administrative assistant

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assistant - administrative ii

administrative assistant 793672 2 17 2026

Talent Portus

<p><b>Job Title &ndash; Administrative Assistant (793672)</b></p><p><b>Location &ndash; Onsite in Indianapolis, IN 46204 (Need Local Only)</b><br/><b>Visa: All Visa Open </b></p><p><b>Duration &ndash; 12+ Months </b></p><p><b>Interview &ndash; F2F/Onsite in Final Round </b></p><p><b>Pay Rate &ndash; $17 - $18/hr. On 1099/C2C</b></p><p><b>Job Description:</b></p><p><b>This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation</b></p><p><b>Purpose of Position/Summary:</b></p><p>The incumbent works as an Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.</p><p><b>Essential Duties/Responsibilities:</b></p><p>Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.</p><p>Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.</p><p>Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.</p><p>Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.</p><p>Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.</p><p>Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.</p><p>Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.</p><p>The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.</p><p><b>Job Requirements:</b></p><p>-- High School Diploma or equivalent.</p><p>-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.</p><p>-- General knowledge of office administrative functions, theories, and principles.</p><p>-- Working knowledge of research techniques and report composition.</p><p>-- Working knowledge of functions of other departments and agencies and their impact on the department.</p><p>-- Effective written and verbal communication skills.</p><p>-- Attention to detail and proofreading skills.</p><p>-- Organizational skills with the ability to prioritize tasks effectively and multitask</p><p>-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</p><p>-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</p><p>-- Experience in a food preparation environment preferred</p><p>-- Ability to maintain cooperative work relationships.</p><p><b>Responsibility:</b></p><p>The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy, procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.</p><p><b>Working Conditions:</b></p><p>The position works primarily in Central Office in a standard office environment.</p><p><b>Required /Desired Skill</b></p><p>High School or equivalent Required</p><p>Prior administrative assistant experience. Required 3 Years</p><p>Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) Required 3 Years</p><p>Strong written and verbal communication skills</p><p>Strong organization skills</p><p>Experience in a food preparation environment.</p><p>Job Type: Contract</p><p>Pay: $17.00 - $18.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Administrative Assistant

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Feb 19, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>473004
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
Indiana Department of Environmental Management (IDEM):</b><br>
Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.</div><div></div><div><b><br>
Role Overview
</b></div><div>As an Administrative Assistant in IDEM&rsquo;s Air Permits Branch, the person in this position will plan, organize, and perform a variety of administrative activities related to air permitting. Primary responsibilties are:</div><ul><li>
Plan, organize, and perform a variety of administrative activities related to air approvals, including notifying internal and external parties of draft, proposed, and final permit actions according to established Standard Operating Procedures.</li><li>
Convert assigned documents from various electronic formats to PDF format.</li><li>
Enter a wide variety of information into Air Permits Tracking Database.</li><li>
Coordinate with staff to post Legal Notices to IDEM website</li><li>
Maintain Database for Permits Notification List</li><li>
Retrieve documents from SharePoint, copy them to the appropriate areas, and complete tasks following SharePoint protocols</li><li>
Make electronic documents available to the public using several repositories, which include: Virtual File Cabinet, Internet, SharePoint, and Shared drive.</li></ul><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $31,668.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div>
<ul><li>Provides a wide range of administrative assistance to a department or division of a state agency.</li>
<li>Acts as liaison between program or department administration, state agencies, and interested parties.</li>
<li>Provides routine policy interpretation and related decisions to interested parties.</li>
<li>Researches and prepares various reports for supervisor.</li>
<li>Prepares and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual.</li>
<li>Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed.</li>
<li>Provides technical guidance and composes manuals for agency personnel.</li>
<li>Coordinates clerical and administrative functions.</li>
</ul>
<div>The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
</div></div></div><div><div><div><b>What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div>
<ul>
<li>General knowledge of office administrative functions, theories, and principles.</li>
<li>Working knowledge of research techniques and report composition.</li>
<li>Working knowledge of functions of other departments and agencies and their impact on the department.</li>
<li>Effective written and verbal communication skills.</li>
<li>Attention to detail and proofreading skills.</li>
<li>Organizational skills with the ability to prioritize tasks effectively and multitask.</li>
<li>Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</li>
<li>Ability to coordinate the work of the section staff.</li>
<li>Ability to maintain cooperative work relationships.</li>
</ul>
<div><b>A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 3 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div>
<div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

