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admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

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Right Choice General Trading

Company DescriptionRight Choice Group (RCG), established in 2007 in Abu Dhabi, UAE, is a trusted partner serving the Oil &amp; Gas, Petrochemical, Power, Marine, Infrastructure, and Industrial sectors. With three companies under its umbrella in Abu Dhabi and Dubai, RCG offers a comprehensive range of specialized products, including refrigeration packages, compressors, pumps, valves, and industrial equipment. Representing over 61 of the largest and most reputable companies in their respective business sectors, RCG is committed to providing innovative solutions to industrial challenges. Its highly competent team prioritizes customer satisfaction through engineering consultancy and specialized maintenance services. Visit www.rcg.ae for more information.Roles &amp; Responsibilities &ndash; HR &amp; Admin ExecutiveJob PurposeTo manage front office operations, provide administrative and HR support, and ensure smooth coordination across administrative, HR, and operational functions. The role serves as the first point of contact for visitors, clients, and employees while supporting daily organizational operations. The role also ensures timely tracking, reminding, and initiating the renewal of company documents and compliance requirements.Key Accountabilities and Responsibilities1. Front Office Management<ul><li>Welcome and assist visitors, clients, and guests professionally.</li><li>Handle reception calls and manage incoming emails and correspondence.</li><li>Receive and send couriers and maintain a professional reception area.</li><li>Prepare welcome messages for guests and schedule appointments/meetings for staff and management.</li></ul>2. Administrative Support<ul><li>Prepare the attendance register daily and submit it for review at the end of the month.</li><li>Manage office stationery and consumables ordering.</li><li>Organize safety trainings and maintain records.</li><li>Coordinate tender packing and other office administrative tasks as assigned by managers.</li><li>Manage IT maintenance coordination with the management.</li><li>Maintain folders on the server with all relevant documents.</li></ul>3. Documentation &amp; Compliance<ul><li>Document control and file management for HR and administrative records.</li><li>Track expiry dates of company documents (trade license, chamber certificates, Tawteeq, etc.), send reminders, and initiate timely renewals.</li><li>Assist in visa processing, travel insurance coordination, and related documentation.</li><li>Coordinate with the PRO for complete visa processing.</li><li>Manage degree attestation coordination.</li><li>Maintain time sheets for employees on-site.</li><li>Coordinate medical insurance for employees.</li><li>Assist with LOA for ADNOC onsite requirements.</li></ul>4. Additional Responsibilities<ul><li>Perform other admin, HR, or operational tasks assigned by managers as needed.</li><li>Ensure compliance with office protocols, administrative policies, and HR procedures.</li><li>Maintain a professional demeanor and provide support to ensure smooth daily operations.</li></ul>Job RequirementsMinimum Qualifications and Experience:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, HR, or related field preferred.</li><li>2&ndash;4 years of experience in front office, administrative, or HR support roles.</li><li>Familiarity with office administration, document management, and basic HR processes.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li></ul>Key Skills and Competencies:<ul><li>Detail-oriented, proactive, and organized.</li><li>Strong sense of responsibility and ownership.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to handle confidential information with discretion.</li><li>Adaptable and flexible to dynamic work requirements.</li><li>Ability to work independently and as part of a team.</li><li>Professional demeanor and customer service orientation.</li></ul>Additional Requirements:<ul><li>Good command of English (verbal and written).</li><li>UAE experience preferred (if applicable).</li><li>Willingness to work flexible hours if required.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

