assistant director of convention & events

accounts assistant

personal assistant

administrative assistant

Future Technology Systems Co. (FutureTEC)

<div>
 
 
 Personal Assistant to the CEO
 
 
 
 
 Location:
 
 Kuwait
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Company:
 
 FutureTEC
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized, proactive, and trusted
 
 Personal Assistant to the CEO
 
 to provide high-level administrative, operational, and coordination support. This role requires exceptional professionalism, discretion, and the ability to operate confidently in a fast-paced, executive environment across multiple countries.
 
 
 The ideal candidate will act as a
 
 strategic right hand
 
 to the CEO&mdash;ensuring efficiency, structure, and seamless coordination across internal teams, external partners, and executive stakeholders.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, travel, and priorities with precision.
 </li>
 <li>
 Prepare agendas, briefing documents, presentations, and follow-ups for meetings.
 </li>
 <li>
 Handle confidential correspondence, documents, and sensitive information with the highest discretion.
 </li>
 <li>
 Act as a gatekeeper for the CEO&rsquo;s time, ensuring focus on strategic priorities.
 </li>
 </ul>
 
 
 
 
 
 Business Coordination &amp; Follow-Up
 
 
 <ul>
 <li>
 Coordinate with department heads to track action items, deadlines, and deliverables.
 </li>
 <li>
 Follow up on executive decisions and ensure timely execution across teams.
 </li>
 <li>
 Support preparation of reports, dashboards, and executive summaries.
 </li>
 <li>
 Assist in organizing board meetings, leadership meetings, and strategic workshops.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Draft professional emails, letters, and communications on behalf of the CEO.
 </li>
 <li>
 Coordinate with partners, vendors, consultants, and investors as required.
 </li>
 <li>
 Maintain professional communication across different cultures and regions.
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Plan and manage complex regional and international travel itineraries.
 </li>
 <li>
 Handle visas, accommodations, transportation, and meeting schedules.
 </li>
 <li>
 Ensure all travel arrangements are efficient and aligned with business objectives.
 </li>
 </ul>
 
 
 
 
 
 Process &amp; Organization
 
 
 <ul>
 <li>
 Help organize and structure incoming requests, documents, and approvals.
 </li>
 <li>
 Maintain orderly digital and physical filing systems.
 </li>
 <li>
 Support process improvements to enhance executive office efficiency.
 </li>
 <li>
 Assist in ad-hoc projects and special assignments as needed.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred).
 </li>
 <li>
 
 5+ years of experience
 
 as a Personal Assistant / Executive Assistant to senior leadership.
 </li>
 <li>
 Strong organizational, time-management, and multitasking skills.
 </li>
 <li>
 Exceptional written and verbal communication skills in
 
 English
 
 (Arabic is a strong plus).
 </li>
 <li>
 High level of professionalism, maturity, and discretion.
 </li>
 <li>
 Ability to work independently and anticipate executive needs.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, or similar tools is an advantage.
 </li>
 <li>
 Comfortable working across multiple countries and time zones.
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Trustworthy and highly confidential
 </li>
 <li>
 Proactive, detail-oriented, and solution-driven
 </li>
 <li>
 Calm under pressure and adaptable to change
 </li>
 <li>
 Strong interpersonal and coordination skills
 </li>
 <li>
 Business-minded with executive presence
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 <ul>
 <li>
 Work directly with the CEO on strategic and regional initiatives.
 </li>
 <li>
 Exposure to executive decision-making, leadership, and high-impact projects.
 </li>
 <li>
 Dynamic and professional working environment within a growing regional organization.
 </li>
 <li>
 Opportunity for long-term growth and increased responsibility.
 </li>
 </ul>
 
