personal assistant to general manager

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special activities planner

personal assistant

Future Technology Systems Co. (FutureTEC)

<div>
 
 
 Personal Assistant to the CEO
 
 
 
 
 Location:
 
 Kuwait
 
 
 
 Reporting to:
 
 CEO
 
 
 
 Company:
 
 FutureTEC
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized, proactive, and trusted
 
 Personal Assistant to the CEO
 
 to provide high-level administrative, operational, and coordination support. This role requires exceptional professionalism, discretion, and the ability to operate confidently in a fast-paced, executive environment across multiple countries.
 
 
 The ideal candidate will act as a
 
 strategic right hand
 
 to the CEO&mdash;ensuring efficiency, structure, and seamless coordination across internal teams, external partners, and executive stakeholders.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, meetings, travel, and priorities with precision.
 </li>
 <li>
 Prepare agendas, briefing documents, presentations, and follow-ups for meetings.
 </li>
 <li>
 Handle confidential correspondence, documents, and sensitive information with the highest discretion.
 </li>
 <li>
 Act as a gatekeeper for the CEO&rsquo;s time, ensuring focus on strategic priorities.
 </li>
 </ul>
 
 
 
 
 
 Business Coordination &amp; Follow-Up
 
 
 <ul>
 <li>
 Coordinate with department heads to track action items, deadlines, and deliverables.
 </li>
 <li>
 Follow up on executive decisions and ensure timely execution across teams.
 </li>
 <li>
 Support preparation of reports, dashboards, and executive summaries.
 </li>
 <li>
 Assist in organizing board meetings, leadership meetings, and strategic workshops.
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO and internal/external stakeholders.
 </li>
 <li>
 Draft professional emails, letters, and communications on behalf of the CEO.
 </li>
 <li>
 Coordinate with partners, vendors, consultants, and investors as required.
 </li>
 <li>
 Maintain professional communication across different cultures and regions.
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Plan and manage complex regional and international travel itineraries.
 </li>
 <li>
 Handle visas, accommodations, transportation, and meeting schedules.
 </li>
 <li>
 Ensure all travel arrangements are efficient and aligned with business objectives.
 </li>
 </ul>
 
 
 
 
 
 Process &amp; Organization
 
 
 <ul>
 <li>
 Help organize and structure incoming requests, documents, and approvals.
 </li>
 <li>
 Maintain orderly digital and physical filing systems.
 </li>
 <li>
 Support process improvements to enhance executive office efficiency.
 </li>
 <li>
 Assist in ad-hoc projects and special assignments as needed.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred).
 </li>
 <li>
 
 5+ years of experience
 
 as a Personal Assistant / Executive Assistant to senior leadership.
 </li>
 <li>
 Strong organizational, time-management, and multitasking skills.
 </li>
 <li>
 Exceptional written and verbal communication skills in
 
 English
 
 (Arabic is a strong plus).
 </li>
 <li>
 High level of professionalism, maturity, and discretion.
 </li>
 <li>
 Ability to work independently and anticipate executive needs.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, or similar tools is an advantage.
 </li>
 <li>
 Comfortable working across multiple countries and time zones.
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Trustworthy and highly confidential
 </li>
 <li>
 Proactive, detail-oriented, and solution-driven
 </li>
 <li>
 Calm under pressure and adaptable to change
 </li>
 <li>
 Strong interpersonal and coordination skills
 </li>
 <li>
 Business-minded with executive presence
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 <ul>
 <li>
 Work directly with the CEO on strategic and regional initiatives.
 </li>
 <li>
 Exposure to executive decision-making, leadership, and high-impact projects.
 </li>
 <li>
 Dynamic and professional working environment within a growing regional organization.
 </li>
 <li>
 Opportunity for long-term growth and increased responsibility.
 </li>
 </ul>
 
 
</div>

Personal Assistant

Hilton

<div>Personal Assistant to General Manager
A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks. 
 
