medical assistant

administrative assistant

Gizli Şirket

<div>
 
 
 About Us
 
 
 
 
 
 
 We are a long-established technology company delivering high-precision, innovation-driven solutions across multiple industries. With our strong engineering culture, continuous improvement mindset, and customer-centric approach, we develop and manufacture advanced systems that meet both national and international standards.
 
 
 
 
 
 Our growing presence in global markets is built on our commitment to innovation, sustainable production, operational excellence, and uncompromising quality.
 
 
 
 
 
 
 
 
 
 What Awaits You
 
 
 
 We prioritize the career development of our employees and invest in their professional growth through structured programs, continuous learning opportunities, and personalized development plans.
 
 
 
 
 
 We embrace an inclusive and equitable workplace culture where everyone&mdash;regardless of gender, age, expertise, or experience&mdash;feels valued, respected, and supported.
 
 
 
 
 
 
 
 
 
 Role Overview &amp; Key Responsibilities
 
 
 
 
 
 
 As an
 
 Executive Personal Assistant
 
 , you will directly support the CEO/General Manager and ensure seamless coordination of executive-level workflows. Your responsibilities include:
 
 
 
 
 <ul>
 <li>
 Managing all internal and external communication on behalf of the executive
 </li>
 <li>
 Organizing and maintaining the executive&rsquo;s daily agenda, appointments, and visitor schedule
 </li>
 <li>
 Coordinating meetings, preparing agendas, pre-reads, and reports, and ensuring cross-departmental information flow
 </li>
 <li>
 Preparing research documents, presentations, executive briefs, and reports as requested
 </li>
 <li>
 Providing coordination for high-level programs and events involving internal and external stakeholders
 </li>
 <li>
 Managing domestic and international travel arrangements, including flights, accommodation, and visa procedures
 </li>
 <li>
 Ensuring professional representation of the executive office at all times
 </li>
 <li>
 Tracking action items, deadlines, and follow-ups with relevant departments
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or associate degree from relevant departments
 </li>
 <li>
 Minimum
 
 3 years of experience
 
 as an Executive Assistant
 </li>
 <li>
 Experience supporting
 
 board-level and CEO/general manager
 
 roles
 </li>
 <li>
 Excellent command of
 
 written and spoken English
 
 </li>
 <li>
 Proficiency in MS Office tools (Excel, PowerPoint, Word, Outlook)
 </li>
 <li>
 Strong knowledge of corporate correspondence and protocol rules
 </li>
 <li>
 Ability to coordinate international communication and logistics
 </li>
 <li>
 Excellent communication, representation, and interpersonal skills
 </li>
 <li>
 Professional appearance and strong diction
 </li>
 <li>
 Highly organized, solution-oriented, and able to manage multiple tasks simultaneously
 </li>
 <li>
 Strong problem-solving and follow-up skills
 </li>
 <li>
 Ability to prepare and deliver high-quality presentations
 </li>
 <li>
 Eligibility to obtain a
 
 Personnel Security Clearance
 
 </li>
 <li>
 For male candidates: military service completed
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

