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administrative assistant

Future Technology Systems Co. (FutureTEC)

<div>
 
 
 Personal Assistant to the CEO
 
 
 
 
 Location:
 
 Kuwait
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Company:
 
 FutureTEC
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized, proactive, and trusted
 
 Personal Assistant to the CEO
 
 to provide high-level administrative, operational, and coordination support. This role requires exceptional professionalism, discretion, and the ability to operate confidently in a fast-paced, executive environment across multiple countries.
 
 
 The ideal candidate will act as a
 
 strategic right hand
 
 to the CEO&mdash;ensuring efficiency, structure, and seamless coordination across internal teams, external partners, and executive stakeholders.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, travel, and priorities with precision.
 </li>
 <li>
 Prepare agendas, briefing documents, presentations, and follow-ups for meetings.
 </li>
 <li>
 Handle confidential correspondence, documents, and sensitive information with the highest discretion.
 </li>
 <li>
 Act as a gatekeeper for the CEO&rsquo;s time, ensuring focus on strategic priorities.
 </li>
 </ul>
 
 
 
 
 
 Business Coordination &amp; Follow-Up
 
 
 <ul>
 <li>
 Coordinate with department heads to track action items, deadlines, and deliverables.
 </li>
 <li>
 Follow up on executive decisions and ensure timely execution across teams.
 </li>
 <li>
 Support preparation of reports, dashboards, and executive summaries.
 </li>
 <li>
 Assist in organizing board meetings, leadership meetings, and strategic workshops.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Draft professional emails, letters, and communications on behalf of the CEO.
 </li>
 <li>
 Coordinate with partners, vendors, consultants, and investors as required.
 </li>
 <li>
 Maintain professional communication across different cultures and regions.
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Plan and manage complex regional and international travel itineraries.
 </li>
 <li>
 Handle visas, accommodations, transportation, and meeting schedules.
 </li>
 <li>
 Ensure all travel arrangements are efficient and aligned with business objectives.
 </li>
 </ul>
 
 
 
 
 
 Process &amp; Organization
 
 
 <ul>
 <li>
 Help organize and structure incoming requests, documents, and approvals.
 </li>
 <li>
 Maintain orderly digital and physical filing systems.
 </li>
 <li>
 Support process improvements to enhance executive office efficiency.
 </li>
 <li>
 Assist in ad-hoc projects and special assignments as needed.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred).
 </li>
 <li>
 
 5+ years of experience
 
 as a Personal Assistant / Executive Assistant to senior leadership.
 </li>
 <li>
 Strong organizational, time-management, and multitasking skills.
 </li>
 <li>
 Exceptional written and verbal communication skills in
 
 English
 
 (Arabic is a strong plus).
 </li>
 <li>
 High level of professionalism, maturity, and discretion.
 </li>
 <li>
 Ability to work independently and anticipate executive needs.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, or similar tools is an advantage.
 </li>
 <li>
 Comfortable working across multiple countries and time zones.
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Trustworthy and highly confidential
 </li>
 <li>
 Proactive, detail-oriented, and solution-driven
 </li>
 <li>
 Calm under pressure and adaptable to change
 </li>
 <li>
 Strong interpersonal and coordination skills
 </li>
 <li>
 Business-minded with executive presence
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 <ul>
 <li>
 Work directly with the CEO on strategic and regional initiatives.
 </li>
 <li>
 Exposure to executive decision-making, leadership, and high-impact projects.
 </li>
 <li>
 Dynamic and professional working environment within a growing regional organization.
 </li>
 <li>
 Opportunity for long-term growth and increased responsibility.
 </li>
 </ul>
 
 
</div>

Personal Assistant

Hilton

<div>Personal Assistant to General Manager
A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks. 
 
What will I be doing? 
As a Personal Assistant to General Manager, you are responsible for performing the following tasks to the highest standards:
<ul><li>Opens incoming mail, dates stamps, distributes accordingly</li>
<li>Sends outgoing mail both interoffice and outside of the hotel</li>
<li>Routes mail, faxes and other printed matter</li>
<li>Prepares and types correspondence and fairly complex numerical/financial reports as instructed</li>
<li>Prepares correspondence on behalf of the management</li>
<li>Duplicates, copies and distributes and mails materials for the office</li>
<li>Orders and maintains office supplies and equipment</li>
<li>Maintains files and equipment in an orderly and professional manner</li>
<li>Uses the property&rsquo;s email system and maintains their email box, as is policy</li>
<li>Appropriate business use of telephone and voice mail system</li>
<li>Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate</li>
<li>Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis</li>
<li>Scrutinizes daily VIP guests</li>
<li>Schedules meetings and records meeting minutes</li>
</ul>What are we looking for? 
A Personal Assistant to General Manager serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Two years similar experience</li>
<li>Strong organization skills, multi-task oriented and good time management</li>
<li>Driving license and Car</li>
<li>Ability to read listen and communicate effectively in English and in writing, using correct grammar, spelling and sentence structure</li>
<li>Prepare official correspondence on behalf of management to both internal and external communications verbally and in writing</li>
<li>Ability to sit for extended periods of time and continuously performs the essential job functions</li>
<li>Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy</li>
<li>Ability to type 60 wpm</li>
<li>Ability to effectively transcribe information from handwritten memos and recordings</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Personal Assistant to General Manager