What will I be doing? 
As a Personal Assistant to General Manager, you are responsible for performing the following tasks to the highest standards:
<ul><li>Opens incoming mail, dates stamps, distributes accordingly</li>
<li>Sends outgoing mail both interoffice and outside of the hotel</li>
<li>Routes mail, faxes and other printed matter</li>
<li>Prepares and types correspondence and fairly complex numerical/financial reports as instructed</li>
<li>Prepares correspondence on behalf of the management</li>
<li>Duplicates, copies and distributes and mails materials for the office</li>
<li>Orders and maintains office supplies and equipment</li>
<li>Maintains files and equipment in an orderly and professional manner</li>
<li>Uses the property&rsquo;s email system and maintains their email box, as is policy</li>
<li>Appropriate business use of telephone and voice mail system</li>
<li>Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate</li>
<li>Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis</li>
<li>Scrutinizes daily VIP guests</li>
<li>Schedules meetings and records meeting minutes</li>
</ul>What are we looking for? 
A Personal Assistant to General Manager serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Two years similar experience</li>
<li>Strong organization skills, multi-task oriented and good time management</li>
<li>Driving license and Car</li>
<li>Ability to read listen and communicate effectively in English and in writing, using correct grammar, spelling and sentence structure</li>
<li>Prepare official correspondence on behalf of management to both internal and external communications verbally and in writing</li>
<li>Ability to sit for extended periods of time and continuously performs the essential job functions</li>
<li>Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy</li>
<li>Ability to type 60 wpm</li>
<li>Ability to effectively transcribe information from handwritten memos and recordings</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Personal Assistant to General Manager

<div>Assistant Security Manager
An Assistant Security Manager directs security personal and works with Department Heads to deliver a safe Guest and Member experience while ensuring compliance with local safety legislation and hotel emergency procedures. 
 
 
What will I be doing? 
As an Assistant Security Manager, you will be responsible for directing and coordinating the activities of security personnel, work with Department Heads to confirm all staff understands security procedures, and organising patrolling of the property to deliver a safe Guest and Member experience. An Assistant Security Manager will also be required to ensure that hotel is in compliance with all local safety regulations and is conversant with hotel emergency procedures. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Maintain good communication and work relationships in all areas of the hotel</li>
<li>Liaise with government and law enforcement agencies as necessary</li>
<li>Coordinate additional personnel for Conference and Banqueting functions</li>
<li>Organise patrolling of all boundary areas, bedrooms, offices, storage areas, public areas, and function rooms</li>
<li>Assist the hotel in complying with Local Fire Safety Legislation</li>
<li>Assist the hotel with Local Safety Legislation to ensure compliance of the security department</li>
<li>Knowledge of the codes of practice for P.A.C.E.</li>
<li>Ensure tours are carried out for the purpose of fire prevention, safe means of escape, and security</li>
<li>Inquire as necessary into and report upon any thefts within the hotel using your discretion in connection with any of these matters that you deem should be reported to the police</li>
<li>Direct and coordinate the activities of all security personnel, engage in the implementation of safety and security procedures for the department, and provide assistance and advice to other departments in relation to security</li>
<li>Prepare incident reports and ensure all allegations are properly followed up</li>
<li>Liaise with Departmental Heads to ensure hotel staff is aware of their security responsibilities</li>
<li>Plan, deliver and facilitate regular staff awareness training</li>
<li>Be fully conversant of company terrorist procedures and convey to staff</li>
<li>Be fully conversant with hotel Fire and Emergency procedures</li>
<li>Responsible for management of key control within all departments</li></ul>
What are we looking for? 
An Assistant Security Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Organised and systematic approach to problem solving</li>
<li>Security industry experience in supervisory capacity</li>
<li>SIA trained and licensed</li>
<li>Ability to listen and respond to demanding guest needs</li>
<li>Good leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Committed to delivering high levels of customer service</li>
<li>Ability to work under pressure</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Good grooming standards</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Previous experience in same or similar role</li>
<li>First Aid</li>
<li>Fire fighting qualification</li>
<li>IT proficiency</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Security Manager

