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executive assistant to ceo

M I R A CONSTRUCTION L.L.C

<div>
 We are looking for an
 
 Executive Assistant to CEO
 
 who will serve as a trusted right hand to the executive, providing full 1:1 support in both business and personal matters.
 
 
 In this role, you will work directly with the CEO, helping manage priorities, protect time, and ensure smooth execution of daily tasks. This is a high-impact position requiring strong organisation, discretion, and the ability to anticipate needs before they arise.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support (1:1)
 
 
 
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 Manage the CEO's calendar, priorities, and daily schedule
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 Act as a gatekeeper, protecting focus and time
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 Ensure follow-ups and task execution across key areas
 
 
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 Travel &amp; Lifestyle Management
 
 
 
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 Organise business and personal travel end-to-end
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 Book flights, hotels, transfers, and prepare itineraries
 
 
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 Communication
 
 
 
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 Handle correspondence on behalf of the CEO (EN/RU)
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 Coordinate with internal teams and external partners
 
 
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 </ul>
 
 Meetings &amp; Coordination
 
 
 
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 Schedule and prepare meetings
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 Take notes, track action points, and ensure follow-through
 
 
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 Personal Assistance
 
 
 
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 Support with personal tasks and day-to-day matters in Dubai when needed
 
 
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 Requirements
 
 
 
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 2+ years of experience supporting senior executives (CEO / Founder / C-level)
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 Strong organisational and time-management skills
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 Excellent communication skills (written &amp; verbal)
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 High level of discretion, confidentiality, and emotional intelligence
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 Proactive, detail-oriented, and able to work independently
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 Ability to operate in a fast-paced, high-responsibility environment
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 Tech-savvy (Google Workspace, task managers like ClickUp, etc.)
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 Fluent English (C1+)
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 Fluent Russian (C1+)
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 Based in Dubai or ready to relocate
 
 
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 </ul>
 
 Benefits
 
 
 
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 Competitive salary
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 Full processing of the employment visa in the UAE
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 Medical insurance
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 Direct exposure to top-level decision-making
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Executive Assistant to CEO

Geekay Group

Role: EA to CEOLocation: Dubai, UAE (with frequent travel across the Middle East) Compensation: AED 8000 &ndash; AED 10,000 per monthKey Responsibilities:1. Executive &amp; Calendar Management&middot; Manage and coordinate a complex calendar, including internal and external meetings, VIP engagements, partner appointments, and high-level discussions.&middot; Act as the primary point of contact between the CEO and internal/external stakeholders, including executives, partners, clients, suppliers, and VIPs.&middot; Ensure smooth communication flow and timely follow-ups on all action items.2. Travel &amp; Logistics Management&middot; Handle comprehensive business and personal travel arrangements including visa applications, flight bookings, hotel reservations, ground transfers, and preparation of detailed travel itineraries.&middot; Assist with travel arrangements for household staff when required.&middot; Oversee logistics coordination for both corporate and personal requirements, including procurement, order processing, and delivery management.3. Financial &amp; Banking Coordination&middot; Manage authorized banking transactions including cash and cheque deposits, fund transfers, mutual fund withdrawals/updates, and other financial activities as directed.&middot; Maintain organized financial documentation and records.4. Asset &amp; Property Management&middot; Maintain accurate records of corporate and personal assets including real estate properties and motor vehicles.&middot; Liaise with property developers, real estate owners, and agents on property-related matters.&middot; Coordinate property title transfers and oversee associated documentation and compliance requirements.5. Documentation &amp; Legal Coordination&middot; Act as the central control point for all documents requiring CEO review, approval, and signature.&middot; Facilitate legal documentation processes including contract reviews and amendments, new applications, coordination with PROs, draft agreement reviews, and arranging notary appointments.&middot; Track validity and renewals of essential documents for the CEO and family, including passports, multiple-entry visas, and insurance policies (health, travel, and motor).6. Healthcare &amp; Personal Coordination&middot; Monitor and coordinate the CEO&rsquo;s medical check-ups and appointments&middot; Maintain updated records of healthcare providers and medical contacts.7. Corporate Relations &amp; Events&middot; Arrange and coordinate VIP corporate gifts for selected partners and VIPs.&middot; Organize executive events and celebrations (e.g., CEO and COO birthdays) as required.Key Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration or related field.&middot; Proven experience as an Executive Assistant supporting senior leadership, preferably at CEO level.&middot; Strong understanding of banking procedures and documentation handling.&middot; Exceptional organizational and multitasking skills.&middot; High level of discretion and confidentiality.&middot; Strong communication skills (verbal and written).&middot; Proficiency in MS Office and administrative systems.&middot; Ability to manage both corporate and personal responsibilities efficiently&middot;Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your Current salary ?</li><li>What is your expected salary?</li><li>What is your notice period?</li></ul>Experience:<ul><li>Executive or Personal Assitant : 2 years (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>

