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executive assistant to ceo

Homework Cleaning Service LLC

We are looking for a proactive and highly organized Executive Assistant to the CEO who can maintain a positive atmosphere, communicate effectively, and support CEO with professionalism and efficiency.Key Responsibilities* Provide executive support to the CEO in daily operations* Maintain a positive, professional, and motivating office environment* Handle internal and external communication with clarity and confidence* Analyze financial reports and prepare clear summaries for the CEO* Assist with basic marketing activities (preferred, not mandatory)* Coordinate schedules, meetings, follow‑ups, and documentation* Prepare reports, presentations, and business correspondenceQualifications* M.Com / B.Com or any degree with a strong accounting background* Solid understanding of financial statements and reporting* Strong communication and interpersonal skills* Ability to multitask and stay organized under pressure* Basic marketing knowledge (preferred not mandatory)* Positive attitude and team‑oriented mindsetPosition: Executive Assistant to CEOLocation: Dubai(Should be in Dubai)Salary: AED 3,000 &ndash; 4,000Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Executive Assistant to CEO

Multiplex International LLC

<ul><li>Manage and maintain executive calendars, schedules and appointments.</li><li>Coordinate meetings , prepare agendas, take minutes and track action items .</li><li>Handle confidential correspondence , emails , and documentation with discretion. </li><li>Acts as the primary point of contact between executives and internal / external stakeholders.</li><li>Prepare reports, presentations , and briefing notes as required. </li><li>Organize travel arrangements , visas , accommodations , and expense reports. </li><li>Maintain organized filing systems (digital and physical)</li><li>Follow up on deadlines , priorities , and commitments on behalf of executives. </li><li>Support day-to-day administrative support operations and special projects . </li><li>Ensure smooth office coordination and professional communication standards. </li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>

HRsource

<div>
 
 
 Role Overview
 
 
 
 The Office Manager / Executive Assistant to CEO provides high-level operational and administrative support to senior leadership, ensuring the efficient day-to-day running of the office and seamless execution of executive priorities. The role requires discretion, strong judgment, and the ability to manage complexity in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives
 </li>
 <li>
 Manage complex calendars, meetings, travel, and communications
 </li>
 <li>
 Prepare presentations, reports, and briefing materials
 </li>
 <li>
 Act as a trusted point of contact between executives and internal/external stakeholders
 </li>
 </ul>
 
 
 Office &amp; Operations Management
 
 
 <ul>
 <li>
 Oversee daily office operations and facilities management
 </li>
 <li>
 Manage vendors, contracts, and service providers
 </li>
 <li>
 Maintain office policies, procedures, and compliance requirements
 </li>
 <li>
 Ensure smooth coordination across teams and functions
 </li>
 </ul>
 
 
 People &amp; Administration
 
 
 <ul>
 <li>
 Support HR administration including onboarding, documentation, and employee coordination
 </li>
 <li>
 Assist with performance cycles, internal communications, and policy rollout
 </li>
 <li>
 Promote a professional, organized, and positive office environment
 </li>
 </ul>
 
 
 Financial &amp; Administrative Control
 
 
 <ul>
 <li>
 Track office budgets, expenses, and approvals
 </li>
 <li>
 Support invoicing, payments, and procurement processes
 </li>
 <li>
 Maintain accurate records and reporting
 </li>
 </ul>
 
 
 Skills &amp; Experience
 
 
 <ul>
 <li>
 Proven experience as an Office Manager, Executive Assistant, or similar role
 </li>
 <li>
 Strong organizational, time-management, and multitasking skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High level of discretion, professionalism, and reliability
 </li>
 <li>
 Confident working with senior leadership and sensitive information
 </li>
 </ul>
 
 
 Key Attributes
 
 
 <ul>
 <li>
 Detail-oriented and highly organized
 </li>
 <li>
 Calm under pressure and adaptable
 </li>
 <li>
 Proactive, solutions-focused, and accountable
 </li>
 <li>
 Strong interpersonal skills
 </li>
 </ul>
 
