administrative assistant Jobs in Abu Dhabi

administrative assistant

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administrative assistant internship

Steak Chef Group

About Us We are a fast paced advertising and social media agency working with corporate and government clients. Our environment is dynamic, structured, and detail driven. If you are organized, eager to learn, and want real exposure to how an agency operates behind the scenes, this internship is for you.The Opportunity We are looking for a n Administrative Assistant Intern who wants hands on experience in administration and basic HR within a professional agency setting.This is not a filing papers internship. You will be involved in real operations, real documentation, and real client coordination.What You&rsquo;ll Learn<ul><li>Office administration and daily operations management</li><li>Basic HR processes including onboarding support and documentation</li><li>Handling official documents and coordination with government clients</li><li>Professional email communication and client correspondence</li><li>Internal reporting and organizational systems</li><li>Agency workflow and project coordination</li><li>Presentations</li><li>Basic Content Creation and Editing skills</li></ul>Work Structure<ul><li>6 month internship</li><li>6 working days per week, Sunday off</li><li>Office based role</li><li>Working hours: 8:00 am to 5:30 pm</li></ul>What You&rsquo;ll Be Doing<ul><li>Supporting administrative tasks across departments</li><li>Assisting with HR documentation, Onboarding and employee records</li><li>Coordinating with suppliers and government entities when required</li><li>Organizing contracts, proposals, and client documents</li><li>Managing schedules and internal follow ups</li><li>Assisting management with operational tasks</li><li>Handling Outreach lists</li><li>Participating in RFPS</li><li>Assisting the Head of Operations during events and productions</li></ul>What We&rsquo;re Looking For<ul><li>Strong English communication skills, written and spoken</li><li>Organized and detail oriented</li><li>Professional attitude and strong work ethic</li><li>Comfortable working in a structured and fast paced environment</li><li>Eager to learn and grow within an agency</li><li>Presentable</li></ul>Bonus Points If<ul><li>You have basic knowledge of HR processes</li><li>You are confident using Google Suits, Canva, Basic Capcut</li><li>You are highly organized and proactive</li><li>Problem Solver with a strong personality</li></ul>This internship is ideal for someone who wants real exposure to administration, HR basics, and working with corporate and government clients inside an advertising agency.If you are serious about building your career and learning how a professional agency operates, apply now.Job Type: Internship Contract length: 6 monthsAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your Nationality ?</li><li>Can you create presentations ?</li><li>Do you have prior agency experience ?</li><li>What languages can you speak ?</li><li>What is your visa status ?</li></ul>Work Location: In person

Administrative Assistant Internship

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

ZAYED CHARTERED ACCOUNTANT FOR AUDITING-SOLE PROPRITORSHIP L.L.C

We are seeking a highly organized and detail-oriented Administrative Assistant who is fluent in Arabic to support our daily office operations. The ideal candidate will handle administrative tasks, coordinate communication, and assist various departments to ensure smooth workflow and efficient business operations.Key Responsibilities Administrative Support<ul><li>Manage daily office operations and provide administrative support to the team.</li><li>Prepare, translate, and edit documents, letters, emails, and reports in both Arabic and English.</li><li>Organize and maintain electronic and physical filing systems.</li><li>Handle incoming and outgoing correspondence, including calls, messages, and emails.</li></ul>Office Coordination<ul><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain office supplies and coordinate with vendors for procurement.</li><li>Support event planning, workshops, and internal activities.</li></ul>Communication &amp; Customer Service<ul><li>Act as the primary contact for Arabic-speaking clients and visitors.</li><li>Provide excellent customer service and assist with inquiries in Arabic and English.</li><li>Coordinate with internal departments to relay messages and support efficient communication.</li></ul>Data &amp; Documentation<ul><li>Prepare reports, summaries, and presentations as required.</li><li>Assist with data entry, database management, and document tracking.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Qualifications<ul><li>Fluent in Arabic (native or advanced level) and proficient in English.</li><li>Proven experience as an Administrative Assistant, Office Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication, interpersonal, and problem-solving skills.</li><li>Ability to work independently and as part of a team.</li><li>High level of professionalism and attention to detail.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Admin Assistant

Sundus

<div>
 
 Job Code:
 
 JPC - 5937
 
 
 
 Job Title:
 
 Personal Assistant
 
 
 
 Location:
 
 Abu Dhabi, UAE
 
 
 
