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administration manager

Petrofac

<div>Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world&rsquo;s leading energy companies. 
We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination. 
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs. 
This is an exciting time to join us on this journey. 
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week. 
Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone? 
JOB TITLE: ADMINISTRATION MANAGER 
State this is a contract residential role based in Abu Dhabi. 
KEY RESPONSIBILITIES:<ul><li> 
The Facilities and Administration Manager will be responsible for the overall management of EOG's office facilities.</li><li>
Managing vendor relationships.</li><li>
Oversight and coordination of all maintenance, repair and inspections for facilities.</li><li>
Management of new construction and renovation projects.</li><li>
Responsible for required reporting and department budget preparation.</li><li>
Coordination with Corporate Administration on corporate-wide purchasing agreements.</li></ul>
 Additionally, the selected candidate will oversee and work as part of facilities team responsible for:<ul><li>
Mail service - all inbound and outbound, sorting and delivery</li><li>
Office moves - coordination, scheduling, communication, churn reports, supplies, floor map updates, name plate installation</li><li>
Office supplies - inventory, ordering, distribution, stocking</li><li>
Office furniture - purchasing, installation, repair, lock repair, warranty coordination</li><li>
Conference room set-up, teardown</li><li>
Break room - inventory, ordering, stocking</li><li>
Fleet services - pool vehicle maintenance, repair, inspection and registration, cleaning, fleet tracking/reporting, maintenance of vehicle binder (insurance/safety forms/general info)</li><li>
Facilities Maintenance - carpets, lighting, furniture, office locks</li><li>
Division Review and Field Trip Coordination - catering, transportation, materials coordination</li><li>
Facilities related invoice auditing, tracking, coding, payments, past due tracking, budgets, cost analysis.</li></ul></div>

Administration Manager

India Abroad

Administrative manager vacancy in Abu-Dhabi UAE Administrative Manager Our company is seeking a highly organized and detail-oriented Administrative Manager to join our team in Abu Dhabi. The ideal candidate will be responsible for overseeing and managing the daily administrative operations of our company. Key Responsibilities: - Develop and implement administrative policies and procedures to ensure efficient and effective operations - Manage office supplies, equipment, and facilities to ensure smooth functioning of daily operations - Coordinate with different departments, suppliers, and vendors to ensure timely delivery of services and products - Supervise administrative staff and provide guidance, training, and support as needed - Maintain accurate records of financial transactions, invoices, expenses, and budget - Prepare reports, presentations, and other documents as required by management - Ensure compliance with company regulations, legal requirements, and ethical standards Requirements: - Bachelor's degree in Business Administration or related field - Minimum 2 years of experience in a similar role as an Administrative Manager or Office Manager - Excellent organizational skills with the ability to multitask and prioritize tasks effectively - Strong leadership skills with the ability to motivate and manage a team - Proficient in Microsoft Office (Word, Excel, PowerPoint) - Knowledge of accounting principles is preferred - Exceptional communication skills (verbal and written) - Attention to detail with a high level of accuracy - Ability to work independently with minimal supervision Salary: $900 per month This is a contract job for African or Egyptian candidates who are fluent in English. Freshers are also welcome to apply. If you have a passion for organization and are looking for an opportunity to grow your career as an Administrative Manager in Abu Dhabi, then we want to hear from you! Please submit your application today.This job has no reviews yet. You can be the first!Administrative manager Jobs in Abu-Dhabi:The most in-demand professions in Abu-Dhabi:MEAT SLAUGHTERHOUSE WORKER PACKERS, SORTERS UKRAINE without work experience1200 $Ukraine17-06-2025Applicant are needed in CA2700 $UAE (Dubai)34 seconds agoUsers also frequently search in these cities:More professions from the category Top Management - Directors:Subscribe to our telegram

