office administrator

executive assistant

admin assistant

contract administrator

sales coordinator

admin coordinator

NATIONAL CORPORATION FOR TOURISM AND HOTELS

A bachelor&rsquo;s degree in Business Management.With 1-2 years work experience in Catering Operation industry.Well verse in computer applicationPreferably cancelled or Visit visa.Pay: AED4,000.00 - AED4,500.00 per hourExpected hours: 45.0 per weekWork Location: In person

Admin Coordinator

Phoenix Lighting Solutions L.L.C

<ul><li>Female only</li><li>Responsible for customer inquires, general filing, phone calls, emails, work orders, etc.</li><li>Facilitated communication between various cross-functional teams to ensure alignment and clarity through reports and spreadsheets as requested.</li><li>Issues, receives, types and processes various types of applications and forms</li><li>Assists with the processing of various correspondence and notifications</li><li>Coordinated with different team leads and managers on project costs, data entry, database maintenance</li><li>Has understanding of figures and numbers, handling invoices, customer service and admin tasks.</li><li>Act as Sales coordinator and Admin in charge</li><li>Adjust stock levels and generate purchase orders as needed for customers and keep the office in a general clean and tidy state.</li><li>Highly independent individual in charge of all administrative tasks supporting business operations</li><li>Responsible for all administrative task, communicate to department for daily enquiries, reports, letters, LPO, etc..</li></ul>Please share you CV to: career@phoenixlss.comJob Type: Full-timeWork Location: In person

Office Administrator

ONLINE IT SOLUTIONS

Job Summary:We are seeking an Accountant cum Admin to oversee daily accounting activities and handle general administrative responsibilities. The ideal candidate should be well-organized, detail-oriented, and proficient in managing financial records alongside office coordination tasks effectively.Accounting Responsibilities<ul><li>Maintain and update daily accounting records including receipts, payments, invoices, and journal entries.</li><li>Handle accounts payable and receivable; ensure timely vendor payments and collection of dues.</li><li>Prepare bank reconciliation statements and monitor cash flow regularly.</li><li>Assist in preparing monthly, quarterly, and annual financial reports.</li><li>Support in preparing budgets and expense forecasts.</li><li>Ensure proper documentation and filing of financial transactions for audit purposes.</li><li>Process payroll and maintain employee salary, leave, and attendance records.</li><li>Coordinate with external auditors and provide required financial data.</li><li>Manage petty cash and maintain accurate records of disbursements.</li></ul>Administrative Responsibilities<ul><li>Handle office correspondence, documentation, and filing (both physical and digital).</li><li>Coordinate procurement of office supplies and ensure proper inventory management.</li><li>Support HR functions such as maintaining employee records, attendance, and leave management.</li><li>Assist in organizing meetings, preparing minutes, and maintaining office schedules.</li><li>Manage service contracts, renewals, and vendor communications.</li><li>Ensure compliance with company policies and local labor or government regulations.</li><li>Handle travel arrangements, visa processing, and other administrative logistics as required.</li><li>Serve as a point of contact between management, employees, and external stakeholders.</li></ul>Skills and Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or Business Administration.</li><li>Proven experience (1&ndash;2 years in UAE) in accounting and administrative roles.</li><li>Strong knowledge of accounting software (e.g., Tally, QuickBooks, or ERP).</li><li>Excellent MS Office skills (Excel, Word, Outlook).</li><li>Good communication and organizational skills.</li><li>Attention to detail and ability to manage multiple tasks efficiently.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthExperience:<ul><li>Accounting: 1 year (Preferred)</li></ul>Work Location: In person

