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administrative assistant

Noorka

<div>Noorka Logistics is looking for a proactive and well-organized Administrative Assistant to join our team in Dubai. This role is ideal for a detail-oriented professional who can support daily office operations and ensure smooth administrative coordination within a fast-paced logistics environment.

Key Responsibilities:
<ul>
<li>Provide day-to-day administrative and clerical support to the office and management team.</li>
<li>Manage phone calls, emails, correspondence, and schedule appointments.</li>
<li>Maintain accurate records, files, and office documentation.</li>
<li>Assist in preparing reports, letters, and internal documents.</li>
<li>Coordinate with internal departments and external vendors as required.</li>
<li>Support HR and finance teams with basic administrative tasks when needed.</li>
<li>Monitor office supplies and place orders to ensure uninterrupted operations.</li>
<li>Ensure compliance with company policies and administrative procedures.</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as an Administrative Assistant or similar role.</li>
<li>Strong organizational and time-management skills.</li>
<li>Proficiency in MS Office applications (Word, Excel, Outlook).</li>
<li>Good communication and interpersonal abilities.</li>
<li>Ability to multitask and work efficiently under minimal supervision.</li>
<li>High attention to detail and a professional approach to work.</li>
</ul>
Joining Noorka Logistics in Dubai as an Administrative Assistant offers an opportunity to be part of a dynamic organization where efficiency and teamwork are valued. If you are reliable, organized, and eager to support business operations, we welcome your application.</div>

Administrative Assistant

Zahr Freighters

<div>Zahr Freighters is a growing logistics and freight services company in Dubai, known for its reliable operations and professional work culture. We are currently seeking a detail-oriented and proactive Administrative Assistant to support our daily office and operational activities. This role is ideal for a candidate who is well-organized, efficient, and capable of handling multiple administrative tasks in a fast-paced environment.

Key Responsibilities
<ul>
<li>Provide general administrative and clerical support to the management and operations team.</li>
<li>Handle phone calls, emails, correspondence, and visitor coordination in a professional manner.</li>
<li>Maintain and organize files, records, and documentation both in physical and digital formats.</li>
<li>Assist in preparing reports, invoices, quotations, and other office documents.</li>
<li>Coordinate with internal departments to support logistics and operational requirements.</li>
<li>Schedule meetings, manage calendars, and arrange appointments as required.</li>
<li>Monitor office supplies and coordinate with vendors for timely replenishment.</li>
<li>Support basic HR and accounts-related administrative tasks when needed.</li>
</ul>
Requirements and Skills
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field preferred.</li>
<li>Proven experience as an Administrative Assistant, Office Assistant, or similar role.</li>
<li>Proficiency in MS Office applications such as Word, Excel, and Outlook.</li>
<li>Good communication skills in English; knowledge of Arabic is an added advantage.</li>
<li>Strong organizational skills with attention to detail and accuracy.</li>
<li>Ability to multitask, prioritize work, and meet deadlines.</li>
<li>Professional attitude with the ability to handle confidential information.</li>
</ul>
What We Offer
<ul>
<li>Competitive salary and benefits in accordance with UAE labor laws.</li>
<li>Stable work environment within a reputable logistics company.</li>
<li>Supportive team culture with opportunities to learn and grow.</li>
<li>Exposure to administrative operations within the freight and logistics industry.</li>
</ul>
This Administrative Assistant position is based in Dubai, offering an excellent opportunity to build your career with Zahr Freighters. If you are motivated, organized, and looking to grow within a professional logistics organization, we encourage you to apply and join our team.</div>

ARTECH ME LLC

Responsibilities:<ul><li>Answer and direct phone calls and attend to customers</li><li>Organize and schedule appointments, meetings, and maintain calendars</li><li>Research, create presentations and help with procurement.</li><li>Office, factory, and warehouse maintenance, monitoring, and improvement.</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.</li><li>Coordinate repairs to office, warehouse, and factory equipment.</li><li>Any other office administrative work required by the management.</li></ul>Requirements and skills<ul><li>Proven experience in an Admin Assistant role for 1 year within the same industry.</li><li>Proficiency in English, strong written and verbal communication</li><li>Knowledge of office management systems and procedures</li><li>Excellent time management skills and ability to multitask and prioritize work</li><li>Strong organizational and planning skills</li><li>Proficient in MS Office</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>What is your expected Salary if you do not agree with the starting rate posted?</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Language:<ul><li>English - Verbal and Written (strong) (Preferred)</li></ul>

