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administrative assistant document controller

Zeallco Transport & General Contracting Est.

Job SummaryWe are seeking a detail-oriented and organized Administrative Assistant / Document Controller to support administrative and documentation operations within our transport company in Al Dhafra, Abu Dhabi. The ideal candidate must be proficient in Microsoft Excel and fluent in both verbal and written communication. Experience in handling transport-related documents will be an added advantage.Key Responsibilities<ul><li>Maintain and control company documents, including vehicle records, permits, and transport-related documentation</li><li>Ensure proper document filing, tracking, and version control</li><li>Prepare reports and maintain databases using Microsoft Excel (formulas, pivot tables, reporting)</li><li>Monitor vehicle registration, permits, insurance, and related compliance documents</li><li>Draft professional correspondence, emails, and internal communications</li><li>Coordinate with drivers, operations team, and management</li><li>Handle incoming calls and inquiries professionally</li><li>Assist in preparing invoices, LPOs, and other administrative documents</li><li>Maintain confidentiality and organized record-keeping systems</li></ul>Requirements<ul><li>1&ndash;2 years of experience in an administrative or document control role</li><li>Experience in transport/logistics industry is an advantage</li><li>Strong proficiency in Microsoft Excel</li><li>Fluent in verbal and written communication</li><li>Strong organizational and multitasking skills</li><li>Ability to work independently and meet deadlines</li><li>Proficient in Microsoft Office applications</li></ul>Working Conditions<ul><li>Office-based role located in Al Dhafra, Abu Dhabi</li><li>Candidates must be willing to relocate to Al Dhafra, Abu Dhabi if not currently residing in the area</li><li>Fast-paced transport operations environment</li><li>Prolonged periods of sitting and computer use</li><li>May require occasional overtime depending on operational needs</li></ul>Salary &amp; Benefits<ul><li>Salary Range: AED 1,400 &ndash; AED 1,800 (based on experience)</li><li>Food provided by the company</li><li>Accommodation provided by the company</li><li>Annual leave as per UAE labor law</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED1,400.00 - AED1,800.00 per month

Administrative Assistant/Document Controller

AL RAIDA ELECTROMECHANICAL CONTRACTING

MEP Engineer Responisbilities-Assist with the design, drafting, and modification of MEP Systems-Coordinate with engineers and supervisors to check the status of ongoing work.-Reporting the Works status to the Finance team on Regular Basis.-Preparation of Monthly/Weekly Reports as per the Client Requirements.Provide administrative and secretarial support. - Monitor incoming and outgoing Submittals and correspondence of all project-related documents.- File and maintain incoming and outgoing documents. - Maintaining paperwork flow such as; organizing, storing and proper distribution of documents and correspondences. - Placed order for office supplies and office equipment - Prepares reports. Handles phone calls and enquiries - Document control for small live operational projects - Operational and Maintenance Manuals - Design administrationJob Types: Full-time, PermanentAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have knowledge in Autocad?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>relevant: 1 year (Required)</li></ul>Work Location: In person

