administrative assistant - college of medicine

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21st floor spinal cord unit patient care technician full time nights 7p-7:30am

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administrative assistant 1

administrative assistant college of medicine

University of Illinois

<div><div><div><div>Administrative Assistant - College of Medicine 
Hiring Department: Administration

Location: Chicago, IL USA

Requisition ID: 1038974

FTE: 1

Work Schedule: Monday - Friday, 8:30AM - 5:00PM

Shift: Days

# of Positions: 1

Workplace Type: Hybrid
Posting Close Date: March 6, 2026
Salary Range (commensurate with experience): $84,181.50 - 89,349.00 / Annual Salary 
About the University of Illinois Chicago
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Employee is responsible for overseeing the administrative functions for the College of Medicine Office of the Dean. Administrative Assistants' job duties are characterized by high-impact activities that affect multiple departments within the College of Medicine.
Duties &amp; Responsibilities:<ul><li>
Provide comprehensive administrative support to the Dean and designated leaders, including complex calendar management, briefing materials, and follow‑up tracking; draft, proof, and manage confidential correspondence, reports, and presentations for internal and external audiences; maintain organized systems for priorities, deadlines, and recurring college‑wide deliverables, artifacts (agendas, packets, minutes) and track decisions and next steps.</li><li>
Support College governance processes (e.g., faculty committees), including scheduling, agendas, materials distribution, minutes, and action‑item tracking.</li><li>
Prepare and route executive communications on behalf of the Dean; ensure message consistency and appropriate distribution; coordinate with campus/regional leadership and central offices (HR, Faculty Affairs, Finance, Advancement) to align processes and resolve operational issues.</li><li>
Coordinate with key stakeholders on high‑visibility events (faculty recognition, town halls, retreats, VIP visits) including logistics, vendor coordination, run‑of‑show, and post‑event reporting; manage meeting.</li><li>
Maintain accurate electronic and physical records for the Dean&rsquo;s Office (e.g., committees, appointments, policies) and ensure compliance with University retention, confidentiality, and access standards; support audit/readiness activities and implement process improvements to strengthen controls and documentation.</li><li>
Process routine transactions (travel, reimbursements, purchasing, invoices) and reconcile expenses in accordance with University and College policies; monitor office resources and vendor services and identify opportunities to streamline workflows.</li><li>
Assist with strategic or time‑bound projects for the Dean&rsquo;s Office (e.g., accreditation readiness, policy updates, search support), providing research, coordination, and status reporting.</li></ul>

Minimum Qualifications Required:
1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
A. college course work in business, finance, accounting or a related field:<ul><li>
60 semester hours or an Associate's degree equals one (1) year (12 months)</li><li>
90 semester hours equals two (2) years (24 months)</li><li>
120 semester hours or a Bachelor's degree equals three (3) years (36 months)</li><li>
Master's degree or higher equals four (4) years (48 months)</li></ul>
B. progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles
Preferred Qualifications:<ul><li>
Knowledge of College of Medicine bylaws.</li><li>
Proficiency in typing and organizational skills.</li><li>
Ability to multi-task and work with extremely confidential information.</li></ul>
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div><div></div>

