property consultant

administrative assistant

executive assistant

executive assistant to ceo

front desk receptionist

administrative assistant real estate

Bartawi General Contracting

Tenant Management&middot; Handle tenant inquiries and address issues or complaints.&middot; Manage tenant applications, screening, and lease agreements.&middot; Coordinate move-ins and move-outs.&middot; Facilitate rent collection and track payment schedules.&middot; Oversee lease renewals, amendments, and terminations.&middot; Address tenant maintenance requests and ensure timely resolution.Lease Administration&middot; Maintain and update lease records, agreements, and documents.&middot; Ensure compliance with lease terms, including rent increases, escalations, and lease expirations.&middot; Handle lease renewals and negotiate lease terms with tenants.&middot; Follow up on Ejari applications, addressing any concerns or discrepancies raised by tenants with DREC.Financial Management&middot; Monitor and track rent payments, fees, and service charges.&middot; Assist with managing accounts payable and receivable.&middot; Contribute to financial reporting, lease budget management, and provide data for forecasting and financial planning.&middot; Ensure prompt distribution of DEWA invoices to tenants, follow up on pending payments.Record Keeping and Documentation&middot; Maintain records of Collection, all leases, contracts, maintenance logs, and tenant communications.&middot; Prepare and submit periodic reports on occupancy rates, rental income, and maintenance activities.&middot; Ensure compliance with property management policies and local regulatory requirements in documentation.RequirementsFair understanding of rules and regulations of real estate industry in UAEMinimum 2 years of experience in Real estate company in the UAEJob Type: Full-timePay: AED2,000.00 - AED4,000.00 per monthWork Location: In person

Administrative Assistant - Real Estate

Emperos DMCC

Job Description: We are seeking a highly organized and proactive Personal Assistant to support the Assistant Vice President &ndash; Sales &amp; Marketing within a fast-paced real estate environment. The ideal candidate will have at least 5 years of experience assisting senior or C-level executives in the UAE real estate industry, with strong administrative, coordination, and communication skills.The role requires the ability to manage complex schedules, coordinate sales and marketing activities, handle confidential information, and serve as a key liaison between the AVP and internal departments, brokers, and external stakeholders.Duties &amp; Responsibilities:Executive &amp; Administrative Support<ul><li>Provide full administrative and secretarial support to the Assistant Vice President &ndash; Sales &amp; Marketing.</li><li>Manage and coordinate the AVP&rsquo;s daily calendar, meetings, appointments, and travel arrangements.</li><li>Screen and prioritize incoming communications, emails, and calls.</li><li>Prepare professional correspondence, reports, presentations, and meeting materials.</li></ul>Sales &amp; Marketing Coordination<ul><li>Assist in coordinating sales meetings, marketing campaigns, property launches, and promotional events.</li><li>Prepare sales reports, market insights, and performance dashboards for management review.</li><li>Coordinate with sales teams, marketing teams, brokers, and external agencies.</li><li>Track sales activities, client meetings, and follow-up actions.</li></ul>Meeting &amp; Documentation Management<ul><li>Organize internal and external meetings, including broker meetings, client presentations, and project updates.</li><li>Prepare meeting agendas, minutes of meetings (MoM), and follow-up action trackers.</li><li>Maintain records of sales documents, contracts, and marketing materials.</li></ul>Travel &amp; Event Coordination<ul><li>Arrange local and international travel, accommodation, visas, and itineraries.</li><li>Support the planning and coordination of property launch events, exhibitions, and promotional activities.</li></ul>Stakeholder Communication<ul><li>Act as a liaison between the AVP, internal departments, sales teams, developers, brokers, and clients.</li><li>Ensure smooth communication flow and timely follow-ups on key tasks.</li></ul>Confidentiality &amp; Office Management<ul><li>Maintain strict confidentiality when handling sensitive business information.</li><li>Maintain organized filing systems for sales documentation, contracts, and executive records.</li></ul>Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field (preferred).&middot; Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting senior executives or C-level management in the UAE.&middot; Mandatory experience in the UAE real estate industry (developer, brokerage, or property management firm).Skills &amp; Competencies:&middot; Strong organizational and multitasking abilities.&middot; Excellent communication and interpersonal skills.&middot; High level of professionalism, discretion, and confidentiality.&middot; Strong time management and ability to work under pressure.&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Experience preparing sales reports and executive presentations.&middot; Ability to coordinate across sales, marketing, and operations teams.Job Type: Full-timeWork Location: In person

Personal Assistant to Assistant VP Sales & Marketing

Azizi Developments

<div>
 
 Executive Personal Assistant
 
 
 About the Company:
 
 
 Azizi Developments is a leading real estate developer in the United Arab Emirates, delivering premium residential communities across Dubai. With a strong commitment to quality, timely delivery, and customer satisfaction, Azizi focuses on building world-class developments that reflect excellence in construction standards and design.
 
 
 We are currently seeking a highly organized and proactive
 
 Executive Personal Assistant
 
 to provide comprehensive administrative and personal support to senior leadership, ensuring efficient management of daily operations and executive commitments.
 
