administrative assistant Jobs in Abu Dhabi

administrative assistant

office administrator

executive assistant

executive secretary

office manager

hr admin executive

CMS Group of Companies

<p>The HR &amp; Administration Executive <b>( Male Only)</b> will handle HR operations and administration functions for manufacturing and office staff. The role requires a <b>smart, confident, and proactive professional</b> who takes ownership, resolves issues independently, and ensures smooth HR, labor, and administrative operations across UAE locations.</p><p><b>Human Resources Operations</b></p><ul><li>Handle <b>white-collar recruitment</b> including sourcing, screening, interviews, offer coordination, and onboarding.</li><li>Conduct <b>HR induction programs</b> for new joiners and ensure compliance with company policies.</li><li>Manage <b>overseas recruitment drives</b>, including coordination with agents, documentation, and mobilization.</li><li>Maintain employee records, HR MIS, and reports using <b>ERP and Excel</b>.</li><li>Support performance management, disciplinary matters, and employee relations.</li></ul><p><b>Labor &amp; Camp Management</b></p><ul><li>Independently manage <b>labor camps </b>including:</li><li>Camp inspections</li><li>Hygiene, safety, and compliance checks</li><li>Coordination with camp operators</li><li>Handle <b>labor disputes</b>, grievances, and disciplinary issues professionally and promptly.</li><li>Act as the first point of contact for workers and resolve day-to-day workforce issues without escalation unless required.</li></ul><p><b>Statutory Compliance &amp; UAE Labor Matters</b></p><ul><li>Handle <b>visa processing, renewals, cancellations</b>, and coordination with PRO / government authorities.</li><li>Manage <b>medical insurance</b>, employee additions/removals, and claim coordination.</li><li>Handle <b>work-related injuries</b>, including:</li><li>Workmen compensation cases</li><li>Medical coordination</li><li>Insurance claims and documentation</li><li>Liaison with hospitals, insurers, and authorities</li></ul><p><b>Administration &amp; Facilities Management</b></p><ul><li>Handle <b>office administration</b> .</li><li>Manage <b>AMC contracts</b> for office, factory, and accommodation facilities (maintenance, repairs, HVAC, electrical, plumbing, etc.).</li><li>Coordinate with vendors, service providers, and contractors for timely maintenance and repairs.</li></ul><p><b>Travel &amp; Deployment Flexibility</b></p><ul><li>Willing to <b>travel across UAE offices</b> as per operational requirements.</li></ul><p><b>Desired Candidate Profile Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, or related field.</li><li>HR certifications will be an added advantage.</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Strong knowledge of <b>UAE Labor Law</b> and HR best practices.</li><li><b>High ownership mindset</b> &ndash; does not wait for instructions.</li><li>Confident decision-maker with problem-solving attitude.</li><li>Excellent interpersonal and communication skills.</li><li>Proficient in <b>MS Excel</b>, HR systems, and <b>ERP software</b>.</li><li>Ability to work <b>independently</b> with minimal supervision.</li><li>Comfortable handling workers, vendors, and senior management.</li></ul><p><b>Experience</b></p><ul><li>Minimum 3-4 <b>years of experience</b> in HR &amp; Administration, preferably in <b>manufacturing / construction / HVAC / industrial sector</b>.</li><li>Blue-collar and white-collar workforce</li><li>Labor camps and disputes</li><li>Overseas recruitment</li><li>Workmen compensation and medical insurance</li><li>UAE labor laws and visa processes</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED5,000.00 - AED5,500.00 per month</p><p>Work Location: In person</p>