Administrative Assistant - College of Medicine

UChicago Medicine

<div>Job Description:
<div>
Join University of Chicago Medicine, as an Advanced Practice Provider in the Short Stay Unit.</div><div></div><div> 
As the Advanced Practice Provider, you will be responsible for comprehensive direct patient care management in the general medicine patient population. The APP will manage a caseload of patients and exercise autonomous decision making in the assessment, diagnosis, and initiation of delegated medical treatments. Additionally, you will provide healthcare and patient services that may include educational, research, and clinical nursing specialist support, and completing administrative activities under the direction and supervision of the Director/leadership.</div><div> 
</div><div>Advanced Practice Provider Essential Job Functions</div><ul><li>
Taking patient history, conducting examinations, diagnosing illness</li><li>
Pre and post-operative patient evaluation and ordering and interpreting laboratory tests</li><li>
Ability to exercise autonomy in medical decision-making, provide a broad range of diagnostic and therapeutic services</li><li>
Assessment, planning, intervention, and evaluation of care on an advanced level</li></ul><div>
Nurse Practitioner Required Qualifications</div><ul><li>
Master's of Science in Nursing or Doctorate in Nursing Practice</li><li>
Current and/or eligibility for State of Illinois RN and APN licensure/registration</li><li>
Must be certified as an Adult Acute Care Nurse Practitioner by the American Nurse's Credentialing Center or American Academy of Nurse Practitioners</li><li>
Must have or be able to qualify for Illinois and DEA prescribing numbers</li><li>
Must have a minimum of 2 years inpatient, general medicine or hospital medicine experience as a PA or NP.</li><li>
Must have AGACNP certification but FNP or ANP will be considered with relevant experience as a PA or NP.</li><li>
Current BLS/ACLS certification</li></ul><div>
Physician Assistant Required Qualifications</div><ul><li>
Completion of an accredited Physician Assistant Master&rsquo;s program</li><li>
Current and/or eligibility for State of Illinois PA licensure / registration</li><li>
Must have or be able to qualify for Illinois and DEA prescribing numbers</li><li>
Must have a minimum of 2 years inpatient, general medicine or hospital medicine experience as a PA or NP.</li><li>
Must have AGACNP certification but FNP or ANP will be considered with relevant experience as a PA or NP.</li><li>
Current BLS/ACLS certification</li></ul><div>
Position Details</div><ul><li>
Job Type/FTE: Part Time (0.5 FTE)</li><li>
Shift: Rotating</li><li>
Unit/Department: Short Stay</li><li>
CBA Code: Non-Union</li></ul>
Why Join Us:
<div>
We&rsquo;ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment&hellip; with patients and with each other. We&rsquo;re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you&rsquo;d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we&rsquo;re doing work that really matters. Join us. Bring your passion.</div><div></div><div> 
UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities</div><div></div><div> 
UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.</div><div></div><div> 
As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.</div><div></div><div> 
Compensation &amp; Benefits Overview</div><div></div><div> 
UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.</div><div></div><div> 
The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.</div><div></div><div> 
Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.</div></div>

Advanced Practice Provider, Nurse Practitioner, Physician Assistant - Short Stay Unit

<div><div><div><div>Medical Office Assistant - Surgery, College of Medicine 
Hiring Department: Surgery

Location: Chicago, IL USA

Requisition ID: 1039302

FTE: 1

Work Schedule: Monday - Friday, 8AM - 4PM
Shift: Days

# of Positions: 1

Workplace Type: On-Site
Posting Close Date: March 6, 2026
Salary Range (commensurate with experience): $25.95 - 26.99 / Hourly Wage 
About the University of Illinois Chicago
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The Medical Office Assistant is responsible for receptionist duties for all staff, patients and visitors in the Department of Surgery. This position will provide support services in patient insurance, billing and account maintenance under direct supervision of the Director of Administrative Operations.
Duties &amp; Responsibilities:<ul><li>
Operates office Equipment such as voice mail messaging systems, and uses word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories, and other medical records.</li><li>
Works independently in monitoring work queues and/or outlook calendars.</li><li>
Provide support on various administrative/organizational matters.</li><li>
Assist in special projects and essential programs, including complex scheduling for meetings/events.</li><li>
Coordinate administrator's schedule; invites and notifies participants.</li><li>
Perform other related duties and participate in special projects as assigned.</li></ul>

Minimum Qualifications Required:<ul><li>
High School diploma or equivalent.</li></ul>
Preferred Qualifications:<ul><li>
Bachelor's degree in business administration, accounting, finance, economics or a field related to the position</li></ul>
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div><div></div>

Medical Office Assistant - Surgery, College of Medicine

Northwestern Medicine

<div>The salary range for this position is $60.00 - $79.67 (Hourly Rate) 
 
Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement. 
 