United Nations Development Programme

<div>Background and Organizational Context
As of September 2025, OCHA Syria, based in T&uuml;rkiye, comprises 30 staff members. Although the OCHA Office in T&uuml;rkiye is expected to scale down by the end of the year, a residual capacity of 10&ndash;15 staff will be maintained. From 2026 onwards, the Ankara Liaison Office is expected to provide support to OCHA Istanbul, which will have a staff capacity of 52.
Based on the Host Country Agreement signed in September 2013 between OCHA and the Ministry of Foreign Affairs (MFA) of the Government of T&uuml;rkiye, OCHA Office in T&uuml;rkiye is required to maintain a presence in Ankara for liaison purposes. The OCHA office in Gaziantep is recognized by the MFA as a field office in proximity to the Syria cross-border operations.
The Ankara Office comprises three national staff members: one NO-C staff member, one G-7 Administrative Associate, and one G-3 Driver. The office serves as a liaison point for interlocutors based in the capital city.
Under the overall guidance and supervision of the Head of the Liaison Office in Ankara, the Administrative Associate is responsible for the coordination and execution of a range of interrelated operational and administrative activities in support of both the Ankara, Gaziantep, and Istanbul offices, ensuring a high level of quality and accuracy in all work. The Administrative Associate promotes a client-focused, quality- and results-oriented approach.
The Administrative Associate works in close collaboration with colleagues in Gaziantep and Istanbul, as well as with Operations, Programme and Project staff in the Country Office and personnel from other UN agencies, to facilitate information exchange and ensure consistent and effective service delivery.
Applicants applying for UNOCHA Local Fixed-Term positions must be Turkish citizens. Only candidates who hold Turkish nationality and meet the required qualifications in terms of education, experience and language skills, as outlined in the job description, should apply online and submit one application.
Only shortlisted candidates will be contacted. Qualified female candidates are strongly encouraged to apply. For additional information on UNOCHA, please visit www.unocha.org .
Position Purpose
The National Administrative Associate will provide comprehensive administrative, liaison, logistics, and budgetary/financial support to ensure efficient office operations and full compliance with UN rules, regulations, and procedures. The role contributes directly to accountability, effective coordination, and the smooth implementation of activities within the assigned area of responsibility.
Key Duties and Accountabilities
Under the overall guidance and direct supervision of the Head of the Liaison Office, the National Administrative Associate will be responsible for the following main duties and responsibilities:
Provide Administration and General Office Management Responsibilities (OCHA Liaison Office &ndash; Ankara)
<ul><li>Ensure the effective provision of secretariat services for the OCHA T&uuml;rkiye Office in Ankara, with a particular focus on protocol arrangements with the Ministry of Foreign Affairs (MFA) of T&uuml;rkiye. Escalate unusual or complex cases to senior management for guidance and resolution.
</li><li>Serve as the focal point for the operation and management of the diplomatic portal assigned to OCHA by the MFA, including the processing and monitoring of work permits, residence permits, diplomatic vehicle registrations, and renewal of fuel quotas.
</li><li>Establish and maintain effective working relationships with the MFA, UN agencies, donors and humanitarian partners, in support of OCHA&rsquo;s coordination and liaison role.
</li><li>Coordinate and submit applications for new and renewed work and residence permits for all international staff and their eligible dependents.
</li><li>Provide support for entry visa applications for non-UNLP holders, including International UNVs and Stand-by Partner (SBP) personnel deploying to T&uuml;rkiye.
</li><li>Provide induction and procedural briefings for newly arrived staff on the processes and requirements for obtaining work and residence permits in T&uuml;rkiye.
</li><li>Maintain and regularly update the official staffing table for periodic submission to the MFA, in close collaboration with the Office of the Resident Coordinator in Ankara.
</li><li>Coordinate the renewal process of Value Added Tax (VAT) exemption cards for OCHA T&uuml;rkiye.
</li><li>Facilitate the clearance and exit procedures for departing diplomatic and tax-free vehicles through the diplomatic portal.
</li><li>Facilitate customs clearance procedures for imported office equipment and supplies, including ICT equipment, UNDAC kits, and personal effects of staff eligible for duty-free privileges.
</li><li>Liaise with UN agencies on matters related to incoming and outgoing diplomatic pouch services.
</li><li>Serve as the first reporting officer for the driver, contractual staff, and provide administrative support to junior staff in the Istanbul office, particularly in relation to work and residence permit procedures and UMOJA usage.
</li><li>Manage and coordinate the driver&rsquo;s schedule, and review and verify monthly overtime submissions to ensure accuracy and compliance with UN regulations.
</li><li>Maintain and regularly update the OCHA T&uuml;rkiye contact database, including key donor contacts, Heads of UN Agencies and INGO representatives based in T&uuml;rkiye, and ensure all mailing lists are current and accurate.