HR & Admin Executive

JETEX

<div><div><div><div><div><h5 class="jobSectionHeader"><b>Department: HR</b></h5>
<h5 class="jobSectionHeader"><b>Location: Abu Dhabi</b></h5>
<h5 class="jobSectionHeader"><b>Reporting To: HR and Admin Manager</b></h5>
</div><div>SIGN IN &amp; APPLY
</div></div></div></div><div><div><div><div><div><b>Company Overview:</b></div><div>
Join Jetex, an award-winning global leader in executive aviation with a unique ecosystem of more than 35 locations around the world whose success always springs from the engagement and talent of teams who create flexible, best-in-class trip support solutions. The company provides exceptional private terminals (FBOs), aircraft fueling, ground handling and global trip planning. It caters to both owners and operators of business jets for corporate, commercial, and personal air travel. With professions that span our entire value chain-from trip planning to indulging passengers with exceptional hospitality-Jetex offers a vast range of career opportunities around the world. Committed to being an employer of choice, Jetex encourages employees to pursue their aspirations thanks to concrete development and learning opportunities, including personalized career itineraries, contribution to entrepreneurial projects and other initiatives.</div><div></div><div><div><b><br>
Department Overview:</b></div><div>
The HR &amp; Admin function is responsible for a wide range of activities, including recruitment and selection, performance management, compensation, and benefits, learning and development, and employee relations. The department works closely with other departments to ensure that Jetex has the necessary talent to achieve its strategic objectives and maintain a competitive edge in the industry.</div></div><div></div><div><b><br>
Job Purpose:</b></div><div>
The HR Executive is responsible for managing the HR system, supervising staff, handling onboarding and offboarding procedures, initiating payroll process and managing exiting formalities. Additionally, the HR Executive communicates with relevant departments for employee benefits, handles employee requests related to benefits and coordinates with the travel department.</div><div></div><div><b><br>
Key Responsibilities:</b></div><div><br>
Employee Management</div><ul><li>
Manage the HR system, including leaves, employer requirements, employee forms, and employee files.</li><li>
Supervise staff, including approving leave requests, and training.</li><li>
Handle onboarding documents, offboarding arrangements, and visa communication with PRO.</li><li>
Accommodate employee requests related to benefits.</li><li>
Coordinate with the travel department for employees going on business trips for hotel flights, travel allowance, and expense claims.</li><li>
Attend bank employee verification.</li><li>
Coordinate with Line Managers with regards to employee's performance evaluation.</li><li>
Responsible of all HR related activities at the FBO such as grooming, attendance, behavior.</li><li>
Initiate the payroll spreadsheet process and ensure that all data is provided correctly before submitting it to the Finance for consolidation.</li><li>
Communicate with the finance department for leaving employees and manage exiting formalities.</li></ul><div>
Recruiting and Candidate Screening:</div><ul><li>
Post job openings on various job boards and social media platforms.</li><li>
Receive and process requests for job candidates from internal teams.</li><li>
Screen resumes and conduct initial rounds of interviews.</li><li>
Schedule interviews with candidates and coordinate assessments for vacant positions.</li><li>
Conduct reference checks for potential hires.</li><li>
Prepare and extend offer letters to successful candidates.</li><li>
Support the on-boarding process and conduct inductions for new employees.</li><li>
Collect necessary documents and coordinate visa-related activities.</li></ul><p></p><p>
Compliance-related duties:</p><ul><li>
Adhere to the documented procedures of the organization or department and retain documented evidence related to the performance of their role.</li><li>
The employee is expected to exercise their duty of care and must be aware of their health and safety responsibilities, accountability and authority; and shall comply with the policies and procedures outlined by the organization.</li></ul><div></div><div><b><br>
Requirements</b><br>
<div><div><div>
Qualification</div><ul><li>
Bachelor's degree in business administration or related field</li></ul></div><div><div><br>
Experience</div><ul><li>
2+ years of experience in HR (preferably, in the aviation industry)</li></ul></div><div><div><br>
Skillset</div><div></div><div><br>
<ul><li>
Proficient use of Microsoft Office and Adobe Acrobat</li><li>
Knowledge of payroll processes system</li><li>
Knowledge on UAE laws and regulations<br>
</li></ul></div></div><br>
</div></div></div>
</div><div><div>SIGN IN &amp; APPLY</div></div></div></div></div><div></div>

