administrative assistant

administration assistant

executive secretary

legal assistant

admin assistant

executive assistant

HVQ Holding

The Role
 We are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities. This is not a traditional EA role. The successful candidate will function as a hybrid of: * Executive Assistant * Business Analyst * Operator / Junior Chief of Staff You will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision-making, structuring ambiguity, and driving execution through data, systems, and proactive ownership. The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high-performance, multicultural environments. Key Responsibilities Executive Leverage & Administration • Own and manage the Director’s calendar as a strategic asset, prioritizing based on ROI and impact • Act as a gatekeeper for communications and decision flow • Prepare and review high-level correspondence, reports, and presentations • Handle confidential and sensitive matters with utmost discretion • Integrate and manage both professional and personal scheduling seamlessly Analytical & Decision Support (Key Differentiator) • Conduct structured research on markets, companies, and investment opportunities • Prepare: - Briefing notes - Business summaries - Decision memos • Translate complex data into clear, actionable insights • Build simple models, frameworks, and structured outputs to support decision-making Systems, Tools & Process Optimization • Design, implement, and optimize workflows across: - Email, calendar, CRM, and task management systems • Build dashboards and trackers using: - Notion, Excel, Airtable, or similar tools • Utilize AI tools (e.g., ChatGPT, automation platforms) to: - Draft communications - Summarize data - Accelerate research • Identify inefficiencies and automate repetitive processes Project & Execution Management • Track strategic initiatives and ensure execution momentum • Coordinate across cross-functional teams and stakeholders • Translate ideas into structured execution plans • Ensure timelines, deliverables, and priorities are met Communication & Output Management • Draft high-quality: - Emails - Investor communications - Internal memos and reports • Prepare meeting agendas, briefs, minutes, and follow-ups • Maintain clear, concise, and executive-level communication standards Travel, Events & Lifestyle Integration • Manage complex international travel and logistics • Coordinate meetings, leadership events, and executive engagements • Handle personal matters with professionalism and confidentiality • Align personal and business priorities across time zones
 
Requirements
 Education • MBA (Business / Finance) – Strongly Preferred OR Degree in: • Mathematics • Engineering • Computer Science • Business / Finance • Commerce Experience • 3–6 years in: • Executive support to senior leadership • Consulting / investment / startups / operations • Experience in project management and business analysis is required • Prior experience with Athena or similar high-performance EA environments is a strong advantage Technical Skills Advanced proficiency in: • Microsoft Office / Google Workspace • Excel / Google Sheets (data handling & analysis) • Experience with: • Notion / ClickUp / Asana / Airtable / CRM tools • Familiarity with: • AI tools and workflow automation • Basic no-code / systems thinking (preferred) Communication & Language Skills • Multilingual preferred • Fluent in English (business-level proficiency required) • Strong written and verbal communication skills • Ability to synthesize complex information clearly Core Competencies • Strategic thinking and structured problem-solving • High level of ownership and accountability • Ability to manage multiple priorities simultaneously • Strong analytical and decision-support capability • High attention to detail and excellence • Discretion, professionalism, and integrity • Proactive mindset (anticipates vs reacts) What Differentiates This Role • You will drive decisions, not just support them • You will build systems, not just manage tasks • You will operate as a junior Chief of Staff / strategic operator • Exposure to high-level decision-making and business strategy Success Metrics • Increase in executive time spent on high-value activities • Speed and quality of decision support • Reduction in operational inefficiencies • Quality of output (reports, briefs, communication) • Ability to independently manage workflows and priorities
 
About the company
 HVQ Holding is a family office with business in multiple sectors which includes construction, trading, retail, fashion, IT among others. Based on the in-depth understanding of economies and enterprises we have consolidated a diversified portfolio. Our Company is commitment to excellence across all of our business lines. We are continuously looking to hire creative, driven, innovative and talented professionals to play the required role in this organization, providing a career platform for employees in various industries.