 
</div>

Office Manager/EA to CEO

Zolo Real Estate LLC

We are seeking a highly seasoned Executive Secretary to the CEO / Chairman to provide strategic, confidential, and high-level administrative support at the executive leadership level. The role requires extensive experience within the GCC construction industry, exceptional discretion, and the ability to manage complex executive affairs across multiple regions, including East Africa.Key Responsibilities<ul><li>Provide full-spectrum executive support to the CEO / Chairman, acting as a trusted right hand</li><li>Manage highly complex calendars, board schedules, executive travel, and confidential communications</li><li>Prepare, review, and coordinate board papers, executive reports, presentations, and official correspondence</li><li>Draft and manage communications on behalf of the CEO / Chairman with internal and external stakeholders</li><li>Coordinate Board of Directors and Executive Committee meetings, including agendas, minutes, and follow-ups</li><li>Maintain governance records, approvals, resolutions, and sensitive documentation</li><li>Act as a liaison with government authorities, partners, consultants, and senior stakeholders</li><li>Track strategic initiatives, action items, and deadlines to ensure timely execution</li><li>Support the CEO / Chairman during international travel, site visits, and business engagements, including assignments in East African countries</li></ul>Qualifications &amp; Experience<ul><li>5&ndash;10 years of experience supporting CEO / Chairman / Board-level executives, preferably in the construction or engineering sector</li><li>Mandatory GCC experience with strong understanding of regional business practices</li><li>Excellent command of written and spoken English (Arabic is a strong advantage)</li><li>Advanced proficiency in MS Office and executive-level reporting tools</li><li>Demonstrated ability to handle highly confidential and sensitive matters with discretion</li><li>Willingness and flexibility to travel to East African countries as required</li></ul>Core Competencies<ul><li>Executive presence and strong judgment</li><li>Exceptional organizational and multitasking skills</li><li>High level of professionalism, discretion, and reliability</li><li>Ability to work independently under pressure and manage competing priorities</li></ul>Job Type: Full-time

Executive Secretary

B.I. (Europe) Limited

Who We Are: B.I. (Europe) Limited is a UK-headquartered manufacturer of ambient-stable sauces and condiments, trading under the Harrisons Sauces brand. With over 40 years of heritage, approximately 100 employees, and a globally recognised BRC Certificate (Higher Level) for food safety and product quality, we serve leading customers across UK foodservice, retail, transport catering, and international markets.We are now in an ambitious growth phase &mdash; actively expanding into the UAE and wider Middle East, pursuing strategic acquisitions, and targeting &pound;19M turnover by end of 2026. Our Dubai office is central to this expansion, and this role sits at the heart of that effort.Role Purpose:This is not a traditional administrative role. The Executive Assistant to the CEO / MD will act as a strategic right hand &mdash; managing the CEO&rsquo;s / MD &lsquo;s time, priorities, and information flow to ensure leadership bandwidth is focused on the highest-value activities: driving profitability, securing new business, and executing our international growth strategy.The successful candidate will operate as a trusted gatekeeper, project coordinator, and intelligence gatherer &mdash; someone who can represent the CEO / MD externally, hold people accountable to commitments, and ensure nothing falls through the cracks.Core Executive Support:<ul><li>Manage the CEO&rsquo;s / MD calendar, travel schedule, and daily priorities across UK/UAE time zones, ensuring protected time for strategic work.</li></ul><ul><li>Act as primary gatekeeper for the CEO&rsquo;s / MD email, calls, and meeting requests &mdash; filtering, prioritising, drafting responses, and escalating only what requires direct CEO / MD attention.</li></ul><ul><li>Coordinate complex international travel itineraries including flights, accommodation, visas, and meeting logistics across UK, UAE, and other markets.</li></ul><ul><li>Prepare agendas, briefing packs, and supporting documents ahead of all CEO / MD meetings (internal and external).</li></ul><ul><li>Attend key meetings alongside the CEO / MD; capture minutes, decisions, and action items; follow up to ensure accountability.</li></ul><ul><li>Manage confidential correspondence, board papers, and sensitive commercial documentation.</li></ul>Strategic &amp; Business Growth Support:<ul><li>KPI &amp; Dashboard Tracking: Maintain and update the CEO&rsquo;s executive dashboard covering key financial metrics (net margin, turnover, order pipeline), operational KPIs, and strategic milestones. Flag variances and missed targets proactively.</li></ul><ul><li>Project Coordination: Track progress on strategic initiatives (UAE market entry, acquisition pipeline, NPD launches) against agreed timelines. Chase deliverables from the leadership team (Vasile &ndash; Operations, Anya &ndash; Customer Service, Kamal &ndash; MD) and flag slippage.</li></ul><ul><li>Market Intelligence: Monitor competitor activity, industry trends, and regulatory developments in the UAE/GCC food sector. Prepare concise briefing notes for the CEO.</li></ul><ul><li>Acquisition Support: Assist with due diligence coordination for potential acquisitions &mdash; organising data rooms, scheduling advisor meetings, tracking workstreams, and maintaining confidentiality.</li></ul><ul><li>Board &amp; Investor Preparation: Compile board packs, investor updates, and strategic review materials. Ensure data accuracy and professional presentation.</li></ul><ul><li>Stakeholder Relationship Management: Build and maintain relationships with key external contacts including customers, advisors, government bodies, and trade organisations in the UAE.</li></ul>UAE Office &amp; Market Responsibilities:<ul><li>Serve as the CEO&rsquo;s / MD on-the-ground representative in Dubai when the CEO is based in the UK &mdash; attending meetings, following up with local partners, and reporting back.</li></ul><ul><li>Coordinate with UAE-based legal, regulatory, and trade advisors on licensing, import requirements, and local compliance.</li></ul><ul><li>Organise and manage the CEO&rsquo;s / MD attendance at trade shows, industry events, and networking functions (e.g., Gulfood, SIAL Middle East)</li></ul><ul><li>Arrange business dinners, client entertainment, and public appearances in the UAE market.</li></ul><ul><li>Support the setup and smooth running of the Dubai office operations, including facilities, supplies, and local vendor relationships.</li></ul>Required Skills &amp; Qualifications:Essential<ul><li>Minimum 3&ndash;5 years&rsquo; experience as an EA supporting C-suite or senior directors, ideally in manufacturing, FMCG, or food industry.</li></ul><ul><li>Proven ability to manage complex, multi-timezone diaries and international travel logistics.</li></ul><ul><li>Exceptional written and verbal English &mdash; able to draft professional correspondence, reports, and presentations on behalf of the CEO / MD.</li></ul><ul><li>Strong commercial awareness and ability to interpret financial data (P&amp;L, margin analysis, pipeline reports).</li></ul><ul><li>Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) and virtual meeting platforms.</li></ul><ul><li>Demonstrated discretion with highly confidential commercial and personal information.</li></ul><ul><li>Proactive, solutions-oriented mindset &mdash; anticipates needs rather than waiting for instructions.</li></ul><ul><li>Ability to hold senior stakeholders accountable to deadlines and commitments without direct authority.</li></ul><ul><li>Excellent judgement on what escalates to the CEO / MD and what can be handled independently.</li></ul>Desirable<ul><li>Arabic / Chinese language skills (conversational or higher).</li></ul><ul><li>Experience working in or with the UAE/GCC market.</li></ul><ul><li>Familiarity with food industry regulations, BRC standards, or import/export compliance.</li></ul><ul><li>Experience supporting M&amp;A processes or business development projects.</li></ul><ul><li>Project management qualification (e.g., PRINCE2, PMP) or equivalent practical experience.</li></ul>What We Offer:<ul><li>Competitive tax-free salary (commensurate with experience).</li></ul><ul><li>Annual leave: 30 days plus UAE holidays.</li></ul><ul><li>Annual return flight to home country.</li></ul><ul><li>Health insurance coverage.</li></ul><ul><li>Direct access to the CEO / MD and genuine influence on business strategy.</li></ul><ul><li>Opportunity to play a key role in an international growth story.</li></ul><ul><li>Professional development support and training budget.</li></ul><ul><li>Dynamic, entrepreneurial working environment with a close-knit leadership team.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per month

