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officer- admission and registration administration

administrative assistant for registration

American International University, Kuwait

<div>
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 
 
 
 Classification:
 
 Institutional Support
 
 
 
 Reports To:
 
 Department Head
 
 
 
 Location:
 
 Al Jahra, Kuwait
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Administrative Assistant provides comprehensive administrative and clerical support to ensure smooth daily operations within the assigned department. This role manages communication, scheduling, and documentation while maintaining an organized, efficient, and professional office environment that supports departmental and institutional goals.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the department, ensuring professional communication and customer service.
 </li>
 <li>
 Coordinate calendars, meetings, and departmental schedules to support efficient workflow.
 </li>
 <li>
 Prepare correspondence, reports, and presentations with accuracy and attention to detail.
 </li>
 <li>
 Manage filing systems, records, and document archiving to maintain organized operations.
 </li>
 <li>
 Process purchase requests, supply orders, and reimbursements in coordination with Finance.
 </li>
 <li>
 Assist in onboarding new employees, coordinating access, workspace setup, and documentation.
 </li>
 <li>
 Support event coordination, including logistics, catering, and travel arrangements.
 </li>
 <li>
 Maintain office inventory, monitor equipment, and ensure operational readiness.
 </li>
 <li>
 Uphold confidentiality while handling sensitive information and personnel records.
 </li>
 <li>
 Provide support for special projects and administrative initiatives as assigned.
 </li>
 </ul>
 
 
 
 
 
 Required Skills and Qualifications
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities in a fast-paced environment.
 </li>
 <li>
 Excellent communication and interpersonal skills in English; Arabic required.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 High attention to detail, accuracy, and professionalism.
 </li>
 <li>
 Ability to manage confidential information with discretion.
 </li>
 <li>
 Effective team collaboration and independent task management skills.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of three (3) years of administrative or clerical experience in a professional setting.
 </li>
 <li>
 Demonstrated experience managing correspondence, reports, and records.
 </li>
 <li>
 Bilingual proficiency in English and Arabic preferred.
 </li>
 </ul>
 
 
 
 
 
 About American International University
 
 
 
 American International University (AIU) is a private institution in Kuwait, founded in 2019, offering undergraduate programs based on the American higher education model. AIU provides degree programs in Engineering, Architecture and Design, and Business Administration, with English as the language of instruction.
 
 
 
 
 
 The University is committed to fostering intellectual, cultural, and personal growth for all members of its community, preparing graduates for leadership roles in a global society.
 
 
 
 
 
 For more information, visit: www.aiu.edu.kw
 
 
 
 
 
 
 How to Apply
 
 
 
 Interested candidates should visit the Job Opportunities section on our website and submit a resume and cover letter via: https://aiu.edu.kw/careers/jobs
 
</div>

Administrative Assistant for Registration

Administrative Assistant for General Administration

Australian University

<div>
 
 
 Officer&mdash;Admission and Registration Administration
 
 
 
 
 
 
 
 PRIMARY TASKS:
 
 
 <ol>
 <li>
 Provides a comprehensive level of assistance to ensure smooth and efficient operations.
 </li>
 <li>
 Undertakes special projects to meet the objectives of the function.
 </li>
 <li>
 Prioritizes and manages multiple projects simultaneously and follows up on issues in a timely manner.
 </li>
 <li>
 Collect and prepare background documents for various tasks.
 </li>
 <li>
 Follow the university rules and regulations.
 </li>
 <li>
 Maintains the calendar and appointments of the Registrar.
 </li>
 <li>
 Handle all administrative work for the department, such as handling phone calls, incoming/outgoing mail, correspondence, etc., and routing them appropriately for action.
 </li>
 <li>
 Prepare routine and non-routine correspondence such as memos, letters, emails and other correspondence as required.
 </li>
 <li>
 Receive visitors, arrange meetings and appointments, and coordinate all logical needs for business trips on behalf of department staff with the relevant departments.
 </li>
 <li>
 Establish and maintain an effective filing system for all the confidential documents and reports and ensure they are stored in a safe and secure location.
 </li>
 <li>
 Undertake other duties as required by the Registrar.
 </li>
 </ol>
 