Executive Assistant

Latin Textiles & Trade DMCC

We are seeking an experienced, proactive, and exceptionally organized Executive Assistant to support the Owner and CEO of a large, multi-sector business group. This role goes far beyond traditional administrative support&mdash;you will be the strategic gatekeeper, trusted confidant, and operational force behind a fast-paced and high-impact personal and professional life.This is an opportunity for someone who thrives on being indispensable, managing complexity with ease, and keeping both home and business operations running flawlessly.Key ResponsibilitiesExecutive &amp; Business Support<ul><li>Manage an intricate calendar across multiple businesses, meetings, personal appointments, and global time zones</li><li>Prepare reports, presentations, agendas, and correspondence on behalf of the CEO</li><li>Track and follow up on all business action items, ensuring accountability and execution across teams</li><li>Serve as liaison to investors, board members, legal, financial, and operations teams</li><li>Attend key meetings (virtually or in person), take minutes, and oversee follow-through</li><li>Maintain confidential documents, contracts, filings, and critical information with discretion</li></ul>Household &amp; Personal Life Management<ul><li>Coordinate and oversee personal schedules, medical appointments, school communications, and family travel</li><li>Supervise household staff and vendors (cleaners, chefs, drivers, tutors, etc.)</li><li>Handle all travel planning, including luxury and international itineraries, visas, and accommodations</li><li>Manage family events, social gatherings, holidays, and birthdays with care and detail</li></ul>Lifestyle &amp; Daily Logistics<ul><li>Anticipate daily and weekly priorities and organize pre-briefs for the CEO</li><li>Personal errands, shopping, wardrobe coordination, gift sourcing, and returns</li><li>Manage recurring tasks (e.g., bill payments, renewals, memberships, subscriptions)</li><li>Maintain digital tools (task managers, communication platforms) to keep everything centralized and accessible.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR5,500.00 per monthWork Location: In person

Qatar Electricity and Water Company

<div></div><div><div><div><div>Responsibilities </div><div>Location: Headquarters &ndash; Doha, Qatar 
Role Level: Professional (Administrative &amp; Governance) 
 
Role Overview: 
We are seeking an Executive Assistant to provide comprehensive administrative and coordination support to our Governance and Compliance function (roles based in Legal department). In this role, you will serve as the primary point of contact for internal stakeholders and external parties, including financial institutions and auditors. You will play a critical role in supporting the Board Secretary and ensuring the smooth operation of the Board of Directors and Board Committee activities. 
 
Core Responsibilities: 
<li>Provide administrative support to the Board Secretary, assisting in the organization of Board and Committee meetings, including scheduling, logistics, and documentation.</li> 
<li>Coordinate meeting agendas and board papers, ensuring timely distribution of materials in accordance with governance timelines.</li> 
<li>Maintain, organize, and archive official governance documents, minutes, and resolutions with strict confidentiality.</li> 
<li>Facilitate communication between Board members, senior management, and external stakeholders, including the preparation of formal correspondence.</li> 
<li>Assist in recording meeting minutes and tracking action items to ensure timely completion of assigned tasks.</li> 
<li>Support the maintenance of governance registers, Board membership records, and committee structures.</li> 
<li>Handle sensitive and confidential governance information with the highest level of discretion and controlled access.</li> 
 
Qualifications &amp; Experience: 
<li>Diploma or Bachelor&rsquo;s degree in Business Administration, Public Relations, Literature, or a related field.</li> 
<li>Minimum 5 years of administrative experience, preferably within the private sector, commercial companies, or banking.</li> 
<li>High proficiency in both Arabic and English is mandatory.</li> 
<li>Strong organizational and time management skills for coordinating executive schedules and travel.</li> 
<li>Excellent verbal and written communication skills for preparing reports and presentations.</li> 
<li>High level of integrity, professionalism, and extreme attention to detail.</li> 
 
Why Join Us? 
Join our team in Doha and take a central role in supporting the governance framework of Qatar&rsquo;s primary energy and water provider. We offer a stable and professional workplace where your organizational expertise is vital to our corporate leadership. If you are a proactive professional who thrives in a dynamic environment and values high standards of transparency, we&rsquo;re looking for you. 
 