Al Thiqa Food Group Company

<div>
 
 We are hiring for a smart, fast-learning, and highly organized &ldquo;Sr. Operations Assistant&rdquo; to support day-to-day business activities. So, if you are ambitious and ready to grow in a fast-paced environment, we&rsquo;d love you to apply if you are in the State of Kuwait with a Valid Transferable work visa.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Assist in daily operational tasks and coordination,
 </li>
 <li>
 Support management with follow-ups, reporting, and organization,
 </li>
 <li>
 Communicate with internal and external business suppliers/ representatives when needed,
 </li>
 <li>
 Maintaining records, databases, and files related to the company&rsquo;s operations
 </li>
 <li>
 Ensuring compliance with company policies and industry regulations
 </li>
 <li>
 Conduct regular audits and inspections to ensure compliance with quality standards.
 </li>
 <li>
 Handle administrative and operational tasks,
 </li>
 </ul>
 
 
 
 
 
 
 Competencies &amp; Skills Needed:
 
 
 
 <ul>
 <li>
 Very organized, dynamic, and detail-oriented,
 </li>
 <li>
 Fast learner with a proactive mindset background in FMCG or F&amp;B (an added value),
 </li>
 <li>
 Willing to travel overseas for business when required,
 </li>
 <li>
 Hardworking, committed, and able to work under pressure,
 </li>
 <li>
 Excellent communication skills (verbal, writing and beyond),
 </li>
 <li>
 Excellent expertise in MS Office Apps; especially Excel and Outlook,
 </li>
 <li>
 Strong understanding of industry regulations and standards.
 </li>
 <li>
 Proven ability to manage and conduct quality audits.
 </li>
 <li>
 Excellent problem-solving skills with attention to detail.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Excellent in English and Arabic,
 </li>
 </ul>
 
 
 
 
 
 Education, Experience &amp; Others:
 
 
 <ul>
 <li>
 +7 years in FMCG or F&amp;B in the local market of Kuwait,
 </li>
 <li>
 Bachelor's degree in F&amp;B, Business Admin, or a related field,
 </li>
 <li>
 Should have a Kuwaiti Driving License and own car,
 </li>
 </ul>
 
 Transferable work visa is a must.
 
</div>

Senior Operations Assistant

International Group of Aamina

Job Title: Office Administrator (Female Only) (immediate joiner only )Location: Kuwait Al shuwaikh Visa Requirement: 18 (Normal Visa &ndash; Transferable Only) Hiring From: Inside Kuwait OnlyJob Summary:We are looking for a highly organized and responsible Office Administrator to manage daily office operations and provide administrative support to ensure smooth business activities.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks</li><li>Handle phone calls, emails, and correspondence</li><li>Maintain filing systems (physical and digital)</li><li>Prepare reports, letters, and documents</li><li>Coordinate meetings and schedule appointments</li><li>Monitor office supplies and place orders when needed</li><li>Support HR and management with documentation and employee records</li><li>Assist in basic accounting tasks (invoices, petty cash, etc.)</li><li>Ensure office cleanliness and organized work environment</li></ul>Requirements:<ul><li>Female candidates only</li><li>Currently residing in Kuwait</li><li>Visa 18 (Normal/Transferable)</li><li>Proven experience as an Office Administrator or similar role</li><li>Good communication skills in English (Arabic is a plus)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Ready to join immediately or on short notice</li><li>Arabic reading and writing is a must</li></ul>Job Type: Full-timePay: KD400.000 - KD500.000 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>2years: 4 years (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>

Office Administrator (Female Only)

American Creativity Academy

<div>We are looking to hire a dedicated Secretary to join us at the American Creativity Academy! 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Experience:

Bachelor's degree required. Basic computer skills required. Knowledge of Microsoft windows including word processing, electronic spreadsheets, E-mail, etc. Understanding of standard office equipment (telephones, dictation equipment, FAX and copying machines, typewriter, calculator, etc.
LANGUAGE SKILLS:
Bilingual (Arabic / English) preferred. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
GENERAL RESPONSIBILITIES
<div><ul><li>Performs secretarial functions relating to the responsibilities of the Department.
</li></ul><ul><li>Provide administrative support to the Principal / Department by facilitation internal and external communications, acting as a liaison with departments and parents, and coordinating administrative affairs.</li></ul>
</div>
Salary range is 360 KWD - 410 KWD per month, depending upon educational credentials and years of related experience.</div>

School Secretary, starting August 2026

Alghanim Industries

<div>
 Job description:
 
 
 
 &nbsp;
 
