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administrative assistant government affairs female

Masrouji

Role Description<ul><li>The Administrative Assistant will be responsible for providing assistance for professional team in our Abu Dhabi Office.</li><li>The candidate (Female) will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</li><li>The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</li></ul>Key Responsibilities:Administrative Assistance :<ul><li>Provide comprehensive secretarial assistance the departmental senior leadership.</li><li>Prepares presentations, meeting agendas &amp; takes the minutes of meetings.</li><li>Handle document management, filing systems, and record maintenance.</li><li>Update spreadsheets, dashboards, and trackers with high accuracy.</li></ul>Sales &amp; Marketing Coordination:<ul><li>Coordinate between Sales, Marketing, and Operations.</li><li>Follow up sales pipeline, CRM reporting, marketing execution, social posts / enquiries, proposals, events, and internal communication.</li><li>Generate commercial department monthly reports in addition to any ad hoc reports requested by the Commercial Head.</li></ul>External Affairs: <ul><li>Act as the main point of contact with Municipalities, Tender Authorities, ADNOC, ISO, ICV and other government and non-governmental entities.</li><li>Manage online portal uploads, handle all submissions, applications, and registrations related to company projects for all government platforms.</li><li>Build strong professional relationships with government officials and departments.</li><li>Coordinate internally with departments to gather required documentation for government submissions.</li></ul>Office Correspondence:<ul><li>Act as a key point of contact for internal and external communication.</li><li>Screen calls, emails, compose and prepare all related correspondence.</li><li>Meet &amp; Greet visitors &amp; handle their inquiries or direct them to the appropriate manager.</li><li>Track all projects &amp; correspondence in both internal &amp; external stakeholders.</li></ul>Office Management:<ul><li>Key contact for Building management with regards to maintenance issues.</li><li>Arranging Building Access Cards and managing all security requirements for the office</li><li>Managing Health and Safety and Fire Safety protocols.</li><li>Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these.</li></ul>General Administrative:<ul><li>Renewal of different companies' licences.</li><li>Maintains personnel files and maintains confidentiality of all personnel data.</li><li>Ordering Groceries and supplies for the office.</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Coordinator, or Secretarial role.</li><li>Proven experience with online government portals and submission platforms.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>Excellent written and verbal English communication skills.</li><li>Strong organisational and multitasking abilities</li><li>Detail-oriented with strong follow-through</li><li>Well-presented &amp; Service-oriented mindset</li><li>Female</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree, diploma, a relevant degree in Hospitality or a related field.</li></ul>About Landscape Arabia:<ul><li>Landscape Arabia: has worked on numerous residential architecture projects giving a view of your dream house</li><li>Landscape Arabia: Your landscape will increase the value of your residence, by providing an integrated landscaping plan</li><li>Landscape Arabia: We have one of the biggest and competitive nurseries in UAE (Pheladelfia) that supplied a high quality of unique and specimen trees from worldwide countries.</li></ul>About Pheladelfia Agriculture:<ul><li>Pheladelfia: Our expert landscaping services are designed to transform spaces into lush and inviting environments, ranging from residential gardens to large commercial projects.</li><li>Pheladelfia: We take great pride in offering a wide range of high-quality horticultural products to cater to all your landscaping and gardening needs.</li><li>Pheladelfia: Our tree collection features a diverse array of species, including both native and exotic varieties.</li></ul>How to Apply:Please send your CV along with Cover Letter to:<ul><li>Email: HR@Pheladelfia.com</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Government / External Affairs : 1 year (Required)</li><li>Administrative assistant / Coordinator: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant / Government Affairs (Female)

Female Administrative Assistant (Tagalog Speaker)We are looking for a well experienced Female Administrative Assistant:Duties and Responsibilities:- Maintain and organize Mall Agreements/Contract- Prepare reports, letters and other documents related to agreements/contracts- Prepare agreements and renewal documents.- Ensure all agreements/contracts are complete and properly filed.- Update agreements/contracts records and the expiry dates.- Assist in monitoring agreements/contracts renewals.Qualifications:-Bachelor&rsquo;s degree in Business Management or any related course-Proficiency in Microsoft Office (Word, Excel, Outlook, etc)-Good verbal and written communication skills.-Strong organizational and time-management skills.-Ability to handle documents, agreements/contracts, and records accurately.-Knowledge of Emaar and MAF portals is an advantage.Kindly send your CV with latest photo in PDF.Job Types: Full-time, Permanent, FresherWork Location: In person

Female Administrative Assistant (Tagalog Speaker)

Novanos

Only Female applicants will be consideredJob Title: Secretary cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up actions</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives preferred</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English (Arabic is an advantage)</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can you join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Secretary cum Personal Assistant

