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Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services has been a leading construction and engineering company in Dubai and the UAE for over 50 years. Serving both government and private sector clients, the company delivers innovative, end-to-end solutions &mdash; from design and construction to maintenance.
Backed by a multidisciplinary team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services is committed to quality, precision, and reliable infrastructure delivery across the region. 
About the Role 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility to accommodate changing priorities</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite with exceptional attention to detail</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation while maintaining accuracy</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives with a collaborative and proactive approach</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs with flexibility and resilience</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues to minimize operational disruptions</li><li>
Support the team in achieving departmental goals through proactive problem-solving, analytical thinking, and collaborative teamwork</li><li>
Maintain confidentiality and handle sensitive information with discretion and transparency</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Customer service orientation with a focus on supporting internal and external stakeholders</li><li>
Ability to handle multiple priorities simultaneously while maintaining quality and efficiency</li><li>
Adaptability to changing organizational needs and evolving business requirements</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Experience with event coordination and meeting organization (preferred)</li></ul></div>

Administration Assistant ( UAE National )

Egis Group

<div>Company Description 
Waagner Biro Bridge Services has been a leading construction and engineering company in Dubai and the UAE for over 50 years. Serving both government and private sector clients, the company delivers innovative, end-to-end solutions &mdash; from design and construction to maintenance.
Backed by a multidisciplinary team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services is committed to quality, precision, and reliable infrastructure delivery across the region. 
Job Description 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility to accommodate changing priorities</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite with exceptional attention to detail</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation while maintaining accuracy</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives with a collaborative and proactive approach</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs with flexibility and resilience</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues to minimize operational disruptions</li><li>
Support the team in achieving departmental goals through proactive problem-solving, analytical thinking, and collaborative teamwork</li><li>
Maintain confidentiality and handle sensitive information with discretion and transparency</li></ul> 

Qualifications 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Customer service orientation with a focus on supporting internal and external stakeholders</li><li>
Ability to handle multiple priorities simultaneously while maintaining quality and efficiency</li><li>
Adaptability to changing organizational needs and evolving business requirements</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Experience with event coordination and meeting organization (preferred)</li></ul></div>

<div><ul><li>Permanent Contract
</li></ul><ul><li>Entry-Level
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
About the Role 
We are seeking an organized and efficient Administrative Assistant to join our team in Dubai, United Arab Emirates. As a UAE National, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning of our organization.<ul><li>
Manage and maintain executive calendars, schedule meetings, and coordinate travel arrangements</li><li>
Handle incoming phone calls, emails, and correspondence in a professional manner</li><li>
Prepare and edit various documents, reports, and presentations</li><li>
Organize and maintain filing systems, both physical and digital</li><li>
Assist in planning and coordinating company events and meetings</li><li>
Perform data entry and maintain accurate records in company databases</li><li>
Provide general administrative support to various departments as needed</li><li>
Greet and assist visitors, ensuring a positive first impression of the company</li><li>
Manage office supplies inventory and place orders when necessary</li><li>
Assist with basic bookkeeping tasks and expense reports</li></ul> 
What do we need from you 
<ul><li>
UAE National status</li><li>
0- 2 years of experience in administrative roles</li><li>
Strong organizational skills and attention to detail</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Excellent verbal and written communication skills in English and Arabic</li><li>
Demonstrated ability to manage time effectively and multitask in a fast-paced environment</li><li>
Customer service orientation with a professional demeanor</li><li>
Bachelor's degree in Business Administration or related field (preferred)</li><li>
Familiarity with UAE business culture and practices</li><li>
Ability to work independently and as part of a team</li><li>
Proactive approach to problem-solving and task management</li></ul></div>

Administrative Assistant (UAE National )

Pronyx Trading LLC

<div>
 Job Summary
 
 We are seeking a highly organized and proactive Administrative &amp; Executive Assistant to support the daily operations of the office and provide personal assistance to the CEO. The ideal candidate will manage administrative tasks, coordinate internal and external communications, handle government-related processes in the UAE, and assist with executive scheduling, travel arrangements, and confidential matters. The role also requires handling external errands, coordinating with government authorities, and ensuring the smooth and efficient functioning of office operations.
 
 Key ResponsibilitiesOffice Administration
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage the reception area and facilitate internal and external communications including emails, phone calls, packages, and correspondence.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide general support to clients and visitors.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain office supplies, equipment, and inventory levels ensuring availability and efficiency.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Develop and maintain organized filing systems for both physical and digital records.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prepare reports, letters, spreadsheets, presentations, and administrative documents.
 
 Executive &amp; Personal Assistant Duties
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide full administrative and personal support to the CEO.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage calendars, appointments, and meeting schedules.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize meetings, book venues, prepare materials, and record meeting minutes.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate travel arrangements including flights, hotels, transportation, and required documentation.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist the CEO with personal administrative tasks and confidential matters when required.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Act as the primary point of contact between executives, employees, clients, and external partners.
 
 HR &amp; Employee Administration
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist in job posting, recruitment coordination, and employee onboarding.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain employee attendance and leave records.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain accurate employee documentation and HR records.
 
 Government &amp; Visa Processing
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process company trade license, establishment card, Ejari, visas, Emirates IDs, and insurance documentation.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinate with UAE government entities such as MOHRE, GDRFA, DED, TASHEEL, AMER, RTA, and other relevant authorities.
 
