duty manager

key account manager

accounts manager

admin coordinator

admin specialist

administration manager

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>03/31/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Job Opening Status</p>
<div>In-progress
</div></div><div><p>Work Experience</p>
<div>From 5 to 8 years in Administration, Facilities, or Office Management roles, including responsibility for fleet or facility operations
</div></div><div><p>Industry</p>
<div>Environmental
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>Masqat
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>0000</div></div></ul></div>
<br><div><p>The Administration Manager oversees and manages all administrative functions across the company, including facility management, fleet operations, and internal/external communication. The role ensures efficient office operations, safe and well‑maintained facilities, effective fleet utilization, and high-quality communication flow while supporting management and enabling smooth day‑to‑day company activities.</p><div></div><p><br>
1 Oversee facility management operations to ensure all company buildings, offices, and infrastructure are safe, functional, and well-maintained.</p><p><br>
2 Manage fleet operations, including vehicle allocation, maintenance schedules, fuel monitoring, and driver coordination.</p><p><br>
3 Develop and enforce administrative policies, procedures, and standards aligned with company objectives.</p><p><br>
4 Supervise office services (maintenance, cleaning, security, utilities, and workspace requirements).</p><p><br>
5 Manage contracts and relationships with vendors, service providers, and facility-related contractors.</p><p><br>
6 Ensure proper document control, asset tracking, and administrative records according to company policies.</p><p><br>
7 Plan and oversee company events, official visits, and internal functions in coordination with HR and management.</p><p><br>
8 Support executive management with high-level administrative tasks, including meetings, travel arrangements, agendas, and reporting.</p><p><br>
9 Oversee procurement of office supplies, materials, and administrative assets.</p><p><br>
10 Monitor facility-related budgets, fleet expenses, and administrative cost optimization.</p><p><br>
11 Enforce health, safety, and environmental (HSE) standards across all facilities and fleet activities.</p><p><br>
12 Prepare periodic reports on facility performance, fleet utilization, administrative KPIs, and communication outcomes.</p><p><br>
13 Lead, coach, and supervise administration teams to ensure high performance and continuous improvement.</p><p></p><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><p>
QUALIFICATIONS</p><p><br>
1. Strong knowledge of administrative functions, facility management operations, fleet management systems, and corporate communication processes.</p><p><br>
2. Excellent planning, organizational, and problem‑solving skills.</p><p><br>
3. Strong leadership and team‑management capabilities.</p><p><br>
4. Excellent written and verbal communication skills.</p><p><br>
5. High proficiency in MS Office and administrative systems.</p><p><br>
6. Ability to manage multiple priorities and work under pressure.</p><p></p><p><br>
EDUCATIONAL LEVEL Bachelor&rsquo;s degree of Business Administration, Facility Management, Engineering, or a related field.</p><p><br>
EXPERIENCE From 5 to 8 years in Administration, Facilities, or Office Management roles, including responsibility for fleet or facility operations. Previous experience in supervisory/managerial positions is preferred.</p></div><div></div>

Administration Manager

Resource Partners

<p>Job Alert!!! Estimation &amp; Proposal Manager&ndash; Oman We are looking for Estimation &amp; Proposal Manager with strong Oman Oil &amp; Gas experience to head our clients Tender Department. Degree in Mechanical Engineering Over 15 + years experience in the Oman Oil &amp; Gas sector Proven ownership of pipeline maintenance &amp; construction contracts, Solid background in tendering, bid evaluation, contract administration &amp; negotiations. Experience dealing with Oman-based operators, EPCs, and contractors Location:Musct Oman Urgent requirement | Immediate availability preferred. Only relevant, Oman-experienced candidates will be considered. Please send us your resumes on resourcepartners.info@gmail.com info@resourcepartners.in</p><p>Job Type: Full-time</p><p>Experience:</p><ul><li>Estimation and Proposal Manager : 10 years (Required)</li></ul><p>Work Location: In person</p>

