role.
 </li>
 <li>
 Proven experience in managing a team, vendor relationships, and maintenance operations.
 </li>
 <li>
 Familiarity with building systems (HVAC, electrical, plumbing, etc.) and maintenance best practices.
 </li>
 <li>
 Strong leadership and management skills with the ability to motivate and develop teams.
 </li>
 <li>
 Excellent organizational and project management skills, with a keen attention to detail.
 </li>
 <li>
 Knowledge of building systems, maintenance procedures, and safety regulations.
 </li>
 <li>
 Proficiency in facilities management software (e.g., CMMS systems), MS Office, and other relevant tools.
 </li>
 <li>
 Strong problem-solving and troubleshooting skills.
 </li>
 <li>
 Ability to manage budgets, negotiate contracts, and optimize resources.
 </li>
 <li>
 Facilities Management certification (e.g., FMP, CFM, or similar) preferred.
 </li>
 <li>
 OSHA certification or knowledge of health and safety regulations is a plus.
 </li>
 </ul>
</div>

Administration and Support Services Manager

PROVEN

Overview Job Title: Government Affairs ManagerJob Purpose: The Government Affairs Manager will be responsible for developing and maintaining strong relationships with government entities, regulatory bodies, and key stakeholders in Saudi Arabia. The role ensures compliance with local laws and regulations, supports the company's strategic objectives, and advocates for the company's interests in alignment with Saudi Vision 2030. Key Responsibilities <ul><li>Act as the primary point of contact with all regulatory bodies in KSA and other relevant jurisdictions, ensuring timely, accurate, and legally sound responses to inquiries and requirements.</li><li>Oversee all licensing, permit issuance, renewals, and related government processes for the organization, ensuring compliance with applicable laws and regulations.</li><li>Monitor and interpret government policies, regulations, and emerging regulatory bodies; ensure their integration within the Legal function and company operations.</li><li>Develop and maintain the Regulatory Affairs Policy to reflect current legal obligations, compliance standards, and operational practices.</li><li>Collaborate with Corporate Planning, Legal, and other business units to support licensing, regulatory filings, and approvals for existing and new services.</li><li>Represent the company in government meetings, committees, and industry associations while building and maintaining strong networks with ministries, authorities, and key stakeholders.</li><li>Support management in resolving regulatory issues, preparing reports and policy briefs, and advising leadership on regulatory changes and emerging trends.</li><li>Drive engagement with CITC and other regulators, ensuring effective coordination across teams to align regulatory, legal, and operational objectives.</li><li>Ensure compliance with Saudi labor, commercial, and regulatory requirements while supporting Saudization and CSR initiatives in line with national goals.</li><li>Maintain strong working knowledge of all key Saudi government platforms (e.g., Qiwa, GOSI, Muqeem, Mudad, Balady, etc.) and ensure their effective use in company operations.</li></ul> Qualifications & Requirements <ul><li>Bachelor's degree in Public Administration, Political Science, Law, Business Administration, or a related field (Master's preferred).</li><li>Minimum of 7-10 years of experience in government relations, regulatory affairs, or public affairs, preferably in Saudi Arabia.</li><li>Strong understanding of Saudi government structure, regulations, and Vision 2030 initiatives.</li><li>Experience in regulatory filings, compliance processes, and government licensing.</li><li>Excellent networking, communication, and negotiation skills.</li><li>Proven track record of managing regulatory issues and government relations.</li><li>Fluency in Arabic and English (spoken and written).</li></ul> Seniority level <ul><li>Executive</li></ul> Employment type <ul><li>Full-time</li></ul> Job function <ul><li>Legal</li></ul> Industries <ul><li>Business Consulting and Services and Education</li></ul>

Government Affairs Manager (Education Industry)

Confidential

<div>
 
 
 Job Purpose
 
 
 
 
 
 <ul>
 <li>
 Major automotive company is seeking an experienced
 
 HR Operations Manager
 
 to lead and streamline all aspects of HR services and compliance across our dealerships and central functions. This role is at the heart of our people operations, ensuring that employees and management receive accurate, timely, and compliant HR support.
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the
 
 end-to-end HR operations
 
 including employee records, contracts, payroll, leave, and benefits administration.
 </li>
 <li>
 Oversee compliance with
 
 Saudi Labor Law
 
 and manage government portals:
 
 GOSI, Qiwa, Muqeem, Mudad, visas, and Saudization requirements
 
 .
 </li>
 <li>
 Ensure accurate and timely payroll processing, reconciliations, and reporting.
 </li>
 <li>
 Lead the
 
 implementation and optimization of HRMS systems
 
 and drive process automation for efficiency.
 </li>
 <li>
 Manage HR data governance, reporting, and audits to ensure accuracy and integrity.
 </li>
 <li>
 Develop, update, and enforce
 
