a&r coordinator- runner music (west hollywood, ca)

administrative assistant

Davis Polk & Wardwell LLP

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 Davis Polk &amp; Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com.
 
 
 
 Work Schedule
 
 
 
 10:00AM &ndash; 6:00PM or as scheduled (overtime as required)
 
 
 
 Position Summary
 
 
 
 The Administrative Assistant provides secretarial, technical and organizational assistance to lawyers and other managerial staff, as assigned. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of the Firm&rsquo;s policies as a valued member of a support team.
 
 
 Location: San Francisco
 
 
 
 Essential Duties And Responsibilities
 
 
 
 Typical responsibilities include, but are not limited to, the following:
 
 
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 Create, revise and print correspondence, memoranda and other legal documents
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 Answer and place telephone calls professionally; take accurate and complete messages
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 Review electronic and physical mail and other correspondence
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 Establish and maintain calendar for principals
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 Make appointments and travel arrangements for principals
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 File documents
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 Organize client and internal meetings
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 Input attorney time and reimbursable expenses
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 Prepare client bills and track payments
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 Understand and calculate financials related to billing invoices
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 Fill printers and copier with paper each morning and during the day as necessary
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 Cover Reception as needed
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 Complete special projects as assigned
 
 
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 Qualifications/Position Requirements
 
 
 
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 Ability to manage a varied workload and meet deadlines
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 Must be punctual and reliable
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 Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed
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 Strong interpersonal skills
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 Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude
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 Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff
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 Excellent written and verbal communication skills
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 Ability to proofread typed material for typographical, spelling and grammatical errors
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 Ability to type with speed and accuracy
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 Ensure confidentiality of all the Firm&rsquo;s and clients documentation and information
 
 
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 Education And/or Experience
 
 
 
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 Associate Degree or higher
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 1 to 5 years&rsquo; experience as an administrative assistant or paralegal
 
 
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 Compensation
 
 
 
 The expected base salary for this position ranges from $85,000 - $135,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
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Administrative Assistant

SESAC Music Group

<div>
 Runner is seeking an A&amp;R Coordinator to play a key administrative and operational role within the A&amp;R department. This position requires a proactive, resourceful individual who thrives in a fast-paced environment and can manage multiple priorities with discretion and professionalism. The ideal candidate is highly organized, adaptable, has a general understanding of the music business, and passionate about popular music.
 
 
 
 What You Will Be Doing
 
 
 
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 Provide day-to-day administrative support to CCO + President of A+R.
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 Manage calendars, schedule meetings, and coordinate internal and external appointments.
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 Prepare and submit expense reports.
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 Maintain DISCO and update all digital assets as well as coordinating information with Administrator.
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 Coordinate company logistics for internal and external events and meetings.
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 Compile weekly charts and other various internal documents.
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 Coordinate domestic and international travel arrangements (flights, hotels, transportation, etc.) and create detailed travel itineraries.
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 Manage last-minute schedule changes and troubleshoot travel issues.
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 Book recording studio and coordinate session logistics.
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 Liaise with producers, engineers, and artists regarding scheduling, ensure all session details are confirmed and properly communicated.
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 Maintain studio calendars and track availability.
 
 
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 </ul>
 
 What Makes You Qualified
 
 
 
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 1+ years of administrative or assistant experience (music industry experience preferred).
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 Strong organizational and time-management skills with a strong operational mindset, high attention to detail, and an ability to effectively. prioritize work to meet deadlines in a fast-paced environment.
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 Ability to multitask and prioritize in a fast-paced environment.
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 Excellent written and verbal communication skills.
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 A proactive problem solver who can anticipate team needs.
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 Proficiency in DISCO, Canva, Excel.
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 Professional demeanor and high level of confidentiality.
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 Passion for music and understanding of the A&amp;R process.
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 Experience booking studios or coordinating creative sessions.
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 Ability to work flexible hours when needed.
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 Willingness to learn and develop in a dynamic and growing company.
 
 
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 This role will require you to commute to our West Hollywood office five days a week.
 
</div>

A&R Coordinator- Runner Music (West Hollywood, CA)

Careers In Travel | Destination Planners

<div>
 
 About The Role
 
 
 
 We are looking for a Remote Itinerary &amp; Booking Assistant to support clients with organizing travel details and assisting with reservation preparation. This role focuses on customer service, itinerary coordination, and ensuring accurate trip information is gathered and maintained. The ideal candidate is organized, resourceful, and comfortable working independently in a virtual environment.
 
 
 
 Responsibilities
 
 
 
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 Assist clients with preparing itinerary details for upcoming trips
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 Support the booking process by gathering required information from clients
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 Research accommodations, transportation options, and destination details
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 Organize trip information, confirmations, and documentation
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 Provide clear communication and customer service throughout the planning process
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 Maintain accurate records and update internal systems as needed
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 Coordinate follow-ups and scheduling to ensure all client needs are addressed
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 Monitor itinerary components to ensure accuracy and completeness
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 Perform general administrative and travel support tasks
 
 
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 </ul>
 
 Qualifications
 
 
 
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 Strong organizational and multi-tasking skills
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 Clear written and verbal communication abilities
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 Ability to work remotely with consistent follow-through
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 Comfort using online tools, systems, and digital research
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 Customer service, administrative, or coordination experience preferred
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 Detail-oriented and dependable in completing assigned tasks
 
 
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 Work Environment
 
 
 
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 Fully remote position
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 Flexible scheduling
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 Training and ongoing guidance provided
 
 
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 If you enjoy assisting clients, staying organized, and supporting the coordination of seamless itineraries, this role provides a structured environment to develop your skills in booking and travel preparation.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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Remote Itinerary & Booking Assistant

Interwest Consulting Group

<div>
 
 Permit Technician - Remote - On Call
 
 
 
 Interwest Consulting Group was founded in 2002 and has become a leader in providing municipal services to cities and counties throughout the Western United States. We currently have over 400 employees specializing in public works, building and safety, planning, engineering, and real estate acquisition.  In our 20+ years, we have attracted the best in our professions and are positioned for continued growth and success.
 