HR Executive

CLASSIC TECHNICAL ARCHITECT CONTRACTING LLC

<p><b>Job Description:</b></p><p>We are seeking a <b>highly organized and proactive Executive Secretary (Female only)</b> to support our Head Office operations. The ideal candidate will provide administrative support to management while also assisting with HR-related responsibilities and manpower coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide full secretarial and administrative support to senior management</li><li>Handle correspondence, emails, scheduling, and document control</li><li>Assist in <b>HR-related activities</b>, including:</li><li>Manpower requirements and coordination</li><li>Employee documentation and record keeping</li><li>Coordination with recruitment agencies</li><li>Supporting onboarding and visa processing documentation</li><li>Maintain employee records and ensure proper filing systems</li><li>Prepare reports, letters, and official documents as required</li><li>Coordinate with site teams regarding manpower and administrative requirements</li><li>Support office operations and ensure smooth day-to-day functioning</li></ul><p><b>Requirements:</b></p><ul><li><b>Female candidate only</b></li><li>Minimum <b>3&ndash;5 years of experience</b> in a similar role (preferably in construction industry)</li><li>Experience in <b>HR/admin and manpower coordination</b> is mandatory</li><li>Strong knowledge of MS Office (Excel, Word, Outlook)</li><li>Excellent communication and organizational skills</li><li>Ability to handle confidential information professionally</li><li>UAE experience is preferred</li></ul><p><b>Salary &amp; Benefits:</b></p><ul><li>Salary: To be discussed during interview</li><li>As per UAE Labour Law</li></ul><p><b>Location:</b></p><p><b>Abu Dhabi, UAE (Head Office)</b></p><p>Job Type: Permanent</p><p>Work Location: In person</p>

Executive Secretary

Transguard Workforce Solutions

<div>
 <p>
  <strong>
   Transguard Workforce Solutions
  </strong>
  is the UAE&rsquo;s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
 </p>
 <p>
  We are currently recruiting an
  <strong>
   Senior Officer - Admin Operations (HR)
  </strong>
  for our client based in
  <strong>
   Abu Dhabi, UAE.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  Responsible for providing comprehensive administrative and travel management support across the organization, ensuring efficient operations, accurate documentation, vendor coordination, and compliance with policies and service standards.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   1. Travel Management
  </strong>
 </p>
 <ul>
  <li>
   Manage domestic and international travel bookings within approved budgets.
  </li>
  <li>
   Monitor and record travel expenditures and process requests within defined SLAs.
  </li>
 </ul>
 <p>
  <strong>
   2. Payroll Management
  </strong>
 </p>
 <ul>
  <li>
   Payroll management.
  </li>
 </ul>
 <p>
  <strong>
   3.Adminstrion
  </strong>
 </p>
 <ul>
  <li>
   Oversee daily administrative activities and coordinate with outsourced service providers.
  </li>
  <li>
   Serve as the key contact for internal teams and external stakeholders requiring admin support.
  </li>
  <li>
   Manage office supplies, vendor services, and facility-related needs.
  </li>
  <li>
   Support annual budget preparation, forecasting, and monitoring Actual vs. Budget for admin expenses.
  </li>
 </ul>
 <p>
  <strong>
   4. Document Management
  </strong>
 </p>
 <ul>
  <li>
   Maintain updated and secure records related to admin and outsourced operations.
  </li>
  <li>
   Ensure effective filing systems to enable accurate and timely document retrieval.
  </li>
 </ul>
 <p>
  <strong>
   5. Reporting &amp; Compliance
  </strong>
 </p>
 <ul>
  <li>
   Prepare and submit periodic operational and administrative reports.
  </li>
  <li>
   Ensure adherence to policies and support audits with accurate documentation.
  </li>
 </ul>
 <p>
  <strong>
   6. People Management
  </strong>
 </p>
 <ul>
  <li>
   Supervise and guide subordinates to ensure efficient task execution.
  </li>
  <li>
   Provide on‑the‑job training and feedback to support employee development.
  </li>
 </ul>
 <p>
  <strong>
   7. Other Duties
  </strong>
 </p>
 <ul>
  <li>
   Perform any additional tasks assigned by Management as required by business needs.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Working Relationships
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Internal:
   </strong>
   All employees (admin and travel support).
  </li>
  <li>
   <strong>
    External:
   </strong>
   Vendors, subcontractors, and travel service providers.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree in a relevant field.
  </li>
  <li>
   4-6 years in HR operations and administration.
  </li>
  <li>
   <strong>
    UAE Experience
   </strong>
   with in the same function is Mandatory
  </li>
  <li>
   <strong>
    Experience
   </strong>
   in
   <strong>
    Business Travel Management, Vendor Management, and Payroll Management
   </strong>
   is essential for this position.
  </li>
  <li>
   Full professional proficiency in English
  </li>
 </ul>
 <p>
 </p>
</div>