</li></ul>Provide Logistics, Protocol and High-Level Meeting Responsibilities for the OCHA Liaison Office in Ankara
<ul><li>Liaise with the UNDP Country Office (Finance, Procurement and Protocol Units) to ensure all OCHA-related administrative and logistical support services are delivered efficiently and in a timely manner.
</li><li>Coordinate and provide logistical and protocol arrangements for high-level official missions to Ankara, including VIP arrangements, preparation of mission letters, and compilation of information for briefing materials.
</li><li>Support the planning and organization of periodic and ad-hoc donor meetings, inter-agency coordination meetings, conferences and consultations related to humanitarian and emergency response activities.
</li><li>Monitor the implementation and progress of events to ensure objectives are achieved and conduct post-event reviews to assess effectiveness and identify lessons learned.
</li><li>Serve as Travel Administrator for staff who do not have relevant roles in UMOJA (including national staff and consultants), including the creation of Travel Requests and submission of Expense Reports and Stand-Alone Expense Reports.
</li></ul>Procurement Support Responsibilities
<ul><li>Ensure the timely procurement of goods and services in full compliance with established UN rules, regulations, policies and procedures, and within approved budgets.
</li><li>Based on operational requirements, initiate and support the establishment of contracts for recurrently supplied goods and services.
</li><li>Prepare memoranda, requisition forms and all other required documentation for new procurement requests and contract amendment submissions.
</li><li>Monitor contract and lease expiration dates and take proactive action to request extensions, renewals, or amendments for goods and services required by OCHA T&uuml;rkiye.
</li><li>Assist in the day-to-day administration and management of contracts between the UN and vendors/contractors.
</li><li>Monitor contractor performance and collect feedback from end users for submission of electronic vendor performance evaluation reports.
</li><li>Process contractors&rsquo; invoices in a timely manner and follow up on the status of payments to ensure compliance with agreed terms.
</li><li>Maintain and regularly update the payment tracking matrix and ensure proper record-keeping of Shopping Carts and all relevant supporting documentation.
</li><li>Issue low-value Purchase Orders (POs) for ad-hoc, non-recurrent requirements, as required.
</li><li>Support the registration of new business partners in UMOJA/UNGM to expand and diversify the supplier pool for the OCHA T&uuml;rkiye Office.
</li></ul>Impact of Results:
The effective delivery of the above functions directly supports the overall resource structure, operational efficiency, and organizational effectiveness of the office and its project activities. The incumbent&rsquo;s performance will contribute to strengthened administrative, logistical and procurement processes, enhanced compliance with UN rules and Host Country requirements, improved coordination with government counterparts and partners, and the smooth implementation of programmes and operations.
Through timely, accurate, and compliant support services, these results will ensure continuity of operations, informed decision-making, efficient use of resources, and a professional institutional presence in T&uuml;rkiye in support of OCHA&rsquo;s mandate.
Core Competencies:
<ul><li>Professionalism: Knowledge of general office and administrative support including administrative policies, processes, and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
</li><li>Planning and Organizing : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
</li><li>Client Orientation: Considers all those to whom services are provided to be &quot;clients&quot; and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
</li></ul>Requirements
Education
<ul><li>Secondary education with seven (7) additional years of relevant professional experience is required OR
</li><li>A Bachelor&rsquo;s degree or equivalent in Political Science, Social Science, International Studies, Public Administration, Economics, or a related field is desirable.
</li></ul>Experience, Knowledge, and Skills
<ul><li>A minimum of seven (7) years (with Secondary education) or four (4) years (with Bachelor&rsquo;s degree) of relevant professional experience in administration, logistics, programme support and liaison functions is required.
</li><li>Previous experience working with the United Nations and/or NGOs is desirable
</li><li>Experience in the use of computers and standard office software packages (Windows, MS Word, Excel/Spreadsheets, Internet/Web) and familiarity with web-based ERP systems such as UMOJA, Atlas, PeopleSoft and Inspira is desirable.
</li><li>Familiarity with and a good understanding of emergencies or humanitarian operations is desirable.
</li></ul>Language
<ul><li>Fluency in English and Turkish (written and spoken) is required for this position.
</li></ul>Equal opportunity
As an equal opportunity employer, UNOCHA values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNOCHA is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNOCHA does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Probation
For all new UNOCHA fixed term appointments (FTA), including for staff members being transferred or seconded to UNOCHA under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Right to select multiple candidates
UNOCHA reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNOCHA at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.</div>