 HR policies and procedures
 
 in line with regulations and business needs.
 </li>
 <li>
 Serve as the key point of contact for managers and employees on HR operations-related matters.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in HR, Business Administration, or related field.
 </li>
 <li>
 
 8&ndash;10 years of experience
 
 in HR operations within Saudi Arabia (automotive/service/retail industry preferred).
 </li>
 <li>
 Deep knowledge of
 
 Saudi HR regulatory requirements
 
 and government portals.
 </li>
 <li>
 Strong background in
 
 payroll management, compliance, and HRMS systems
 
 .
 </li>
 <li>
 High attention to detail, problem-solving ability, and process mindset.
 </li>
 <li>
 Bilingual (Arabic &amp; English).
 </li>
 </ul>
 
 
</div>

HR Operations Manager

NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Admin Executive

Qiddiya | القدية

<div>
 Qiddiya Investment Company is seeking a proactive and highly skilled
 
 Senior Manager - Land and Property
 
 to lead the development and implementation of a comprehensive land management system that supports our multi-billion-dollar giga-project. This critical role will involve overseeing the systems and processes for managing land assets efficiently, ensuring compliance with all relevant regulations while enhancing stakeholder collaboration.
 
 
 In this leadership position, you will design and maintain an advanced land management system that facilitates optimal use of resources and accelerates decision-making processes. Your strategic vision will significantly contribute to the successful realization of Qiddiya's ambitious vision and sustainability objectives, serving as the backbone of our land management operations.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Manage implementation and integration of the Plot Management System alongside the Land Management System (LMS)
 </li>
 <li>
 Oversee system interoperability between LMS, GIS, and external government platforms
 </li>
 <li>
 Manage API development and secure data exchange workflows across departments
 </li>
 <li>
 Supervise maintenance and administration of land information systems and databases
 </li>
 <li>
 Coordinate with IT, GIS, Land Registry, and related teams to meet business and regulatory requirements
 </li>
 <li>
 Plan, test, and roll-out new LMS modules and digital platforms
 </li>
 <li>
 Oversee implementation and operation of the Geoportal and Off-Plan Sales Registry
 </li>
 <li>
 Develop and enforce system policies, procedures, and governance frameworks
 </li>
 <li>
 Provide technical guidance and training to system users and stakeholders
 </li>
 <li>
 Prepare reports and documentation to support decision-making and system improvements
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Degree in Surveying or Civil Engineering
 </li>
 <li>
 15+ experience in GIS and Land Information Systems and digital property registration platforms
 </li>
 <li>
 Proven ability to establish off-plan sales registry, API integrations and system interoperability
 </li>
 <li>
 Experience in land administration frameworks and modern land management tools like geoportal and e-services
 </li>
 </ul>
</div>

Senior Manager - Land and Property (MAS5-MDUWFP260179)

Nutanix

Are you a collaborative and detail-oriented HR professional with over five years of experience in Saudi Arabia, a strong understanding of local labor laws, and hands-on experience with relevant government platforms? If so, you will thrive in our dynamic team that emphasizes open communication, supports each other's growth, and fosters a positive work environment while providing essential people services to our organization.About the TeamThe Senior People Service Advisor will join our dynamic People Services team, which operates across the EMEA region. Our culture emphasizes open and honest communication, collaboration, and support among team members, fostering a positive environment where everyone contributes to the collective mission of providing exceptional HR support throughout the employee life cycle.You will report to the People Service Manager, who is known for their dynamic and collaborative leadership style. The manager encourages an atmosphere of open dialogue and teamwork, ensuring that everyone feels valued and supported.The role is set up to be on-site, with a preference for the new hire to work in the office five days a week, there may be some flexibility if needed to accommodate personal circumstances.Your Role<ul><li>Serve as the primary HR point of contact for employee inquiries and support within Saudi Arabia.</li><li>Manage onboarding and offboarding processes, ensuring compliance with local laws and procedures.</li><li>Maintain accurate employee records across all relevant government platforms (GOSI, Qiwa, Muqeem, etc.).</li><li>Manage and oversee immigration and visa processes for employees in Saudi Arabia</li><li>Develop and implement efficient administrative systems, policies, and procedures to enhance team effectiveness.</li><li>Liaise with key government entities to ensure compliance with Saudi labor laws and regulations.</li><li>Collaborate with remote teams across EMEA, fostering open communication and support among team members.</li><li>Support payroll administration through accurate and timely updates on employee records.</li><li>Identify and pursue opportunities for process improvements and increased efficiency within HR operations.</li></ul>What You Will Bring<ul><li>5+ years of experience as an HR point of contact in Saudi Arabia with a strong understanding of labor laws.</li><li>Expertise in HR operations, onboarding, and employee support processes.</li><li>Hands-on experience using platforms such as Qiwa, GOSI, MISA, MoC, Muqeem, and Mudad.</li><li>Manage all employee immigration processes in Saudi Arabia-including Iqama, work visas, business visas, and exit/re-entry permits-with active coordination through Muqeem and Qiwa platforms to ensure compliance with local regulations.</li><li>Demonstrate fluency in written and spoken English and Arabic, with the ability to accurately translate HR documents and communications between the two languages in alignment with local standards.</li><li>Knowledge of ServiceNow, Workday, or any other HRIS tools will be a plus, and proficiency in Excel and Google Drive is required.</li><li>Strong organizational skills with the ability to manage multiple priorities and deadlines.</li><li>Excellent interpersonal skills and a proactive approach to problem-solving.</li><li>Bachelor's degree in Business Administration, HR, or a related field.</li></ul>Work ArrangementOn Site: This role is based on-site, offering the opportunity to collaborate face-to-face with team members in a dynamic and engaging work environment. Being physically present allows for seamless teamwork and direct access to resources that support your success. Additional team-specific guidance and norms will be provided by your manager. Nutanix is an equal opportunity employer.Nutanix is an Equal Employment Opportunity and (in the U.S.) an Affirmative Action employer. Qualified applicants are considered for employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, protected veteran status, disability status or any other category protected by applicable law. We hire and promote individuals solely on the basis of qualifications for the job to be filled. We strive to foster an inclusive working environment that enables all our Nutants to be themselves and to do great work in a safe and welcoming environment, free of unlawful discrimination, intimidation or harassment. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If you need a reasonable accommodation, please let us know by contacting .