Senior Officer - Admin Operations (HR)

SEED GRAPHICS DESIGN LLC

<p>We're Hiring: HR &amp; Admin Coordinator | Abu Dhabi, UAE</p><p>Kick-start your career in Human Resources and Administration with SEED Graphics Design LLC. We are looking for a motivated and detail-oriented professional to join our growing team.</p><p>Location: Abu Dhabi, UAE<br/>Position: HR &amp; Admin Coordinator<br/>Experience: Freshers Welcome<br/>Male Candidates Preferred<br/>Candidates on Visit Visa in Abu Dhabi are encouraged to apply</p><p>Key Responsibilities</p><ul><li>Support daily HR and administrative operations</li><li>Maintain employee records, files, and documentation</li><li>Assist with recruitment coordination and interview scheduling</li><li>Support visa processing, renewals, and employee documentation</li><li>Track attendance, leave records, and timesheets</li><li>Assist with onboarding and offboarding formalities</li><li>Coordinate with internal departments, vendors, and external agencies</li><li>Prepare HR and administrative reports</li><li>Maintain accurate records in HRMS and internal systems</li></ul><p>Key Requirements</p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li>Fresh graduates are encouraged to apply</li><li>Strong communication and interpersonal skills</li><li>Basic knowledge of MS Office applications</li><li>Good organizational and time-management abilities</li><li>Willingness to learn and grow in a fast-paced environment</li><li>Knowledge of UAE labor laws and HR practices is an added advantage</li></ul><p>Why Join Us?</p><p>Excellent opportunity to build a career in HR and Administration<br/>Supportive and collaborative work culture<br/>Professional growth and learning opportunities<br/>Exposure to diverse HR and administrative functions</p><p>Apply via Email: career@seedgraphics.ae<br/>WhatsApp (Priority Response): +971 50 224 0286</p><p>Referrals are highly appreciated &mdash; help us find the right talent!</p><p>Job Type: Full-time</p><p>Pay: From AED2,000.00 per month</p><p>Work Location: In person</p>

