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administrative assistant ii

administrative assistant ii, float - obgyn (westwood) Jobs in Nanny Jobs In Nanny Jobs In Los Angeles

administrative assistant ii float obgyn westwood

UCLA Health

<div><div>Description
Under the general supervision of the office manager, provide general and administrative support to the staff, physicians and patients of the assigned Clinic. Schedule new consultations, coordinate and follow up patient appointments and cancellations. Complete demographics, referral forms, on-line transactions including appointment and procedure scheduling using the Encounter Registration system. Collect insurance cards and payments. Balance daily cash drawers. Provide back up administrative support, triage calls, Xerox, collate and file reports, sort and distribute mail. The incumbent will travel and work at department clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed by manager or team leader. Incumbent will independently coordinate and prioritize task and protocols established by the department. Be able to work with minimal assistance.
Salary Range: $26.42 - $37.49 hourly</div><div>
Qualifications
Required:<ul><li>
Typing skills to prepare forms, manuscripts, and correspondence with speed and accuracy.</li><li>
Ability to follow proper channels of policies &amp; procedures, communication &amp; work standards.</li><li>
Skill to organize tasks to facilitate smooth work/patient flow.</li><li>
Demonstrated ability to be punctual and maintain a satisfactory attendance record</li><li>
Ability to work overtime in cases of emergency.</li><li>
Demonstrated ability to be punctual and maintain a satisfactory attendance record.</li><li>
Skill in maintaining a harmonious work atmosphere, practicing excellent customer service.</li><li>
Skill in speaking clearly and using proper grammar.</li><li>
Ability to travel to various UCLA Health locations.</li><li>
Availability to work various days/shifts.</li></ul>

Preferred:
<ul><li>
Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs.</li><li>
Knowledge to schedule patients for referrals to specialists.</li><li>
Knowledge of major medical insurance plans.</li></ul></div></div><div></div>

Administrative Assistant II, Float - OBGYN (Westwood)

Bishop Gold Group

We are seeking a highly organized and proactive Personal Assistant. This role is essential in ensuring the smooth operation of daily activities and household management, and requires a detail-oriented individual who can manage multiple tasks efficiently. The ideal candidate will possess excellent communication skills, the ability to prioritize tasks effectively, and maintain a high level of confidentiality.Responsibilities<ul><li>Calendar and household management, including scheduling meetings and appointments while ensuring optimal time management</li><li>Inventory management of household items, miscellaneous errands, vendor management</li><li>Organize and maintain files, both physical and digital, ensuring easy access to important documents such as bills and expenses</li><li>Assist in event and travel planning, coordinating logistics for meetings, conferences, and other engagements</li></ul>Qualifications<ul><li>Highly proactive/intuitive</li><li>Experience as a personal assistant or in a similar administrative role</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Proficiency in Microsoft Office Suite</li><li>Excellent written and verbal communication skills</li><li>Ability to handle sensitive information with discretion and maintain confidentiality</li></ul>Expected hours are typically Monday through Friday, 8:00 am - 5:00pm PST, with occasional assistance on weekends for misc errands and house management while away on travel.The expected salary range for this role is $70,000-$80,000 annually.Job Type: Full-timePay: $70,000.00 - $80,000.00 per yearApplication Question(s):<ul><li>What is your expected compensation?</li><li>Will you be able to reliably commute to Westwood, CA?</li></ul>Work Location: In person