<div>Assistant Bar Manager
Assistant Bar Manager manages the bar service to offer a high quality, efficient beverage service that adds to a superior Guest experience and is in accordance with licensing regulations associated with alcoholic beverages. 
What will I be doing? 
As Assistant Bar Manager, you will manage the bar service to offer a high quality, efficient beverage service that adds to a superior Guest experience and is in accordance with licensing regulations associated with alcoholic beverages. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Maintain an effective bar service with an emphasis on high quality, efficient service.</li><li>
Check that Guest service standards are set, implemented and monitored, and continuously evaluated</li><li>
Set-up of the outlet in accordance with the pre-determined standards of the operation</li><li>
Comply with licensing regulations and hotel procedures relating to the bar and service of alcoholic beverages and conduct staff training sessions accordingly</li><li>
Demonstrate a perfect knowledge of all beverages served in the bar, how beverages are prepared (to recipe) and presented, and how Bar personnel are trained to possesss this knowledge and the application of it</li><li>
Ensure compliance with and the proper training of Team Members so that all Company Health and Safety, and Fire Regulations and procedures are understand and applied</li><li>
Ensure all Team Members are impeccably presented and adhere to the correct uniform standards</li><li>
Evaluate the performance of the Team ensuring the highest standards of service are given at all times</li><li>
Ensure all Team Members receive an annual and interim appraisal and any other appropriate performance feedback in a timely manner</li><li>
Ensure all staff members have a Personal Development Plan that details and actively encourages use of Hilton University and the Hotel training Calendar</li><li>
Deal with sudden staff shortages through absenteeism and report all absences according to Company Attendance Procedures</li><li>
Adhere to the Company disciplinary policy when necessary</li><li>
Ensure an appropriate delegation structure is in place and shared amongst the senior team in your absence</li><li>
Complete all necessary administration in accordance with Company procedures relating to all staff members</li><li>
Produce effective revenue forecasting, as per timelines, and communicate forecasts to the Food and Beverage office</li><li>
Maximise revenue and increase average spend per person through upselling, high customer service standards, effective training and motivational techniques</li><li>
Work with Food and Beverage Cost Control to ensure stock takes are carried out in a timely manner and to ensure food and beverage cost control targets are maintained</li><li>
Meet or exceed the monthly drink profit margin target</li></ul>
What are we looking for? 
Assistant Bar Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Customer Service experience in supervisory or above capacity</li><li>
A warm personality, attentive and smartly presentable</li><li>
An ability to listen and respond to demanding Guest needs</li><li>
Excellent leadership, interpersonal and communication skills</li><li>
Accountable and resilient</li><li>
Committed to delivering high levels of customer service</li><li>
Ability to work under pressure</li><li>
Flexibility to respond to a range of different work situations</li><li>
A medium level of IT proficiency is required</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous experience in similar role</li><li>
Passion for delivering exceptional levels of Guest service</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Bar Manager

<div>Assistant Room Service Manager / Supervisor
Assistant Room Service Manager is responsible for managing room service operations to deliver an excellent Guest and Member experience while training staff, optimising sales, and controlling costs. 
What will I be doing? 
As Assistant Room Service Manager, you will be responsible for managing room service operations to deliver an excellent Guest and Member experience. Assistant Room Service Manager will also be required to manage, train, and develop team members and optimise sales and control costs. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Provide effective leadership to the Room Service teams to ensure targets are met and exceeded both for the hotel and individual development</li><li>
Ensure compliance of brand standards</li><li>
Evaluate guest satisfaction levels with a focus on continuous improvement</li><li>
Aware of trends and propose ideas to build the range and quality of Food and Beverage</li><li>
Optimise sales and contain costs, identifying any areas for action</li><li>
Set achievable budgets and other short- and long-term functional goals</li><li>
Maintain consistent communication with Training and Development department to ensure teams at all levels are trained and developed through the use of structured training calendars</li><li>
Maintain strong internal control environment and compliance to hotel/company policies and procedures</li></ul>
What are we looking for? 
Assistant Room Service Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Previous experience in a similar role</li><li>
Effective management skills</li><li>
Negotiation and influencing skills</li><li>
Positive attitude</li><li>
Excellent communication skills</li><li>
Ability to work under pressure</li><li>
Good grooming standards</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous experience within the hospitality industry</li><li>
Previous experience managing payroll, budgets and forecasting</li><li>
Commercial and industry knowledge</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Room Service Manager / Supervisor