HR & Admin || Fresher

Metech

<p><b>We are looking for a highly organized and detail-oriented ADMIN AND SECRETARY to provide administrative and secretarial support to the office. The ideal candidate will be responsible for managing day-to-day administrative tasks, scheduling meetings, handling correspondence, and supporting internal teams to ensure smooth office operations</b>.<b>The role blends administrative excellence with strategic awareness, supporting and maintaining momentum across key initiatives and daily priorities.</b></p><p><b>Job Title: ADMIN AND SECRETARY</b></p><p><b>Location: Abu Dhabi, UAE</b></p><p><b>&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;</b></p><p><b>KEY RESPONSIBILITIES:</b></p><ul><li><b>Communication handling:</b> Act as the first point of contact for calls, emails, and correspondence. Draft, edit, and proofread letters, memos, and executive communications while maintaining strict confidentiality and professionalism.</li><li><b>Meeting support:</b> Prepare comprehensive meeting agendas, briefing materials, and presentation decks. Attend meetings when required to capture accurate minutes, track action items, and ensure timely follow‑up.</li><li><b>Office coordination:</b> Serve as a liaison between the Chief executiv officer and internal departments, external partners, and VIP visitors. Manage office logistics, coordinate appointments, and maintain a polished and welcoming executive environment.</li><li><b>Document management:</b> Organize and maintain digital and physical filing systems, ensuring secure handling of contracts, reports, and sensitive documents. Support document reviews and ensure version control.</li><li><b>Project assistance:</b> Assist the CEO with research, data gathering, and preparation of executive summaries, reports, and presentations. Provide support on special projects that require coordination, follow‑up, and cross‑departmental communication.</li><li><b>Confidentiality &amp; discretion:</b> Uphold the highest standards of integrity when handling confidential information, strategic documents, and sensitive discussions.</li></ul><p><b>QUALIFICATIONS &amp; EXPERIENCE</b>:</p><ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Proven experience in a similar administrative or secretarial role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Professional demeanor and positive attitude</li><li>Discretion and confidentiality are a must</li></ul><p><b>Work Location: In person.</b></p><p><b>Job Type: Full-time</b></p><p><b>IMMEDIATE JOINERS PREFFERED</b></p><p><b>&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;</b></p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your salary expectation?</li></ul><p>Work Location: In person</p>

ADMIN & SECRETARY

AGM foodrestaurant llc

<p>Join a reputable restaurant in the UAE and become a key part of our back-end operations.</p><p>Position: <b>Female</b> Admin</p><p>Industry: Restaurant / Food &amp; Beverage</p><p>Job Type: Full-time</p><p>Location: Abu Dhabi, UAE.</p><p>If you have strong administrative skills and the drive to contribute to a growing business, this is the opportunity for you.</p><p>Join a reputable restaurant in Abu Dhabi and become an essential part of our back-office operations.</p><p>We are looking for a <b>dedicated and detail-oriented female candidate</b> with experience in administrative support within the F&amp;B industry.</p><p>Your role will directly support operational efficiency across HR, payroll, purchasing, and general administration.</p><p><b>Key Responsibilities:</b></p><ul><li>Perform accurate <b>data entry and record-keeping</b> for daily sales, employee attendance, payroll, inventory, purchases and HR files.</li><li><b>Request, Track and encode purchase orders</b>, supplier invoices, and delivery receipts into the system.</li><li><b>Monitor and manage employee attendance</b> logs and ensure accurate monthly payroll processing.</li><li>Maintain up-to-date <b>employee records</b>, contracts, and leave balances.</li><li>Coordinate with kitchen and front-of-house teams for smooth documentation of operational tasks.</li><li>Assist in processing and filing <b>HR documents</b>, memos, and correspondence.</li><li>Prepare and update <b>administrative reports</b>, expense sheets, and tracking logs as needed.</li><li>Support day-to-day office management tasks and general admin duties.</li></ul><p><b>Requirements:</b></p><ul><li><b>Gender:</b> Female (as per business preference)</li><li><b>Experience:</b> Minimum 2 years in a administrative role</li><li>Prior experience in a restaurant or F&amp;B business in the UAE preferred</li><li><b>Basic accountant skills</b> is a plus.</li><li>Familiarity with <b>Omega software</b> or other Restaurant Softwares is a strong advantage</li><li>Strong attention to detail and organisational skills</li><li>Proficient in <b>Microsoft Excel</b> and other office tools</li><li>Good command of English (spoken and written)</li><li>Ability to multitask and work efficiently under pressure</li><li>Reliable, proactive, and good at following structured processes</li></ul><p>We value individuals who are proactive, reliable, and eager to grow with us.</p><p>If you're someone who enjoys working in a structured yet dynamic environment and understands the pace of restaurant operations, we want to hear from you.</p><p>Apply now.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Administrator (Female)

Explore 290+ Hr admin executive in Abu Dhabi this May. Find roles across top companies and apply now to boost your career.