 
 Role Description:
 
 
 To provide high-level administrative and personal assistance to the executive by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring smooth organization of both professional and personal responsibilities.
 
 
 Key Responsibilities:
 
 
 Manage and maintain the
 
 executive&rsquo;s calendar, appointments, and meeting schedules
 
 .
 
 
 Coordinate
 
 internal and external meetings
 
 , including preparation of agendas, minutes, and follow-ups.
 
 
 Handle
 
 confidential correspondence, emails, and documentation
 
 on behalf of the executive.
 
 
 Arrange
 
 travel itineraries, flight bookings, hotel reservations, and visa arrangements
 
 .
 
 
 Coordinate with internal departments and external stakeholders to ensure
 
 effective communication and timely task completion
 
 .
 
 
 Assist with
 
 personal errands, appointments, and administrative tasks
 
 as required.
 
 
 Prepare
 
 presentations, reports, and briefing materials
 
 for meetings and executive reviews.
 
 
 Maintain organized
 
 filing systems and documentation
 
 for easy retrieval of information.
 
 
 Screen phone calls and manage incoming requests while prioritizing matters requiring executive attention.
 
 
 Support coordination of
 
 events, meetings, and executive engagements
 
 when required.
 
 
 Qualifications &amp; Experience:
 
 
 Bachelor&rsquo;s degree in
 
 Business Administration, Management, or a related field
 
 .
 
 
 Minimum
 
 4&ndash;7 years of experience as an Executive Assistant or Personal Assistant supporting senior management
 
 .
 
 
 Experience working in
 
 corporate or real estate environments
 
 will be an advantage.
 
 
 Strong experience in managing
 
 executive schedules, travel coordination, and confidential matters
 
 .
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 Excellent
 
 organizational and time management skills
 
 .
 
 
 Strong
 
 communication and interpersonal abilities
 
 .
 
 
 High level of
 
 discretion and confidentiality
 
 .
 
 
 Proficiency in
 
 Microsoft Office (Word, Excel, PowerPoint, Outlook)
 
 .
 
 
 Ability to
 
 multitask and manage priorities in a fast-paced environment
 
 .
 
 
 Strong
 
 attention to detail and problem-solving skills
 
 .
 
 
 
</div>

Executive Personal Assistant

Iron Gate LLC

We are looking for an experienced Office Administrator to join our real estate team in Dubai. The ideal candidate should have at least 2 years of experience in the UAE real estate sector and be familiar with government portals and documentation related to property sales and leasing.Key Responsibilities:<ul><li>Handle DLD (Dubai Land Department) transactions and registrations</li><li>Manage Oqoodi registrations and updates</li><li>Process RERA-related documentation and compliance</li><li>Handle Ejari registration, renewal, and cancellation</li><li>Coordinate Escrow account documentation and follow-ups</li><li>Manage Trakheesi permit applications and renewals</li><li>Prepare and process SPA (Sale and Purchase Agreement) registrations in DLD</li><li>Assist with property leasing documentation and tenant file management</li><li>Coordinate with brokers, clients, and government authorities</li><li>Maintain and update property files, contracts, and company records</li><li>Assist in preparing forms, letters, and real estate documentation</li><li>Ensure proper record keeping for sales and leasing transactions</li><li>Support the team with administrative and office coordination tasks</li></ul>Requirements:<ul><li>Minimum 2 years of UAE real estate administrative experience</li><li>Strong knowledge of DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</li><li>Experience in SPA registrations and leasing processes</li><li>Good organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred:<ul><li>Experience working with a real estate developer or brokerage in Dubai</li><li>Familiarity with Dubai property regulations and documentation procedures</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Office Administrator

Nexhomes Real Estate

We are a growing real estate company in Dubai and are looking for a serious detail-oriented and organized Real Estate Listing Coordinator / GM Assisting to join our team in Dubai. The ideal candidate will be responsible for managing property listings, updating real estate portals, maintaining CRM records, and supporting the GM and sales team with administrative and operational tasks.Key Responsibilities<ul><li>Upload and manage property listings on portals such as Bayut and Property Finder</li><li>Ensure property details, photos, and descriptions are accurate and updated</li><li>Update listing status regularly (Available / Rented / Sold / Expired)</li><li>Manage and maintain property database and CRM records</li><li>Coordinate with agents regarding listing updates, documents, and property information</li><li>Remove duplicate or outdated listings from portals</li><li>Manage company property inventory and maintain organized records</li><li>Assist in acquiring new clients (buyers and sellers) on a daily basis</li><li>Communicate with property owners and potential clients when required</li><li>Assist the GM with administrative and operational tasks</li><li>Prepare reports and maintain proper documentation of listings and transactions</li></ul>Skills &amp; Requirements<ul><li>Experience in real estate listing coordination or administrative role preferred</li><li>Familiarity with Bayut and Property Finder</li><li>Strong communication skills with a confident and professional voice</li><li>Good organizational and multitasking abilities</li><li>Basic knowledge of MS Excel and Microsoft Office</li><li>Familiarity with tools such as Gemini, ChatGPT, and Canva</li><li>Basic content editing and simple design skills</li><li>Ability to work in a fast-paced real estate environment</li><li>Fast learner with attention to detail</li></ul>Growth &amp; Incentives<ul><li>Monthly performance incentives will be introduced after 3&ndash;4 months based on performance.</li><li>After 6 months, the permanent salary will be revised based on performance and contribution to the company.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthWork Location: In person