HR & Admin Executive

TNW Optimal Innovation

Role OverviewWe are seeking a highly organised, trustworthy, and execution-focused Personal Assistant to support the CEO in managing daily operations, executive coordination, communication flow, and administrative priorities.The ideal candidate will act as the CEO&rsquo;s central coordination point, ensuring structured communication, accurate documentation, smooth scheduling, proactive follow-ups, and timely execution of critical tasks. This role requires strong attention to detail, confidentiality, professionalism, and the ability to manage multiple priorities efficiently.Key ResponsibilitiesA. Executive Support &amp; Calendar Management<ul><li>Manage the CEO&rsquo;s calendar, meetings, priorities, and scheduling accuracy.</li><li>Act as the primary point of contact to coordinate internal and external meetings, ensuring agendas, preparation materials, and follow-ups are completed.</li><li>Maintain a task tracker with high-level dashboard covering all CEO assignments, including task status, owner, deadline, and next action. Escalate overdue or at-risk tasks proactively. Ensure no deadline is missed due to tracking gaps.</li><li>Maintain confidentiality of executive discussions, documents, and decisions.</li><li>Prepare weekly written status updates/ executive summaries to the CEO.</li></ul>B. Documentation &amp; Records Management<ul><li>Maintain accurate records for CEO documentation, legal papers, property documents, contracts, and correspondence.</li><li>Ensure all documents are stored on the company shared drive in clearly defined folders. Organise and archive executive documents securely.</li><li>Ensure timely updates, renewals, and retrieval of critical documents.</li><li>Maintain version control for agreements and negotiation drafts.</li></ul>C. Travel &amp; Logistics<ul><li>Plan and manage travel arrangements including flights, visas, accommodation, itineraries, and transportation.</li><li>Coordinate logistics for business trips and official meetings.</li><li>Ensure travel plans are accurate, timely, and cost controlled.</li></ul>D. Operational &amp; Administrative Support<ul><li>Support company formation activities, registrations, and administrative coordination.</li><li>Assist Finance with invoice processing, documentation, and payment follow-ups when required. Maintain organised records, along with documentation trail.</li><li>Support HR and Admin on documentation flows and compliance coordination.</li><li>Execute ad hoc executive tasks assigned by the CEO with accountability.</li><li>Track vendor agreements and renewal timelines.</li></ul>E. Compliance, Visa &amp; Regulatory Coordination<ul><li>Manage visa processing and renewals for the CEO.</li><li>Ensure regulatory documentation is compliant and submitted on time.</li><li>Track deadlines and proactively flag upcoming renewals or compliance actions.</li></ul>F. Coordination &amp; Communication<ul><li>Coordinate communication between the CEO and internal leadership teams.</li><li>Ensure clarity, accuracy, professionalism, and confidentiality in all communication flows.</li><li>Maintain written records of key external discussions and agreements. Avoid verbal negotiations without prior approval or written summary.</li><li>Maintain meeting minutes with clear decisions and ownership.</li></ul>3. Key Performance Areas (KPAs)<ul><li>Task tracker accuracy and visibility</li><li>Zero missed executive deadlines</li><li>Document organisation and retrieval speed</li><li>Clarity and accuracy of written communication</li><li>Weekly executive status reporting discipline</li><li>Proper storage and tracking of agreements and invoices</li></ul>4. Reporting &amp; Escalation<ul><li>Reports directly to the CEO.</li><li>Escalates: scheduling conflicts; compliance risks; operational blockers; conflicting instructions; missed deadlines risk; incomplete documentation; ambiguity in negotiations or agreements immediately.</li><li>Uses official communication channels and document repositories only.</li><li>Support strategic initiatives, executive projects, and confidential assignments as required.</li></ul>RequirementsMinimum three years of experience working in administrative or executive assistant roles for a UAE company is required.Excellent communication skills in English are essential.Excellent travel coordination knowledge, including planning and booking travel arrangements, applying visas, and understanding visa regulations, is required.Strong task management and calendar management skills are essential.Flexibility for seven-day availability is required. While this is not a seven-day working role, the candidate must be available when critical appointments, events, travel coordination, or urgent executive matters arise during weekends or outside standard working hours.Basic knowledge of PRO-related work and administrative government processes is required.The role will also involve supporting HR and administrative activities beyond standard executive assistant responsibilities.Strong negotiation and coordination skills are required.Pay: AED5,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Do you have a minimum of 3 years of experience working as a Personal Assistant, Executive Assistant, or Administrative Coordinator for a UAE-based company?</li><li>Have you independently managed executive travel arrangements including flights, hotel bookings, visa applications, and appointment coordination for senior management?</li><li>Are you comfortable being available outside standard working hours, including weekends when required for urgent executive tasks or travel coordination?</li></ul>Work Location: In person

Personal Assistant to CEO

Gradiant

<div>
 Admin Manager &amp; Executive Assistant Gradiant Industries - L.L.C - S.P.C. Abu Dhabi, United Arab Emirates 5/4/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.
 