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more. 
 
Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine. 
 
We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service. 
 
Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment. 
 
Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being. 
 
Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups. 
 
From discovery to delivery, come help us shape the future of medicine. 
<div>Benefits:
<ul><li>$10,000 Tuition Reimbursement per year ($5,700 part-time)</li>
<li>$10,000 Student Loan Repayment ($5,000 part-time)</li>
<li>$1,000 Professional Development per year ($500 part-time)</li>
<li>$250 Wellbeing Fund per year ($125 for part-time)</li>
<li>Matching 401(k)</li>
<li>Excellent medical, dental and vision coverage</li>
<li>Life insurance</li>
<li>Annual Employee Salary Increase and Incentive Bonus</li>
<li>Paid time off and Holiday pay</li> 
</ul></div> 
 
Description
Northwestern Medicine has an exciting opportunity for either a Nurse Practitioner or a Physician Assistant to work in our Maternal Fetal Medicine department. The APP will be working outpatient with potential for inpatient rounding.<ul><li>
The APP will support the provision of maternal-fetal medicine care across the division's clinical practice, with a particular focus on providing full-scope prenatal care for patients who require transfer to MFM due to fetal needs (for example, in collaboration with the Chicago Institute for Fetal Health).</li><li>
Provide care of patients with gestational and type 2 diabetes mellitus, including collaborating with MDs and other APPs to conduct glucose monitoring and clinical care related to diabetes management during pregnancy.</li><li>
Perform cross-coverage with the postpartum MFM APP, and be involved in the comprehensive care of postpartum patients who receive care in the MFM practice.</li><li>
Develop and support new initiatives regarding patient transfers of care, including optimizing intake of transferred patients and supporting optimal communication to referring providers after pregnancy.</li></ul>
Schedule: M-F, days; no nights/weekends/holiday/on-call
Essential Functions:<ul><li>
Demonstrates clinical expertise and expanded knowledge through patient care activities which may include diagnosis and management of a wide range of health problems.</li><li>
Responsible for health outcome of an assigned patient population.</li><li>
Confers with collaborating physician and other health professionals in area of clinical expertise.</li><li>
Develops appropriate educational systems for patients, families and staff in areas of expertise.</li><li>
Mentors graduate students in aspects of advanced practice and patient care.</li><li>
Actively participates in quality improvement and/or research pertinent to area of expertise.</li></ul>
Responsibilities:<ul><li>
Conducts comprehensive appraisals of patients' health status by taking health histories and performing physical examinations in clinical area.</li><li>
Provides direct clinical care to patients.</li><li>
Prescribes/orders medications, therapies; orders/interprets laboratory tests, x-rays and procedures according to clinical privileges.</li><li>
Evaluates patients to determine their need for further health care.</li><li>
Provides comprehensive teaching to patients and families.</li><li>
Documents in the medical record all care and education provided and/or procedures performed for which the Licensed Advanced Practice Provider is responsible.</li><li>
Refers to other disciplines as appropriate.</li><li>
Consultant to other disciplines in areas of expertise.</li><li>
Integrates research based knowledge and clinical expertise in decision making.</li><li>
Exemplifies a professional image in appearance, manner and presentation.</li><li>
Advocate for patients, families, coworkers, and the community.</li><li>
Maintains certifications and continuing education as required for licensure and privileging.</li><li>
Serves as a patient advocate and role model for &quot;Patients First&quot;.</li><li>
Participates in unit/departmental/divisional or hospital committees/task forces as appropriate.</li><li>
Provides comprehensive teaching strategies for patients and their families.</li><li>
Develops and participates in programs to meet continuing education needs of staff.</li><li>
Serves as a role model and preceptor to students.</li><li>
Provides formal education to both internal and external groups pertinent to area of specialty.</li><li>
Participates in quality improvement and/or research initiatives for specific patient population as appropriate.</li></ul>
Qualifications
Required:<ul><li>
Master&rsquo;s degree from an accredited school/college of nursing OR master's degree from an accredited Physician Assistant Program OR Certified Nurse Midwife</li><li>
Current license as a Registered Nurse in the State of Illinois. Current license as an Advanced Practice Registered Nurse in the State of Illinois. Certification as an Advanced Practice Registered Nurse by a national certifying body as approved by the Illinois Department of Regulation APRN Board. OR Master&rsquo;s degree from an accredited Physician Assistant Program/Current license as a Physician Assistant in the State of Illinois.</li><li>
Privileged and credentialed through the Medical Staff Office (MSO)</li><li>
Basic Life Support for Healthcare Providers (issued by the American Heart Association) certification</li><li>
Advanced Cardiovascular Life Support (ACLS) certification required as specified by department</li><li>
Controlled substance license and DEA registration required as specified by the department</li></ul>
Preferred:<ul><li>
2 years of clinical experience in area of specialty.</li></ul>
Equal Opportunity<div></div>
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.</div>