Executive Assistant to the Directors

<div>About the Role

We are looking for a highly organized, resourceful, and proactive Staff Manager to the CEO to serve as a strategic operational partner. This role is a unique hybrid: you will lead the CEO&rsquo;s executive operations while driving a structured PMO discipline across the organization. The ideal candidate is a 'force multiplier'&mdash;someone who thrives in fast-paced, high-growth environments and can seamlessly pivot from managing complex calendars to tracking technical project dependencies. 
Key Responsibilities

1. CEO Executive Operations
<ul>
<li>Calendar &amp; Priority Management: Orchestrate the CEO&rsquo;s schedule, ensuring time is aligned with the company&rsquo;s highest priorities.</li>
<li>Communication Flow: Manage email triage, draft briefing notes, and handle internal/external correspondence.</li>
<li>Briefing &amp; Research: Conduct light research and compile summaries, dashboards, or updates to prepare the CEO for key engagements.</li>
<li>Operational Extension: Coordinate travel and logistics, manage expenses, and ensure the CEO&rsquo;s workflow is friction-free.</li>
<li>Linguistic Support: Act as a bridge for communication, providing translation and support in Ukrainian/Russian and English as required.</li>
</ul>
2. PMO &amp; Project Coordination (Reporting to CSO)
<ul>
<li>Project Governance: Support the PMO in maintaining project plans, timelines, and delivery trackers.</li>
<li>Risk Management: Maintain RAID logs (Risks, Assumptions, Issues, Dependencies) to ensure project health.</li>
<li>Reporting: Prepare weekly/monthly PMO dashboards, KPI summaries, and leadership reports.</li>
<li>Cadence Management: Coordinate standups, sprint reviews, and steering committee meetings.</li>
<li>Accountability: Track action items across squads, ensuring deadlines are met and escalating blockers to leadership proactively.</li></ul> 