 
 
 
 
 SELECTION CRITERIA:
 
 
 
 
 Essential:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field.
 </li>
 <li>
 Minimum 1 year experience in a relevant field.
 </li>
 <li>
 Well-developed communication and interpersonal skills.
 </li>
 <li>
 Highly developed organizational and time management skills.
 </li>
 </ul>
</div>

Officer- Admission and Registration Administration

ajial

Job Overview We are seeking a dynamic and motivated Instructional Student Assistant to support educational programs and administrative functions within our academic environment. This paid position offers an exciting opportunity for students to gain valuable office management, clerical, and customer service experience while contributing to the success of our educational initiatives. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, with a passion for assisting others and fostering a positive learning atmosphere.Responsibilities<ul><li>Provide front desk support by greeting visitors, students, and staff in a friendly and professional manner</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Assist with data entry, filing, and maintaining accurate records using Microsoft Office, Google Workspace, and other office software</li><li>Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings</li><li>Handle clerical duties including proofreading documents, managing correspondence, and organizing files</li><li>Offer customer support by addressing questions or concerns from students and staff promptly and courteously</li><li>Perform basic bookkeeping tasks using QuickBooks or similar accounting software when needed</li><li>Contribute to maintaining a well-organized office environment through filing, inventory management, and general administrative support</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced setting</li><li>Bilingual abilities are highly desirable to assist diverse student populations</li><li>Previous office experience or clerical experience is preferred to ensure smooth daily operations</li><li>Knowledge of office management procedures including calendar management and data entry techniques</li><li>Exceptional phone etiquette with experience managing multi-line phone systems and providing customer service support</li><li>Attention to detail for proofreading documents and maintaining accurate records</li><li>Strong time management skills to prioritize tasks efficiently and meet deadlines</li><li>Personal assistant or medical/dental receptionist experience is a plus for understanding front desk responsibilities</li><li>Familiarity with bookkeeping or financial record-keeping using QuickBooks is advantageous</li></ul>Join us in creating an engaging learning environment while developing your professional skills! This role offers a vibrant work atmosphere where your organizational talents and positive attitude will make a meaningful impact. We are committed to supporting your growth through comprehensive training and ongoing opportunities for advancement.Job Type: Full-timePay: KD2.261 - KD2.723 per hourWork Location: In person

Instructional Student Assistant

Pharmazone Kuwait

Responsibilities:&middot;Having 1st and 2nd MOH release for all the company's product.&middot; To be updated with all MOH registration updates and laws.&middot; New Submissions / Maintenance activity / renewals.&middot; Communicate the deficiency letters raised by health authorities to the principal during evaluation within a specific time frame.&middot; Complete and regular archiving of the registration files, marketing authorizations, variations and renewal certificates and related documents.&middot; Regular and accurate updates of tracking tools.&middot; Submission of safety data within specific timeline.Requirements:&middot; Minimum of a Bachelor&rsquo;s Degree in a scientific field such as Pharmacy, Biochemistry, Chemistry or Molecular Biology.&middot; Experience more than 5 years in same filed in Kuwait.Job Type: Full-timeApplication Question(s):<ul><li>Can Join Immediately ?</li></ul>Experience:<ul><li>Regulatory Affairs: 2 years (Preferred)</li></ul>Language:<ul><li>English &amp; Arabic (Preferred)</li></ul>