 
 
 Role Overview
 
 
 
 This dual-function role will oversee the Admin operations for Gradiant Middle East. The role also includes Executive Assistance and support for the Manging Director-Middle East.
 
 
 
 Responsibilities
 
 
 
 
 Admin Operations (OM)
 
 
 
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 Oversee the Administration Operations for Gradiant Middle East. This includes Gradiant&rsquo;s operations in Abu Dhabi, Dubai, Muscat, Manama and in KSA. Admin will include but is not limited to the following
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 Facility Management for offices and staff accommodations:
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 <ul>
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 Tenancy agreements
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 Building maintenance and upkeep
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 Safety and fire protection
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 Manage utility expenses
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 Property insurances
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 Procurement: Manage office budgets and inventory, including equipment, stationery, and pantry supplies.
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 Business Travel : Work with the travel agent and ensure that the process and polices are complied with and bring in improvements in air tickets and hotels. Support with visa applications where needed
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 Company fleet : Oversee fleet of company vehicles including maintenance and fuel consumption
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 Budgeting and cost management: Manage the admin budget and bring about improvements in costs
 
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 </ul>
 
 Executive Support for MD
 
 
 
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 Calendar &amp; Schedule Management: Manage complex calendars, prioritize meeting requests, and resolve scheduling conflicts across multiple time zones.
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 Communication Liaison: Act as a "gatekeeper" and primary point of contact, managing professional correspondence, screening calls, and handling confidential information with discretion.
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 Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation.
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 Briefing &amp; Documentation: Prepare meeting agendas, briefing notes, and presentations. Record minutes and track actionable items for the leadership team.
 
 
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 </ul>
 
 Requirements
 
 
 
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 Software Proficiency: Advanced knowledge of Microsoft 365 (Word, Excel, PowerPoint). Experience in an ERP environment will be essential.
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 Communication: Exceptional written and verbal communication skills, with the ability to draft formal internal circulars and professional legal/commercial correspondence.
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 Organization: Proven ability to manage multiple projects simultaneously under tight deadlines.
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 Regional Knowledge and experience : 5 + years experience of which atleast 2 years in the Middle East. The role requires familiarity with local vendors , business practices in the Middle East.
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
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 Discretion: High level of integrity when handling sensitive corporate and personnel data.
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 Camaraderie : Manages relationships and works collaboratively and effectively with others to achieve goals
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 Adaptability: Demonstrating resilience in navigating change and fostering a culture of adaptability.
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 Inventiveness: Develops new ideas and concepts for identifying better solutions to current and future problems . Strives to continuously improve overall performance.
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 Communication &amp; Influence: Effectively communicates ideas by listening to diverse perspectives and persuading through logic and data .
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 Customer Centricity: Understands and anticipates internal and external customer needs
 
 
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 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>

Admin Manager & Executive Assistant

Burtplace General Contracting LLC

A leading construction company in Abu Dhabi is looking for a qualified Female UAE National HR Admin to support daily HR operations and help implement the department&rsquo;s policies and procedures.Key Responsibilities:<ul><li>Assist in preparing and updating employee files and HR records.</li><li>Coordinate recruitment activities, including interview scheduling, document collection, and onboarding.</li><li>Prepare official HR letters such as salary certificates, experience letters, and warnings.</li><li>Handle basic HR software and Microsoft Office applications (Word, Excel).</li></ul>Pay: AED6,000.00 per monthWork Location: In person