Ready for a new challenge? Apply now.</div></div></div></div>

malomatia

<div>
 
 Job Description
 
 
 
 Executive Assistant is responsible for providing secretarial and administrative support to Chief of SBU.
 
 
 The role holder must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team, ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action. A high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature is expected.
 
 
 External Interfaces
 
 
 <ul>
 <li>
 Vendors and Service Providers
 </li>
 <li>
 Clients and Partners
 </li>
 <li>
 External Stakeholders
 
 
 </li>
 </ul>
 Internal Interfaces
 
 
 <ul>
 <li>
 Chief of SBU
 </li>
 <li>
 Practice and Delivery leaders within the SBU
 </li>
 <li>
 All other malomatia Personnel (as and when required)
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 Strategic
 
 
 <ul>
 <li>
 Act as the point of contact between SBU Chiefs and executives, employees, clients and other external partners.
 </li>
 <li>
 Prioritize matters that require the SBU Chief attention and handle them directly when appropriate.
 </li>
 <li>
 Keep the SBU Chief informed of time-sensitive and priority issues, ensuring timely follow-up.
 
 
 </li>
 </ul>
 Operational
 
 
 <ul>
 <li>
 Draft, review and send communications on behalf of SBU Chief.
 </li>
 <li>
 Organize and prepare for meetings, including gathering documents and managing meeting logistics.
 </li>
 <li>
 Answer and respond to phone calls, relaying messages and information to the SBU Chief Officer.
 </li>
 <li>
 Work closely with SBU Chief to track and drive the completion of key deliverables and follow up on outstanding items.
 </li>
 <li>
 Collate presentations and data, liaise with various department or business units.
 </li>
 <li>
 Manage and maintain digital files, ensuring they are organized and accessible.
 </li>
 <li>
 Manage expense report coordination and submission.
 </li>
 <li>
 Any other related tasks that may be assigned from time to time by the management.
 
 
 </li>
 </ul>
 People Management
 
 
 <ul>
 <li>
 Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Desired Educational Background Diploma or bachelor&rsquo;s in business administration preferable or any related field from a recognized university OR equivalent qualification.
 
 
 Language Requirement English, Arabic (preferred)
 
 
 Desired Experience Minimum 5+ years of relevant experience as an Executive Assistant
 
 
 Experience in providing administrative and logistical support to a Chief Officer Level.
 
 
 Required to have solid understanding of IT Solutions company with previous experience in a medium to large-sized IT company.
 
 
 Job Specific Skills
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office, particularly Excel for data analysis, Word for documentation, and PowerPoint for creating presentations.
 </li>
 <li>
 Familiarity with project management tools for tracking and supporting strategic initiatives and team collaboration.
 </li>
 <li>
 Ability to organize and manage data efficiently, such as budgets, reports, and performance metrics.
 
 
 </li>
 </ul>
 
 About Malomatia
 
 
 
 
 ABOUT US
 
 
 
 malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.
 
 
 
 Our mission
 
 
 
 Empowering Qatar&rsquo;s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.
 
 
 
 Our vision
 
 
 
 To become Qatar&rsquo;s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.
 
 
 
 Driving change that makes a real impact
 
 
 
 Since 2008, malomatia has been driving Qatar&rsquo;s digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation&rsquo;s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar&rsquo;s sustainable future.
 
 
 
 About The Team
 
 
 
 Established in 2008, malomatia is a Qatari leader in IT services and digital transformation. We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals. Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients.
 
 
 Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent. We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.
 