Skills &amp; Qualifications 
Required:
<ul>
<li>Multilingual Mastery: Absolute fluency in English, Ukrainian OR Russian.</li>
<li>Operational Excellence: Proven experience in project coordination and high-level executive support.</li>
<li>Tech-Savvy: High proficiency in Google Workspace, Notion, Slack, and PM tools (Asana, Jira, or Trello).</li>
<li>High EQ: The ability to navigate cross-functional teams (Product, Engineering, Operations) with professionalism and discretion.</li>
<li>Detail-Oriented: A &quot;zero-mistake&quot; mindset regarding documentation and confidentiality.</li>
</ul>
Preferred:
<ul>
<li>Experience in Tech, Fintech, or Startup environments.</li>
<li>Experience supporting a Founder or C-level executive.</li>
<li>Background in PMO, Business Ops, or Product Ops.</li>
<li>Regulatory Knowledge: Understanding of payments regulation (SEPA/SWIFT, card schemes), digital asset laws, and licensing procedures in key jurisdictions.</li></ul> 


Compensation &amp; Benefits (Dubai, UAE)
<ul>
<li>Competitive Salary: Highly competitive compensation package.</li>
<li>Visa &amp; Residency: Full coverage of UAE employment visa and residency permit costs.</li>
<li>Relocation Support: Dedicated support for your move, including inbound flight coverage (if applicable).</li>
<li>Annual Leave: 24 working days + UAE Public Holidays.</li>
<li>Health &amp; Wellness: Comprehensive Medical Insurance.</li>
<li>Incentives: Eligibility for performance-based bonuses.</li>
<li>Statutory Benefits: End-of-service gratuity as per UAE Labour Law.</li></ul></div>

Staff Manager to the CEO

Time Express Parcels

Sector: Courier, Freight &amp; Logistics Location: Dubai Employment Type: Full-time, PermanentRole OverviewWe are seeking a proactive, highly organized, and professional Personal Assistant to provide top-tier support to our CEO. In the fast-paced courier and freight industry, you will act as a critical gatekeeper and facilitator, managing complex logistics, executive communications, and the CEO&rsquo;s professional and personal agenda to optimize their efficiency.Key Responsibilities&middot; Executive Coordination: Manage the CEO's complex calendar, including scheduling high-priority meetings, appointments, and reminders.&middot; Logistics &amp; Travel: Organize international and domestic travel logistics, including flights, visas, multi-city itineraries, and ground transportation.&middot; Freight Industry Support: Assist with the preparation and review of logistics-specific documentation such as shipping instructions, export documents, and certificates of origin.&middot; Communication Management: Serve as the primary liaison between the CEO and internal departments, global partners, and key stakeholders.&middot; Meeting Support: Attend board and leadership meetings to record minutes, prepare briefing notes, and track follow-up action items.&middot; Personal Assistance: Handle personal errands, family logistics, and property-related tasks to ensure the CEO remains focused on strategic growth.&middot; Information Management: Manage sensitive business data and confidential correspondence with the highest level of integrity.Required Qualifications &amp; Skills&middot; Experience: Minimum 3&ndash;5 years of experience as a Personal or Executive Assistant to C-level leadership.&middot; Industry Knowledge: Previous experience in freight forwarding, courier services, or logistics is highly preferred.&middot; Communication: Exceptional verbal and written English skills; bilingual proficiency (e.g., Arabic, Chinese, or Russian) may be an advantage depending on the region.&middot; Tech Savviness: Proficiency in MS Office Suite (Excel, PowerPoint, Outlook) and task management software.&middot; Attributes: Calm under pressure, proactive problem-solver, and able to maintain absolute discretion.&middot; Mobility: A valid driving license is mandatory for handling local logistics and errands.Benefits&middot; Competitive salary commensurate with experience.&middot; Opportunities for international travel and professional growth.&middot; Comprehensive health insurance and annual performance bonuses.How to ApplyInterested candidates should submit their CV and a brief cover letter detailing their experience in the logistics sector to cv@timexpress.aeJob Type: Full-time

PA to the CEO

Explore 7164+ Executive assistant to ceo in Dubai this March. Find roles across top companies and apply now to boost your career.

7164 executive assistant to ceo jobs In Dubai

Executive Assistant to CEO

Executive Assistant to CEO

Office Manager/EA to CEO

Executive Secretary

Executive Assistant to the Directors

Staff Manager to the CEO

PA to the CEO