 
</div>

Personal Assistant

WeCare Co. for Medical and Health Care Management

Location: Jabriya, KuwaitJob Type: Full-timeWorking Hours: 2pm - 10pm (weekly 1 day off)We are a boutique offering stylish party gowns and wedding dresses, dedicated to excellent customer service and a welcoming atmosphere.Key Responsibilities:<ul><li>Greet customers and manage front desk operations</li><li>Answer phone calls and respond to WhatsApp inquiries</li><li>Schedule appointments and manage bookings</li><li>Keep records of customer visits and orders</li><li>Assist with basic administrative tasks</li></ul>Requirements:<ul><li>Previous receptionist or customer service experience preferred</li><li>Strong communication and organizational skills</li><li>Friendly, professional, and well-presented</li><li>Comfortable using phone and messaging apps</li></ul>Kindly send your CV to +965 97328811 / info@wecarekuwait.comJob Type: Full-timeWork Location: In person

Receptionist - Party and Wedding Dress Boutique

Closet Hawally

<ul><li>Act as a personal Assistant for the Director/President.</li><li>Manage agendas/appointments etc. for the upper management.</li><li>Maintain a petty cash record.</li><li>Scheduling of work time, procedures and assignments to staff and other office volunteer workers.</li><li>Payroll preparation and salaries disbursement.</li><li>Maintain ERP Database of the company.</li><li>Act as point of contact to third party service providers etc.</li><li>Enter expenses in google drive, Odoo and Xero.</li><li>Only female</li></ul>Work Location: In person

HR & Admin

DAL Studio

Secretary cum Customer Service &ndash; Job ResponsibilitiesAdministrative Support<ul><li>Manage schedules, appointments, and meetings for management.</li><li>Prepare and draft correspondence, reports, and presentations.</li><li>Maintain organized records of contracts, quotations, and project files.</li></ul>Communication &amp; Coordination<ul><li>Handle incoming calls, emails, and inquiries in a professional manner.</li><li>Coordinate between departments (Sales, Warehouse, Technical Team) to ensure smooth operations.</li><li>Act as the point of contact for internal and external stakeholders.</li></ul>Document Management<ul><li>Prepare and process quotations, invoices, LPOs, and other administrative documents.</li><li>Ensure proper filing and tracking of company documents.</li></ul>Operational Support<ul><li>Assist in scheduling client meetings, site visits, and installations.</li><li>Coordinate with suppliers and follow up on deliveries and documentation.</li></ul>Confidentiality<ul><li>Maintain confidentiality of sensitive company and client information at all times.</li></ul>Customer Interaction<ul><li>Respond to customer inquiries via phone, email, and in person.</li><li>Provide accurate information about lighting products and smart home solutions.</li></ul>Sales &amp; Service Support<ul><li>Assist customers in selecting suitable products based on their requirements.</li><li>Coordinate with the sales team for quotations, follow-ups, and order confirmations.</li></ul>Order Handling<ul><li>Process customer orders and track delivery status.</li><li>Keep customers informed about order progress and timelines.</li></ul>After-Sales Support<ul><li>Handle customer complaints and service requests efficiently.</li><li>Coordinate with technical teams for installation, maintenance, and troubleshooting.</li></ul>Product Knowledge<ul><li>Maintain up-to-date knowledge of lighting systems, smart home automation, and product features.</li><li>Explain product benefits, usage, and compatibility to customers.</li></ul>Customer Experience<ul><li>Ensure high levels of customer satisfaction and maintain long-term relationships.</li><li>Record customer feedback for continuous improvement.</li></ul>Mandatory Requirement (Both Roles)<ul><li>Fluent in Arabic and English (both written and spoken) is mandatory.</li><li>Ability to communicate professionally with clients, suppliers, and internal teams in both languages.</li><li>Strong interpersonal and communication skills.</li></ul>Job Types: Full-time, PermanentPay: KD400.000 - KD450.000 per monthWork Location: Hybrid remote in Kuwait City

Secretary cum Customer Service

Snoonu

<div>
 
 Welcome to Your Next Adventure!
 