Female Engineer/Administrative Assistant, Document controller

LAITH Electromechanical llc

Document Controller / Procurement Location: UAEExperience Required: 3&ndash;5 YearsJob Type: Full‑Time Job Summary We are hiring a detail‑oriented Document Controller / Procurement Assistant to support facility management operations through accurate documentation control, procurement coordination, and contract compliance. The ideal candidate must have strong organizational skills, ERP proficiency, and experience handling FM or construction‑related documentation. Key Responsibilities Document Control<ul><li>Manage, organize, and update all contractual, technical, and operational documents related to the Facility Management contract.</li><li>Ensure proper version control, systematic filing, and secure storage of drawings, permits, reports, correspondence, and records.</li><li>Maintain and update the Document Register to track submissions, approvals, and communications with clients, contractors, and stakeholders.</li><li>Assist the contract management team in preparing, monitoring, and archiving contract deliverables and compliance documents.</li><li>Ensure all document control processes comply with company policies and FM contract requirements.</li></ul>Procurement Support<ul><li>Prepare procurement documentation such as LPOs, RFQs, quotations, and comparison sheets.</li><li>Ensure all procurement activities remain within approved budgets.</li><li>Analyze cost deviations and propose cost‑saving opportunities.</li><li>Ensure full compliance with company procurement procedures and financial controls.</li><li>Coordinate with suppliers and internal teams to ensure timely delivery of materials and services.</li></ul>Additional Responsibilities<ul><li>Support internal and external audits by maintaining well‑organized records.</li><li>Ensure confidentiality and proper authorization of controlled documents.</li><li>Coordinate with FM operations, engineering, HSE, and quality teams for documentation requirements.</li></ul>Qualifications &amp; Requirements<ul><li>Diploma/Degree in Business Administration, Engineering, or related field.</li><li>3&ndash;5 years of experience in document control or procurement (FM, construction, MEP preferred).</li><li>Proficient in MS Office; knowledge of ERP/DMS systems is an advantage.</li><li>Strong organizational, coordination, and communication skills.</li><li>Ability to handle multiple tasks and meet deadlines with high accuracy.</li></ul>Skills<ul><li>Document Control</li><li>Procurement &amp; LPO Preparation</li><li>ERP / DMS Systems</li><li>File Management &amp; Version Control</li><li>Cost Analysis</li><li>Reporting &amp; Record Keeping</li><li>Communication &amp; Coordination</li><li>Budget Compliance</li></ul>Job Type: Full-time

Document Controller/Procurement

Stantec

<div>Requisition Number: 24155BR
Description:
Stantec is currently seeking an enthusiastic and detail-oriented Document Controller to join our growing team for a new project in Al Ain.
Responsibilities for this position include, but are not limited to:
<ul><li>Manage and register all incoming and outgoing correspondence, drawings, technical submittals, and project documents.</li></ul>
<ul><li>Control, track, and maintain project documentation, including RFIs, site instructions, change orders, and reports.</li></ul>
<ul><li>Log, distribute, and archive documents in both physical and electronic formats.</li></ul>
<ul><li>Coordinate with consultants, contractors, Resident Engineers, and site staff to ensure accurate and timely document workflow.</li></ul>
<ul><li>Maintain document control databases and support general site office administration.</li></ul>
\#LI-MiddleEast
Qualifications:
<ul><li>Minimum 5 years of experience in document management systems within engineering or architectural firms.</li></ul>
<ul><li>Graduate in Business or Secretarial Studies.</li></ul>
<ul><li>Experience in infrastructure and water recycling projects is an advantage.</li></ul>
<ul><li>TAQA-approved or experienced candidates are preferred.</li></ul>
<ul><li>Strong communication, organizational, and analytical skills.</li></ul>
<ul><li>Proficient in English (written and spoken).</li></ul>
<ul><li>Solid knowledge of document management processes and related software (MS Office).</li></ul>
About Stantec:
We&rsquo;re active members of the communities we serve. That&rsquo;s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.
The Stantec community unites approximately 30,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!
Work Location(s):United Arab Emirates-Abu Dhabi
Employment Type: Full-Time
Job Type: Regular
Job Category: Admin Support</div>

Document Controller (Al Ain)

venusgroupuae

We are looking for a Male Clerical Staff member to support daily administrative operations, handle documentation, data entry, and assist in office coordination for ongoing infrastructure and construction projects.Responsibilities<ul><li>Prepare and maintain records, reports, and correspondence.</li><li>Assist in data entry, document control, and updating project files.</li><li>Handle internal communication, emails, and scheduling.</li><li>Support procurement and HR teams with administrative tasks.</li><li>Ensure accuracy and confidentiality of records.</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree (any discipline).</li><li>5 years of clerical or administrative experience (construction or engineering company preferred).</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong attention to detail, organizational skills, and communication ability.</li><li>Able to work under supervision and meet deadlines.</li></ul>Interested candidates are invited to email their CV to hr.venusinfrastructure@gmail.com with the subject line &ldquo;Clerical Assistant Application&rdquo;.Selected Candidates has to join Immediately.Job Type: Full-timeJob Type: Full-timeJob Type: Full-timePay: AED3,000.00 per month

Clerical Assistant (MALE)