GS1 Consulting

<p>This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation<b>.</b></p><p><b>Purpose of Position/Summary:</b></p><p>The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.</p><p><b>Essential Duties/Responsibilities:</b></p><p>Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.</p><p>Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.</p><p>Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.</p><p>Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.</p><p>Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.</p><p>Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.</p><p>Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.</p><p>The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.</p><p><b>Job Requirements:</b></p><p>-- High School Diploma or equivalent.</p><p>-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.</p><p>-- General knowledge of office administrative functions, theories, and principles.</p><p>-- Working knowledge of research techniques and report composition.</p><p>-- Working knowledge of functions of other departments and agencies and their impact on the department.</p><p>-- Effective written and verbal communication skills.</p><p>-- Attention to detail and proofreading skills.</p><p>-- Organizational skills with the ability to prioritize tasks effectively and multitask</p><p>-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</p><p>-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</p><p>-- Experience in a food preparation environment preferred</p><p>-- Ability to maintain cooperative work relationships.</p><p><b>Supervisory Responsibilities/Direct Reports:</b></p><p>None</p><p><b>Difficulty of Work:</b></p><p>This role will work within generally accepted management and program guidelines that may be of a repetitive nature and/or with restricted scope. These programs involve several variables that are interrelated.</p><p><b>Responsibility:</b></p><p>The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy,procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.</p><p><b>Personal Work Relationships:</b></p><p>The individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned duties. Exceptional customer service is provided to agency partners and/or the general public.</p><p><b>Physical Effort:</b></p><p>This role performs work in an environment where sitting for extended periods of time should be expected.</p><p><b>Working Conditions:</b></p><p>The position works primarily in Central Office in a standard office environment.</p><p>Pay: $17.20 per hour</p><p>Application Question(s):</p><ul><li>Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) 3 Years required.</li><li>Experience in a food preparation environment / Nice to have.</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Administrative assistant: 3 years (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant (793672) 2/17/2026

Technotopia Solutions LLC

<p><b>Additional Job Information:</b></p><p><b>Job Title:</b>IN-DOH-Administrative Assistant</p><p><b>Start Date:</b>03/02/26</p><p><b>End Date:</b>06/30/26</p><p><b>Location: </b>Indianapolis, IN 46204</p><p><b>End Date:</b>06/30/26</p><p><b>Interview Type: </b>In person only</p><p><b>Description:</b></p><p>This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation</p><p><b>Purpose of Position/Summary:</b></p><p>The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.</p><p><b>Essential Duties/Responsibilities:</b></p><p>Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.</p><p>Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.</p><p>Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.</p><p>Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.</p><p>Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.</p><p>Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.</p><p>Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.</p><p>The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.</p><p><b>Job Requirements:</b></p><p>-- High School Diploma or equivalent.</p><p>-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.</p><p>-- General knowledge of office administrative functions, theories, and principles.</p><p>-- Working knowledge of research techniques and report composition.</p><p>-- Working knowledge of functions of other departments and agencies and their impact on the department.</p><p>-- Effective written and verbal communication skills.</p><p>-- Attention to detail and proofreading skills.</p><p>-- Organizational skills with the ability to prioritize tasks effectively and multitask</p><p>-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</p><p>-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</p><p>-- Experience in a food preparation environment preferred</p><p>-- Ability to maintain cooperative work relationships.</p><p><b>Supervisory Responsibilities/Direct Reports:</b></p><p>None</p><p><b>Difficulty of Work:</b></p><p>This role will work within generally accepted management and program guidelines that may be of a repetitive nature and/or with restricted scope. These programs involve several variables that are interrelated.</p><p><b>Responsibility:</b></p><p>The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy,procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.</p><p><b>Personal Work Relationships:</b></p><p>The individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned duties. Exceptional customer service is provided to agency partners and/or the general public.</p><p><b>Physical Effort:</b></p><p>This role performs work in an environment where sitting for extended periods of time should be expected.</p><p><b>Working Conditions:</b></p><p>The position works primarily in Central Office in a standard office environment.</p><p>Job Type: Contract</p><p>Pay: $17.00 - $17.20 per hour</p><p>Work Location: In person</p>