Senior registration Officer

Protectol Health

<div>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Prepare accurate and timely responses to KDFCA (Kuwait Drug and Food Control Administration) inquiries in coordination with relevant departments, ensuring compliance with MOH Kuwait regulations and submission deadlines.
 </li>
 <li>
 Review and analyze variations received from internal departments, determine their classification, assess required documentation, and prepare variation submissions in accordance with KDFCA regulatory guidelines.
 </li>
 <li>
 Compile, validate, and submit CTD/eCTD dossiers for pharmaceuticals, medical devices, and health supplements as required by MOH Kuwait.
 </li>
 <li>
 Monitor and follow up on regulatory submissions, pricing applications, inquiries, renewals, variations, and product approvals to ensure smooth processing and timely outcomes.
 </li>
 <li>
 Support the execution of the product registration and re-registration plan by tracking progress and coordinating with internal stakeholders to achieve regulatory timelines.
 </li>
 <li>
 Maintain valid registration of all marketed products, ensuring that PILs, SmPCs, labels, and artworks are continuously updated and compliant with Kuwait regulations.
 </li>
 <li>
 Serve as the regulatory liaison for product life cycle activities, including post-approval changes, renewals, and regulatory updates to ensure uninterrupted product availability in the Kuwait market.
 </li>
 <li>
 Stay informed about updates in Kuwait&rsquo;s regulatory environment and advise management on potential risks, impacts, or opportunities.
 </li>
 <li>
 Build and maintain strong relationships with KDFCA officials, MOH Kuwait representatives, and regulatory consultants to ensure smooth regulatory interactions.
 </li>
 <li>
 Support internal and external audits by ensuring regulatory documentation and compliance files are accurate and audit ready.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or master&rsquo;s degree in pharmacy, Life Sciences, or a related discipline.
 </li>
 <li>
 Minimum 1&ndash;4 years of experience in Regulatory Affairs within the pharmaceutical or healthcare sector, preferably with experience in Kuwait or the GCC region.
 </li>
 <li>
 Strong understanding of KDFCA/MOH Kuwait submission processes, regulations, and requirements.
 </li>
 <li>
 Hands-on experience with CTD/eCTD dossier preparation and publishing.
 </li>
 <li>
 Proven experience in handling product registrations, variations, renewals, and other regulatory compliance activities.
 </li>
 <li>
 Prior experience in supervising or mentoring a small team is preferred.
 </li>
 </ul>
</div>

Regulatory Affairs Executive

Aqua-Tots Swim School

Front Desk Position Objective: Work with General Manager, Office Manager and Front Desk Staff on Aqua-Tots Swim School daily operations thereby ensuring company core values, customer satisfaction, and revenue increase.&middot; Greet customers when they come into the facility&middot; Communicate effectively with potential and existing customers&middot; Build relationships with families&middot; Handle customer complaints gracefully with a win/win outcome&middot; Report to manager if complaints are unresolved&middot; Lead by example for other staff members by using the customer-focused principle in every customer interaction&middot; Uphold our Aqua-Tots Swim Schools Core Values&middot; Implement the use of Aqua-Tots Swim Schools systems of procedures set forth for the front desk staff&middot; Sell swimming lessons, birthday parties and related swimming merchandise&middot; Answer phones with the proper Aqua-Tots Swim Schools greeting&middot; Provide information about our facility, swim programs, and birthday parties&middot; Give facility tours to new and existing customers&middot; Register new/existing customers&middot; Enter absences/schedule makeups&middot; Prepare new customer Welcome Packets&middot; Process registration fees and tuition payments at time of registration&middot; Obtain and verify paperwork from new families on the first day of lessons&middot; Communicate to instructors absences and makeups recorded during current shift&middot; Fill out Certificates of Completion for all graduates&middot; Take photos of all graduates with Ollie the Otter&middot; Perform all duties as outlined on the daily shift checklist&middot; Ensure facility safety and cleanliness&middot; Opening or closing of facility&middot; Stock snack bar, retail merchandise, office forms and supplies, and all promotional materialsNo required previous work experience.Preferably speaking English and Arabic.Female only!Job Type: Full-timePay: KD250.000 - KD350.000 per monthAbility to commute/relocate:<ul><li>Kuwait City: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Can you speak Arabic with native fluency?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>

Female FD Staff

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