executive assistant

hr assistant (female)

residence lounge associate

admin assistant/receptionist Jobs in Qatar

admin assistant/receptionist

administrative assistant

administrative assistant residence

Nakilat

<p></p><div><div><div><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Job Summary and Purpose</b></h2>
</div><div><p>
Provide administrative and secretarial assistance to camp administration function while ensuring proper documents and records are maintained for the work carried out in the function.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Accountabilities</b></h2>
</div><div><p><b>
Key Accountabilities:</b><br>
1. Assist in implementation of rules and regulations pertaining to staff residence so that all relevant procedural / legislative requirements are fulfilled while delivering a quality, cost-effective service to employees and clients.<br>
2. Receive new employees arrival details from the respective section and arrange to receive, brief, issue the consumables and accommodate them as required.<br>
3. Update system records and co-ordinate with Account / HR and other Departments on matters related to the staff residence. Create and maintain various documents and records as required in the SAP and other filing systems.<br>
4. Draft and issue of memos and circulars as necessary for notice boards, departments and contractors.<br>
5. Provide administrative support to Camp Boss, Officer - Residence and other senior staff in the function.<br>
6. To maintain proper filling of all documents handled in the department (system records and manual as required).<br>
7. Keep the office stationery and monitor usage.<br>
8. Coordination with other departments on administrative or transport matters or as instructed by supervisors.<br>
9. Perform the duty as document controller for technical documents like bids, specification, invoice etc. held by the departments and make records easily available during internal and external audits.<br>
10. Data entry work ( MR, Receipts, and Stock adjustment ) related to SAP / material inventory System<br>
11. Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.<br>
12. Performs other secretarial and clerical duties or assignments as directed.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 2</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 3</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 4</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Competencies</b></h2>
</div><div><div>Achievement Oriented</div><div>
Collaboration &amp; Teamwork</div><div>
Customer Centricity</div><div>
Drive Vision</div><div>
Empower &amp; Nurture Talent</div><div>
Interactive Communication</div><div>
Solution Oriented</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Key Result Areas</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Interactions and Working Relations</b></h2>
</div><div><p><b>
Internal:</b> All occupants in the staff residence and other departments / sections.<br>
<b>Purpose:</b> Coordination and communication on matters related to the function.</p>
<p><b>External:</b> Nil<br>
<b>Purpose:</b> Nil</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Financial Authorities</b></h2>
</div><div><p><b>
As per TOFA</b></p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications, Experience and Job Skills</b></h2>
</div><div><div><b>
Qualifications:</b><br>
<ul><li>Knowledge of SAP &amp; Office softwares.</li><li>Graduate in any discipline.</li></ul>
<b>Experience:</b><br>
<ul><li>Clerical &amp; administrative experience in a large commercial or corporate set-up. Experience in hospitality administration would be desirable.</li><li>4 years experience.</li></ul></div>
<div><b>Job Specific Competencies:</b><br>
<b>Technical Competency:</b><br>
<ul><li>Language Skills:</li><li>English (written &amp; verbal) / Hindi - Urdu (Verbal) /Arabic (desirable)</li><li>MS Office Skills</li><li>Ability to draft letters and memos</li><li>Fair accounting / finance skills</li><li>Adaptability</li><li>Initiative/Creative</li><li>Interpersonal Skills</li><li>Organizational Skills</li><li>Valuing Diversity</li></ul></div><br>
</div></div></div>
</div></div></div></div><div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant - Residence
</b></h1></div></div></div></div><div></div><div><div><div><div>Department: Hub Services
</div></div></div></div><div><div><div><div>City: Ras Laffan<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Quality Assurance, QA, Data Entry, Clerical, Administrative, Quality, Technology
</p></div><div></div><div><div><p>Apply now</p></div></div></div></div></div><p></p>