Administrative Associate - UNOCHA

ICMPD Türkiye Temsilciliği

<div>
 Enhancement of Entrepreneurship Capacities for Further Sustainable Socio-Economic Integration (ENHANCER PRO) Project: The objective of ENHANCER Pro project, which is funded by the European Union and implemented by the International Centre for Migration Policy Development (ICMPD) in coordination with the Directorate General of Development Agencies under the Ministry of Industry and Technology of the Republic of T&uuml;rkiye, is to contribute to the inclusion of Syrians Under Temporary Protection and Persons Under International Protection in T&uuml;rkiye to the Local Host Communities through livelihood and employment opportunities.
 
 
 
 Responsibilities
 
 
 
 There are five component teams supervised by leads and one Portfolio Manager responsible with management of ENHANCER PRO Project. Components are:
 
 
 Component 1: Start-up establishment and growth Support, Component 2: SME growth support, Component 3: Cooperative growth support, Component 4: Business ecosystem support, and Component 5: Fostering Awareness and Promoting Employability.
 
 
 The Team Asistant will be will be assigned to a component and will be supervised by Component Leads who are all assigned under the Portfolio Manager.
 
 
 Proficiency in (verbal/written) English and Turkish is required.
</div>

VA25P153V01 - Team Assistant

INTERNATIONAL ORGANIZATION FOR MIGRATION

<div><div>Applications are welcome from internal and Internal-equal candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
</div>Under the overall supervision of Chief Migration Health Officer (CMHO) and the direct supervision of the Senior Medical Assistant, The successful candidate will be responsible for carrying out the call centre function and the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Ankara, T&uuml;rkiye.</div><div></div>
 <div><div><div><div>RESPONSIBILITIES 
The Medical Assistant provides information, relevant to Health Assessment Programs, Applicant processing and other IOM services to the migrants. 
 
He/she may be assigned to one of two potential subunits within the Migration Health Assessment Centre (MHAC): the reception and data processing unit or the call centre. The incumbent will need to be capable of flexibility when assigned different tasks. Below is a description of the possible tasks, which are more detailed in the duty lists and standard operating procedures (SOPS). 
 
Call Centre overall duties: 
 
1. Support coordination of call centre function and support its efficient operation
 
2. Provide migrants&rsquo; information regarding health assessments by phone.
 
3. Register the migrants in the IOM database, schedule and confirm medical appointments and receive and communicate messages for medical staff and beneficiaries.
 
4. Prepare master lists of migrants scheduled for health assessment processing and submit them to respective service providers / relevant persons as required.
 
5. Maintain daily statistics related to health assessments and update the records; and,
6. Contribute to customer satisfaction evaluation management. 
 
Reception and Data Entry overall duties: 
 
<div>7. Perform all the necessary data processing activities of the Migration Health Assessment Centre (MHAC), such as:
 
<ul><li>receiving and explaining the registration process to applicants.
</li><li>checking applicant&rsquo;s identity.
</li><li>entering biodata of the applicants in the appropriate platform.
</li><li>taking photos using webcam and loading the image to the appropriate platform; and,
</li><li>printing of medical forms, consent forms and other necessary documents.
</li></ul>8. Receive all completed medical examination forms, x-rays and other documents from Country Offices or Panel Physicians while updating the reception of the same in the database and forward for quality check before clearance, if applicable.
 
9. Prepare, sort and package medical files and other documents during mobile migration health assessment missions where such mobile units are available.
 
10. Transmit completed medical forms, DNA packages and other medical documents either by electronic means or by courier services to the various partners. Ensure correct contacts and physical address are used whenever documents are transmitted by courier services and ensure to inform the receiving party of the parcel tracking number electronically.
 
11. File incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM documents and forms related to IOM medical issues.
 
12. Check, print and make photocopy of bank deposit slips (or other proof of payment). Regularly submit these photocopies to the Administrative/Finance Assistant; and,
 