Murouj capital

<ul><li>Job Title:Personal Assistant &amp; Executive Secretary &ndash; Real Estate Experience only(Female Only)</li></ul>Real Estate Experience only!We are hiring a professional female Personal Assistant / Executive Secretaryto join our team in the real estate sector. The ideal candidate should be highly organized, well-spoken, and capable of managing daily administrative tasks, coordinating with team members, and handling client communications efficiently.Candidates with prior experience in real estate companies or brokerage firmswill be given preference.Important:Applications without an attached CV will not be considered. Please include your CV and mention the job title in the subject linewhen applying.Key ResponsibilitiesAdministrative &amp; Office Management<ul><li>Manage the manager&rsquo;s calendar, schedule meetings, and organize appointments.</li><li>Handle day-to-day office operations and maintain a professional work environment.</li><li>Organize and maintain files, records, and documents (both physical and digital).</li><li>Handle correspondence, emails, and phone calls promptly and professionally.</li><li>Coordinate internal communication with staff and external communication with clients and partners.</li></ul>Real Estate Administration &amp; Listings<ul><li>Manage and update property listingson real estate platforms and internal systems.</li><li>Coordinate property registration and documentation with real estate companies and relevant departments.</li><li>Communicate with brokers and agents regarding property availability, updates, and client requirements.</li><li>Maintain an organized database of properties, clients, and transactions.</li><li>Follow up on property listings, leads, and documentation to ensure accuracy and completion.</li><li>Assist the sales team with administrative support related to property listings and client files.</li></ul>Accounts &amp; Financial Coordination<ul><li>Manage daily financial transactions including petty cash handling and expense tracking.</li><li>Assist in preparing invoices, processing payments, and maintaining financial records.</li><li>Coordinate with the accounts team for budgeting, reporting, and reconciliation.</li></ul>Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 2 years of experience, in a real estate brokerage or property company.</li><li>Strong experience in office administration, coordination, or executive support roles.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint)and basic accounting software.</li><li>Strong organizational, multitasking, and time management skills.</li><li>Excellent written and verbal communication in English.</li><li>Ability to handle confidential information with professionalism and integrity.</li></ul>Job Type:Full-time, Permanent Salary:AED 3,000 &ndash; AED 3,500 per monthPlease note:This position is open to female candidates only.Job Types: Full-time, Contract Contract length: 24 monthsPay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Do you have experience in a real estate brokerage company?</li></ul>

Personal Assistant and Executive secretary - Real Estate Experience Preferred

Confidential

<div>
 
 We are seeking a highly competent and professional Executive Secretary / Personal Assistant to provide dedicated executive-level support to the General Manager within a reputable Building Construction or Engineering Consultancy organization.
 
 
 
 
 
 This position requires a proactive, detail-oriented, and highly organized professional capable of handling confidential matters with discretion and operating efficiently in a fast-paced, project-driven environment. The ideal candidate must possess strong coordination skills and a clear understanding of construction industry documentation and UAE authority procedures.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide full-spectrum executive and administrative support to the General Manager
 </li>
 <li>
 Manage complex calendars, appointments, executive meetings, and business travel arrangements
 </li>
 <li>
 Screen and prioritize communications, including emails, calls, and official correspondence
 </li>
 <li>
 Prepare executive briefings, reports, presentations, and business summaries
 </li>
 <li>
 Draft professional letters, contractual correspondence, and internal memos
 </li>
 </ul>
 
 
 Meeting &amp; Reporting Management
 
 
 <ul>
 <li>
 Organize board meetings, management meetings, and project review meetings
 </li>
 <li>
 Prepare agendas and record accurate minutes of meetings (MOM)
 </li>
 <li>
 Track action points and ensure timely follow-up with stakeholders
 </li>
 <li>
 Maintain executive dashboards and management reports
 </li>
 </ul>
 
 
 
 
 
 Project &amp; Construction Documentation Support
 
 
 <ul>
 <li>
 Coordinate communications between internal departments, consultants, contractors, and clients
 </li>
 <li>
 Assist in preparation and submission of tender documentation
 </li>
 <li>
 Support document control processes for contracts, variations, and project files
 </li>
 <li>
 Maintain proper filing systems (physical and digital) for management and project records
 </li>
 </ul>
 
 
 
 
 
 UAE Government &amp; Authority Portal Handling
 
 
 <ul>
 <li>
 Manage online applications and submissions through UAE government portals including but not limited to:
 </li>
 <li>
 Dubai Municipality
 </li>
 <li>
 Dubai Development Authority
 </li>
 <li>
 General Directorate of Residency and Foreigners Affairs - Dubai
 </li>
 <li>
 Ministry of Human Resources and Emiratization
 </li>
 <li>
 Relevant Free Zone portals (if applicable)
 </li>
 <li>
 Coordinate trade license renewals, labor contracts, immigration documentation, and regulatory submissions
 </li>
 <li>
 Liaise with PROs and ensure timely compliance with statutory deadlines
 </li>
 </ul>
 