HYM Investment Group

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Prepare reports, presentations, and business correspondence</li><li>Handle confidential information with professionalism and discretion</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Organize meetings, prepare agendas, and record minutes</li><li>Follow up on action points and ensure timely completion of tasks</li><li>Liaise with senior management, clients, and external partners</li><li>Assist in preparing business proposals, contracts, and documentation</li><li>Maintain organized filing systems (digital and physical)</li><li>Support special projects and strategic initiatives as assigned</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field</li><li>Proven experience as an Executive Assistant or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)</li><li>Ability to multitask and prioritize effectively</li><li>High level of integrity and confidentiality</li><li>Professional appearance and positive attitude</li></ul>Job Types: Full-time, PermanentPay: Up to AED5,000.00 per month

ITP Media Group

<div>
 
 ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper&rsquo;s Bazaar, Construction Week and many more.
 
 
 In this role, you will play a pivotal role in supporting the CEO's busy travel schedule, ensuring everything runs smoothly and efficiently. You will be responsible for a wide range of tasks, from managing the CEO's calendar and booking travel arrangements to handling logistics and providing on-the-ground support during trips. The core working hours for this role are during and when the CEO travels outside Dubai, UAE. Reporting to the Personal Assistant of the CEO.
 
 
 
 
 Requirements
 
 
 
 
 
 Responsibilities
 
 
 
 
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 Travel Management:
 
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 Working closely with the Personal Assistant to ensure all travel requirements are met.
 
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 Manage the CEO's travel calendar, including scheduling meetings, appointments, and events.
 
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 Book flights, hotels, and other travel arrangements, ensuring the best possible deals and itineraries.
 
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 Coordinate with airlines, hotels, and other travel providers to resolve any issues that may arise.
 
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 Logistics and Support:
 
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 Research and prepare briefing materials for the CEO on upcoming destinations and meetings.
 
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 Arrange local transportation, visas, and other necessary documentation.
 
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 Book restaurants, entertainment, and other activities for the CEO during trips.
 
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 Handle expense reports and other administrative tasks.
 
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 Communication and Relationship Building:
 
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 Maintain effective communication with the CEO and other executives.
 
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 Liaise with local contacts and business partners.
 
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 Build and maintain strong relationships with airlines, hotels, and other travel providers.
 
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 Additional Responsibilities:
 
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 Draft and proofread correspondence.
 
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 Perform other administrative duties as required
 
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 Qualifications and Skills
 
 
 
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 Excellent organizational and time management skills.
 
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 Strong communication and interpersonal skills.
 
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 Proficient in travel booking tools and software.
 
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 Attention to detail and accuracy.
 
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 Ability to work independently and take initiative.
 
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 Excellent problem-solving skills.
 
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 Experience working in a fast-paced environment.
 
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 Knowledge of international travel protocols and procedures.
 
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 Fluency in English is required, Spanish and additional languages a plus.
 