Tazweed Employment Services

Immediate HiringKey Duties and Responsibilities<ul><li>Administrative Support: Provide administrative support to ensure efficient operation of the office, assisting managers and employees with various tasks related to organization and communication.</li><li>Scheduling and Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for staff or managers, ensuring all logistics are handled efficiently.</li><li>Document Management: Prepare and edit correspondence, reports, and presentations. Maintain filing systems and handle confidential documents with discretion.</li><li>Communication: Answer phone calls, provide information to callers, and connect them to the appropriate personnel. Act as the main point of contact for clients, suppliers, and team members.</li><li>Office Supplies Management: Manage office supplies, order new supplies as necessary, and ensure that the office is well-stocked and organized.</li><li>Process Improvement: Analyze and improve office processes and policies to enhance operational efficiency, contributing to a more productive work environment.</li><li>Onboarding Support: Support the onboarding process for new hires by preparing necessary documentation and coordinating orientation sessions.</li><li>Record Keeping: Maintain accurate records and databases, ensuring that all information is up-to-date and easily accessible.</li></ul>Skills Required<ul><li>Organizational Skills: Ability to manage multiple tasks and prioritize effectively.</li><li>Communication Skills: Strong verbal and written communication skills are essential for interacting with various stakeholders.</li><li>Technical Proficiency: Familiarity with office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Attention to Detail: A keen eye for detail is necessary for managing documents and ensuring accuracy in all tasks.</li><li>The role of an administrative assistant is multifaceted and integral to maintaining the operational health of an organization. Candidates wishing to succeed in this position should exhibit a commitment to maintaining professional standards and continuously learning new procedural skills.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

Admin Assistant

Salayel Hospitality

<div>
 
 Job Purpose
 
 
 
 Supervise security functions for all Employees, its contractors, on-site security with military and / or government entities. Ensures compliance of applicable gate pass &amp; security policies and procedures while implementing security measures.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Supervising security personnel and ensuring that they are securing the premises and personnel, inspecting areas and access points.
 </li>
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 Daily security Patrolling.
 </li>
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 Rotation on Night duty shift
 </li>
 <li>
 Permitting entry based on the gate pass approval and documents
 </li>
 <li>
 Coordinates with the Security Document Controller regarding the approvals and documents required
 </li>
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 Prevent losses and damages by reporting irregularities, informing violators of policies and procedures
 </li>
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 Makes and completes incident reports by recording observations, information, occurrences and surveillance activities; interviewing witnesses; obtaining signatures
 </li>
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 Writing clear reports and logs.
 </li>
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 Completing reports of alarms, incidents, and complaints.
 </li>
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 Ensure the security, safety and well-being of all personnel and the premises
 </li>
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 Adhere to all company service and operating standards
 </li>
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 Remain in compliance with local regulations / authorities
 </li>
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 Respond to incidents related to security to provide necessary assistance to official authorities
 </li>
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 Follow procedures for various initiatives including property patrol and incident investigations
 </li>
 <li>
 Ensuring the safety, security, protection of property and assets.
 </li>
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 Evaluate, assess and analyze performance of security personnel.
 </li>
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 Keep the premises free from all kinds of dangers.
 </li>
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 Assist in developing and implementing preventative measures against incidents and other risks.
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 Provide excellent customer service
 </li>
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 Maintain organization's stability and reputation by complying with legal requirements
 </li>
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 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 High school/ Secondary or a combination of appropriate Education and Experience
 </li>
 <li>
 Military background is a plus
 </li>
 <li>
 SIRA certified (Security Industry Regulatory Authority) and DPS certified (Department of Protective System) is a must.
 </li>
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 Minimum 2-3 years at the same position within similar structure or in 5-6 stars hotels.
 </li>
 <li>
 Safety &amp; Security Awareness
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 1st aider certified
 </li>
 <li>
 Fire training certified
 </li>
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 Bomb threat certified
 </li>
 <li>
 Good communication in Arabic and English (writing , reading and speaking)
 </li>
 <li>
 Computer Literate (MS Office)
 </li>
 </ul>
</div>

Security Supervisor

Explore 384+ Administrative assistant document controller in Abu Dhabi United Arab Emirates this March. Find roles across top companies and apply now to boost your career.