<div>
 
 The holder is responsible for providing administrative support by assisting in the activities that facilitate the flow of work in the related Division/Business Unit/Department. The role holder is also responsible for managing and providing all the paperwork, office procedures and other administrative tasks to facilitate operational requirements of the Division/Business Unit/Department.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Performs general clerical duties to include but not limited to: typing, photocopying, faxing, mailing, and filing
 </li>
 <li>
 Responds, sorts and distributes incoming correspondence, including phone calls, faxes and emails Facilitates collection, distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/Department
 </li>
 <li>
 Sends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the same Coordinates and facilitates the supply and maintenance of office equipment, whenever required
 </li>
 <li>
 Provides administrative documents including tender specifications, client quotations, vendor purchase orders, agreements and contracts, etc.
 </li>
 <li>
 Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
 </li>
 <li>
 Develops and updates spreadsheets, documents, reports and presentations as per the requirement Composes and types routine letters, memoranda, reports, presentations and minutes of meetings Gathers, enters, and/or updates data to maintain internal files, records and databases, as appropriate
 </li>
 <li>
 Schedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/Department Maintains confidentiality of documents and information received
 </li>
 <li>
 Assists in the coordination, supervision, and completion of special projects as appropriate
 </li>
 </ul>
 
 
 
 
 Self-Management:
 
 <ul>
 <li>
 Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year
 </li>
 <li>
 Takes ownership of his/her own learning agenda by identifying development needs in consultation with the manager and agreeing on the individual development plan which goes beyond just training and development
 </li>
 <li>
 Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 
 
 
 <ul>
 <li>
 High School Diploma
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 
 
 
 <ul>
 <li>
 A minimum of 1-3 years of experience in a similar role
 </li>
 </ul>
 
 
</div>

TOPPOWER GENERAL TRADING LLC

- Provide administrative and clerical support to the management team- Organize and maintain files, records, and correspondence- Schedule meetings, appointments, and travel arrangements- Draft and format letters, memos, and reports- Handle incoming calls, emails, and visitor inquiries professionally- Assist with quotations, invoices preparation and payment follow-ups- Maintain confidentiality and ensure accuracy in all documentationQualifications: - Strong organizational and time-management skills- Excellent written and verbal communication in English- Proficiency in MS Office (Word & Excel)- Ability to multitask and work independently- Trustworthy, discreet, and detail-oriented

Fortune Four Real Estate LLC

Key Responsibilities<ul><li>Prepare, process, and maintain tenancy contracts, renewals, amendments, and related notices</li><li>Register and renew Ejari contracts in compliance with Dubai Land Department (DLD) regulations</li><li>Coordinate with tenants regarding move-ins, move-outs, renewals, and required documentation</li><li>Monitor and track rental payments, security deposits, and post-dated cheques</li><li>Handle tenant inquiries and follow-ups, resolve routine issues, and escalate concerns when necessary</li><li>Maintain accurate and up-to-date records of tenants, contracts, and property documentation</li><li>Coordinate with property owners, leasing agents, and building management teams</li><li>Support move-out procedures, including NOCs, clearance processes, and handover documentation</li><li>Ensure full compliance with RERA regulations and company policies</li><li>Prepare reports, trackers, and official correspondence as required</li><li>Create and manage property listings on Property Finder and Bayut</li><li>Prepare Form I, Form A, Form B, Form F, and MOUs as required</li><li>Perform general administrative duties to support the property management and leasing teams</li></ul>Requirements &amp; Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or a related field</li><li>Preferably with at least one year of administrative experience in property management or real estate in Dubai</li><li>Sound knowledge of Ejari, RERA regulations, and DLD procedures</li><li>Proficiency in MS Office applications (Excel, Word, Outlook)</li><li>Strong written and verbal communication skills in English</li><li>Excellent organizational and time-management abilities</li><li>Ability to multitask and perform effectively under pressure</li><li>Customer-service-oriented with strong attention to detail</li><li>Can speak Tagalog</li></ul>Preferred Skills<ul><li>Experience using property management systems</li><li>Familiarity with community or developer portals</li><li>Basic understanding of leasing laws and regulations in Dubai</li></ul>Note: Candidates must be willing to join immediately.Job Type: Full-timePay: From AED3,000.00 per monthWork Location: In personExpected Start Date: 23/12/2025

Spencer Interiors & Contracting LLC

<div><div><div>Key Responsibilities : Provide day-to-day administrative and clerical support. Handle incoming emails and correspondence professionally. Assist in preparing letters and internal communications if required. Organize and maintain company records, employee files and databases. Support HR and PRO teams with documentation, visa processing, and onboarding activities when necessary. Assist in translation of documents from English to Arabic. Perform additional office tasks and responsibilities assigned by management. Requirements : Must be a UAE National (Emirati). High school diploma or bachelor's degree. Prior experience in administration, office support is an advantage (fresh graduates are encouraged to apply). Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Strong communication skills in Arabic and English. Professional, organized, and able to manage multiple tasks efficiently. Ability to handle confidential information with discretion.
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705 administrative assistant jobs IN Charge Flowers And Plants Jobs In Dubai

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