Administrative manager

Workato

Administrative manager vacancy in Abu-Dhabi UAE nationalities Job Title: Administrative Manager We are hiring an experienced Administrative Manager to oversee and manage the daily operations of our company's administrative department. The ideal candidate will be responsible for the smooth running of all administrative tasks, ensuring efficiency, accuracy, and compliance with company policies and procedures. Responsibilities: - Oversee and manage the day-to-day operations of the administrative department. - Develop and implement efficient administrative systems, processes, and policies. - Monitor and improve office procedures to ensure maximum efficiency. - Manage and supervise administrative staff, providing training, guidance, and support as needed. - Prepare reports, presentations, and other documents as required by management. - Coordinate with other departments to ensure smooth communication and collaboration. - Manage office supplies inventory and place orders when necessary. - Handle incoming calls, emails, and correspondence in a professional manner. - Maintain accurate records of expenses and budgets. - Ensure compliance with company policies and legal guidelines. Requirements: - Proven work experience as an Administrative Manager or similar role. - Strong organizational skills with the ability to multi-task effectively. - Excellent communication skills (verbal and written). - Proficient in MS Office (Word, Excel, PowerPoint). - Knowledge of office management systems and procedures. - Attention to detail with a problem-solving attitude. - Bachelor's degree in Business Administration or related field preferred. We welcome applicants from all nationalities who meet the above requirements. This is a full-time position based in Abu-Dhabi with a salary of 1700$. Part-time positions may also be available. Biometric passport is required for all applicants. If you are passionate about managing administrative tasks efficiently and have relevant experience in this field, we encourage you to apply for this exciting opportunity at our company.This job has no reviews yet. You can be the first!Administrative manager Jobs in Abu-Dhabi:The most in-demand professions in Abu-Dhabi:Users also frequently search in these cities:More professions from the category Top Management - Directors:Subscribe to our telegram

TheGAW Industries

Company: TheGAW Industries Location: Abu Dhabi, UAE Job Type: Full-Time | Regular | Permanent Department: Finance &amp; Admin Reports To: Country Manager &amp; Business HeadAbout TheGAW IndustriesTheGAW Industries is a dynamic leader in industrial power tools, fluid transfer solutions, engineering services, and LV contracting, with offices in Abu Dhabi and Chennai. Our mission is simple: hire the best, deliver excellence, and innovate with impact. We are now looking to strengthen our Finance &amp; Admin team with a skilled professional who will manage financial operations, ensure smooth administrative processes, and support the success of our projects and business operations.Job OverviewWe are looking for a highly organized and detail-oriented Finance &amp; Admin Coordinator to join our team. The ideal candidate will support day-to-day finance operations, administrative activities, and ensure smooth coordination between departments. This role requires strong analytical skills, excellent communication, and the ability to handle multiple tasks with accuracy.Key Responsibilities:Finance:&middot; Manage accounts payables and receivables&middot; Perform monthly closing and reconciliation of accounts&middot; Maintain expense records, petty cash, and reimbursement documentation&middot; Perform invoice follow-ups with customers and vendors&middot; Prepare financial reports and summaries&middot; Support audits and documentation requirementsAdministration:&middot; Coordinate office operations and general administrative tasks&middot; Maintain company documentation and filing systems&middot; Assist HR with onboarding paperwork and employee records&middot; Manage procurement of office supplies and vendor coordination&middot; Support management in day-to-day administrative requirementsKey Skills:&middot; Strong technical, mathematical, and analytical abilities&middot; Excellent problem-solving skills&middot; High level of organization and attention to detail&middot; Ability to work independently and in team environmentsEducational Background:&middot; Bachelor&rsquo;s degree in accounting, Finance, Business Administration, or related field&middot; 2&ndash;3 years of experience in finance or admin roles (UAE experience is mandatory)&middot; Strong MS Excel and organizational skills&middot; Familiarity with accounting software (QuickBooks/Odoo/Tally is a plus)&middot; Excellent communication and time-management skillsWhat We Offer:A dynamic and fast-paced work environment Collaborative team culture Learning and growth opportunities Exposure to both UAE and international markets Competitive compensation based on experienceJob Type: Full-time

Finance and Administration Coordinator

VORTEXEN DYNAMICS INDUSTRIAL SOLUTIONS - SOLE PROPRIETORSHIP L.L.C.