Personal Assistant to CEO

University of California Los Angeles

<div><div><div><div><div>The Assistant Coach is responsible for supporting the planning, development, and administration of all phases of the assigned UCLA sport program. The role involves assisting with practice planning, game preparation, recruiting, administrative tasks and special projects. The Assistant Coach will be expected to demonstrate a commitment to adhering to the policies, procedures, and guidelines set forth by the University of California System, UCLA Department of Intercollegiate Athletics (DIA), the respective conference, and the NCAA.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
3-5 years demonstrated coaching experience at the Division I level. (Preferred)
</li><li>Demonstrated experience with fiscal management and budgeting. (Required)
</li><li>Proven ability to assist in recruiting, developing, and training elite athletes at the collegiate level. (Required)</li><li>
Strong communication skills with the ability to work effectively with student-athletes, administrators, peers, and the general public. (Required)</li><li>
Commitment to fostering a culture of diversity, equity, and inclusion within the program. (Required)</li><li>
Demonstrated understanding of the responsibilities associated with coaching in a Division I program and the ability to communicate effectively with student-athletes. (Required)</li><li>
Knowledge of NCAA Division I rules and regulations and a proven record of compliance. (Required)</li><li>
Ability and willingness to adhere to UCLA's policies regarding fiscal responsibility, ethical conduct, and compliance with university standards. (Required)</li></ul>
 
Education, Licenses, Certifications &amp; Personal Affiliations 
<ul><li>
Bachelor&rsquo;s degree from an accredited university. (Preferred)</li><li>
Must possess and maintain current certifications in first aid, CPR, and AED use. Proof of certifications must be provided within 30 days after employment. Duties will be limited until certifications are submitted. (Required)</li></ul>
 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li><li>
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li><li>
CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the &quot;Statement Acknowledging Requirement to Report Child Abuse&quot;.</li><li>
10% Ability to travel for team competitions and team activities as needed.</li></ul>
 
Schedule 
 
Variable
 
Union/Policy Covered 
 
99-Policy Covered
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;jobcode=MI-DPT374500-JC005115-PD231980</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
9953
<div>UC Payroll Title:</div>
COACH AST 3
<div>Department:</div>
INTERCOLLEGIATE ATHLETICS
<div>Appointment Type:</div>
1 - Staff: Contract
<div>Anticipated Hiring Pay Scale:</div>
$65,000.00 Annually
<ul><li>Full Salary Range:</li></ul>
USD $0.00/Yr. - USD $0.00/Yr.
<div>Onsite | Remote | Hybrid Type:</div>
Fully Onsite
<div>Department Location:</div>
325 Westwood Plaza Athletics, J. D. Morgan Center
<div>Full or Part Time:</div>
Full Time</div>

Assistant Coach

<div><div>Description
Under the direction of the Nurse Manager, and working closely with the physician, act as a Medical Scribe and provide electronic medical record support services. Duties will include transcribing medical data quickly and accurately while patients are being examined, preparing electronic charts of upcoming new and established patients by entering referring and other treating Doctors(s) contact information, and all medical information relevant to the office visit, including patient history, symptoms and complaints.
The Scribe will provide support to various Head &amp; Neck Clinic locations including Westwood, Santa Monica, Thousand Oaks, Downtown LA, and others.
The incumbent will also provide feedback about any data entry errors and reviewing records using accurate spelling, correct grammar, and completeness before they are sent to the Doctor for review and signing. The medical scribe will be responsible for keeping the physician moving in the office during clinic hours. The scribe will need to be familiar with most current electronic medical record system in the clinic, and be available for training when required. The scribe will complete all return to work and return to school forms.<ul><li>May be subject to testing</li></ul>
This is a Per Diem position and it may convert to career.
Salary Range: $25.66 hourly</div><div>
Qualifications
Required:<ul><li>
Ability to maintain and neat and accurate filing system.</li><li>
Ability to communicate professionally in person, by phone, and email in a kind and courteous manner.
</li><li>Ability to maintain patient confidentiality.
</li><li>Ability to practice CI-CARE.
</li><li>Ability to use a computer using Microsoft Word, and Outlook, Excel, and Care Connect.</li><li>
Ability to operate fax, scanner, and copy machine.
</li><li>Ability to enter data into the electronic medical records system, with speed and accuracy.</li><li>
Ability to scan documents, and catalogue patient records.</li><li>
Ability to maintain a standard work schedule.</li><li>
Ability to follow HIPAA guidelines.
</li><li>Ability to have flexibility in work schedules and locations as needed.</li></ul>
Preferred:<ul><li>
Working knowledge of Care Connect &amp; Epic System.</li></ul></div></div>

Medical Scribe, Per Diem - Head & Neck Surgery (Westwood)

Cedars-Sinai

<div>
 
 Job Description
 
 
 
 
 Grow your career at Cedars-Sinai!
 