 Job Responsibilities
 
 &bull;Typing of all correspondence i.e. letters, memos, schedules, agendas, trackers etc.&nbsp;
 
 &bull;Handling independent business correspondence for the division (incoming and outgoing)&nbsp;
 
 &bull;Directing incoming telephone calls to the appropriate recipient&nbsp;
 
 &bull;Manage, organize, and update relevant data, maintain a proper filing system for the division
 
 &bull;Organizing all business operations related events i.e. training, team meeting, etc.&nbsp;
 
 &bull;Organizing travel and hotel reservations for business trips from and visitors to, the division as well as visa processing&nbsp;
 
 &bull;Responsible for preparing new employees on boarding activities
 
 &bull;Coordinating with personnel office especially in-residence related matters and maintaining a proper tracker
 
 &bull;Coordination of tasks, projects and staff across various locations in Kuwait (warehouses, offices, suppliers, business partners and other facilities)&nbsp;
 
 &bull;Responsible for division's stationery requirements&nbsp;
 
 &bull;Support employees in initiating various requests through Talent Hub (Salary certificate, leave request, bank info change, passport request, resignation, off boarding, Expenses Claim etc&hellip;.)
 
 &bull;Responsible for consolidating the outbound list from the sales team and sharing it with the warehouse to prepare the deliveries for the second working day
 
 &bull;Support the division with all administrative tasks whenever is required
 
 &nbsp;
 
 Candidate Requirements
 
 &bull;Bachelor's / Diploma Degree in Business Administration
 
 &bull;At least 1 to 2 years work experience in a similar administrative role
 
 &bull;Excellent communication skills in English are a must&nbsp;
 
 &bull;Solid knowledge of wider Kuwait&nbsp;
 
 &bull;Planning and organizational skills&nbsp;
 
 &bull;Good computer knowledge and skills (Outlook &ndash; Microsoft Word &ndash; Excel &ndash; PowerPoint &ndash; Internet)&nbsp;
 
 &bull;Must be self-motivating, driven, initiative and able to work independently and against tight deadlines&nbsp;
 
 &bull;Must be able to multitask, handle demanding customers (internal and external), liaise with different individuals across different departments and functions, and be able to work systematically, accurately and with strong time management skills
 
 &nbsp;
 
 Education Bachelor&rsquo;s Degree in Business Administration Diploma in Business Administration
 
 
 Profile description:
 
 
 
 The Job Purpose of a Business Administrator will be to provide administrative support to Management along with other secretarial duties.
 
</div>

Business Administrator

Venture Foods Restaurants Co.

Personal AssistantLooking for a highly flexible and versatile Hybrid Personal &amp; Professional Assistant (PA) to work closely with leadership in both personal and business matters. This role requires someone proactive, resourceful, and able to seamlessly shift between managing professional operations, supporting HR tasks, and handling personal responsibilities. The ideal candidate thrives under pressure, is exceptionally organized, and can anticipate needs before they arise. This is a hands-on role with exposure to business operations, people management, and executive-level decision-making, making it ideal for someone who enjoys variety and working in a dynamic environment.Professional SupportAct as the first point of contact and gatekeeper for the executive.Manage daily schedules, meetings, and communications.Support operations by coordinating with teams, vendors, and external partners.Assist with HR-related tasks including recruitment coordination, onboarding, and employee engagement.Track and follow up on key business initiatives and ensure timely execution.Handle sensitive information with confidentiality and discretion.Personal SupportProvide day-to-day personal assistance including travel bookings, errands, and household coordination.Manage personal schedules, events, and reminders.Ensure smooth handling of overlapping personal and professional priorities.Operations &amp; AdministrationPrepare reports, presentations, and documentation as required.Monitor ongoing projects and ensure deadlines are met.Support in budget tracking, procurement, and other administrative tasks.RequirementsProven experience as a Personal Assistant, Executive Assistant, or in a similar hybrid role.Strong organizational and multitasking skills with attention to detail.Ability to handle high-pressure situations with calm and efficiency.Strong interpersonal skills and discretion in handling confidential matters.Tech-savvy with proficiency in MS Office/Google Workspace and basic HR tools.Flexible mindset with the ability to adapt to changing priorities.Preferred QualitiesPrior experience in HR support or operations management.Problem-solver with a &ldquo;can-do&rdquo; attitude.Excellent communication skills (written and verbal).Someone who enjoys wearing multiple hats and thrives in a dynamic work environment.Proficient in speaking Arabic and English both.Immediate Joiners will be given preference.Driving License is mandatory for this role.Job Type: Full-timePay: KD250.000 - KD300.000 per month

Explore 43+ Administrative assistant in Kuwait City this March. Find roles across top companies and apply now to boost your career.

43 administrative assistant jobs In Kuwait City

Personal Assistant

Personal Assistant to General Manager

Senior Operations Assistant

Office Administrator (Female Only)

School Secretary, starting August 2026

Business Administrator

Personal Assistant