 
 Join us in shaping the future of technology in Qatar
</div>

Executive - Assistant

Siemens Energy

<div>A Snapshot of your day
Your day involves managing the Managing Director's schedule, prioritizing tasks, and coordinating with high-level stakeholders to ensure efficient operations and decision-making. It requires maintaining confidentiality, anticipating needs, and adapting swiftly to the demands of a dynamic, global business environment.
How You&rsquo;ll Make an Impact<ul>
<li>Manage and optimize the Managing Director's schedule, coordinate high-level meetings across time zones, and prepare briefings with key insights and action items.</li>
<li>Act as the primary liaison for internal and external stakeholders, draft and review correspondence and presentations, and ensure follow-up on key decisions.</li>
<li>Organize executive meetings, board engagements, and high-profile events, prepare materials and minutes, and track action items to completion.</li>
<li>Plan and coordinate complex international and domestic travel, including detailed itineraries, visas, accommodations, and logistics.</li>
<li>Support strategic initiatives by tracking KPIs and preparing executive presentations while maintaining confidentiality of sensitive information.</li>
<li>Oversee daily administrative operations, manage documentation and records, and liaise with HR, Finance, and other departments as needed.</li>
</ul>
What You Bring<ul>
<li>Bachelor&rsquo;s degree in business administration or a related field, with 5&ndash;8 years of experience supporting C-level executives in a multinational environment.</li>
<li>Prior experience in energy, infrastructure, or government-facing sectors is a strong advantage, with GCC experience preferred.</li>
<li>Strong organizational, prioritization, and problem-solving skills, with the ability to operate under pressure and meet tight deadlines.</li>
<li>Excellent written and verbal communication skills in English (Arabic proficiency is a strong plus), combined with exceptional interpersonal and cultural awareness.</li>
<li>Highly reliable, detail-oriented, proactive, and solution-driven, with a strong sense of ownership, accountability, and discretion.</li>
<li>Advanced proficiency in MS Office (PowerPoint, Excel, Outlook) and the ability to anticipate needs and take initiative.</li>
</ul>
About the Team
Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.
Who is Siemens Energy?
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
Our Commitment to Diversity
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
Rewards/Benefits<ul>
<li>Opportunities to work with a global team
</li><li>Opportunities to work on and lead a variety of innovative projects
</li><li>Medical benefits
</li><li>Access to a variety of employee resource groups
</li><li>Competitive Salary Package</li>
</ul>
https://jobs.siemens-energy.com/jobs
#LI-JT1</div>

<div>
 
 A Snapshot of your day
 
 
 
 Your day involves managing the Managing Director's schedule, prioritizing tasks, and coordinating with high-level stakeholders to ensure efficient operations and decision-making. It requires maintaining confidentiality, anticipating needs, and adapting swiftly to the demands of a dynamic, global business environment.
 
 
 
 How You&rsquo;ll Make An Impact
 
 
 
 <ul>
 <li>
 Manage and optimize the Managing Director's schedule, coordinate high-level meetings across time zones, and prepare briefings with key insights and action items.
 </li>
 <li>
 Act as the primary liaison for internal and external stakeholders, draft and review correspondence and presentations, and ensure follow-up on key decisions.
 </li>
 <li>
 Organize executive meetings, board engagements, and high-profile events, prepare materials and minutes, and track action items to completion.
 </li>
 <li>
 Plan and coordinate complex international and domestic travel, including detailed itineraries, visas, accommodations, and logistics.
 </li>
 <li>
 Support strategic initiatives by tracking KPIs and preparing executive presentations while maintaining confidentiality of sensitive information.
 </li>
 <li>
 Oversee daily administrative operations, manage documentation and records, and liaise with HR, Finance, and other departments as needed.
 
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or a related field, with 5&ndash;8 years of experience supporting C-level executives in a multinational environment.
 </li>
 <li>
 Prior experience in energy, infrastructure, or government-facing sectors is a strong advantage, with GCC experience preferred.
 </li>
 <li>
 Strong organizational, prioritization, and problem-solving skills, with the ability to operate under pressure and meet tight deadlines.
 </li>
 <li>
 Excellent written and verbal communication skills in English (Arabic proficiency is a strong plus), combined with exceptional interpersonal and cultural awareness.
 </li>
 <li>
 Highly reliable, detail-oriented, proactive, and solution-driven, with a strong sense of ownership, accountability, and discretion.
 </li>
 <li>
 Advanced proficiency in MS Office (PowerPoint, Excel, Outlook) and the ability to anticipate needs and take initiative.
 