13. Perform such other duties as may be assigned.</div></div></div></div></div>
 <div><div>QUALIFICATIONS 
Education 
</div><div><ul><li>University Degree with at least three years of relevant working experience or
</li><li>Secondary School Diploma with at least five years of relevant working experience.
</li><li>Certificate in IT/Data entry is an advantage.
</li></ul></div><div>Accredited Universities are those listed in the UNESCO World Higher Education Database .
</div><div></div><div>Experience
</div><div><ul><li>Experience in computer data entry, elaboration and analysis or in a call centre in a busy institution, preferably a medical one.
</li><li>Typing speed of at least 60 words per minute.
</li><li>Knowledge of data management principles.
</li><li>Knowledge of customer care.
</li></ul></div><div>Skills
</div><div><ul><li>High computer literacy in Windows and MS Office is mandatory, knowledge of web page design would be an asset.
</li><li>Knowledge of medical terminology, as well as previous secretarial and archival experience, an added advantage; and,
</li><li>Previous working experience with NGOs or international organizations is an added advantage.
</li><li>At least an intermediate level of MS office skills;
</li><li>Leadership skills (desirable);
</li><li>Analytical skills;
</li><li>Excellent communication skills;
</li><li>Fast and accurate typing.
</li></ul></div><div>Languages
</div><div><ul><li>Turkish and English is mandatory,
</li><li>Knowledge of languages generally spoken by our beneficiaries is an advantage
</li></ul></div><div>IOM&rsquo;s official languages are English, French and Spanish.
</div><div>Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
</div><div></div><div>Required Competencies
</div><div></div><div> Competencies will be assessed during the selection process.
</div><div></div><div>Values - all IOM staff members must abide by and demonstrate these three values:
</div><div><ul><li>Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
</li><li>Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
</li><li>Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
</li><li>Courage: Demonstrates willingness to take a stand on issues of importance.
</li><li>Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
</li></ul><div>Core Competencies &ndash; behavioural indicators (Level 1)
</div></div><div><ul><li>Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
</li><li>Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
</li><li>Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
</li><li>Accountability: Takes ownership for achieving the Organization&rsquo;s priorities and assumes responsibility for own actions and delegated work.
</li><li>Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
</li></ul><div></div><div>Notes
</div></div><div><div><ul><li>Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
</li></ul><ul><li>This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
</li></ul><ul><li>This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
</li></ul><ul><li>Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
</li></ul><ul><li>IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
</li></ul><ul><li>IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
</li></ul><ul><li>IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
</li></ul></div><div>For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies</div></div></div>

Medical Assistant

PLANET S.A.

<div>PLANET S.A. is looking for an enthusiastic, highly skilled and results-driven professional to join its International Business Execution Division and be part of the backstopping team responsible for the backstopping coordination and administration support of awarded international projects.
More specifically, the Backstopping Associate is responsible for the backstopping coordination and administrative support of the international projects assigned to him/her. This includes mainly the preparation, administration, and monitoring of relevant contracts and agreements, the management and timely execution of administrative and financial tasks of the projects in line with contractual terms and company procedures, the follow-up and financial reporting of the projects&rsquo; budget (income and expenses) and the systematically collection and keeping of project files and records.
 Key Responsibilities:<ul>
<li>
Prepare, administer, and monitor the implementation of contracts and agreements signed in the framework of international projects.</li>
<li>Monitor and follow-up the fulfillment of the company&rsquo;s contractual obligations (milestones, deadlines, invoicing, payments, records keeping, etc.) and identify any deviations.</li>
<li>Manage day-to-day administrative aspects for the delivery of projects, and assist the Project Director on monitoring, reporting and governance of the assigned projects in line with the established project plans and objectives.</li>
<li>Manage and execute financial tasks of the projects ensuring compliance with contractual terms and company procedures, including the follow-up of the timesheets and the management and control of the reimbursable expenditures.</li>
<li>Responsible to coordinate, organize and support the delivery of trainings, workshops/meetings, study visits, communication events, visibility activities, etc. foreseen in the projects such as selection of suppliers, booking of venues, travel and accommodations arrangements, etc. in line with the terms of the project contract.</li>
<li>Follow up and report on project budgets and profit margin, tracking of project turnover, accrued income and project expenses, to ensure that financial objectives are met.</li>
<li>Identify potential risks and issues related to project administration and financial management and propose appropriate mitigation measures.</li>
<li>Prepare regular financial and administrative reports for internal and external stakeholders.</li>
<li>Ensure all project management and coordination activities comply with internal policies and external regulatory requirements.</li>
<li>Maintain systematic and well-organized project files, documentation and records in line with the provisions of the project contracts and the company&rsquo;s standards and procedures.</li>
</ul>
Requirements<ul>
<li>
University degree in Business Administration, Finance, Economics, or a related field</li>
<li>Minimum of 5 years of experience in project administration, project management support and or financial management of donors&rsquo; funded and or co-funded projects, preferably for international projects</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint)</li>
<li>Excellent written and verbal communication skills in English</li>
<li>Good understanding of project financials (project budget structure, profit margin, forecasting of annual turnover and project expenses, managing costs)
</li><li>Contract awareness (understanding of legal terms/agreements) &amp; confidentiality</li>
<li>Strong multi-tasking, organizational and analytical skills</li>
<li>Effective time management
</li><li>Team oriented
</li><li>Very good communication skills</li>
<li>Pro-active, self-motivated and results oriented</li></ul></div>