Accountant/Administrator

MA Shine General Maintenance and Real Estate Management

Our team Currently offering career opportunities in Abu Dhabi we are seeking the below position.Office Admin- Fluent in English and literature, and Arabic language is an advantage.What you will do:The Maintenance Coordinator Operate Annual Maintenance Contract (AMC). Your role builds long-term relationships with selected Owners and property management to drive the sales on new projects / Annual Maintenance Contracts (AMC) agreements.Working closely with the Directors and also, taking the lead in the development of new business.Job Responsibilities:&middot; Coordinate with Maintenance operation with teams and client.. Dealing with tenants and property owners.. Coordinate maintenance teams schedule.. Coordinate on technical and feasibility studies including site investigations.. Scheduling material and equipment purchases and deliveries.&middot; Preparing technical presentations that explain the products and services of the company to customers or prospective clients.&middot; Seek quotations from the sub-vendor, sub-contractor, etc.&middot; Review tender documents and understand or else seek clarifications from either the customer or the department manager.&middot; Building and maintaining effective customer relationships.&middot; Contribute to the development of marketing, customer retention, advertising, pricing, and distribution strategies for the district or branch.&middot; Working closely with the Design Engineers to fulfill customer/client requirements.&middot; Determining improvements by analyzing equipment or services offered and proposing changes in equipment, processes, or use of materials or services.&middot; Anticipate customers&rsquo;/clients&rsquo; needs and provide appropriate solutions or recommendations that meet their requirements. Or demonstrate proposed cost reductions.&middot; Stay abreast of the market conditions and trends in the field pertinent to services and products.&middot; Identifying new products/services that may be of value to add to the company product range based on the feedback from customers and competitors.&middot; Coordinating with the credit control team and follow up on the Credit Facility application for newly acquired customers/clients.&middot; Working effectively with the company&rsquo;s management and the sales team to develop long-term strategic relationships.&middot; Responsible for administering, communicating and complying with all company policies and procedures, whether formally or informally communicated.&middot; Supporting the accounts team to ensure that receivables are collected on time and at the best communication practice possible.&middot; Contributing to team effort by accomplishing related results as needed.Requirements.Minimum of 3 years experience of supervising field in Facility Management.Strong verbal, written, and interpersonal skills.Problem-solving skills.The ability to think methodically and to manage projects.Ability to work to deadlines and within budgets.Excellent verbal and written communication skills.Fluent in English and Arabic language and literature.Can work under pressure.Motivated and positive thinker.Job Type: ContractContract length: 24 monthsJob Types: Full-time, Contract Contract length: 24 monthsPay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Maintenance Coordinator: 3 years (Required)</li></ul>Language:<ul><li>Fluent in English, and Arabic is an advantage (Required)</li></ul>Work Location: In person

Office Administration

Gradiant

<div>
 Admin Manager &amp; Executive Assistant Gradiant Industries - L.L.C - S.P.C. Abu Dhabi, United Arab Emirates 5/4/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at gradiant.com.
 
 
 
 Role Overview
 
 
 
 This dual-function role will oversee the Admin operations for Gradiant Middle East. The role also includes Executive Assistance and support for the Manging Director-Middle East.
 
 
 
 Responsibilities
 
 
 
 
 Admin Operations (OM)
 
 
 
 <ul>
 <li>
 Oversee the Administration Operations for Gradiant Middle East. This includes Gradiant&rsquo;s operations in Abu Dhabi, Dubai, Muscat, Manama and in KSA. Admin will include but is not limited to the following
 </li>
 <li>
 Facility Management for offices and staff accommodations:
 </li>
 <ul>
 <li>
 Tenancy agreements
 </li>
 <li>
 Building maintenance and upkeep
 </li>
 <li>
 Safety and fire protection
 </li>
 <li>
 Manage utility expenses
 </li>
 <li>
 Property insurances
 </li>
 </ul>
 <li>
 Procurement: Manage office budgets and inventory, including equipment, stationery, and pantry supplies.
 </li>
 <li>
 Business Travel : Work with the travel agent and ensure that the process and polices are complied with and bring in improvements in air tickets and hotels. Support with visa applications where needed
 </li>
 <li>
 Company fleet : Oversee fleet of company vehicles including maintenance and fuel consumption
 </li>
 <li>
 Budgeting and cost management: Manage the admin budget and bring about improvements in costs
 
 </li>
 </ul>
 
 Executive Support for MD
 
 
 