 Job Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Personal Assistant
 
 to provide comprehensive administrative and secretarial support. The ideal candidate will be responsible for managing schedules, coordinating communications, and ensuring the smooth day-to-day operations of the department.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and maintain calendars, including scheduling meetings and appointments
 </li>
 <li>
 Handle correspondence, emails, and phone communications in a professional manner
 </li>
 <li>
 Coordinate meetings, prepare agendas, and maintain meeting minutes/records
 </li>
 <li>
 Arrange travel bookings, accommodation, and related logistics
 </li>
 <li>
 Provide full administrative and secretarial support to management
 </li>
 <li>
 Prepare reports, documents, and presentations as required
 </li>
 <li>
 Maintain organized filing systems and ensure proper documentation control
 </li>
 <li>
 Liaise with internal teams and external stakeholders effectively
 </li>
 <li>
 Support day-to-day departmental operations and activities
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or diploma in a relevant field
 </li>
 <li>
 Proven experience as a Personal Assistant, Executive Assistant, or similar role
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Strong multitasking and coordination abilities
 </li>
 </ul>
</div>

Personal Assistant

971 Hospitality

Job summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, coordinate communications, and assist management in ensuring smooth and efficient workflow.Key Responsibilities:* Provide general administrative and clerical support* Handle phone calls, emails, and correspondence* Maintain filing systems (physical and digital)* Schedule meetings, appointments, and calendars* Prepare reports, documents, and presentations* Coordinate with internal departments and external partners* Assist in data entry and record management* Support HR and finance tasks when required* Monitor office supplies and place ordersRequirements:* Proven experience as an Administrative Assistant or similar role* Proficient in *Microsoft Office (Word, Excel, Outlook)** Excellent communication and organizational skills* Ability to multitask and prioritize workload* Strong attention to detail* Professional attitude and appearance* Knowledge of Russian/Arabic language is an advantageQualifications:* Experience in hospitality or hotel industry* Knowledge of basic HR or accounting processes* Familiarity with office management systemsHow to apply?Interested candidates may apply via Indeed or send their CV to careers@971hospitality.com and mention the position you are applying for.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthWork Location: Hybrid remote in Abu Dhabi (Abu Dhabi)

Administrative Assistant

Buoy sail Group

Urgent hiring alert!Our school is seeking an enthusiastic and driven Intern SST Teacher. This is an excellent opportunity for someone who is eager to gain hands-on experience in the field. The job type is an unpaid internship with a contract length of 3 months. Candidates should be located in Abu Dhabi and must be on a sponsored visa. Must be qualified with Bachelor's degree with B.Ed / Master's Degree in relevant subject. A recommendation letter can be provided upon completion of the internship.Job Type: Internship Contract length: 1 monthApplication Question(s):<ul><li>Do you have sponsored visa?</li><li>Available immediately to join and residing in Abu Dhabi?</li><li>Do you have minimum 1 year experience as KG Teacher?</li></ul>Work Location: In person

Social Science Teacher Intern (Unpaid)

AmCham Abu Dhabi

<div>
 
 
 Position Title:
 
 Operations Director
 
 
 
 Reports to:
 
 Executive Director
 
 
 
 Supervises:
 
 Marketing &amp; Communications Specialist, Finance Manager, Office Administrator, Events &amp; Membership Manager (dual reporting), and Intern
 
 
 
 
 
 
 Job Summary:
 
 The Operations Director is responsible for ensuring the seamless functioning of AmCham Abu Dhabi&rsquo;s day-to-day operations and the efficient delivery of all programs and services. The role provides strategic and operational leadership over office administration, marketing and communications, IT systems, supplier management, and program implementation. The Operations Director ensures operational excellence, brand consistency, and strong alignment between administrative functions, program execution, and AmCham Abu Dhabi&rsquo;s overall strategy and mission.
 
 
 
 
 
 This position requires an experienced professional capable of managing multi-disciplinary teams, streamlining workflows, ensuring compliance, and driving innovation in support services and communications.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Operational Management
 
 
 <ul>
 <li>
 Oversee all office operations, facilities, and administrative support functions.
 </li>
 <li>
 Ensure compliance with internal policies, contracts, and UAE regulatory requirements.
 </li>
 <li>
 Manage supplier relationships, service agreements, and procurement to ensure cost-effective operations.
 </li>
 <li>
 Supervise IT systems, licenses, and technology support to enable efficient communication and digital engagement.
 </li>
 <li>
 Coordinate cross-departmental planning to ensure alignment of all operational activities with AmCham&rsquo;s annual goals and strategy.
 </li>
 <li>
 Develop and monitor operating budgets for events, programs, and administrative functions.
 </li>
 <li>
 Implement systems and tools to track performance, budgets, and operational efficiency.
 </li>
 </ul>
 
 
 
 
 
 Program Development &amp; Delivery
 
 
 <ul>
 <li>
 Lead the design and execution of
 
 AmCham Abu Dhabi&rsquo;s program portfolio in coordination with the Executive Director and Committee Chairs, Co-Chairs.
 