International Projects Backstopping Associate

<div>
 
 PLANET S.A.
 
 is looking for an enthusiastic, highly skilled and results-driven professional to join its I
 
 nternational Business Execution Division
 
 and be part of the backstopping team responsible for the backstopping coordination and administration support of awarded international projects.
 
 
 More specifically, the
 
 Backstopping Associate
 
 is responsible for the backstopping coordination and administrative support of the international projects assigned to him/her. This includes mainly the preparation, administration, and monitoring of relevant contracts and agreements, the management and timely execution of administrative and financial tasks of the projects in line with contractual terms and company procedures, the follow-up and financial reporting of the projects' budget (income and expenses) and the systematically collection and keeping of project files and records.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Prepare, administer, and monitor the implementation of contracts and agreements signed in the framework of international projects
 </li>
 <li>
 Monitor and follow-up the fulfillment of the company's contractual obligations (milestones, deadlines, invoicing, payments, records keeping, etc.) and identify any deviations
 </li>
 <li>
 Manage day-to-day administrative aspects for the delivery of projects, and assist the Project Director on monitoring, reporting and governance of the assigned projects in line with the established project plans and objectives
 </li>
 <li>
 Manage and execute financial tasks of the projects ensuring compliance with contractual terms and company procedures, including the follow-up of the timesheets and the management and control of the reimbursable expenditures
 </li>
 <li>
 Responsible to coordinate, organize and support the delivery of trainings, workshops/meetings, study visits, communication events, visibility activities, etc. foreseen in the projects such as selection of suppliers, booking of venues, travel and accommodations arrangements, etc. in line with the terms of the project contract
 </li>
 <li>
 Follow up and report on project budgets and profit margin, tracking of project turnover, accrued income and project expenses, to ensure that financial objectives are met
 </li>
 <li>
 Identify potential risks and issues related to project administration and financial management and propose appropriate mitigation measures
 </li>
 <li>
 Prepare regular financial and administrative reports for internal and external stakeholders
 </li>
 <li>
 Ensure all project management and coordination activities comply with internal policies and external regulatory requirements
 </li>
 <li>
 Maintain systematic and well-organized project files, documentation and records in line with the provisions of the project contracts and the company's standards and procedures
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 University degree in Business Administration, Finance, Economics, or a related field
 </li>
 <li>
 Minimum of 5 years of experience in project administration, project management support and or financial management of donors' funded and or co-funded projects, preferably for international projects
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint)
 </li>
 <li>
 Excellent written and verbal communication skills in English
 </li>
 <li>
 Good understanding of project financials (project budget structure, profit margin, forecasting of annual turnover and project expenses, managing costs)
 </li>
 <li>
 Contract awareness (understanding of legal terms/agreements) &amp; confidentiality
 </li>
 <li>
 Strong multi-tasking, organizational and analytical skills
 </li>
 <li>
 Effective time management
 </li>
 <li>
 Team oriented
 </li>
 <li>
 Very good communication skills
 </li>
 <li>
 Pro-active, self-motivated and results oriented
 </li>
 </ul>
</div>