Senior People Service Advisor (Human Resources), KSA

Abunayyan Holding

<div>
 
 
 Job Title: Product Specialist
 
 
 
 
 Industry: Abunayyan Trading Company
 
 
 
 
 Industry / Domain: Trading / Heavy Machinery / Industrial Equipment
 
 
 
 
 
 
 
 Role Purpose
 
 
 
 The Product Specialist is responsible for supporting the Machinery Sales Division through effective product administration, data analysis, coordination with internal departments, and supporting the sales team in achieving monthly and annual targets. The role ensures smooth product operations, accurate reporting, customer support, and efficient workflow across sales, procurement, logistics, and finance. With at least 7 years of relevant experience, the Product Specialist contributes to enhanced operational efficiency and business performance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. Business Administration (40%)
 
 
 <ul>
 <li>
 
 Manage clerical, administrative, and secretarial functions to support the Product and Sales teams
 
 .
 </li>
 <li>
 Follow up with sales representatives to collect full payments for reserved/sold units in alignment with monthly targets.
 </li>
 <li>
 Support KAMs, AKAMs, and the Product Manager in meeting monthly and annual business goals.
 </li>
 <li>
 Coordinate and arrange business travel, including hotel bookings and flight arrangements.
 </li>
 <li>
 Prepare official letters, memos, presentations, and documentation as required.
 </li>
 <li>
 Communicate regularly with Procurement, Purchasing, and Logistics departments to ensure smooth operations.
 </li>
 <li>
 Maintain and monitor monthly stock reports and update product availability.
 </li>
 <li>
 Coordinate demo unit planning, scheduling, and delivery to customers.
 </li>
 <li>
 Manage weekly collections and follow up on outstanding payments.
 </li>
 </ul>
 
 
 2. Data Analysis &amp; Problem Solving (30%)
 
 
 <ul>
 <li>
 
 Analyze monthly and yearly gross and net income figures and prepare graphical reports for management review.
 
 </li>
 <li>
 Support customer issue resolution by coordinating with relevant teams and ensuring customer satisfaction.
 </li>
 <li>
 Assist in identifying operational challenges and provide recommendations for continuous improvement.
 </li>
 </ul>
 
 
 3. Performance &amp; Team Coordination (30%)
 
 
 <ul>
 <li>
 
 Coordinate with the logistics team to plan, schedule, and supervise the loading and offloading of units.
 
 </li>
 <li>
 Support the Product Manager and Division Head in achieving performance targets.
 </li>
 <li>
 Maintain detailed logs of imported units, ensuring customs registration and documentation are consistently updated.
 </li>
 <li>
 Handle a variety of administrative tasks to ensure seamless departmental operations.
 </li>
 </ul>
 
 
 
 
 
 Experience Required:
 
 
 <ul>
 <li>
 Minimum
 
 7 years of experience
 
 in product support, administration, or a similar role within a trading or machinery-related business.
 </li>
 </ul>
 
 
 Education Required:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Marketing, Industrial Engineering, or a related field.
 </li>
 </ul>
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Strong communication and coordination skills
 </li>
 <li>
 Commercial awareness and negotiation skills
 </li>
 <li>
 Partner and supplier relationship management
 </li>
 <li>
 Product and service knowledge
 </li>
 <li>
 Data analysis and reporting
 </li>
 <li>
 Research and information gathering
 </li>
 <li>
 Risk &amp; compliance awareness
 </li>
 <li>
 Proficiency in documentation and record keeping
 </li>
 </ul>
</div>

Product Specialist

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