The Sales Administrator will support Vortexen&rsquo;s Sales Division in day-to-day commercial operations, preparing quotations, coordinating with suppliers, updating CRM entries, following up with clients, and ensuring all sales documentation and processes are executed efficiently. This role is critical in maintaining smooth communication between Sales, Procurement, Operations, and Management.Key Responsibilities1. Sales Coordination<ul><li>Prepare quotations, proposals, proforma invoices, and client documentation.</li><li>Maintain accurate and up-to-date records in Zoho CRM and follow up on leads.</li><li>Track sales enquiries, follow-ups, closing status, and daily activity logs.</li><li>Coordinate with the Sales Engineers, Sales Manager, and Operations team.</li></ul>2. Supplier &amp; Procurement Support<ul><li>Send RFQs to suppliers and sub-contractors and collect quotations.</li><li>Follow up on pricing, stock availability, delivery timelines, and technical datasheets.</li><li>Prepare comparative statements and assist procurement for final selection.</li></ul>3. Documentation &amp; Reporting<ul><li>Maintain well-organized files for quotations, PO, invoices, delivery notes, and approvals.</li><li>Assist in tender submissions, compliance documentation, and ADNOC/Civil Defence requirements.</li><li>Generate weekly and monthly sales reports for management.</li><li>Ensure accuracy in all commercial documents.</li></ul>4. Client Communication<ul><li>Follow up with clients on quotations, payments, deliveries, and project updates.</li><li>Coordinate client meetings, prepare minutes, and share updates with the team.</li><li>Respond to emails, inquiries, online leads, WhatsApp messages, and portal enquiries.</li></ul>5. Administrative Support<ul><li>Assist with scheduling, filing, and maintaining the sales calendar.</li><li>Support marketing team with document formatting, product sheets, and communication material.</li><li>Manage incoming calls and route to the correct department.</li><li>Assist in updating the product catalogue (store.vortexen.com).</li></ul>Required QualificationsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>Minimum 2&ndash;4 years experience in Sales Coordination / Admin role.</li><li>Experience in Fire &amp; Safety, Oil &amp; Gas, Industrial Products, or Engineering field is preferred.</li></ul>Skills<ul><li>Strong knowledge of Microsoft Office / Excel / Word / PDF Editing.</li><li>Experience with CRM systems (Zoho CRM preferred).</li><li>Good communication skills (English mandatory; Arabic advantage).</li><li>Strong organizational and time-management skills.</li><li>Ability to work under pressure and handle multiple tasks.</li></ul>Key Competencies<ul><li>Accuracy and attention to detail.</li><li>Professional email communication.</li><li>Fast learner with strong follow-up discipline.</li><li>Team coordination and positive attitude.</li><li>Customer-first approach.</li></ul>Job Type: Full-time

Sales Admin

Morals General Contracting LLC

Key Responsibilities:<ul><li>Prepare, review, and administer contracts, subcontracts, and agreements.</li><li>Coordinate with the project, procurement, and finance teams to ensure contract terms are implemented correctly.</li><li>Track contract progress, deadlines, and renewals.</li><li>Ensure all contractual obligations are met by all parties.</li><li>Maintain organized records of all contracts and related correspondence.</li><li>Draft letters, notices, and reports related to contractual issues.</li><li>Assist in negotiation of terms and conditions with clients and subcontractors.</li><li>Identify and mitigate potential contractual risks.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Civil Engineering, or related field.</li><li>12-15 years of UAE experience in contract administration in construction, engineering, or consultancy sectors.</li><li>Strong understanding of contract laws, FIDIC conditions, and project documentation.</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail and strong organizational skills.</li><li>Proficient in MS Office and ERP system.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Contracts Administrator

Saipem

<div>
 Saipem is a global leader in engineering services for the design, construction, and operation of complex infrastructures and plants in the energy sector, both offshore and onshore.
 
 
 The vision that inspires us is &ldquo;Engineering for a sustainable future&rdquo;. This is why we are engaged in the new low-carbon energy and industrial ecosystem. We are at the forefront of the transition to Net Zero alongside our clients, with increasingly digitalized tools, technologies, and processes, designed from the outset with environmental sustainability and safety in mind.
 
 
 With our five business lines - Asset Based Services, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics &amp; Industrialized Solutions - we are One Company present in around 60 countries with over 30,000 employees of more than 130 nationalities, providing the world the innovative excellence of our people and our partners for over 65 years.
 
 
 
 General Description Is Provided Below
 
 
 
 <ul>
 <li>
 Management / Administration of the project contract ensuring that the project is performed in line with Contractual obligation;
 </li>
 <li>
 Monitor and pro-actively address contract risks of critical work packages (subcontractors, vendors) and propose remedial actions;
 </li>
 <li>
 Manage the change process on the project, including change orders, claims, back charges, penalties, etc;
 </li>
 <li>
 Liaising with project team, coordinate Contract Review, participate to meetings;
 </li>
 <li>
 Administration of all contractual correspondence with Clients, subcontractors, consortium partners; and other responsibilities as assigned by the Project and Area Contract Management
 </li>
 </ul>
</div>

Contract Administration

Explore 970+ Administration manager in Abu Dhabi United Arab Emirates this December. Find roles across top companies and apply now to boost your career.

970 administration manager jobs IN Abu Dhabi United Arab Emirates

Administration Manager

Administrative manager

Administrative manager

Finance and Administration Coordinator

Sales Admin

Contracts Administrator

Contract Administration