Foxelli Group

<div>At Foxelli, we&rsquo;re building more than e-commerce brands &mdash; we&rsquo;re building a tribe of thoughtful humans: AI enthusiasts, curious builders, and ambitious minds who care about doing meaningful work together. Ten years in, our D2C brands reach millions and generate over $20M annually. Our focus stays simple: create products customers love and a team that actually enjoys building them.
If you love to learn, experiment, think boldly, make decisions, and build things that matter &mdash; you&rsquo;ll feel at home with us.
WHY JOIN FOXELLI?
Foxelli is a place for people who think deeply, learn quickly, automate repetitive work, enjoy spending time together, and build things that matter. We work hard, joke often, and don&rsquo;t take ourselves too seriously.
If you&rsquo;re excited about AI, eager to learn, and want to create work that genuinely means something with people who care, you&rsquo;ll feel right at home with us &mdash; no matter where you are in your career.
THE ROLE
We&rsquo;re searching for a Finance Specialist who will help us with financial tasks, such as payroll, budgeting, and cost management, along with administrative responsibilities that keep our operations running smoothly. You&rsquo;ll also have the chance to grow and take ownership, learning from experienced professionals while contributing your unique perspective.
We&rsquo;re looking for someone who thrives on responsibility, communicates effectively, and isn&rsquo;t afraid to meet deadlines head-on. With a focus on personal and professional growth, this is your chance to join a forward-thinking team, gain invaluable experience, and carve out a meaningful career in finance. 
RESPONSIBILITIES<ul><li>
Collaborate with team members on key financial tasks such as bill payments, payroll, and financial records, etc.</li><li>
Ensure accurate and organized financial documentation, adhering to company policies.</li><li>
Ownership of preparing insightful financial reports.</li><li>
Administrative Tasks: Support cross-functional projects by completing critical tasks.</li><li>
Handle data entry, updates, and maintenance in spreadsheets and databases.</li><li>
Draft, format, and proofread documents, reports, and agreements precisely.</li><li>
Gain hands-on experience in finance operations and grow your knowledge of budgeting, cost management, and audits.</li></ul>
SKILLS &amp; EXPERIENCE<ul><li>
A degree in Finance, Accounting, or a related field.</li><li>
Strong understanding of financial principles and practices.</li><li>
Relevant experience in finance or bookkeeping with a track record of ownership and responsibility.</li><li>
Analytical thinker with the ability to interpret data and provide actionable insights.</li><li>
Exceptionally detail-oriented and organized.</li><li>
Excellent written and verbal communication skills, both internally and externally.</li><li>
Self-driven and adaptable, thriving in a collaborative and independent work environment.</li></ul>
THE RECRUITMENT PROCESS
1. Apply 
Drop your CV &mdash; your way of saying, &ldquo;I&rsquo;m ready to step into something different.&rdquo;
2. DiSC Assessment + Ribbon AI Interview 
Two quick steps that cut through the hiring nonsense. DiSC shows how you move with people; Ribbon gives you space to think freely. Together, they reveal if our puzzle pieces snap together with that click you can actually feel.
3. Test Task 
A piece of real work where your brain gets to flex, flow, and show off its magic. 
4. Interview 
Not an interrogation &mdash; a conversation. A quick chemistry check to feel the energy, and confirm we&rsquo;d truly enjoy building things together.
PERKS &amp; BENEFITS<ul><li>
Full flexibility with your schedule in a fully remote setting, while Hubstaff ensures transparency and fairness.</li><li>
Complimentary gym memberships and company-sponsored outdoor adventures for your strength and to keep your physical well-being in check.</li><li>
A personal development budget is at your disposal for your personal and professional growth to ensure you keep growing continuously.</li><li>
Generous paid time off, including parental leave and vacation days, to recharge and rejuvenate and ensure you&rsquo;re well-rested.</li><li>
A budget for your home office setup so you&rsquo;re comfortable working how you like and where you like.</li><li>
Strong company culture and a network of unique individuals that celebrate you.</li></ul>
FIXED SERVICE FEE
&euro;1300 &ndash; &euro;2000 after taxes, based on your skills and experience.
Please note that this role is based on contract/freelance agreement.
ELIGIBILITY &amp; LOCATION REQUIREMENTS<ul><li>
Our tribe works primarily in the Eastern European Time Zone (EET &mdash; UTC+2/UTC+3). We also use Revolut for payments, so we are open to hiring candidates in countries where Revolut payments are supported.</li><li>
For full-time roles, we ask that you&rsquo;re available for at least 5 hours during typical EET working hours &mdash; it keeps collaboration smooth and communication easy. 
(This doesn&rsquo;t apply to part-time roles.)</li></ul></div>

Finance Specialist | DTC E-commerce | 100% Remote EU

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Finance Specialist | DTC E-commerce | 100% Remote EU