 <ul>
 <li>
 Calendar &amp; Schedule Management: Manage complex calendars, prioritize meeting requests, and resolve scheduling conflicts across multiple time zones.
 </li>
 <li>
 Communication Liaison: Act as a "gatekeeper" and primary point of contact, managing professional correspondence, screening calls, and handling confidential information with discretion.
 </li>
 <li>
 Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation.
 </li>
 <li>
 Briefing &amp; Documentation: Prepare meeting agendas, briefing notes, and presentations. Record minutes and track actionable items for the leadership team.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Software Proficiency: Advanced knowledge of Microsoft 365 (Word, Excel, PowerPoint). Experience in an ERP environment will be essential.
 </li>
 <li>
 Communication: Exceptional written and verbal communication skills, with the ability to draft formal internal circulars and professional legal/commercial correspondence.
 </li>
 <li>
 Organization: Proven ability to manage multiple projects simultaneously under tight deadlines.
 </li>
 <li>
 Regional Knowledge and experience : 5 + years experience of which atleast 2 years in the Middle East. The role requires familiarity with local vendors , business practices in the Middle East.
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
 <ul>
 <li>
 Discretion: High level of integrity when handling sensitive corporate and personnel data.
 </li>
 <li>
 Camaraderie : Manages relationships and works collaboratively and effectively with others to achieve goals
 </li>
 <li>
 Adaptability: Demonstrating resilience in navigating change and fostering a culture of adaptability.
 </li>
 <li>
 Inventiveness: Develops new ideas and concepts for identifying better solutions to current and future problems . Strives to continuously improve overall performance.
 </li>
 <li>
 Communication &amp; Influence: Effectively communicates ideas by listening to diverse perspectives and persuading through logic and data .
 </li>
 <li>
 Customer Centricity: Understands and anticipates internal and external customer needs
 
 
 </li>
 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>

Admin Manager & Executive Assistant

Aldar Academies

<div>Aldar Education is currently seeking a Learning Resource Coordinator for Al Danah Charter School . Commencing in the AY (2026-2027) in Abu Dhabi, UAE.
Al Danah Charter School follows the American Curriculum and is located in the heart of Abu Dhabi. With a globally recognized curriculum, dedicated and passionate educators, and a strong commitment to outstanding teaching and learning, Al Danah Charter School is an exceptional place to work. Our diverse and progressive learning community is driven by our mission: Excite, Challenge, Empower &mdash; ensuring that every student thrives.
<div>This is an exciting opportunity to join the highly successful Aldar family of schools and contribute to shaping the future of one of Abu Dhabi&rsquo;s leading education groups.
The successful candidate will be aligned with our core values and ethos and will have a deep understanding and genuine appreciation of the values of the region.</div></div>
 <div>Minimum Qualifications
<ul><li>Bachelors Degree
</li></ul>Minimum Experience
<ul><li>1 year experience in the same field.</li></ul></div>
 <div>Main Duties
<ul><li>Cataloguing all resources into the automated library system - DESTINY. All resources must be catalogued according to the Dewey system. Books must be labelled and covered.
</li><li>Maintaining the library data base &ndash; ensuring that records of all pupils and teachers are up to date
</li><li>Following up overdue books from both pupils and teachers; receiving money for lost or damaged books; repairing damaged books
</li><li>Signing books in and out and re-shelving the returned books
</li><li>Attending any necessary training associated with the duties of the post.
</li><li>Selecting and ordering new books appropriate to each Key Stage and interests of the pupils, as well as the requirements from the teachers for resources to support the curriculum topics
</li><li>Attend curriculum compliance meetings as required to ensure library stock meets compliance and culture sensitivity requirements.
</li><li>Scan books for compliancy in line with Aldar policy and remove/cover noncompliant material
</li><li>Collate annual order working within budget to select recourses appropriate to the age and interests of students, as well as resources to support curriculum topics.
</li><li>Process all library resources to ensure they are shelf ready (labelling and covering as required).
</li><li>Weed damaged or inappropriate stock as per CREW method
</li><li>Maintain an attractive library environment which caters for all students&rsquo; needs.
</li><li>Arranging author visits
</li><li>Developing and delivering &lsquo;library information literacy&rsquo; sessions to ensure that pupils are able to find the resources they require whether books/magazines or on-line, enabling pupils to become independent and effective library users
</li><li>Liaising with teachers to ensure that topic-related resources are distributed to the classrooms as and when required
</li><li>Maintaining an attractive library environment which caters for all pupils&rsquo; needs, to sit and read quietly or to carry out independent study
</li><li>Redesigning the library in line with AYA vision, including creating a future-ready space with different zones (research/creative/relaxing/silent)
</li><li>Promoting reading through attractive displays to encourage pupils to enjoy a wide range of literature to foster a love of books to become life-long readers.
</li><li>Keeping up to date with new releases to be able to recommend books to pupils
</li><li>Supervise behaviour, support student use of library resources and facility at all times, either via drop-in or during scheduled library sessions
</li><li>Communication with parents to discuss active ways to help support reading at home
</li><li>Arranging book fairs with local book shopRunning House Competitions to promote whole school literacy
</li><li>Running the &lsquo;Book Club&rsquo; where pupils can order books from a catalogue, consolidate the order for the whole school and distribute books when they arrive
</li><li>Supporting EAL students with their literacy, monitoring progress
</li><li>Supporting teachers and running intervention groups
</li><li>Responsible for database admin of Accelerated Reader. Enter classes and teaching staff, perform day to day functions to maintain the program, support teachers and manage resources to support AR within the library.
</li><li>Running and Monitoring the AR and Star Reading quizzes and providing teachers with the necessary data.
</li><li>Facilitating CATS testing
</li><li>Complying with the requirements of health and safety, other relevant legislation, and school policies
</li><li>Communication with parents to discuss active ways to help support reading at home
</li><li>Arranging book fairs with local book shopRunning House Competitions to promote whole school literacy
</li><li>Running the &lsquo;Book Club&rsquo; where pupils can order books from a catalogue, consolidate the order for the whole school and distribute books when they arrive
</li><li>Supporting EAL students with their literacy, monitoring progress
</li><li>Supporting teachers and running intervention groups
</li><li>Responsible for database admin of Accelerated Reader. Enter classes and teaching staff, perform day to day functions to maintain the program, support teachers and manage resources to support AR within the library.
</li><li>Running and Monitoring the AR and Star Reading quizzes and providing teachers with the necessary data.
</li><li>Facilitating CATS testing
</li>Complying with the requirements of health and safety, other relevant legislation, and school policies 
<li>
</li></ul>Job Specific Knowledge &amp; Skills
<ul><li>Excellent literacy and communication skills (both written and spoken) as a large part of the role involves communicating with SLT, Heads of Department, students and parents.
</li><li>Overall, the successful candidate will be an enthusiastic, solution focused professional who has a flexible approach to work, one who is willing to take initiative, work as part of a team in an high achieving organisation and hit the ground running
</li></ul>This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunities employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.</div>