 
 
 Are you a master of organization with a knack for staying three steps ahead? We are looking for a high-energy
 
 Executive Assistant to the CEO
 
 to act as the ultimate strategic partner and gatekeeper. This isn't just about managing a calendar; it&rsquo;s about being the heartbeat of our executive operations, ensuring our leader can focus on transforming the region while you handle the mission-critical details that keep the engine running smoothly.
 
 
 
 What You&rsquo;ll Get Your Hands On
 
 
 
 <ul>
 <li>
 Executive Gatekeeping: Act as the primary point of contact between the CEO and internal/external stakeholders, managing high-level communications and coordinating critical information flow.
 </li>
 <li>
 Calendar &amp; Logistics Mastery: Orchestrate complex travel schedules, maintain high-stakes calendars, and manage reminders to ensure every minute of the CEO&rsquo;s day is optimized.
 </li>
 <li>
 Meeting Architecture: Provide end-to-end support for business meetings and social events, from arranging agendas and taking minutes to creating memos and reports.
 </li>
 <li>
 Document Governance: Prepare, check, and manage all corporate files and documents requiring the CEO&rsquo;s signature, ensuring total accuracy and confidentiality.
 </li>
 <li>
 Contract Support: Assist in creating and reviewing essential legal documents, including investment agreements and Non-Disclosure Agreements (NDAs).
 </li>
 <li>
 Strategic Reference: Serve as the central point of reference for queries and issues, proactively distributing information to support the broader executive team.
 
 
 </li>
 </ul>
 
 The Magic You Bring
 
 
 
 <ul>
 <li>
 Proven Track Record: At least 5 years of experience in a secretarial or executive assistant role, specifically supporting high-level leadership.
 </li>
 <li>
 Academic Foundation: A Bachelor&rsquo;s Degree or Diploma in Administration, Business, or a related field.
 </li>
 <li>
 Communication Excellence: Exceptional coordination skills with the ability to handle extensive communication with clients and investors professionally.
 </li>
 <li>
 Organizational Prowess: A structured approach to office management, filing systems, and the execution of complex business activities.
 </li>
 <li>
 Attention to Detail: A meticulous eye for reviewing contracts and documents, ensuring nothing slips through the cracks.
 </li>
 <li>
 Tech Savvy: Proficient in using modern productivity tools, office systems, and digital collaboration platforms.
 </li>
 <li>
 Language Skills: Multilingual capabilities are highly preferred, with Russian being one of the preferred languages.
 
 
 </li>
 </ul>
 
 Bonus Points If You Have
 
 
 
 <ul>
 <li>
 Industry Savvy: Prior experience working within the fast-paced Tech or FMCG sectors.
 </li>
 <li>
 Quick Integration: Availability to join the team within a maximum of 2 months.
 
 
 </li>
 </ul>
 
 Inside Snoonu&rsquo;s Universe
 
 
 
 Snoonu is Qatar&rsquo;s homegrown Super App, reinventing daily life with blazing-fast delivery, shopping, and more &ndash; all in one place. Powered by tech, driven by a global team, and obsessed with making life easier.
 
 
 
 The Dream We&rsquo;re Chasing
 
 
 
 To be the first Qatari Ultra App that propels the region and its community through innovation and technology. We have global ambitions where what we do surpasses norms and limitations every time.
 
 
 
 The Quest We&rsquo;re On
 
 
 
 To radically transform how people live by leveraging technology to connect them with endless possibilities.
 
 
 
 Our Everyday Superpowers
 
 
 
 
 👥 Be Customer Obsessed
 
 : &ldquo;Focus on the customer and all else will follow.&rdquo;
 
 
 
 💪 Act with Integrity:
 
 &ldquo;We are honest, ethical, and trustworthy in everything we do.&rdquo;
 
 
 
 🧪 Be Curious and Creative:
 
 &ldquo;We constantly innovate and create solutions to bring a lasting positive impact.&rdquo;
 
 
 
 🏅Lead by Example and Take Ownership:
 
 &ldquo;Be the change you want to see and take ownership.&rdquo;
 
 
 
 🚀 Work Smart and Deliver Results
 
 : &ldquo;You can do more by doing less, better, and faster.&rdquo;
 
 
 
 👨&zwj;💼 It's All About People:
 
 &ldquo;Be a team player; together we are stronger.&rdquo;
 
 
 
 Perks &amp; Worklife Magic At Snoonu
 
 
 
 
 🌐 Global Vibes
 
 &ndash; Collaborate with a worldwide crew.
 