Administrative Assistant - Residence

Beverly Hills Maintenance

<p>We are seeking a professional and responsible Reception &amp; Nursing Assistant to support front-office operations and provide basic health and first-aid assistance within a corporate office environment in Qatar. This role does not involve clinical or hospital duties and is limited to office-based health support.</p><p><b>Key Responsibilities</b></p><p>Reception &amp; Office Administration:</p><ul><li>Receive and assist visitors in a professional and courteous manner</li><li>Manage incoming calls, emails, and visitor log records</li><li>Coordinate meeting room schedules and appointments</li><li>Perform basic administrative and clerical support tasks</li><li>Maintain a clean, organized, and presentable reception area</li></ul><p>Health &amp; First-Aid Support (Office-Based):</p><ul><li>Provide basic first-aid and immediate assistance to employees when required</li><li>Monitor and record basic vitals when necessary (BP, temperature, etc.)</li><li>Maintain first-aid kits and office medical supplies</li><li>Assist in workplace health, safety, and wellness initiatives</li><li>Coordinate with nearby clinics or emergency services when required</li></ul><p><b>Requirements</b></p><ul><li>Diploma or Degree in Nursing or Healthcare Assistance</li><li>Valid nursing certificate/license (QCHP / MoPH preferred but not mandatory for office roles)</li><li>Previous experience in reception or office administration is an advantage</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Presentable, calm, and professional attitude</li><li>Experience working in a corporate or administrative environment in Qatar / GCC</li><li>Familiar with basic workplace health &amp; safety practices</li><li>Ability to handle confidential employee information</li><li>Proficient in MS Office applications</li></ul><p>Job Type: Full-time</p><p>Ability to commute/relocate:</p><ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>Do you have a valid QID/Residence Permit with NOC?</li><li>If you're selected, how soon you can join?</li><li>What is your salary expectation? (Mention Basic, Housing and Transportation)</li></ul><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Receptionist: 2 years (Preferred)</li></ul>

Reception & Nursing Assistant

Confidential

<div>
 <p>
  <strong>
   Job summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Admin Assistant provides technical, administrative and secretarial support to the Managing Director of the department and its team. She/he handles technical and administrative assistance tasks ensuring effective support to the team and efficient services to taxpayers, in line with the standards of excellence adopted by the Department. She/he also handles all communications, calls, queries, memos etc. from clients, ministries and other institutions.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Supports the on boarding process of new clients
  </li>
  <li>
   Ensures follow-up with registered dormant entities
  </li>
  <li>
   Manages renewal and replacement requests for tax cards within strict deadlines
  </li>
  <li>
   Ensures immediate action is taken on tax residence requests
  </li>
  <li>
   Supports the team on all admin matters, including being the focal point for events organized by the Department
  </li>
  <li>
   Ensures that Tax Compliance obligations are adhered by
  </li>
  <li>
   Responds to all internal requests from other departments for updates on our firm&rsquo;s status, while keeping in mind the secrecy rules of the Department.
  </li>
  <li>
   Assists the MD of Tax with all admin and secretarial matters (organizing/handling meetings, calls, reservations, etc.).
  </li>
  <li>
   Collaborates with others and demonstrates a customer centric behavior with clients and colleagues
  </li>
  <li>
   Assists in completing relevant reports ensuring they are completed in a timely and accurate manner, and meet the Department requirements, policies, and standards
  </li>
  <li>
   Takes initiative to update department records, improve processes and ensures all administrative and filing matters are in good order.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor's degree in Finance, Accounting, Business Administration or other related discipline.
  </li>
  <li>
   Minimum of three years of relevant experience in Administration, Accounting or Tax field or similar line of work.
  </li>
  <li>
   Proficiency in MS Office with expertise in Microsoft Word, Power Point and Excel
  </li>
  <li>
   Good communication skills and time management capabilities
  </li>
  <li>
   Good interpersonal and coordination skills
  </li>
  <li>
   Detail oriented and comfortable working in a fast- paced office environment
  </li>
  <li>
   Highly organised and able to prioritise
  </li>
  <li>
   Good document control
  </li>
  <li>
   Accuracy and attention to detail
  </li>
  <li>
   Professional Integrity
  </li>
  <li>
   Ability to keep confidential information
  </li>
  <li>
   Proactive
  </li>
 </ul>
 <p>
 </p>
</div>