 
 
 The Angeles Clinic &amp; Research Institute has established an international reputation for developing new cancer therapies, providing the best in experimental and traditional treatments, and expertly guiding and training the next generation of clinicians. Our board-certified fellowship-trained medical oncologists, surgeons, immunotherapists, pathologists, and dermatologists work closely together to advance cancer care. We are committed to bringing innovative therapeutic options to all of our patients with cancer!
 
 
 
 Join our team and contribute to groundbreaking research.
 
 
 
 We are seeking a dedicated Clinical Research Coordinator II to join our team. The ideal candidate will have a minimum of an Associate Degree or College Diploma and at least 3 years of clinical research coordination or related experience. A current Basic Life Support (BLS) Certification from the American Heart Association (AHA) &ndash; Healthcare Provider type &ndash; is required. Those with prior experience in oncology research are strongly encouraged to apply.
 
 
 The Clinical Research Coordinator II serves as the lead coordinator on an assigned portfolio of research studies, functioning independently to establish and coordinate logistics and processes for the conduct of research for the department. This individual will interact with principal investigators, subjects, clinic and research staff, laboratory staff, medical professionals, pharmaceutical staff, and Sponsor representatives to successfully implement research protocols, in compliance with all applicable regulatory requirements.
 
 
 <ul>
 <li>
 Establishes and completes logistical aspects of clinical research projects to achieve project objectives, including project planning, projecting resource requirements, and developing systems to ensure protocol compliance and patient safety.
 </li>
 <li>
 Coordinates administrative functions of research studies, including scheduling of patients for research visits, procedures and labs and completion and maintenance of consent forms, case report forms, SAE&rsquo;s and source documents.
 </li>
 <li>
 Responsible for screening and recruitment of potential patients for protocol eligibility, presenting non-medical trial concepts and details to the patients, and supporting the informed consent process.
 </li>
 <li>
 Responsible for accurate and timely data collection, documentation, entry and reporting, including resolution of queries from sponsors or regulatory entities.
 </li>
 <li>
 Coordinates institutional, pharmaceutical and internal audits, including facilitating third party study monitoring and designs and implements needed corrective actions.
 </li>
 <li>
 Responsible for compiling and reporting on each study including information related to protocol activity, accrual data, workload, and other research information; present this information at regular research staff meetings.
 </li>
 <li>
 Responsible for timely submission of adverse events, serious adverse events, protocol deviations, and Safety Letters in accordance with local and federal guidelines.
 </li>
 <li>
 Identifies quality and performance improvement opportunities and collaborates with staff in the development of action plans to improve quality.
 </li>
 <li>
 Plans and coordinates strategies for growing research participant enrollment, and/or improving clinical research efficiency as needed.
 </li>
 <li>
 Provides technical support for the preparation of grant proposals, publications, presentations and special projects.
 </li>
 <li>
 Provides assistance with research project budget development, including identifying and classifying routine care vs. research related care and provides assistance with research participant research billing and reconciliation.
 </li>
 <li>
 Participate in meetings and conferences related to research activities, including research staff meetings.
 </li>
 <li>
 Participate in planning, workshops, evaluation meetings, and seminars, educational or administrative meetings as vital or requested; Participates in training and education of new research personnel.
 
 
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 
 
 
 Educational Requirements:
 
 
 
 <ul>
 <li>
 Associates Degree/College Diploma required
 </li>
 <li>
 Bachelor's Degree preferred
 
 
 </li>
 </ul>
 
 Licenses/Certification:
 
 
 
 <ul>
 <li>
 Basic Life Support Certification (BLS) needs to be the AHA Healthcare Provider Type, required.
 </li>
 <li>
 SoCRA or ACRP certification preferred
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 3 years of clinical research coordination or related experience.
 