Estimation & Proposal Manager

Al siyabi group International LLC

<p><b>Job Title:</b> Business Development Manager &ndash; Precast<br/><b>Location:</b> Muscat, Oman<br/><b>Industry:</b> Construction / Precast Concrete<br/><b>Job Summary:</b></p><p>We are seeking a dynamic and results-driven Business Development Manager to lead growth initiatives for our precast concrete business in Muscat, Oman. The ideal candidate will be responsible for identifying new business opportunities, building strong client relationships, and driving revenue growth within the construction and infrastructure sectors.</p><p><b>Key Responsibilities:</b></p><ul><li>Identify and develop new business opportunities in precast concrete products and solutions</li><li>Build and maintain strong relationships with contractors, consultants, developers, and government entities</li><li>Prepare and execute strategic business development plans to achieve sales targets</li><li>Analyze market trends, competitor activities, and customer requirements</li><li>Lead the tendering process, including pricing strategies and proposal submissions</li><li>Coordinate with technical, production, and project teams to ensure client requirements are met</li><li>Negotiate contracts and close deals effectively</li><li>Represent the company at industry events, exhibitions, and client meetings</li><li>Maintain a strong sales pipeline and provide regular performance reports to management</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Civil Engineering, Business Administration, or related field</li><li>Minimum 5&ndash;10 years of experience in business development or sales within the precast or construction industry</li><li>Strong network within the Oman construction market (Muscat preferred)</li><li>In-depth knowledge of precast concrete products and construction processes</li><li>Proven track record of achieving sales targets</li><li>Excellent communication, negotiation, and presentation skills</li><li>Ability to work independently and drive results</li><li>Valid Oman driving license preferred</li><li>Must be Arabic National</li></ul><p><b>Key Skills:</b></p><ul><li>Business Development &amp; Sales Strategy</li><li>Client Relationship Management</li><li>Tendering &amp; Contract Negotiation</li><li>Market Analysis</li><li>Leadership &amp; Team Coordination</li></ul><p><b>KPIs / Performance Metrics:</b></p><ul><li>Revenue growth and sales targets achievement</li><li>Number of new clients acquired</li><li>Conversion rate of leads to projects</li><li>Project pipeline value</li><li>Client satisfaction and retention</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Business Development Manager Industrial

Gradiant

<div>
 Accounts Manager Gradiant Muscat LLC Muscat, Oman 3/13/26 Finance
 <br/>
 <br/>
 <strong>
  About Gradiant
  <br/>
  <br/>
 </strong>
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.
 <br/>
 <br/>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 The Business Finance Manager oversees the organization's financial operations, including general ledger, accounts payable/receivable, payroll, taxation, and reporting. They ensure accurate financial records, implement internal controls, and maintain compliance with regulatory standards. This role drives process improvements, manages budgets and forecasts, and provides strategic insights through financial analysis. The manager supports cross-functional collaboration, translates financial data for non-finance stakeholders, and ensures optimal cash flow and working capital management. They also oversee risk mitigation and support audit and compliance efforts.
 <br/>
 <br/>
 <strong>
  Specific Duties/Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Accounting Operation
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage general ledger accounts payable/receivable, payroll, and tax functions.
  </li>
  <li>
   Ensure proper recording of financial transactions.
  </li>
  <li>
   Oversee correctness of data and reports generated from the system.
  </li>
  <li>
   Implement and maintain internal controls and accounting policies.
  </li>
  <li>
   Supervise accounting teams.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  System &amp; Process Improvement
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Streamline financial processes and systems.
  </li>
  <li>
   Identify bottlenecks, redundancies, or areas prone to error and find solution to improve the process.
  </li>
  <li>
   Ensure all process changes support audit trails and compliance standards.
  </li>
  <li>
   Ensure the finance function supports broader business goals efficiently.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Financial Reporting &amp; Compliance
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prepare monthly, quarterly, and annual financial statements and management reports.
  </li>
  <li>
   Ensure compliance with financial regulations, internal controls, and audit requirements.
  </li>
  <li>
   Coordinate with external auditors and regulatory bodies when necessary.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Budgeting &amp; Forecasting
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide historical data and trends for better insights on forecast.
  </li>
  <li>
   Manage annual/quarterly budgets and rolling forecasts.
  </li>
  <li>
   Analyse trends, variances, and business drivers to provide actionable insights.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Local Cash &amp; Treasury Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee cash flow, banking relationships and liquidity planning.
  </li>
  <li>
   Manage working capital and ensure optimal use of financial resources.
  </li>
  <li>
   Credit Controllership to manage collection and risk assessment on accounts.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Cross-Functional Collaboration
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Collaborate with Sales, Operations, HR, and other departments to align financial targets.
  </li>
  <li>
   Translate financial concepts for non-finance stakeholders to support informed decision-making.
  </li>
  <li>
   Support financial aspects of cross-functional projects and initiatives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Risk Management &amp; Governance
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Identify financial and operational risks; recommend and implement mitigation strategies.
  </li>
  <li>
   Maintain strong internal controls and ensure risk awareness across teams.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Finance, Accounting, Economics, Business Administration, or a related field.
  </li>
  <li>
   Deep understanding of accounting principles and regulations.
  </li>
  <li>
   Strong analytical and quantitative skills with the ability to interpret complex data sets.
  </li>
  <li>
   Strong leadership and communication skills.
  </li>
  <li>
   High attention to detail and accuracy.
  </li>
  <li>
   Strong time management and organizational abilities, especially under pressure or tight deadlines.
  </li>
  <li>
   Problem-solving mindset with adaptability in dynamic environments.
  </li>
  <li>
   Advance Knowledge in Microsoft excel and ERP systems expertise.
  </li>
  <li>
   7-8 years of progressive experience in financial planning &amp; analysis, corporate finance, or business finance.
  </li>
  <li>
   Prior experience in Financial reporting, budgeting, forecasting is essential.
  </li>
  <li>
   CA, CPA, CMA, ACCA or equivalent certified (preferred, not required).
   <br/>
   <br/>
  </li>
 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>