 
 
 
 We are currently seeking a talented and experienced
 
 Permit Technician
 
 to join our team of professionals.  This position offers great opportunity for dynamic, motivated self-starters to work on a variety of work assignments.  You&rsquo;ll be a member of our highly respected team of professionals with a full complement of resources to support you and exciting projects to keep you challenged.
 
 
 
 JOB REQUIREMENTS:
 
 
 
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 Perform minor technical plan check to ensure compliance with both Public Works and Building Department standards, submittal requirements, development conditions, improvement standards, construction specifications, and city ordinances.
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 Interpret and understand engineering and/or building plans, improvements standards, construction standards, building codes, maps, and legal descriptions.
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 Issue and prepare permits related to plan check to ensure compliance with both Public Works and Building Department standards, development conditions, improvement standards, construction specifications, and city ordinances.
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 Research and compile data from field verifications or office engineering records for inclusion into engineering correspondence, reports, or in response to public inquiry.
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 Perform permit-related monetary transactions, accounts receivable coding, billing inquiries, and invoicing.
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 Perform various administrative, reporting, billing and accounts receivable tasks.
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 Establish and maintain cooperative relations with general public, development community, city staff, and others contacted during course of work.
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 Ability to manage a wide range of duties in a timely and effective manner, including timely plan processing and routing and coordinating with discipline managers (e.g. Planning, Engineering and Building).
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 Respond and assist in the resolution of development related inquiries and complaints.
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 Evaluate alternative solutions and develop and present recommendations to supervisors.
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 Perform data entry and coordinate routing of various permits, plans, and maps; use specialized database/permit tracking programs.
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 Perform mathematical calculations with speed and accuracy.
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 Position requires availability during Pacific Time Zone business hours
 
 
 
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 SKILLS:
 
 
 
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 Must possess the flexibility to adjust to changing workload volume.
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 Must be highly organized.
 
 
 
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 </ul>
 
 EDUCATION/EXPERIENCE:
 
 
 
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 2+ years of administrative/customer service experience required
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 Building and/or construction knowledge or background preferred
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 Permitting and/or municipal experience is a plus
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 ICC Permit Technician Certification is a plus
 
 
 
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 </ul>
 COMPENSATION &amp; BENEFITS:  SAFEbuilt pays competitive wages and has a comprehensive benefit offering. Benefits include health, dental, vision, life, and disability insurances, paid holidays, paid time off, matching 401K Plans, wellness programs and more. SAFEbuilt is committed to Career Progression through paid training and step increases for additional certifications and licenses.
 
 
 
 
 Salary Range: $28.00/hr - $30.00/hr
 
 
 
 
 More about Interwest: https://interwestgrp.com/
 
 
 Interwest Consulting Group is a municipal consulting firm focused on providing thoughtful, tailored solutions that build thriving communities. Founded in 2002, Interwest provides City Engineering, Building Code Compliance, City Planning, Traffic Engineering, Capital Project Delivery and Real Estate Acquisition throughout CA and NV.  Interwest joined the SAFEbuilt family in 2020.
 
 
 
 
 More About SAFEbuilt: http://safebuilt.com/
 
 
 SAFEbuilt has the technical expertise to provide Community Development services, but the reason for our success is our people. Over 1600 experts make up our team from across the country, with experience in a full range of services and skills. Each Team member values integrity, improvement, service, teamwork, and respect. These Core Values are the foundation of positive relationships among coworkers, our clients, residents, and anyone invested in the continued success of their community.
 
 
 Our employees are our greatest asset, with exceptionally certified individuals in all departments, including Planning &amp; Zoning, Code Enforcement, Fire Prevention, and Engineering, as well as full-service and supplemental Building Department services. SAFEbuilt invests in developing our employees, exploring innovative technology, and giving back to our communities.
 
 
 In partnership with over 1200 communities, our talented experts make a difference in the cities and towns where we live and work. Through quality people and consistent service, SAFEbuilt plays an important role in continually improving lives by developing safe, thriving communities.
 
 
 SAFEbuilt is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, gender identity, gender expression, age, disability, veteran status or any other protected factor.
 
 
 
 
 If you need assistance or accommodation due to a disability, please contact us at jobs@safebuilt.com or you may call us directly on 970-292-2200.
 
 
</div>

Permit Technician

Explore 4+ Administrative assistant in California this March. Find roles across top companies and apply now to boost your career.

4 administrative assistant jobs In California

Administrative Assistant

A&R Coordinator- Runner Music (West Hollywood, CA)

Remote Itinerary & Booking Assistant

Permit Technician