<div>Assistant IT Manager
An Assistant IT Manager will be responsible for the day-to-day support of IT systems for business systems, office systems, computer networks, and telephony systems throughout the hotel. 
What will I be doing? 
As an Assistant IT Manager, you will supervise the IT Department to ensure the quality and delivery of IT systems for both the hotel and its Guests. These efforts will be fulfilled timely, within budget, and in accordance with IT operating standards. Specifically, the Assistant IT Manager will perform the following tasks to the highest standards:<ul><li>
Ensure consistently strong operational support for all internal hotel IT systems and users, minimizing any system outages</li><li>
Supervise the IT Department on a daily basis</li><li>
Maintain excellent product knowledge and apply it to deliver full system benefits</li><li>
Understand, fully, the legal requirements on IT governance and security</li><li>
Handle, efficiently and completely, IT issues that arise</li><li>
Identify current and future system needs and provide solutions for the identified needs</li><li>
Build strong internal working relationships with all hotel Departments</li></ul>
What are we looking for? 
Assistant IT Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Previous IT management experience, preferably in the hotel, leisure, and/or service sector</li><li>
Experience of all Microsoft systems</li><li>
Experience of hotel applications, such as Fidelio and Micros, preferred</li><li>
Excellent organizational and interpersonal skills</li><li>
Current technical skills and knowledge of technology</li><li>
General understanding of IT infrastructure trends and technologies, including networks, databases, business applications, and development methodology</li><li>
Ability to plan ahead and develop contingency plans, where necessary</li></ul>
It is advantageous in this position if you demonstrate the following capabilities and advantages:<ul><li>
Ability to work in a team</li><li>
Excellent attention to detail</li><li>
Positive Attitude</li><li>
IT proficient</li><li>
Willingness to develop team members and self</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant IT Manager

<div>Food and Beverage Assistant
A Food and Beverage Assistant is responsible for working in all areas of Food and Beverage as needed to deliver an excellent Guest and Member experience while working to achieve departmental targets. 
 
 
What will I be doing? 
As a Food and Beverage Assistant, you are responsible for working in all areas of Food and Beverage as needed to deliver an excellent Guest and Member experience. A Food and Beverage Assistant will also be required to take and deliver customer orders and work to achieve departmental targets. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Able to work in all areas of Food and Beverage including Bar, Restaurant, Room Service and Conference and Events</li>
<li>Welcome guests in a polite and friendly manner</li>
<li>Take and deliver customer orders, consistently demonstrating high levels of customer service</li>
<li>Prepare set ups for tables and/or rooms</li>
<li>Follow cash handling procedures</li>
<li>Manage guest queries in a timely and efficient manner</li>
<li>Up-sell with latest departmental incentives</li>
<li>Ensure compliance of brand standards</li>
<li>Strive to achieve departmental targets</li>
<li>Ensure cleanliness of work areas</li>
<li>Comply with hotel security, fire regulations and all health and safety legislation</li>
<li>Comply with local licensing laws</li>
<li>Be environmentally aware</li>
<li>Assist other departments wherever necessary and maintain good working relationships</li></ul>
What are we looking for? 
A Food and Beverage Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Positive attitude</li>
<li>Good communication skills</li>
<li>Commitment to delivering high levels of customer service</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Ability to work on your own or in teams</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Previous Food and Beverage and/or industry experience</li>
<li>Experience with cash handling</li>
<li>Knowledge of Food Hygiene Regulations</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Food and Beverage Assistant

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