 
 
 
 
 Confidential &amp; Compliance Management
 
 
 <ul>
 <li>
 Handle sensitive corporate information with strict confidentiality
 </li>
 <li>
 Maintain secure documentation related to contracts, financial matters, and management decisions
 </li>
 <li>
 Support compliance tracking for corporate and project requirements
 </li>
 </ul>
 
 
 
 
 
 Mandatory Requirements
 
 
 <ul>
 <li>
 Minimum 5+ years of experience supporting senior management within a Building Construction or Engineering Consultancy company in the UAE
 </li>
 <li>
 Proven experience handling UAE government portals and online authority submissions
 </li>
 <li>
 Excellent command of English (spoken and written)
 </li>
 <li>
 Advanced proficiency in MS Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Strong drafting and reporting skills
 </li>
 <li>
 Exceptional organizational and multitasking abilities
 </li>
 <li>
 Professional communication skills to engage with senior stakeholders
 </li>
 <li>
 High level of discretion and integrity
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or relevant field
 </li>
 <li>
 Experience in tender coordination and construction documentation
 </li>
 <li>
 Experience working in project-driven or main contractor environments
 </li>
 <li>
 Familiarity with document management systems (DMS)
 </li>
 </ul>
 
 
 
 
 
 Salary Package
 
 
 
 
 AED 12,000 &ndash; All Inclusive
 
 
</div>

Executive Secretary / Personal Assistant to General Manager

Al Aman Middle East Group

We are seeking a professional and dedicated Emirati lady to join our team as a Receptionist. The ideal candidate will be responsible for handling front desk operations along with government-related transactions including labour typing, new work permits, visa renewals, cancellations, and other public relations tasks.Key Responsibilities:<ul><li>Greet and welcome visitors in a professional manner</li><li>Answer and direct phone calls appropriately</li><li>Handle incoming and outgoing correspondence</li><li>Maintain reception area cleanliness and organization</li><li>Provide administrative support to management when required</li></ul>Public Relations &amp; Government Transactions:<ul><li>Process labour typing and submit applications through relevant government portals</li><li>Handle new work permit applications</li><li>Process visa renewals and visa cancellations</li><li>Coordinate with government departments such as:</li><li>Ministry of Human Resources and Emiratisation (MOHRE)</li><li>Federal Authority for Identity, Citizenship, Customs and Port Security (ICP)</li><li>Tasheel, Amer, and other related service centers</li><li>Ensure compliance with UAE labor and immigration laws</li><li>Maintain proper documentation and employee records</li><li>Follow up on application statuses and approvals</li></ul>Requirements:<ul><li>Emirati National (Female)</li><li>Previous experience in labour typing and visa processing preferred</li><li>Knowledge of MOHRE, ICP systems, and UAE labor procedures</li><li>Strong communication skills (Arabic &amp; English)</li><li>Good organizational and multitasking skills</li><li>Proficient in MS Office and online government portals</li><li>Professional appearance and customer service skills</li></ul>Preferred Skills:<ul><li>Experience in Public Relations role within UAE</li><li>Familiarity with Abu Dhabi government procedures</li><li>Ability to handle confidential information professionally</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Receptionist (Emirati National – Female)

ADAMZ IT SOLUTIONS

<ul><li>Job Title: Office Secretary</li><li>Job Location : Musaffah 39, Abudhabi</li><li>Gender preference : Female</li><li>Company : ADAMZ IT SOLUTIONS</li></ul>Job Responsibilities:- Handle general administrative and secretarial duties- Manage emails and phone calls with customers, partners, and suppliers - Handle MCC-related tasks including email communication, document submissions, AutoCAD drawings, and inspection coordination. - Assist with basic accounting tasks - Prepare ads, flyers, and document templates - Use AI tools to assist with office work, content preparation and social media marketing - Coordinate with administrative and technical teams to schedule meetings, projects, works, etc.Requirements:- 3+ years experience in office coordination and administration- Knowledge of basic accounting and AutoCAD - Experience with AI tools - Skills in designing ads and flyers - Good communication and organizational skills - Ability to handle MCC and other government / legal works - Ability to work independently and as part of a team, with good leadership qualities.If interested, plz WhatsApp your CV and cover letter to adamzitsrecruitment@gmail.com or via WhatsApp to +971526521362Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Do you know Basic accounting and Autocad? </li><li>Which are the AI softwares and tools that you specialize in? </li></ul>Experience:<ul><li>Administrative : 1 year (Preferred)</li></ul>Work Location: Remote

Office Secretary

Explore 1279+ Administrative assistant government affairs female in United Arab Emirates this March. Find roles across top companies and apply now to boost your career.