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administration coordinator

Fusion Group Holding

The Role
 The Administration Coordinator will provide high-level executive and administrative support to the Managing Director of Fusion Integrated Solutions. This role ensures smooth daily operations by managing schedules, communications, documentation, and cross-department coordination. The position requires strong organizational skills, professionalism, and the ability to operate effectively in a fast-paced, technology-driven environment. Key responsibilities include managing calendars and travel, preparing reports and presentations, coordinating with HR, Finance, and Operations, maintaining confidential records, and supporting special projects and stakeholder communications. The ideal candidate is detail-oriented, proactive, and technologically adept, with strong communication skills in Arabic and English.
 
Requirements
 <ul>
<li>Diploma or bachelor’s degree in IT, Computer Science, Business Administration, or related field • 3–6 years’ experience in administrative or executive support roles, ideally in an IT environment • Exceptional organizational, communication & multitasking skills • Strong attention to detail and professionalism • Ability to manage confidential information • Tech-savvy mindset; understanding of IT systems is a plus • Experience with helpdesk or ticketing systems is an advantage • Proactive, solutions-driven attitude • High proficiency in Microsoft Office; familiarity with Jira is a plus</li>
</ul>
About the company
 Specialised in business support services, Fusion Group Holding provides foreign investors, companies, and individuals with a streamlined and financially efficient approach to conducting business successfully in Qatar, Oman, and the UAE. With several highly specialised subsidiaries, the Group offers its clients over 360 services, ranging from immigration services through to company formation and local company partnership. Our team of experts prides themselves on their wealth of knowledge and local connections, allowing foreign investors to establish a commercial presence.

Administration Coordinator

Mindstream

Hiring: Site Coordinator &ndash; QatarWe are urgently looking for a Site Coordinator to support our operations in Qatar.The ideal candidate will be responsible for recruitment coordination and effective communication between the operations team (client) at site and the office team.Requirements:Locally available in QatarExperience in site coordination and recruitment supportStrong coordination and communication skillsAbility to work closely with operations and office teamsJob Type: Full-timeApplication Question(s):<ul><li>Do you have experience in site coordination, mobilization, or recruitment support?</li><li>Have you previously worked in a role coordinating between operations (Site) and office/administration teams?</li><li>What is your current and expected salary Notice period?</li></ul>

Site Coordinator

Grace  Engineering and Technical Services

Position: Senior Project Coordinator Location: Doha, QatarOffered Salary: QR 8,000 Joining: ImmediateJob Description We are looking for an experienced Senior Project Coordinator to manage and support project activities, documentation, and coordination between departments. The candidate should ensure tasks are completed efficiently and on time.Key Responsibilities<ul><li>Coordinate and monitor multiple project activities.</li><li>Prepare reports, schedules, and documentation.</li><li>Organize meetings and follow up on action points.</li><li>Maintain records, track progress, and support project teams.</li><li>Ensure timely communication and support management decisions.</li></ul>Requirements <ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 4 years&rsquo; experience in project coordination / CPMO.</li><li>Strong knowledge of MS Office and MS Project.</li><li>Fluent in English and Arabic (bilingual).</li><li>Excellent communication and organizational skills.</li><li>Able to join immediately.</li></ul>Send CV to: recruitment6q@gmail.comJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: QAR8,000.00 per monthApplication Question(s):<ul><li>Do you accept the offered salary QR. 8,000 ?</li></ul>Experience:<ul><li>CPMO: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>License/Certification:<ul><li>PMP (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Senior Project Coordinator - bilingual

Seaworks Co

JOB VACANCY &ndash; Technical Executive CoordinatorJob Responsibilities :&#10004; Engineering Degree&#10004; Business Correspondence&#10004; Excellent Proofreading Skills and Proficiency of Microsoft Office Applications&#10004; Office Administration Skills&#10004; Preparing proposals, desk-top publishing, knowledge in marine / construction industry, provide technical support to managers.Apply Now : Send your CV to : windy@seaworks.netJob Type: Full-timeJob Type: Full-timePay: Up to QAR3,600.00 per month