Administrative Assistant

confi

<p><b>Employment Type:</b> Full-time (Salaried)</p><p><b>Location:</b> Doha, Qatar (with extensive domestic and international travel)</p><p><b>Schedule:</b> Highly flexible; non-traditional hours required based on travel and executive needs.</p><p><b>About the Role:</b> We are seeking a highly adaptable, discreet, and deeply organized Executive Personal Assistant to support a Senior Executive. This is not a traditional corporate desk job. This role is highly dynamic, blending high-level professional assistance with comprehensive personal, domestic, and travel support.</p><p>The ideal candidate is someone who thrives on the road, possesses exceptional household management skills, and can seamlessly transition between assisting with a corporate project, organizing a private event, and handling day-to-day household chores. You will serve as the executive&rsquo;s right hand, ensuring their personal and professional life runs smoothly at all times.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Professional Support:</b> Assist with ad-hoc corporate projects, manage complex calendars, and handle communications on behalf of the executive.</li><li><b>Extensive Travel:</b> Accompany the executive on both business and leisure trips worldwide, managing all logistics, itineraries, and on-the-ground needs.</li><li><b>Household &amp; Domestic Management:</b> Take full ownership of daily personal affairs, including housekeeping, laundry, running errands, and maintaining the executive&rsquo;s residence(s).</li><li><b>Event Coordination:</b> Plan, organize, and execute private parties, dinners, and social events with friends and colleagues.</li><li><b>Lifestyle Support:</b> Provide day-to-day companionship and support, acting as a reliable and trusted presence in the executive's daily routine, both at home and on the road.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as a Personal Assistant, Executive Assistant, Estate Manager, or in a similar high-level support role.</li><li>Total flexibility and willingness to work non-traditional hours, including evenings, weekends, and holidays as required by the executive's schedule.</li><li>Valid passport and the ability to travel extensively on short notice.</li><li>A hands-on approach: no task is too big or too small, from managing executive projects to handling daily household laundry.</li><li>Exceptional discretion, trustworthiness, and understanding of boundaries and confidentiality.</li><li>Strong organizational skills and the ability to anticipate the needs of a busy executive.</li></ul><p><b>Compensation &amp; Benefits:</b></p><ul><li>Competitive full-time salary (payroll)</li><li>All travel and accommodation expenses covered while on duty</li></ul><p>Job Type: Full-time</p><p>Pay: QAR1,000.00 - QAR4,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your nationality?</li><li>What is your gender?</li></ul>

Executive Personal Assistant & Lifestyle Manager

Amentum

<div>
 The
 <strong>
  HR Specialist
 </strong>
 performs a variety of routine Human Resources and administrative duties. Provides courteous service and assistance to personnel. Maintains files of correspondence, contract documents, financial documents and other records. Advises and informs personnel in regard to Amentum policies and procedures. Ensures compliance with Performance Work Statement (PWS) and Amentum ISO 9001 Quality Management System (QMS).
 <br/>
 <br/>
 <strong>
  Principal Accountabilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Performs routine booking and confirmation of all company requirements in respect of air travel, both international and domestic.
  </li>
  <li>
   Organizes transport for personnel in transit.
  </li>
  <li>
   Ensures No Objection Certificate (NOC) details in respect of authorized company personnel, new arrivals and family visits are officially processed.
  </li>
  <li>
   Works with local sponsor or PRO to process passports, visas, resident cards and drivers' license renewals and other associated documentation.
  </li>
  <li>
   Monitoring and checking of leave applications and updating computerized leave records and all other HR documentation.
  </li>
  <li>
   Responsible for filing correspondence, cards, invoices, receipts and other records in an alphabetical or numerical order or according to subject matter, phonetic spelling or other system.
  </li>
  <li>
   Locates and removes material from files when requested.
  </li>
  <li>
   Coordinates site personnel reporting for medical treatment, licensing and residence processing appointments.
  </li>
  <li>
   Performs clerical work in searching for and investing information contained in files.
  </li>
  <li>
   Responsible for inserting additional data on file records, making up reports and keeping files current.
  </li>
  <li>
   Supplies written information from the data on request.
  </li>
  <li>
   Initiates documentation for all new hires.
  </li>
  <li>
   Initiates documentation and processes demobilizations.
  </li>
  <li>
   Disposes of obsolete files in accordance with established retirement schedule or legal requirements.
  </li>
  <li>
   Maintains all personnel records with absolute confidentiality.
  </li>
  <li>
   Performs other duties as assigned.
  </li>
  <li>
   Works in normal office environment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must have excellent organizational skills and be able to understand, speak, read and write English at an intermediate level.
  </li>
  <li>
   Must be proficient in the use of personal computers and Windows Operating System and Microsoft Office to include as a minimum Power Point, Excel and Word programs.
  </li>
  <li>
   High School diploma or equivalent required.
  </li>
  <li>
   Three years' experience in a clerical/administrative environment required.
  </li>
  <li>
   Light to moderate lifting as required carried out in an office environment.
  </li>
  <li>
   Must be able to travel domestically and internationally.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Possession of a valid home country driver's license and ability to obtain host nation driver's license preferred.
  </li>
  <li>
   Degree or Certification in Human Resources preferred.
  </li>
  <li>
   Three years' experience in Human Resources preferred.
  </li>
 </ul>
</div>


Human Resources Specialist

Saleh Al Hamad Al Mana Co.