 
 
 🧠 Brain Boosters
 
 &ndash; Learning budgets, access to courses, and tools for your growth.
 
 
 🚒
 
 Builder&rsquo;s Playground
 
 &ndash; Own your tasks, own your path! We&rsquo;re big on autonomy.
 
 
 🏝️
 
 Flexible Time Off
 
 &ndash; We take recharging seriously. Generous leave and wellness policies.
 
 
 🛠️
 
 Agile Everything
 
 &ndash; Scrum isn&rsquo;t a buzzword here. It&rsquo;s how we roll, from product to ops.
 
 
 
 Great Place to Work&reg; Certified
 
 
 
 We&rsquo;re certified as a Great Place to Work&reg;, a recognition that celebrates a culture we&rsquo;ve built together where people come first, always. This certification reflects our commitment to creating a workplace where everyone feels valued, empowered, and inspired to do their best work.
 
 
 
 Certified for Excellence
 
 
 
 Our ISO 9001:2015 and ISO 45001:2018 certifications demonstrate our dedication to world-class quality and a safe, supportive workplace, reinforcing our promise to deliver exceptional service while prioritizing the wellbeing of our people.
 
 
 
 Beyond the Code: Giving Back Matters
 
 
 
 We don&rsquo;t just build apps. We&rsquo;re committed to doing business sustainably and giving back to the community that fuels us. From eco-conscious practices to CSR projects, we&rsquo;re always finding ways to do better&mdash;and we invite you to be a part of that mission.
 
 
 
 Diversity Isn&rsquo;t Just a Buzzword
 
 
 
 At Snoonu, fairness and inclusion are the foundation of everything we do. We&rsquo;re proud to be an equal opportunity workplace that welcomes people from every walk of life. Be bold. Be you. Thrive here.
 
 
 
 Let&rsquo;s Build the Future Together
 
 
 
 Apply now to join a team where your contributions spark a change and your voice is heard. Let&rsquo;s make some magic together.
 
 
 Stay in the loop&mdash;connect with us on LinkedIn!
</div>

Executive Assistant to CEO

American International University

<div>Graphic Design Teaching Assistant

This position accepts local candidates only. 
Classification: Faculty (Institutional Support)

Reports To: Dean, School of Architecture and Design

Location: Saad Al Abdullah, Kuwait 
The School of Architecture and Design invites applications for a Teaching Assistant position in Graphic Design. The successful candidate will support studio-based teaching in Graphic Design courses, particularly in areas such as illustration, printmaking, visual communication, and digital design.

The Teaching Assistant will assist faculty members in studio instruction, student mentoring, lab supervision, and course preparation. The appointee will contribute to undergraduate education, assist with studio-based learning activities, and support the academic and operational needs of the Graphic Design program within a collaborative and multicultural academic environment. 


Key Responsibilities 
Teaching and Curriculum Support 
<ul>
<li>
Assist faculty members in undergraduate studio and lecture courses related to Graphic Design, digital media, Illustration, and Printmaking.</li>
</ul><ul><li>Support studio sessions by assisting students with technical guidance in traditional and digital illustration techniques, multimedia, printmaking processes, and visual communication tools.</li>
</ul><ul><li>Help prepare course materials, demonstrations, and digital resources used in studio instruction.</li>
</ul><ul><li>Provide guidance to students during studio work, critiques, and project development.</li>
</ul><ul><li>Assist in monitoring student progress and maintaining studio discipline and safety protocols.</li>
</ul><ul><li>Support faculty in organizing student critiques, presentations, and portfolio reviews.</li>
</ul><ul><li>Help maintain studio facilities, equipment, and materials used in illustration and printmaking labs.</li></ul> 