 
 
 </li>
 </ul>
 
 About The Team
 
 
 
 Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.
 
 
 
 Who is Siemens Energy?
 
 
 
 At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
 
 
 Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
 
 
 Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
 
 
 
 Our Commitment to Diversity
 
 
 
 Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character &ndash; no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
 
 
 
 Rewards/Benefits
 
 
 
 <ul>
 <li>
 Opportunities to work with a global team
 </li>
 <li>
 Opportunities to work on and lead a variety of innovative projects
 </li>
 <li>
 Medical benefits
 </li>
 <li>
 Access to a variety of employee resource groups
 </li>
 <li>
 Competitive Salary Package
 
 
 
 </li>
 </ul>
 https://jobs.siemens-energy.com/jobs
 
 
</div>

MEEZA QSTP

<div>
 
 
 Functional Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the Chief Financial Officer, including scheduling meetings, managing calendars and coordinating travel arrangements.
 </li>
 <li>
 Maintain and follow up on Finance&rsquo;s to do list tracker.
 </li>
 <li>
 Manage MEEZA&rsquo;s unfunded credit facility, ensuring that the facility being used is always tracked and reconciled to underlying data. Ensure all bank guarantees are prepared on time and accurately.
 </li>
 <li>
 Support the AR and revenue team on collections and Billing 360. Ensure all SO&rsquo;s in Billing 360 have the appropriate supporting documentation and follow up as required.
 </li>
 <li>
 Prepare and edit correspondence, reports and presentations for internal and external stakeholders, ensuring accuracy, clarity and adherence to company standards.
 </li>
 <li>
 Act as a primary point of contact for internal and external inquiries, screening and directing phone calls and emails and providing timely and professional responses.
 </li>
 <li>
 Maintain confidential and sensitive information with the utmost discretion and professionalism, handling sensitive documents and communications in a secure manner.
 </li>
 <li>
 Assist in the preparation and coordination of board meetings, executive meetings and other finance meetings, including agenda development, document preparation and logistics.
 </li>
 <li>
 Conduct research and gather information to support decision-making and project planning, compiling data and preparing reports as needed.
 </li>
 <li>
 Collaborate with cross-functional teams and departments, facilitating communication and ensuring smooth coordination of activities and initiatives.
 </li>
 <li>
 Manage and prioritize multiple tasks and responsibilities, proactively identifying and addressing potential issues or conflicts to support efficient workflow and time management.
 </li>
 <li>
 Design, organize, and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
 </li>
 <li>
 Coordinate the receipt and compilation of information necessary for the production of regular activity and progress reports.
 </li>
 <li>
 Arrange for or personally perform the basic translation of incoming / outgoing correspondence into English/Arabic and vice versa.
 </li>
 <li>
 Oversee ICFOR management testing and ensure testing is completed on time. Review remediation log and follow up as required.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 5+ years of experience as an Executive Assistant to a C-Level executive for a listed company.
 </li>
 <li>
 2+ years working in a Finance Operations Team.
 </li>
 </ul>
 
 
 
 
 
 Academic &amp; Professional Qualifications
 
 
 <ul>
 <li>
 Diploma/Bachelor's degree in Public Administration or equivalent preferred.
 </li>
 </ul>
 
 
 
 
 
 Skills and Requirements
 
 
 <ul>
 <li>
 High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, etc.
 </li>
 <li>
 Professional level verbal and written communications skills (English and Arabic preferred).
 </li>
 <li>
 Computer literate on all MS Office applications with high-speed typing abilities.
 </li>
 <li>
 Ability to remain organized and meet deadlines in a fast-paced, quickly changing environment.
 </li>
 </ul>
</div>

Finance Executive Assistant

Explore 472+ Executive assistant in Qatar this May. Find roles across top companies and apply now to boost your career.

472 executive assistant jobs In Qatar

Executive Assistant

Executive Assistant

Executive Assistant

Executive - Assistant

Executive Assistant

Executive Assistant

Finance Executive Assistant