Crossroads Rehabilitation Center

<div><div><div><div><div><p>At Easterseals Crossroads, we envision a community with 100 percent equity, inclusion and access for people with disabilities. To achieve our vision, we serve and advocate for people with disabilities and their families.</p><p><br>
Easterseals Crossroads is committed to diversity, equity, inclusion, access, and belonging. Together we are building and sustaining an inclusive culture that encourages, supports, and celebrates differences. We are an equal opportunity employer and prohibit discrimination or harassment based on race, color, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, religion, ethnicity, national origin, genetic information, disability, body type, or veteran status. This policy applies to all employment practices including recruiting, interviewing, hiring, and termination.</p><div></div><div><b><br>
Position Summary:</b>
</div><div>The HR &amp; Compliance Assistant plays a critical role in supporting Human Resources and Compliance functions within a healthcare or rehabilitation organization. This position ensures absolute accuracy and timeliness in all HR and compliance activities, including recruitment, onboarding, credentialing, and regulatory reporting. The ideal candidate is highly detail-oriented, proactive, and relentless in meeting deadlines, with a strong commitment to maintaining compliance in a regulated healthcare environment.</div><div></div><p><b><br>
Key Responsibilities:</b></p><p>
HR Support:</p><ul><li>
Coordinate recruitment activities with precision, including posting job ads, screening applicants, scheduling interviews, and managing candidate communications.</li><li>
Oversee onboarding and offboarding processes, ensuring all documentation is complete, accurate, and compliant with healthcare regulations.</li><li>
Maintain error-free employee records, including licensure and credential tracking for clinical staff.</li><li>
Organize and monitor mandatory training programs (HIPAA, OSHA, patient safety) and ensure 100% compliance with deadlines.</li></ul><p>
Compliance Support:</p><ul><li>
Monitor compliance with healthcare regulations, company policies, and labor laws with zero tolerance for missed deadlines or inaccuracies.</li><li>
Prepare and maintain compliance documentation, including audits, incident reports, and regulatory filings, with exceptional attention to detail.</li><li>
Support internal audits and drive timely corrective actions.</li><li>
Track and enforce deadlines for compliance certifications, staff licensure renewals, and mandatory reporting requirements with a sense of urgency and accountability.</li></ul><p>
Administrative Duties:</p><ul><li>
Manage calendars, schedule meetings, and prepare agendas for HR and compliance-related discussions.</li><li>
Maintain secure and organized filing systems for sensitive healthcare and employee data.</li><li>
Respond promptly and accurately to employee inquiries regarding HR policies, benefits, and compliance matters.</li><li>
Assist with coverage of front desk.</li></ul><div></div><div><b><br>
Education, Licenses, or Certifications:</b></div><ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Human Resources, Healthcare Administration, Business Administration, or related field preferred.</li></ul><div></div><div><b><br>
Experience and skills required:</b></div><ul><li>
Experience: 1&ndash;2 years of administrative experience; HR or compliance experience in healthcare or rehabilitation strongly preferred.</li><li>
Skills:<ul><li>
Uncompromising attention to detail and accuracy in all tasks.</li><li>
Strong organizational and time-management skills with the ability to prioritize under pressure.</li><li>
Excellent communication and interpersonal abilities.</li><li>
Proficiency in MS Office Suite and HRIS systems.</li><li>
Knowledge of HIPAA, OSHA, and healthcare compliance standards preferred.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li></ul></li></ul><div></div><div><b><br>
Working Hours:</b> Varies, during regular business hours</div></div></div></div></div></div>

<p></p><div><div><div><div><div><b>Date Posted: </b>Feb 23, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>473399
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><div><b><br>
About the Department of Financial Institutions:</b></div></div><div>
The Indiana Department of Financial Institutions (DFI) works to promote growth and prosperity of local Indiana communities through effective and common-sense regulation. We regulate and supervise financial services providers in a manner that protects the interest of depositors, borrowers, shareholders, and consumers.</div><div></div><div><br>
We seek qualified candidates that embrace a dynamic and high-performing work environment that has well-identified career pathways and significant opportunities to progress throughout the organization.</div><div></div><div><b><br>
Role Overview</b>:
</div><div>The Administrative Assistant Travel Coordinator serves as the agency&rsquo;s lead and subject matter expert for agency-wide travel operations. The role is responsible for administering and coordinating travel-related services for Department employees in accordance with state travel guidelines and agency policy. The position provides guidance to agency staff on travel planning, reimbursements, and policy compliance. The role manages complex, high-volume travel activity and serves as the central point of contact for travel-related questions, issue resolution, and policy interpretation. This individual communicates regularly with third-party sponsors of training events and with IDOA Travel Services. Responsibilities include researching and analyzing travel activity, maintaining accurate records, and developing guidance and training materials to support consistent application of travel policies. Work is performed with a high degree of independence, requiring sound judgment in applying rules and guidelines to varied, often time-sensitive situations.</div><div></div><div><br>
The position is also responsible for administering the CSBS State Examiner Certification System. Primary duties include logging qualified training courses and hours into the system; ensuring examiners meet their annual and three-year requirements to maintain their certifications. The position reconciles CEH totals between the CSBS system and UnCL and provides summary reports to supervisors to aid in examiner certification tracking.</div><div>
The position will assist with a variety of other administrative tasks within the organization.</div><div></div><p><b><br>
Critical Skills and Abilities</b></p><ul><li><b>
Policy Interpretation and Compliance</b> &ndash; Ability to interpret and consistently apply state statutes, agency procedures, and travel policies to operational scenarios.</li><li><b>
Analytical and Organizational Skills</b> &ndash; Ability to review travel data, identify trends or issues, and maintain accurate documentation to support program oversight. Responsibilities emphasize program administration, coordination, and compliance, sometimes with urgency.</li><li><b>
Professional Communication</b> &ndash; Ability to explain requirements, provide guidance, and coordinate effectively with agency staff, leadership, and external partners.</li></ul><p><br>
</p><div><b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant - Travel Coordinator