Nurse Practitioner or Physician Assistant or Certified Nurse Midwife

<div><div><div><div>Open Rank Faculty-Anatomic or Clinical Pathology and Pathology Education 
Hiring Department: Pathology

Location: Chicago, IL USA

Requisition ID: 1039582
Posting Close Date: For fullest consideration, please submit a curriculum vitae and names of three references by March 25, 2026.
Salary: The budgeted salary range for the position is $180,000 to $320,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. 
About the University of Illinois Chicago
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. 


Position Summary 
 
The Department of Pathology at the University of Illinois at Chicago is seeking a full-time academic pathologist to join our faculty with primary duties in Pathology Education. Additional experience practicing a pathology subspecialty (AP or CP) is required. Rank and tenure will be commensurate with candidate's experience and qualifications.
The UIC Department of Pathology is among the country's fastest-growing academic departments and provides a unique environment to foster the development of academic careers. UIC is the country's largest and most diverse medical school and ranks among the top colleges of medicine in the growth of extramural grant funding.
Duties &amp; Responsibilities<ul><li>
This position involves providing coordination for departmental faculty involvement, curriculum, evaluation and development of programming in undergraduate medical education programing, focusing on pre-clinical medical student education. The College of Medicine utilizes active, team-based and problem-based learning, and its Department of Medical Education is the oldest and largest such department in the world. The Department of Pathology has an ACGME accredited Anatomic and Clinical Pathology residency program with nineteen residents, a Clinical Informatics fellowship with four fellows, Surgical Pathology fellowships with two fellows, and Blood Banking/Transfusion Medicine, Cytopathology, and Hematopathology fellowships with one fellow each. Each training program has a faculty program director and dedicated program coordinator who provides administrative support.</li><li>
</li></ul>
<ul><li>Participation in Pathology diagnostic services depending on the area of certification and expertise is required.</li><li>
</li><li>
Perform other related duties and participate in special projects as assigned.</li></ul> 


Qualifications: 
 
Candidates for this position must have an MD, DO, DO/PhD, MD/PhD or other equivalent degree, qualify for a license to practice medicine in Illinois, and possess board certification in AP, CP or AP/CP. The successful candidate will have an extensive background in pathology education, with experience providing pathology education in undergraduate medical education and in residency and/or fellowship programs. Interest in development or continuation of scholarly activity in education is highly desirable. 