 
 </li>
 </ul>
 
 Overtime Status:
 
 EXEMPT
 
 
 
 Shift Length:
 
 8 hour
 
 
 
 Salary Range:
 
 $31.46 - $48.76
 
 
 
 Department:
 
 Angeles Research Inst
</div>

Clinical Research Coordinator II - The Angeles Clinic & Research Institute

Achieve Tutorials

<div>
 
 Achieve Tutorials is hiring one or more experienced tutors for in-person, in-home tutoring across West Los Angeles and the South Bay. Common areas include Santa Monica, Brentwood, Westwood, Mar Vista, Manhattan Beach, Hermosa Beach, Redondo Beach, and Torrance. We&rsquo;re a boutique practice with excellent long-term clients. Families are respectful, engaged, and reliable, which makes the work productive and enjoyable. Tutors often stay with us long-term because the work is professional, well-supported, and sustainable.
 
 
 
 
 
 This role is a fit for tutors who want a professional, well-run environment: professional standards, tutor-managed scheduling with families, and clear policies that protect tutors&rsquo; time (including our 24-hour cancellation policy).
 
 
 
 
 
 You do not need to teach every subject we offer or cover both the SAT and ACT. We are open to different strengths, including tutors who focus primarily on academics and tutors who focus primarily on test prep. While most of our tutors cover multiple areas, others focus on a smaller subset of tests or subjects.
 
 
 
 
 
 Company Description:
 
 
 
 
 
 Achieve Tutorials is a long-established, boutique tutoring company in Los Angeles. We work with a limited number of families at a time and prioritize quality, consistency, and trust. We aim to make tutoring sustainable and professional for tutors and effective for students. Families receive clear expectations, and tutors receive clear communication and support.
 
 
 
 
 
 
 
 
 Role Description:
 
 
 
 
 
 
 This is a&nbsp;part-time
 
 &nbsp;role tutoring middle school and high school students in a one-on-one setting.
 
 
 
 
 
 Most students are ongoing weekly clients, not one-off sessions. Your job is to help students improve skills, confidence, and results, whether that is standardized test performance, academic performance, or both.
 
 
 
 
 
 Tutoring may include, depending on your strengths and student demand:
 
 <ul>
 <li>
 SAT and/or ACT instruction
 </li>
 <li>
 Academic tutoring across middle and high school subjects (math, English, sciences, history, and study skills)
 </li>
 <li>
 Organization, study planning, and test-taking strategy when appropriate
 </li>
 </ul>
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Conduct in-home tutoring sessions in West Los Angeles and the South Bay
 </li>
 <li>
 Teach in a clear, structured way and adapt to different learning styles
 </li>
 <li>
 Assign targeted practice and keep sessions goal-focused
 </li>
 <li>
 Track progress and communicate clearly with families and our office
 </li>
 <li>
 Maintain a calm, professional presence with students and parents
 </li>
 </ul>
 
 
 
 
 
 
 
 Schedule and Hours:
 
 
 
 
 
 This is a part-time role. Hours vary based on student demand, your availability, and your subject/test strengths. Many tutors start with a small weekly schedule and build over time. Tutors coordinate session times directly with families in accordance with company policies.
 
 
 
 
 
 This role works well for experienced professionals seeking meaningful, well-compensated part-time work that can fit around other commitments.
 
 
 
 
 
 
 
 
 Compensation and Policies:
 
 
 
 
 
 This is a W-2 position. Pay is competitive and based on experience and subjects/tests taught: $50&ndash;$80+/hour.
 
 
 
 
 
 We have a clear 24-hour cancellation policy so tutors&rsquo; time is respected and schedules stay stable.
 
 
 
 
 
 Mileage reimbursement is available for eligible tutoring travel (details provided during hiring).
 