Accounts Manager

<div>
 Admin Coordinator Gradiant Muscat LLC Muscat, Oman 3/18/26 Administration
 <br/>
 <br/>
 <strong>
  About Gradiant
  <br/>
  <br/>
 </strong>
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.
 <br/>
 <br/>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 The Admin Coordinator shall support the Admin Manager with ensuring a high level of admin and operational support to the business.
 <br/>
 <br/>
 <strong>
  Specific Duties/Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Facility Management: Coordinate and support with tenancy agreements and various office and workshop maintenance related tasks including contracts fore fire protection, building maintenance etc.
  </li>
  <li>
   Site accommodation : Arrange temporary and long term site accommodation for personnel where needed
  </li>
  <li>
   Fleet management : Coordinate for the optimum allocation and maintenance of the company fleet of cars. Check and optimise fuel and maintenance costs
  </li>
  <li>
   Office expenses : Support with the checking and management of various office expenses such as telephone, internet and utility bills
  </li>
  <li>
   Office support : Keeping the office stocked with supplies (and snacks), coordinating with vendors, and ensuring the space is tidy and functional.
  </li>
  <li>
   Travel expenses : Support with ticket , hotel reservations and visa arrangements
  </li>
  <li>
   Schedule Coordination: Managing calendars, booking meeting rooms, and organizing travel arrangements or company events.
  </li>
  <li>
   Documentation: Drafting correspondence, filing digital and physical records, and maintaining updated databases.
  </li>
  <li>
   Data entry and record keeping: Processing invoices, tracking office expenses, and assisting with light payroll tasks if needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelors degree in commerce or business
  </li>
  <li>
   Strong planning and organising skills
  </li>
  <li>
   Can collaborate effectively with cross functional teams .
  </li>
  <li>
   Communication and influencing skills
  </li>
  <li>
   Proactive and result oriented
  </li>
  <li>
   Should be digitally astute working with the SAP environment
  </li>
  <li>
   Customer centric. Handles the internal stakeholders in a professional manner and ensures high level of service
  </li>
  <li>
   Flexible and adaptable
  </li>
  <li>
   High attention to detail and commitment to process excellence.
  </li>
  <li>
   Discretion and professionalism in handling confidential employee matters.
  </li>
  <li>
   4&ndash;6 years in an admin role in a hectic professional environment. Should have experience in Oman. Should have experience in an ERP environment
   <br/>
   <br/>
  </li>
 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>