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div><div></div>

Open Rank Faculty-Anatomic or Clinical Pathology and Pathology Education

Pete's Fresh Market

<div>General Information:
Job Title: Human Resources Assistant
Major Department: Management: Human Resources
Minor Department: Human Resources
Reports to: Human Resources Director
DOL Classification: Non Exempt
Position Summary:
The Human Resources Assistant is responsible for providing administrative support to all members of the Human Resources Corporate Team. They are responsible for the highest level of detail in managing day-to-day administrative tasks related to employee records and HR systems, as well as assisting team members with various ongoing projects as assigned. As a team member of Petes Fresh Market, it is important that Petes Four Pillars of Value, Aesthetic, Quality, and Customer Service are always exemplified.
Essential Functions and Duties:
Maintain accurate and updated records of employee information, such as personal details, benefits, and performance reviews.
Handle confidential information with sensitivity and in compliance with data protection regulations.
Process new hire documentation (e.g., applications, I-9s, uniform orders, etc.).
Generate and maintain well-organized employee files and payroll reports.
Perform administrative or project duties as assigned by the HR Director with a high degree of accuracy.
Respond to General Employee Service Requests.
Provide data and technical support to the HR Team as needed.
Act as a liaison with other departments to streamline communication for HR Team.
Represent Petes Market in a professional manner.
Education, Certifications, and Qualifications:
High School Diploma or G.E.D. certificate and five (5) years of full-time work experience in a Human Resources Department in an administrative or clerical role (must provide copy of High School Diploma or GED) or
Graduation from an accredited college or university with a bachelors degree or higher and one (1) year of full-time work experience in a Human Resources Department in an administrative or clerical role (must provide official transcripts at time of interview)
Other Knowledge, Skills, and Abilities:
Must be Bilingual (Spanish) - Advanced
Must be proficient in Microsoft Office with a high concentration in Excel spreadsheets
Prefer some HRIS experience (e.g., Paycom)
Prefer strong project management skills
Physical Demands and Work Environment:
Physical demands include, but are not limited to:
The potential for prolonged sitting, standing, walking, squatting and/or bending
The ability to lift up to 30 lbs. on occasion
Travel to store locations required
Occasional high stress when dealing with systems, customers, and/or staff members
In accordance with applicable disability laws, Petes Market works with employees to make reasonable accommodations to the job or work environment when doing so will enable a qualified individual with a disability to satisfactorily perform the essential functions of the job.
Acknowledgement and Signatures
I understand that the above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job.
Rather, they are intended only to describe the general nature of the job.
The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. 
Benefits<ul><li>Health Insurance Plan (Medical, Dental, Vision)</li><li>401K with employer match</li><li>Supplemental Insurance Plans (Voluntary Life Insurance, Short-Term Disability Insurance, Accident Insurance, Critical Illness Insurance, and Hospital Indemnity Insurance)</li><li>Paid Vacation</li><li>Paid Lunch Break</li><li>Direct Deposit</li><li>Employee Lunch Program and more!</li></ul> 
Starting hourly rates will be no less than the local minimum wage and will vary based on things like location, experience, and qualifications. All positions are eligible for Overtime, and some positions will have guaranteed Overtime available. 
Hourly rate is $20-$25 
 
Brand: Pete's Fresh Market
 
Address: 4343 S. Pulaski Road Chicago, IL - 60632
 
Property Description: Petes Fresh Market #3
 
Property Number: 3</div>

Human Resources Assistant

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.
Responsibilities:<ul><li>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</li><li>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</li><li>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</li><li>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</li><li>
Prepare professional business communication documents including memos, letters, and emails</li><li>
Build and maintain good business relationships with executives and administrative staff across the organizations</li><li>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</li><li>
Promote a fun and team-oriented work environment</li></ul>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:<ul><li>
High School Diploma, GED or equivalent certification</li><li>
At least 2 years of Administrative experience</li><li>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite 
</li></ul>Preferred Qualifications:<ul><li>
Associates Degree</li><li>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</li><li>
At least 3+ years of calendar management supporting multiple executives</li><li>
At least 1+ year of meeting and event planning experience</li><li>
Experience setting up video conference and Zoom/Skype technology for meeting user</li><li>
Experience planning ahead and managing time effectively</li><li>
Excellent written and verbal communications</li><li>
Excellent organizational skills</li></ul> 
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
Chicago, IL: $73,500 - $83,900 for Admin Support Assistant III 
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
This role is expected to accept applications for a minimum of 5 business days.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</div>

Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech

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