CICOA

<div></div><div><p>To provide overall administrative support for the President/Chief Executive Officer. Work in coordination with the President/CEO and the Vice President of Development to facilitate the work of CICOA&rsquo;s Boards by providing leadership, project management, and coordination of all board activities including, but not limited to, the Board of Directors, Foundation Board of Trustees, and related committees. Keep official corporation records and oversee the execution of administrative policies and procedures developed in conjunction with other officials by performing the following duties.</p><p>
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.</p><p></p><ul><li><br>
Maintain familiarity with all governance policies and bylaws; work with Compliance Officer and Board Chair(s) to ensure compliance and best practices in board governance.</li><li>Direct preparation and filing of corporate legal documents with government agencies to conform with statutes and regulations.</li><li>Act as custodian of corporate documents and records. Maintain records of official agency meetings, board and committee lists, and information needed for preparation of Area Plan and similar reports.</li><li>Manage the storage of and access to minutes, resolutions, and other governance documents, assuring they are accessible as needed for legal, regulatory, and other purposes.</li><li>Schedule and provide logistical support for in-person and virtual meetings of the boards and their committees.</li><li>Ensure meetings are effectively organized, including preparation of records such as notices, agendas, and resolutions; receive agenda items, circulate agenda and reports.</li><li>Record and revise board and board committee meeting minutes in preparation for review by key stakeholders and sign-off by Board Secretaries; manage the distribution of minutes and other relevant meeting documents.</li><li>Collaborate with members of CICOA Leadership to identify issues that require Board review, reporting, or action; ensure a smooth process for Board consideration of relevant issues and that Board involvement is timely and well-supported.</li><li>Administer the Board portal, including developing and maintaining current and appropriately organized content and documents; oversee the organization of the portal and its use, and manage Board member access to the portal including training for Board-related technology.</li><li>Manage onboarding of incoming Board Members, ensuring all records are properly recorded in database and that edits to materials and website are completed.</li><li>Organize board retreats and orientation, plan conferences, and provide educational opportunities for board and committee members in conjunction with the Development Department.</li><li>Plan, execute, and track needed Board education.</li><li>Organize and maintain a current Board candidate package for distribution to prospective Directors and Trustees.</li><li>Organize and maintain a current Board Manual for distribution to Directors and Trustees.</li><li>Assist in coordinating board-focused stakeholder engagement and stewardship activities, such as networking events, receptions, thank-a-thons, board thank-you dinners, and individual board member cultivation and stewardship of partners and donors.</li><li>Track statistical information about the Board, including attendance at Board and committee meetings, committee membership, member terms, Board demographic profiles, etc.</li><li>Maintain Board member competency profile, working with the Chief Development Officer and Governance.</li><li>Prepare and coordinate oral and written communications including reports, letters, presentations, speeches, and proposals.</li><li>Facilitates community and public engagement on behalf of the Board.</li><li>Coordinate, organize, and assist with the Chief Development Officer&rsquo;s correspondence to the Board.</li><li>Respond promptly to ad hoc Board member requests.</li><li>Schedule appointments, assist with calendar management, and assemble materials for Chief Executive Officer&rsquo;s speaking engagements.</li><li>Coordinate the Chief Executive Officer&rsquo;s calendar for donor appointments, business community engagement, and other external stakeholders.</li><li>Compose and type routine correspondence, copy correspondence or other printed materials, file correspondence, and other records, read and route incoming mail, prepare outgoing mail, and perform other administrative and clerical duties.</li><li>Screen telephone calls, gives information to callers, and refers calls to other staff as appropriate.</li><li>Travel locally as needed.</li><li>Perform other duties as assigned.</li></ul><p>
SUPERVISORY RESPONSIBILITIES</p><p>
None</p><p>
QUALIFICATIONS</p><p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><p>
EDUCATION and/or EXPERIENCE</p><p>
Bachelor's degree (B. A.) from four-year college or university and at least three to five years related experience working with non-profit boards; or equivalent combination of education, experience.</p></div><p></p>

Executive Administrative Assistant

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181 administrative assistant 793672 2 17 2026 jobs In Jobs In Jobs In Jobs In Jobs In Indianapolis

Administrative Assistant

Administrative Assistant

Administrative Assistant (793672) 2/17/2026

Administrative Assistant

Administrative Assistant

Administrative Assistant - Travel Coordinator

Executive Administrative Assistant