 
 
 
 
 
 Required Qualifications:
 
 
 
 
 <ul>
 <li>
 5+ years of tutoring and/or teaching experience with middle school and high school students (test prep and/or academics). Elementary experience is a plus.
 </li>
 <li>
 Strong communication skills and a professional presence with families
 </li>
 <li>
 Reliable transportation and willingness to travel to student homes across West Los Angeles and the South Bay
 </li>
 <li>
 Dependable scheduling and responsiveness
 </li>
 <li>
 Ability to keep sessions organized, student-centered, and results-focused
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Qualifications (not required):
 
 
 
 
 <ul>
 <li>
 SAT and/or ACT tutoring experience
 </li>
 <li>
 Strength in one or more high school academic subjects
 </li>
 <li>
 Reading/writing instruction, academic writing support, or study skills coaching
 </li>
 <li>
 Experience supporting anxious students or students with learning differences
 </li>
 </ul>
 
 
 
 
 
 
 
 Work environment:
 
 
 
 
 
 Tutors work independently with families while following clear company policies and professional standards.&nbsp;We take professional boundaries seriously and have clear policies to ensure tutors are treated with respect in all client interactions.&nbsp;We prioritize respectful communication, appropriate boundaries, and a supportive learning environment for students.
 
 
 
 
 
 Achieve Tutorials is committed to a respectful, professional workplace and is an equal opportunity employer.
 
 
 
 
 
 
 
 
 To apply:
 
 
 
 
 
 Please apply even if you don&rsquo;t cover every test/subject listed. We welcome qualified applicants with a variety of professional paths, including those returning to work or building a flexible professional schedule.
 
 
 
 
 
 Submit a resume and a short note that includes:
 
 
 
 
 <ul>
 <li>
 Which tests and subjects you tutor most confidently
 </li>
 <li>
 Your typical student grade range and summary of your experience
 </li>
 <li>
 Your weekly availability and general travel comfort within West Los Angeles and the South Bay
 </li>
 </ul>
</div>

Academic and Test Prep Tutors (SAT/ACT) - In Person (West Los Angeles and South Bay)

Fulton Management

<div>
 
 
 Receptionist / Front Office Assistant
 
 
 
 Fulton Management
 
 
 Los Angeles, CA (On-site)
 
 
 
 
 
 Fulton Management is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 
 
 
 
 
 We are seeking an energetic, detail-oriented
 
 Receptionist / Front Office Assistant
 
 to join our team and serve as the first point of contact for clients and visitors while providing essential administrative support to the firm.
 
 
 
 
 
 
 About the Role
 
 
 
 The
 
 Receptionist / Front Office Assistant
 
 plays a key role in maintaining the professionalism and efficiency of the firm&rsquo;s daily operations. As the first impression for clients, executives, and guests, this individual must possess excellent communication skills, strong organizational abilities, and a polished, professional demeanor. This position requires the ability to multitask in a fast-paced environment, manage time effectively, and work both independently and collaboratively with the team. Our firm operates in a paperless environment and utilizes state-of-the-art technology.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Answer and direct incoming phone calls
 </li>
 <li>
 Greet and assist clients and visitors
 </li>
 <li>
 Prepare, sort, and track incoming and outgoing mail
 </li>
 <li>
 Run occasional errands, including bank deposits (reliable transportation required)
 </li>
 <li>
 Provide administrative support under the guidance of the Office Manager
 </li>
 <li>
 Assist staff with various clerical and administrative tasks as needed
 </li>
 <li>
 Maintain organization of front office and common areas
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Previous front desk or administrative experience preferred
 </li>
 <li>
 Professional, friendly, and confident demeanor
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
 </li>
 <li>
 Strong multitasking skills with the ability to perform under pressure
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Quick learner with a positive, team-oriented attitude
 </li>
 </ul>
 
 
 
 
 This is a full-time, on-site position, Monday through Friday, 9:00 a.m. &ndash; 6:00 p.m.
 
 
 
 
 
 Medical, dental, vision, 401(k), PTO, and holidays
 
 
 
</div>

Receptionist/Front Office Assistant

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