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</div>

Chinese Palace Restaurant Group

Job SummaryThe Executive Assistant will provide high-level, confidential administrative and strategic support to the CEO and COO of Chinese Palace Group. This role requires exceptional discretion, organizational excellence, and the ability to manage sensitive information with professionalism and integrity. The EA acts as a central coordination point between leadership, internal teams, partners, and external stakeholders.Key ResponsibilitiesExecutive Support<ul><li>Manage complex calendars for CEO and COO, ensuring optimal prioritization.</li><li>Coordinate internal and external meetings, board sessions, and executive reviews.</li><li>Prepare agendas, briefing notes, and meeting materials.</li></ul>Confidentiality &amp; Governance<ul><li>Maintain secure documentation and filing systems.</li><li>Ensure confidentiality protocols are followed at all times.</li></ul>Communication &amp; Coordination<ul><li>Act as liaison between Executive Office and internal departments.</li><li>Assist in preparing presentations for investors, partners, and board members.</li><li>Organize travel arrangements (local &amp; international).</li></ul>Qualifications &amp; Experience<ul><li>Minimum 5 years experience as Executive Assistant supporting C-level executives.</li><li>Experience in hospitality, F&amp;B, or multi-unit operations is preferred.</li><li>Strong exposure to confidential corporate environments.</li><li>Excellent written and verbal communication skills.</li><li>Fluent in Arabic</li></ul>Technical Skills<ul><li>MS Office (Advanced PowerPoint &amp; Excel preferred)</li><li>Email &amp; calendar management systems</li><li>Experience with ERP systems (MS Dynamics preferred)</li><li>Digital documentation &amp; data organization</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li><li>How many years of Assistant to GM, CEO or COO experience do you have? </li></ul>Language:<ul><li>Do you speak Arabic? (Preferred)</li></ul>

Executive Assistant to CEO & COO

HSJB BUSINESS CONSULTING

Key Responsibilities:<ul><li>Manage and maintain executives&rsquo; calendars, schedule meetings, and coordinate appointments</li><li>Handle emails, calls, and correspondence on behalf of the executive</li><li>Prepare reports, presentations, and documents as required</li><li>Coordinate travel arrangements, including flights, accommodation, and itineraries</li><li>Maintain confidential records and important documents</li><li>Assist in organizing meetings, conferences, and company events</li><li>Follow up on tasks and ensure timely completion of assignments</li><li>Liaise with internal teams and external stakeholders</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>2&ndash;5 years of experience as an Executive Assistant or in a similar administrative role</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to maintain confidentiality and work under pressure</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per month

InZone

<div>
 
 
 Job Description:
 
 
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 We are seeking a highly professional and proactive Executive Assistant to provide comprehensive administrative and strategic support to the CEO.
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 This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
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 The Executive Assistant will act as a key liaison between the CEO and internal/external stakeholders, vendors, and partners, ensuring seamless coordination of business activities while upholding the highest standards of professionalism and confidentiality.
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 </ul>
 
 
 
 
 
 Responsibilities:
 
 
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 Manage and optimize the CEO&rsquo;s calendar, including meetings, appointments, and shifting priorities.
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 Organize and manage podcast schedules, speaking engagements, and executive appearances.
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 Prepare meeting agendas, presentations, briefing notes, and track action items.
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 Screen and prioritize communications on behalf of the CEO.
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 Communicate professionally with external stakeholders, partners, and service providers.
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 Act as the primary liaison between the CEO and internal departments.
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 Negotiate timelines, coordinate deliverables, and ensure quality standards are met.
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 Plan, organize, and execute corporate events, executive meetings, and external engagements.
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 Coordinate venues, vendors, logistics, guest lists, and on-site execution.
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 Monitor deadlines and proactively ensure the timely completion of tasks.
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 Provide personal administrative support to the CEO, including coordinating appointments and time-sensitive matters, while upholding strict professional boundaries and confidentiality.
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 Qualifications &amp; Experience:
 
 
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 Minimum 4+ years of experience in a similar Executive Assistant.
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 Strong understanding of UAE business practices and vendor coordination.
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 Proven experience managing events end-to-end.
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 Excellent written and verbal communication skills.
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 Strong stakeholder and relationship management abilities.
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 High level of integrity, professionalism, and discretion.
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 Advanced organizational and time-management skills.
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 Proficiency in Microsoft Office and scheduling tools.
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 </ul>
</div>

Executive Assistant to the CEO

Explore 4237+ Executive assistant to ceo in Dubai this March. Find roles across top companies and apply now to boost your career.

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