Learning Resource Coordinator - Al Danah Charter School AY ( 2026-2027 )

United Al Saqer Heavy Equipment LLC

<div>
 
 Job Description
 
 
 
 
 ADMIN/ RECEPTIONIST/CALL CENTER AGENT
 
 
 
 
 United Al Saqer Group (UASG)
 
 
 
 We are seeking a proactive and organized
 
 Admin/Receptionist/Call Center Agent
 
 professional to support various departments in Abu Dhabi and ensure smooth administrative and front-office operations.
 
 
 
 Your profile
 
 
 
 Switched on and passionate, you will quickly adapt to processes, products, and services. With strong commitment and drive, you will be supported with training to reach your full potential.
 
 
 
 Rewards
 
 
 
 Your hard work will be rewarded with the opportunity to join one of the leading companies in the U.A.E., the chance to work with people from different backgrounds, along with on-going training and career development.
 
 
 
 Work location:
 
 
 
 Abu Dhabi
 
 
 Job requirements
 
 
 <ul>
 <li>
 Education: Minimum High School Diploma or equivalent
 </li>
 <li>
 Communication Skills: Excellent verbal and written communication skills to effectively interact with customers, management, and team members
 </li>
 <li>
 Language Skills: Proficiency in English and Arabic (reading, writing, and comprehension)
 </li>
 <li>
 Computer Skills: Familiarity with MS Office, CRM systems, and telephone systems
 </li>
 <li>
 Time Management: Strong organizational skills with the ability to manage tasks efficiently and provide timely support
 </li>
 <li>
 Analytical Skills: Ability to gather and analyze data, understand customer needs, and contribute to improving processes and strategies
 </li>
 <li>
 Strong administrative skills and a collaborative team-oriented mindset
 </li>
 </ul>
</div>

Admin/Receptionist/Call Center Agent | UAE National | Abu Dhabi

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