Admin Coordinator

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>03/12/2026
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Job Opening Status</p>
<div>Open
</div></div><div><p>Work Experience</p>
<div>Proven experience in marine insurance gained within an insurance company, shipowner/operator, or insurance brokerage.
</div></div><div><p>Industry</p>
<div>Logistics
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>Masqat
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>0000</div></div></ul></div>
<br><div><p><b>1. Position Summary</b></p><p><br>
The Insurance Specialist is responsible for managing all insurance-related activities across the company&rsquo;s asset portfolio, including marine, aviation, vehicle, and other asset classes within company activities. The role ensures that all assets remain adequately insured throughout the entire lifecycle of each deal, that insurance documentation fully complies with contractual and regulatory requirements, and that insurance risks are proactively identified, monitored, and mitigated in close coordination with internal teams and external insurers and brokers.</p><p></p><p><b><br>
2. Key Responsibilities</b></p><p></p><p><b><i><br>
Insurance Administration &amp; Compliance</i></b></p><br>
<ul><li>
Manage placement, renewal, and administration of insurance policies including H&amp;M, P&amp;I, War Risk, Liability, and other relevant policies or general insurance agreements.<br>
</li><li>
Review insurance terms in contractual documents to ensure compliance with company and regulatory requirements.<br>
</li><li>
Maintain accurate and up-to-date insurance schedules, including policy terms, coverage limits, deductibles, and premium timelines.<br>
</li><li>
Ensure timely receipt, verification, and archiving of insurance certificates, endorsements, quotations, debit notes, invoices, and proof of premium payments.</li></ul><p></p><p><b><i><br>
Coordination &amp; Communication</i></b></p><br>
<ul><li>
Communicate with insurance brokers, insurers regarding policy placement, renewals, and ongoing insurance requirements.<br>
</li><li>
Work closely with internal company units to align on insurance obligations and documentation standards.<br>
</li><li>
Provide insurance-related support for audits, due diligence processes, and bank reporting.</li></ul><p></p><p><b><i><br>
Risk Monitoring &amp; Claims Support</i></b></p><br>
<ul><li>
Monitor key insurance obligations under contractual documents, including compliance with minimum coverage and renewal deadlines.<br>
</li><li>
Support the claims process, including documentation collection, coordination with insurers/brokers, and internal reporting.<br>
</li><li>
Identify emerging insurance risks and propose appropriate mitigation measures.</li></ul><p></p><p><b><i><br>
Financial &amp; Reporting Duties</i></b></p><br>
<ul><li>
Verify insurance invoices, debit notes, and track premium payments<br>
</li><li>
Track premium payments, renewal schedules, and insurer commitments.<br>
</li><li>
Prepare internal reports on insurance status, risk exposure, claims progress, and renewal pipelines.</li></ul><p></p><h3 class="jobSectionHeader"><b><br>
Requirements</b></h3><p></p><p><b><br>
 </b><b><i>Professional Background</i></b></p><br>
<ul><li>
Proven experience in marine insurance gained within an insurance company, shipowner/operator, or insurance brokerage.<br>
</li><li>
Strong understanding of insurance for marine, aviation, vehicle, and other corporate assets.</li></ul><p><b><i><br>
Skills &amp; Competencies</i></b></p><br>
<ul><li>
Excellent communication, coordination, and documentation-handling skills.<br>
</li><li>
Strong analytical abilities and high attention to detail.<br>
</li><li>
Ability to manage multiple insurance workflows simultaneously.</li></ul><p><b><i><br>
Languages</i></b></p><br>
<ul><li>
English &mdash; professional working proficiency (mandatory).<br>
</li><li>
French or Spanish &mdash; considered a strong advantage due to the company's international activities.</li></ul></div><div></div>

Insurance Specialist

Mace

<div>
 Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.
 <br/>
 <br/>
 <strong>
  The Project
  <br/>
  <br/>
 </strong>
 PMO implementation for a mixed use development in a suburb of greater Muscat. It will comprise of mainly residential, retail areas and large areas of public realm.
 <br/>
 <br/>
 Provides document management and general administration support to the project team. Typically involves smaller projects where time is shared between the two disciplines.
 <br/>
 <br/>
 <strong>
  You&rsquo;ll Be Responsible For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage and maintain records of all incoming and outgoing project documentation in an organized and timely manner.
  </li>
  <li>
   Ensure that all documents are accurately classified, filed, and stored using the organization&rsquo;s document management system (DMS).
  </li>
  <li>
   Assist in monitoring and updating document workflows to support project timelines and approvals.
  </li>
  <li>
   Coordinate with internal departments to ensure proper document submissions, tracking, and version control.
  </li>
  <li>
   Ensure all documentation meets quality and compliance standards, including formatting and versioning.
  </li>
  <li>
   Support audit processes by preparing and providing necessary document records when required.
  </li>
  <li>
   Participate in the improvement and implementation of document control procedures and systems.
  </li>
  <li>
   Maintain confidentiality and security of sensitive project documentation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You&rsquo;ll Need To Have
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Omani National.
  </li>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Information Management, or a related field.
  </li>
  <li>
   Experience in document control within the construction or engineering industry.
  </li>
  <li>
   Proficiency in document management systems and related tools.
  </li>
  <li>
   Strong attention to detail and organizational skills.
  </li>
  <li>
   Effective communication and collaboration abilities.
  </li>
  <li>
   Ability to work under pressure and manage multiple tasks simultaneously.
  </li>
  <li>
   Proficiency in Aconex is mandatory.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our values
  <br/>
  <br/>
 </strong>
 <strong>
  Safety first - Going home safe and well:
 </strong>
 We champion a safe, diverse, and inclusive working environment, understanding the importance of well-being in every team.
 <br/>
 <br/>
 <strong>
  Client focus - Deliver on our promise:
 </strong>
 We own the quality of deliverables and strategic outcomes and build long-term relationships with our clients.
 <br/>
 <br/>
 <strong>
  Integrity - Always do the right thing:
 </strong>
 We influence positive outcomes within our industry while always aligning with our compliance obligations.
 <br/>
 <br/>
 <strong>
  Create opportunity - For our people to excel:
 </strong>
 We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
 <br/>
 <br/>
 Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all the criteria, please apply, as you may still be the best candidate for this role or another role within our organisation.
 <br/>
 <br/>
 We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
 <br/>
 <br/>
 <ul>
  <li>
   site
   <br/>
   <br/>
  </li>
 </ul>
</div>


Document Controller - Omani National

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