executive assistant

office administrator

hr & admin executive

office manager

accounts assistant

admin manager executive assistant

Gradiant

<div>
 Admin Manager &amp; Executive Assistant Gradiant Industries - L.L.C - S.P.C. Abu Dhabi, United Arab Emirates 5/4/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.
 
 
 
 Role Overview
 
 
 
 This dual-function role will oversee the Admin operations for Gradiant Middle East. The role also includes Executive Assistance and support for the Manging Director-Middle East.
 
 
 
 Responsibilities
 
 
 
 
 Admin Operations (OM)
 
 
 
 <ul>
 <li>
 Oversee the Administration Operations for Gradiant Middle East. This includes Gradiant&rsquo;s operations in Abu Dhabi, Dubai, Muscat, Manama and in KSA. Admin will include but is not limited to the following
 </li>
 <li>
 Facility Management for offices and staff accommodations:
 </li>
 <ul>
 <li>
 Tenancy agreements
 </li>
 <li>
 Building maintenance and upkeep
 </li>
 <li>
 Safety and fire protection
 </li>
 <li>
 Manage utility expenses
 </li>
 <li>
 Property insurances
 </li>
 </ul>
 <li>
 Procurement: Manage office budgets and inventory, including equipment, stationery, and pantry supplies.
 </li>
 <li>
 Business Travel : Work with the travel agent and ensure that the process and polices are complied with and bring in improvements in air tickets and hotels. Support with visa applications where needed
 </li>
 <li>
 Company fleet : Oversee fleet of company vehicles including maintenance and fuel consumption
 </li>
 <li>
 Budgeting and cost management: Manage the admin budget and bring about improvements in costs
 
 </li>
 </ul>
 
 Executive Support for MD
 
 
 
 <ul>
 <li>
 Calendar &amp; Schedule Management: Manage complex calendars, prioritize meeting requests, and resolve scheduling conflicts across multiple time zones.
 </li>
 <li>
 Communication Liaison: Act as a "gatekeeper" and primary point of contact, managing professional correspondence, screening calls, and handling confidential information with discretion.
 </li>
 <li>
 Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation.
 </li>
 <li>
 Briefing &amp; Documentation: Prepare meeting agendas, briefing notes, and presentations. Record minutes and track actionable items for the leadership team.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Software Proficiency: Advanced knowledge of Microsoft 365 (Word, Excel, PowerPoint). Experience in an ERP environment will be essential.
 </li>
 <li>
 Communication: Exceptional written and verbal communication skills, with the ability to draft formal internal circulars and professional legal/commercial correspondence.
 </li>
 <li>
 Organization: Proven ability to manage multiple projects simultaneously under tight deadlines.
 </li>
 <li>
 Regional Knowledge and experience : 5 + years experience of which atleast 2 years in the Middle East. The role requires familiarity with local vendors , business practices in the Middle East.
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
 <ul>
 <li>
 Discretion: High level of integrity when handling sensitive corporate and personnel data.
 </li>
 <li>
 Camaraderie : Manages relationships and works collaboratively and effectively with others to achieve goals
 </li>
 <li>
 Adaptability: Demonstrating resilience in navigating change and fostering a culture of adaptability.
 </li>
 <li>
 Inventiveness: Develops new ideas and concepts for identifying better solutions to current and future problems . Strives to continuously improve overall performance.
 </li>
 <li>
 Communication &amp; Influence: Effectively communicates ideas by listening to diverse perspectives and persuading through logic and data .
 </li>
 <li>
 Customer Centricity: Understands and anticipates internal and external customer needs
 
 
 </li>
 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>

Admin Manager & Executive Assistant

iFM Facilities Management L.L.C

<div>
 
 
 Admin Executive (Emiratization Role)
 
 
 
 📍 Abu Dhabi / Dubai | 🕘 Full-Time | 🏢 Office-Based
 
 
 
 Industry:
 
 Facilities Management | Real Estate | Construction
 
 
 We are seeking a motivated and detail-oriented to join our team as an
 
 Admin Executive
 
 . This role is ideal for individuals who are highly organized, proactive, and passionate about supporting efficient office operations.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage daily administrative activities and ensure smooth office coordination
 </li>
 <li>
 Prepare, organize, and maintain documentation, records, and filing systems
 </li>
 <li>
 Coordinate meetings, schedules, and internal communications across departments
 </li>
 <li>
 Handle correspondence (emails, phone calls, and letters) in a professional manner
 </li>
 <li>
 Provide administrative support to HR and Finance teams as required
 </li>
 <li>
 Monitor office supplies and coordinate procurement requests
 </li>
 <li>
 Assist in preparing reports, presentations, and data entry tasks
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Emiratization role
 </li>
 <li>
 Strong communication and organizational skills
 </li>
 <li>
 Proficiency in Microsoft Office applications
 </li>
 <li>
 Fresh graduates are encouraged to apply
 </li>
 </ul>
 