Technical Executive Coordinator

Mekdam Holding Group

Contracts Coordinator (3-Year Duration)Location: Qatar Internal Auditing Experience Required Arabic Speaker PreferredJob SummaryWe are looking for an experienced Contracts Coordinator to support contract management activities, including handling RFQs/RFPs, service orders, and ensuring confidentiality. The ideal candidate will have strong procurement/contract experience and excellent communication skills.Key Responsibilities<ul><li>Serve as the main contact for potential bidders during RFQ/RFP, selection, and negotiation stages.</li><li>Coordinate the floating, evaluation, and issuance of Service Orders.</li><li>Perform additional duties as assigned by management.</li><li>Maintain strict confidentiality of sensitive information.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Law, or a related field.</li></ul>Experience<ul><li>Minimum 5 years of experience in procurement or contract management.</li><li>Strong knowledge of contract procedures and compliance.</li><li>Internal auditing experience is required.</li></ul>Skills<ul><li>Fluent in English (written and spoken); Arabic is an advantage.</li><li>Strong attention to detail and accuracy.</li><li>Excellent communication and presentation skills.</li><li>Strong interpersonal skills and ability to work with various stakeholders.</li><li>Good time management and organizational skills.</li></ul>Job Type: Contract Contract length: 36 months

Contracts Coordinator

Forma Group

<ul><li>Coordinate and support the sales team in day-to-day operations.</li><li>Prepare Pre-Qualification Documents (PQD) and Material Submittals for contractor approval.</li><li>Generate and manage quotations, sales orders, and reports accurately and on time.</li><li>Liaise with clients, consultants, and contractors for project and product-related requirements.</li><li>Maintain records of project documentation and ensure timely follow-up on pending submissions.</li><li>Coordinate with the production and logistics departments to ensure smooth delivery of materials.</li><li>Manage and update data in SAP or other ERP systems to track sales activities and inventory.</li><li>Assist in the preparation of sales forecasts, monthly reports, and performance summaries.</li><li>Support in technical and commercial correspondence with clients.</li><li>Ensure compliance with company procedures and client specifications.</li></ul>Qualifications &amp; Requirements:<ul><li>Previous experience as a Sales Coordinator is mandatory.</li><li>Must have experience preparing PQD and Material Submittals for contractors (preferably in the construction or insulation industry).</li><li>Technical background or understanding of building materials and insulation products is an advantage.</li><li>Proficient in SAP or other ERP systems.</li><li>Strong knowledge of Microsoft Office (Word, Excel, PowerPoint).</li><li>Excellent communication and organizational skills.</li><li>Attention to detail, accuracy, and ability to handle multiple tasks efficiently.</li><li>Must be locally available in Qatar with a valid QID and transferable visa.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Engineering, or a related field.</li><li>Experience in construction, insulation, or manufacturing industries is a plus.</li><li>Strong coordination and client-handling skills.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you use SAP?</li></ul>Experience:<ul><li>Sales Coordinator: 3 years (Required)</li></ul>

Sales Coordinator

BLACKSTONE MACHINERY TRADING LLC

Job Summary:We are seeking a motivated and detail-oriented Sales Coordinator to support the sales team in driving business growth for our diesel generator products. The Sales Coordinator will play a critical role in managing customer inquiries, preparing quotations, coordinating with internal departments, and ensuring a smooth sales process from inquiry to delivery.Key Responsibilities:<ul><li>Handle customer inquiries related to diesel generators and spare parts via phone, email, and in-person.</li><li>Prepare and send quotations, proposals, and tender documents in a timely and accurate manner.</li><li>Coordinate with the engineering, procurement, and logistics teams to ensure product availability and timely delivery.</li><li>Track sales orders, delivery schedules, and inventory status.</li><li>Maintain and update customer records, sales reports, and documentation.</li><li>Assist in the preparation of sales presentations and marketing materials.</li><li>Provide after-sales support by coordinating with service teams for installations, maintenance, or troubleshooting.</li><li>Maintain knowledge of diesel generator products and applications to provide accurate information to clients.</li><li>Follow up with clients on quotes, delivery, and payments.</li><li>Assist the sales team with lead generation and follow-up activities.</li></ul>QUALIFICATIONS:<ul><li>Bachelor&rsquo;s degree in Business Administration, Electrical/Mechanical Engineering, or a related field.</li><li>Minimum 2&ndash;4 years of experience in a sales support or coordination role, preferably in the power generation or diesel generator industry.</li><li>Familiarity with diesel generator systems, components, and applications.</li><li>Strong communication and interpersonal skills.Excellent organizational and multitasking abilities.</li><li>Proficient in MS Office (Excel, Word, Outlook); experience with CRM software is a plus.</li><li>Ability to work under pressure and meet deadlines.</li><li>Freshers in UAE are welcome to apply</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR5,000.00 per month

Explore 641+ Administration coordinator in Qatar this December. Find roles across top companies and apply now to boost your career.

641 administration coordinator jobs IN Qatar

Administration Coordinator

Site Coordinator

Senior Project Coordinator - bilingual

Technical Executive Coordinator

Contracts Coordinator

Sales Coordinator

Sales Coordinator