Academic and Studio Support 
<ul>
<li>
Assist in managing course-related administrative tasks such as organizing course materials, uploading resources to Canvas, and supporting course logistics.</li>
</ul><ul><li>Provide support to students during lab hours, workshops, or tutoring sessions.</li>
</ul><ul><li>Assist with documenting student work for exhibitions, assessment, or accreditation purposes.</li>
</ul><ul><li>Support faculty in preparing materials for senior projects, exhibitions, or competitions.</li>
</ul><ul><li>Contribute to maintaining an organized and productive studio learning environment.</li></ul> 


Service and Institutional Engagement 
<ul>
<li>
Support the School of Architecture and Design in student exhibitions, events, competitions, and outreach activities.</li>
</ul><ul><li>Assist with studio setup for workshops, lectures, or special academic events.</li>
</ul><ul><li>Participate in departmental activities and contribute to the academic community.</li>
</ul><ul><li>Promote a respectful, inclusive, and collaborative studio culture.</li></ul> 


Qualifications 
Required 


Academic Credentials 
<ul>
<li>
Bachelor&rsquo;s degree in graphic design, Visual Communication, Illustration, or a closely related field from an accredited institution.</li>
</ul><ul><li>Technical Skills</li>
</ul><ul><li>Proficiency in Adobe Creative Cloud (Illustrator, Photoshop, InDesign) and other relevant digital design tools.</li>
</ul><ul><li>Familiarity with digital illustration tools, printmaking processes, and studio-based workflows.</li>
</ul><ul><li>Professional and Academic Skills</li>
</ul><ul><li>Strong understanding of visual communication principles, typography, layout, and illustration techniques.</li>
</ul><ul><li>Ability to assist students with both conceptual design development and technical execution.</li>
</ul><ul><li>Communication Skills</li>
</ul><ul><li>Strong written and verbal communication skills in English.</li>
</ul><ul><li>Cultural Competency</li>
</ul><ul><li>Ability to work effectively in a multicultural academic environment.</li></ul> 


Preferred 
<ul>
<li>
Studio Experience</li>
</ul><ul><li>Experience working in illustration, printmaking, or visual communication studios.</li>
</ul><ul><li>Digital and Hybrid Tools</li>
</ul><ul><li>Familiarity with digital fabrication, experimental print processes, or emerging AI-assisted design tools.</li>
</ul><ul><li>Teaching or Tutoring Experience</li>
</ul><ul><li>Previous experience as a teaching assistant, tutor, or studio assistant in a design-related program.</li>
</ul><ul><li>Interdisciplinary Engagement</li>
</ul><ul><li>Interest in collaborating with Interior Design, Architecture, and other design disciplines.</li></ul> 


About American International University 
AIU is a new institution of higher education in Kuwait whose first student cohort was admitted in fall 2019. It is a private, coeducational institution offering undergraduate degrees based on the American model of higher education, including a comprehensive general education curriculum. Through its educational and student services programming, the University serves the intellectual, cultural, and personal growth of all members of its community. AIU offers degree programs in Film and Digital Media, Architecture, and Design, Engineering, and Business Administration where the language of instruction is English. 


For more information about AIU visit: www.aiu.edu.kw 


How to Apply

To apply for this position, please visit the Job Opportunities section of our webpage and submit your resume, cover letter, and reel to: https://aiu.edu.kw/careers/jobs</div>

Graphic Design Teaching Assistant

Hilton

<div>Assistant Front Office Manager
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. 
 
 
What will I be doing? 
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<ul>
<li>Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li></ul>
What are we looking for? 
Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Previous supervisory experience in Front Office within the hotel/leisure/retail</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Front Office Manager

Explore 29+ Administrative assistant in Kuwait City this May. Find roles across top companies and apply now to boost your career.