 Finance &amp; Administrative Support
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage petty cash transactions and prepare reconciliation reports.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain records of financial transactions and administrative expenses.
 
 External Errands &amp; Government Visits
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Handle administrative tasks outside the office such as visiting government departments, banks, courier services, and other institutions.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Submit and collect official documents when required.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support company administrative processes with external entities.
 
 Utilities &amp; Services Management
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage company utility accounts including DEWA, DU, Etisalat, and Aquacool.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure timely payments, renewals, and updates of services.
 
 Requirements
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Bachelor&rsquo;s degree in Business Administration, Office Management, Secretarial Studies, or a related field.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Minimum 4&ndash;5 years of UAE experience in roles such as Secretary, Office Administrator, Executive Assistant, Personal Assistant, or HR Assistant.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be currently located in the UAE.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong communication and interpersonal skills.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent time management and multitasking abilities.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong organizational and problem‑solving skills.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;High attention to detail and ability to work independently.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Experience working with senior executives is an advantage.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Familiarity with UAE labor processes, visa procedures, Emirates ID applications, and government portals.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of trade license, business setup, and Ejari procedures.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Familiarity with Dubai government institutions and administrative processes.
 
 Additional Qualities
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Positive attitude and professional demeanor.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong confidentiality and integrity.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work under pressure and manage multiple responsibilities.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Flexible and responsive when urgent tasks arise.
 
</div>

Administrative & Executive Assistant

TAMIMI

We are seeking a competent and proactive HR &amp; Admin Assistant to support our Human Resources and Administration functions. The ideal candidate should have minimum 2 years of relevant UAE experience and a good understanding of HR operations and office administration.Key Responsibilities:<ul><li>Assist in day-to-day HR and administrative operations</li><li>Maintain employee records, documentation, and HR files</li><li>Support recruitment processes and onboarding procedures</li><li>Handle employee attendance, leave records, and HR coordination</li><li>Manage office administration tasks and documentation</li><li>Coordinate with management for HR and administrative requirements</li></ul>Requirements:<ul><li>Minimum 2 years of UAE experience in HR/Admin role</li><li>Good knowledge of UAE HR practices and office administration</li><li>Proficiency in MS Office applications</li><li>Strong organizational and communication skills</li><li>Ability to handle confidential information professionally</li></ul>Preferred:<ul><li>Male candidates preferred</li><li>Candidates from Kerala preferred</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

HR AND ADMIN ASSISTANT

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 
 
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 
 
 
 Job Description
 
 
 
 
 Administrative Assistant/Coordinator (UAE National)
 
 
 
 
 Dubai, UAE
 
 
 
 Parsons is looking for an amazingly talented
 
 Administrative Assistant (UAE National)
 
 to join our team! In this role you will get to
 
 perform a variety of administrative functions for a project or department.
 
 
 
 
 What You'll Be Doing
 
 
 
 <ul>
 <li>
 Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
 </li>
 <li>
 Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
 </li>
 <li>
 Scans documents for electronic storage.
 </li>
 <li>
 Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
 </li>
 <li>
 May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
 </li>
 <li>
 Assists junior document control staff to ensure effective implementation of project-specific procedures.
 </li>
 <li>
 Performs other duties commensurate with functional level and responsibilities.
 </li>
 <li>
 Contributes as a team player who is deadline driven and works well with others.
 </li>
 <li>
 Performs other responsibilities associated with this position as may be appropriate.
 
 
 
 </li>
 </ul>
 
 What Required Skills You'll Bring
 
 
 
 <ul>
 <li>
 Diploma/ degree or High school diploma
 </li>
 <li>
 Prior experience in administration/coordination
 </li>
 <li>
 Fresh graduates are also welcome to apply.
 </li>
 <li>
 Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
 </li>
 <li>
 Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
 </li>
 <li>
 Only UAE nationals will be considered for this role
 
 
 
 </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 
 
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 
 
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>

Administrative Assistant/Coordinator (UAE National)

FIRE CONTROL PROTECTION SYSTEMS

We are looking for an experienced HR &amp; Administration Assistant to manage recruitment, HR and office administration functions. The ideal candidate should have at least 1 year of recruitment experience in the UAE.Key ResponsibilitiesHR Responsibilities:<ul><li>Handle end-to-end recruitment (sourcing, screening, interviews, onboarding).</li><li>Maintain employee records and HR database.</li><li>Manage attendance, leave tracking, and payroll coordination.</li><li>Address employee queries and support employee relations.</li></ul>Administrative Responsibilities:<ul><li>Oversee office administration, supplies, and facility management.</li><li>Coordinate travel, accommodation, and logistics.</li><li>Liaise with vendors and maintain administrative records.</li><li>Support management with documentation and reporting.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>Minimum 1 year UAE recruitment experience (mandatory).</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office and HR systems.</li><li>Male candidates preferred.</li></ul>Apply now with your updated CV.Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Recruitment: 1 year (Required)</li></ul>Work Location: In person

HR/Admin Assistant

Explore 3921+ Administration assistant uae national in United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

3921 administration assistant uae national jobs In United Arab Emirates

Administration Assistant ( UAE National )

Administration Assistant ( UAE National )

Administrative Assistant (UAE National )

Administrative & Executive Assistant

HR AND ADMIN ASSISTANT

Administrative Assistant/Coordinator (UAE National)

HR/Admin Assistant