<div>
 <p>
  We are looking for a highly organized and proactive Executive Assistant to support a senior official in Finance division. The role requires someone with a strong administrative background along with sound financial understanding to assist in reviewing payment requests, coordinating financial documentation, and managing daily schedule.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate should be detail-oriented, trustworthy, and capable of handling sensitive financial information while ensuring smooth coordination between the finance team and senior management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities
 </p>
 <p>
  <br/>
 </p>
 <p>
  Executive Support
 </p>
 <ul>
  <li>
   Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements.
  </li>
  <li>
   Coordinate internal and external meetings, prepare agendas, and ensure all required documents are available in advance.
  </li>
  <li>
   Handle confidential correspondence, reports, and communications on behalf of the Senior official.
  </li>
  <li>
   Act as a point of coordination between the Senior official and internal departments.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Financial Coordination
 </p>
 <ul>
  <li>
   Review and verify payment requests, invoices, and financial documentation before submission to the Senior official for approval.
  </li>
  <li>
   Ensure all supporting documents and approvals are in place prior to financial authorization.
  </li>
  <li>
   Assist in tracking payment approvals and maintaining proper documentation records.
  </li>
  <li>
   Coordinate with the finance team regarding financial submissions, vendor payments, and related documentation.
  </li>
  <li>
   Support the Senior Official with preparation of financial reports, summaries, and presentations when required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Administrative Support
 </p>
 <ul>
  <li>
   Maintain organized records of financial and administrative documents.
  </li>
  <li>
   Assist with preparing reports, presentations, and briefing materials for meetings.
  </li>
  <li>
   Monitor follow-ups on key actions, approvals, and deadlines.
  </li>
  <li>
   Support special projects and tasks assigned by the Senior official.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or a related field.
  </li>
  <li>
   Minimum 5+ years of experience as an Executive Assistant or Personal Assistant in a corporate environment, preferably supporting senior leadership.
  </li>
  <li>
   Prior exposure to finance-related documentation, payment verification, or accounting processes is essential.
  </li>
  <li>
   Strong organizational skills with high attention to detail.
  </li>
  <li>
   Ability to handle confidential information with discretion.
  </li>
  <li>
   Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
  </li>
  <li>
   Excellent communication and coordination skills.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Preferred Profile
 </p>
 <ul>
  <li>
   Experience supporting C-level executives in a corporate environment.
  </li>
  <li>
   Familiarity with finance workflows, payment approvals, and vendor documentation.
  </li>
  <li>
   Strong ability to manage multiple priorities in a fast-paced environment.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

ROYAL SANABEL FACTORY

<p><b>Job Summary:</b></p><p>We are looking for a highly organized and professional Secretary to support daily administrative operations and ensure smooth office workflow. The ideal candidate will manage schedules, handle communications, and assist management with various administrative tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and organize daily schedules, appointments, and meetings</li><li>Handle incoming and outgoing communications (emails, phone calls, correspondence)</li><li>Prepare reports, presentations, and official documents</li><li>Maintain organized filing systems (electronic and physical)</li><li>Coordinate between departments and support internal communication</li><li>Receive visitors and provide administrative support</li><li>Perform general office duties as required</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as a Secretary or Administrative Assistant</li><li>Strong organizational and time management skills</li><li>Excellent communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle confidential information with integrity</li><li>Professional appearance and attitude</li><li>Ability to work under pressure</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Previous experience in Qatar</li><li>Familiarity with office management systems and procedures</li><li>Strong multitasking skills</li></ul><p><b>Salary &amp; Benefits:</b></p><ul><li>Salary: To be discussed during interview</li><li>Competitive benefits package</li><li>Professional work environment</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Secretary

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