 </li>
 <li>
 
 Ensure each program aligns with AmCham&rsquo;s mission
 
 , member needs, and stakeholder expectations.
 </li>
 <li>
 
 Oversee program timelines, deliverables, and quality assurance across all initiatives.
 
 </li>
 <li>
 
 Leads
 
 Events &amp; Membership Manager to
 
 execute
 
 seamless event logistics and impactful delivery.
 </li>
 <li>
 Develop key performance indicators (KPIs) and reporting mechanisms to evaluate program success and inform future improvements.
 </li>
 </ul>
 
 
 
 
 
 Marketing and Communications Oversight
 
 
 <ul>
 <li>
 Supervise the Marketing &amp; Communications Specialist to ensure cohesive and professional brand representation across all channels.
 </li>
 <li>
 Oversee creation of digital, print, and video content to promote programs, membership, and AmCham visibility.
 </li>
 <li>
 Ensure timely and consistent media
 
 engagement, press releases, and social media activity.
 
 </li>
 <li>
 
 Collaborate with the Business Development &amp; Partnerships Director to support sponsorship and partnership visibility across communication platforms.
 
 </li>
 <li>
 
 Maintain brand integrity and ensure alignment with the organization&rsquo;s messaging and strategic positioning.
 
 </li>
 </ul>
 
 
 
 
 
 Governance &amp; Coordination
 
 
 <ul>
 <li>
 Support the Executive Director in ensuring proper implementation of governance and compliance policies.
 </li>
 <li>
 Prepare operational reports, dashboards, and documentation for board and committee review.
 </li>
 <li>
 Act as operational liaison between staff and committees to guarantee that operational capacity supports strategic objectives.
 </li>
 <li>
 Ensure timely and transparent internal communication among all functions.
 </li>
 </ul>
 
 For internal alignment, hold joint weekly planning meetings or maintain a shared performance dashboards.
 
 
 
 
 
 
 People Management
 
 
 <ul>
 <li>
 Supervise, mentor, and evaluate the performance of direct reports.
 </li>
 <li>
 Build a collaborative and efficient work environment emphasizing accountability, innovation, and service excellence.
 </li>
 <li>
 Oversee the internship program and support capacity building within the team.
 </li>
 <li>
 Ensure clear goal setting, performance tracking, and professional development for all operations team members.
 </li>
 </ul>
 
 
 
 
 
 Collaboration with Other Directors
 
 
 <ul>
 <li>
 Work closely with the Business Development &amp; Partnerships Director on membership growth, event execution, and sponsor engagement.
 </li>
 <li>
 Partner with the Finance Manager on budget controls, procurement processes, and vendor payments.
 </li>
 <li>
 Support the Executive Director in board-related operations, committee coordination, and executive reporting.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Operations Management, or related field (Master&rsquo;s preferred).
 </li>
 <li>
 7&ndash;10 years of experience in operations or program management within membership-based, non-profit, or corporate organizations.
 </li>
 <li>
 Proven ability to manage teams, budgets, and multiple projects simultaneously.
 </li>
 <li>
 Strong understanding of event and program logistics, communications, and stakeholder management.
 </li>
 <li>
 Leadership, organizational, and interpersonal skills.
 </li>
 <li>
 High proficiency in Microsoft Office, CRM systems, and digital collaboration tools.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies
 
 
 <ul>
 <li>
 Strategic and operational thinking
 </li>
 <li>
 Project and process management
 </li>
 <li>
 Communication and stakeholder coordination
 </li>
 <li>
 Budgeting and financial oversight
 </li>
 <li>
 Leadership and staff development
 </li>
 <li>
 Brand and marketing awareness
 </li>
 <li>
 Problem solving and adaptability
 </li>
 </ul>
</div>

Operations Director

Explore 258+ Administrative assistant internship in Abu Dhabi this April. Find roles across top companies and apply now to boost your career.