Listing Coordinator / Assisting to GM

Aarna Real Estate

Hiring recruitment specialists for Aarna Real Estate, a Dubai based real estate brokerage firm. We are looking for someone who understands both the recruitment process and the unique needs of the real estate industry in Dubai.1. Define the Job Description<ul><li>Role: Recruitment Specialist for Aarna Real Estate, Dubai</li><li>Key Responsibilities:</li><li>Source and recruit real estate agents/brokers on commission basis only, and salary based administrative staff.</li><li>Manage job postings on relevant platforms (LinkedIn, Indeed, local real estate boards).</li><li>Screen candidates and conduct interviews.</li><li>Reaching out to 20 agents per day via call and set up meetings for interviews.</li><li>Build relationships with real estate professionals.</li><li>Develop and implement recruitment strategies.</li><li>Maintain a talent pool for future hiring needs.</li><li>Work closely with hiring managers to understand specific needs for various roles.</li><li>Required Skills:</li><li>Headhunting experienced candidates from Dubai Real Estate market.</li><li>English speaker with excepetional communication skills</li><li>Proven experience in recruitment in Dubai real estate is must.</li><li>Strong understanding of Dubai real estate industry trends and talent needs.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in applicant tracking systems (ATS) and recruitment software.</li><li>Negotiation skills for handling offers and salary discussions.</li><li>Qualifications:</li><li>Bachelor's degree in Human Resources, Business, or a related field is required.</li><li>Previous recruitment experience in Dubai real estate is must.</li><li>Knowledge of local real estate regulations and market dynamics.</li></ul>2. Advertising the Role<ul><li>Post the job on real estate-specific job boards (e.g., Real Estate Jobs, WorkInRealEstate) as well as general job boards (LinkedIn, Indeed, Glassdoor).</li><li>Use social media to reach potential candidates, specifically targeting real estate professionals or those with experience in similar roles.</li></ul>3. Screen Candidates<ul><li>Review resumes for relevant recruitment experience and knowledge of the real estate industry.</li><li>Conduct in person interviews to assess candidates&rsquo; communication skills, understanding of real estate, and ability to build relationships.</li><li>Ask about their experience recruiting for sales positions or similar roles..</li></ul>5. Offer and Onboard candidates<ul><li>Once the ideal candidate is selected, prepare offer and bring them onborad.</li><li>Provide an effective onboarding process, including introducing them to the team and providing access to necessary tools and systems.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthWork Location: In person

Female Recruitment Consultant - Real Estate

LUMINARY REAL ESTATE

We are seeking a highly organized and detail-oriented Real Estate Administrator with proven experience in the UAE real estate sector. The ideal candidate will possess strong knowledge of property documentation, CRM systems, government portals, and transaction coordination. This role is essential in ensuring smooth administrative operations and providing effective support to the sales team.Key Responsibilities<ul><li>Oversee and manage daily administrative operations within the real estate office.</li><li>Prepare and manage property documentation including Form A, Form B, Form F, Memorandums of Understanding (MOU), and tenancy agreements.</li><li>Coordinate and process Ejari registrations and Dubai Land Department (DLD) related documentation.</li><li>Maintain and update property listings across CRM systems and property portals such as Property Finder, Bayut, and Dubizzle.</li><li>Coordinate with brokers, clients, developers, and banks to ensure smooth transaction processing from initiation to closure.</li><li>Prepare commission statements, invoices, and periodic sales reports for management review.</li><li>Track and monitor deals to ensure all documentation and compliance requirements are completed accurately.</li><li>Maintain organized digital and physical filing systems for contracts and property records.</li><li>Monitor broker documentation, including RERA certifications, and ensure regulatory compliance.</li><li>Assist management with operational reporting, official correspondence, and administrative tasks.</li><li>Ensure adherence to UAE real estate regulations and internal company policies.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>6 months to 1 year of experience in a UAE real estate company (mandatory).</li><li>Strong knowledge of DLD procedures, Ejari registration, and Trakheesi system.</li><li>Experience managing property portals and CRM software.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Strong written and verbal communication skills in English (Arabic is an advantage).</li></ul>Preferred Skills<ul><li>Familiarity with RERA regulations and real estate compliance requirements.</li><li>Strong attention to detail with a high level of accuracy in documentation.</li><li>Ability to work effectively in a fast-paced environment and meet deadlines.</li><li>Excellent coordination, follow-up, and problem-solving abilities.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant (Female)

Explore 336+ Administrative assistant real estate in Dubai this April. Find roles across top companies and apply now to boost your career.