HR Assistant

ARCHIART ENGINEERING CONSULTANCY AND INTERIOR DESIGN - L.L.C - S.P.C

Human Resources:<ul><li>Support the recruitment process: job posting, shortlisting, scheduling interviews, and preparing offer letters.</li><li>Maintain accurate employee records and HR databases (attendance, leaves, contracts, renewals, etc.).</li><li>Manage employee onboarding and offboarding processes.</li><li>Assist in payroll preparation by collecting and verifying attendance data.</li><li>Handle employee relations and act as the first point of contact for HR-related queries.</li><li>Coordinate training and development programs.</li><li>Ensure compliance with labor laws and internal HR policies.</li><li>Support performance appraisal and disciplinary procedures.</li></ul>Administration:<ul><li>Manage office supplies, stationery, and equipment procurement.</li><li>Oversee facility maintenance and coordinate with service providers.</li><li>Handle travel arrangements, visa processing, and accommodation for employees (if applicable).</li><li>Prepare letters, memos, and administrative reports as needed.</li><li>Maintain filing systems (physical and digital) for HR and admin documents.</li><li>Support management with various administrative tasks and special projects</li></ul>الراتب المدفوع: AED٣٬٠٠٠٫٠٠&nbsp;لكل ساعةموقع العمل: بشكل شخصي

Office Administrator

MTST

We are looking for a capable and well-organized Marketing Executive to manage marketing coordination, tender participation, and administrative operations. The candidate should possess technical knowledge of digital signage displays, interactive smart boards, and audio-video (AV) systems, along with good communication and multitasking skills.Key Responsibilities:Marketing &amp; Technical:<ul><li>Coordinate and execute marketing activities, promotions, and client follow-ups.</li><li>Identify and participate in government and private tenders, including document preparation and online submissions.</li><li>Support the preparation of technical proposals, BOQs, quotations, and datasheets.</li><li>Assist in demonstrations, client presentations, and basic pre-sales support.</li><li>Conduct market research and competitor analysis in the AV and digital signage sector.</li><li>Maintain a database of suppliers, clients, and tenders.</li></ul>Admin Activities:<ul><li>Handle day-to-day office administration and correspondence.</li><li>Maintain project and purchase documentation systematically.</li><li>Coordinate with the head office on invoicing, purchase orders, and delivery schedules.</li><li>Manage local logistics, courier dispatch, and vendor follow-ups.</li><li>Prepare daily and weekly reports on sales, marketing, and tender progress.</li><li>Digital marketing, Video presentations.</li><li>Social media handling. Youtube, Instagram, Facebook, Linkedin etc</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Electronics, Electrical, Business Administration, or related field.</li><li>1-2years of experience in marketing, technical coordination, tendering, or admin roles.</li><li>Knowledge of digital signage, smart interactive displays, and AV integration systems.</li><li>Familiarity with e-tendering and government procurement platforms.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Excel, Word, PowerPoint); knowledge of basic design tools or AutoCAD is an advantage.</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Marketing Executive

London Pools and Electromechanical

Job Vacancy &ndash; Executive Assistant &amp; HR CoordinatorWe are looking for a professional Executive Assistant &amp; HR Coordinator to support management and oversee administrative and HR operations in Abu Dhabi.Job Responsibilities:* Managing schedules, appointments, and meetings* Coordinating weekly meetings and preparing reports* Handling employee files and contracts* Monitoring visas, Emirates IDs, and employee renewals* Managing attendance, leave, and staff records* Coordinating with managers, accounting, and HR-related matters* Following up on maintenance, purchases, and operational tasks* Organizing administrative documents and reports* Ensuring daily tasks are completed efficientlyRequirements:* Previous experience in administration or HR* Strong organizational and follow-up skills* Good computer skills and proficiency in Microsoft Office* Ability to manage multiple tasks professionally* Fluent in English (Arabic is a plus)* Professional, trustworthy, and responsible personalityLocation: Abu DhabiEmployment Type: Full-timeSalary: To be discussed based on experienceJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>secretary: 1 year (Preferred)</li></ul>Work Location: In person

Executive Assistant & HR Coordinator

Explore 209+ Admin hr executive in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.