 
</div>

Admin Executive (Emiratization Role)

UNCLE SHAWERMA RESTAURANT

Job Title: Admin / Accountant Assistant (Female) Industry: Food &amp; Beverage (F&amp;B) Location: Abu Dhabi Experience Required: Minimum 2 years in UAEJob Summary:We are seeking a detail-oriented and proactive Female Admin/Accountant Assistant to support our daily operations in the Food &amp; Beverage industry. The ideal candidate will have a strong background in administration and accounting, with hands-on experience in the UAE market.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks including documentation, filing, and correspondence.</li><li>Assist in preparing invoices, purchase orders, and payment vouchers.</li><li>Manage petty cash, expense reports, and daily sales reports.</li><li>Support the accountant in bookkeeping and maintaining accurate financial records.</li><li>Coordinate with suppliers for quotations, LPOs, and payment follow-ups.</li><li>Maintain and update company records, contracts, and employee files.</li><li>Assist in attendance tracking.</li><li>Ensure compliance with company policies and UAE regulations.</li><li>Provide administrative support to management and other departments as needed.</li></ul>Qualifications &amp; Requirements:<ul><li>Female candidate, currently residing in UAE.</li><li>Minimum 2 years of experience in Administration and Accounting within the UAE.</li><li>Experience in the Food &amp; Beverage industry is a strong advantage.</li><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field is an advantage.</li><li>Proficiency in MS Office (Excel, Word, Outlook) and accounting software.</li><li>Strong organizational, multitasking, and communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and confidentiality in handling company records.</li><li>IMMEDIATE HIRING . MUST BE WILLING TO JOIN IMMEDIATELY</li></ul>Employment Type:<ul><li>Full-time</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary based on experience.</li></ul>Please send your CV on this number 0565214444 Job Type: Contract Contract length: 24 monthsPay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Willingness to Work ? Rate 1-10 , 10 being the highest. </li></ul>Work Location: In person

FEMALE ADMIN ASSISTANT

Talent Buds Training & skill development centre

Job Description:As an Admin Officer, you will be responsible for ensuring the smooth operation of our administrative processes. You will provide support to various departments and help maintain an efficient office environment. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills.Key Responsibilities:.<ul><li>Handle incoming and outgoing correspondence, including emails and phone calls</li><li>Prepare and maintain accurate records, reports, and documentation</li><li>Assest the Finance &amp; Accounting Departments with invoices.</li><li>Monitor Work Orders &amp; coordinate with the site team</li><li>Perform other administrative tasks as require</li></ul>Requirements:<ul><li>Teaching Background experience preferred.</li><li>Proven experience as an Admin Officer, Office Administrator, or in a similar role</li><li>Proficiency in MS Office (MS Excel and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Strong organizational skills with the ability to multi-task</li><li>Attention to detail and problem-solving skills</li><li>Excellent written and verbal communication skills</li><li>A high school diploma; additional qualifications as an Administrative Assistant</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthWork Location: In person

Admin cum Receptionist for Preschool

Own Rubber Industries

We are seeking a proactive and well-organized Admin Assistant to join our team in Abu Dhabi, UAE.Key Requirements:<ul><li>Previous experience in Engineering, Construction, or Manufacturing industry is preferred</li><li>Strong administrative and coordination skills</li><li>Good communication and computer proficiency</li><li>Ability to multitask and work in a fast-paced environment</li><li>Freshers with strong learning ability may also be considered</li></ul>Key Responsibilities:<ul><li>Handle day-to-day administrative and office support tasks</li><li>Maintain records, filing systems, and documentation accurately</li><li>Coordinate between departments, vendors, and site teams</li><li>Assist in preparing reports, letters, and internal communications</li><li>Support management with scheduling, meetings, and follow-ups</li></ul>Pay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Admin Assistant

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

Class Marine Boats Trading

Job Description:We are looking for a proactive and organized Admin Assistant to join our team. The ideal candidate should be Arabic nationality, fluent in English, with excellent administrative and communication skills. The role involves supporting daily office operations and ensuring smooth administrative processes.Key Responsibilities:Manage and organize office files and documentation.Handle correspondence and communication with clients and vendors.Assist in scheduling meetings and appointments.Support HR activities, including employee documentation.Maintain office supplies and inventory.Coordinate with various departments to ensure operational efficiency.Perform other administrative duties as required.Qualifications:Arabic nationality.Proficient in English, both written and spoken.Prior experience in an administrative role is preferred.Excellent organizational and multitasking skills.Strong communication skills and professional demeanor.Salary: To be discussed during the interview.موقع العمل: بشكل شخصي

Admin

Explore 362+ Admin manager executive assistant in Abu Dhabi this May. Find roles across top companies and apply now to boost your career.