accountant

sales executive

account manager

admin assistant

administrative assistant

executive assistant

Octagon International Qatar / GSO-Q

Job TitleExecutive Assistant &ndash; Executive ManagementReporting ToExecutive Management / Board / Senior Leadership TeamJob PurposeThe Executive Assistant (EA) to Executive Management provides high-level administrative, coordination, and strategic support to ensure the efficient functioning of the executive office. The role requires exceptional organizational skills, confidentiality, professionalism, and the ability to manage complex priorities in a fast-paced Oil &amp; Gas environment. The EA acts as a trusted liaison between executive management and internal and external stakeholders.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Provide comprehensive administrative support to executive management, including calendar management, meeting coordination, and correspondence handling.</li><li>Proactively manage complex schedules, prioritizing appointments, meetings, and deadlines.</li><li>Prepare, review, and manage executive correspondence, emails, presentations, and reports.</li><li>Act as the primary point of contact for executive management, ensuring professional and timely communication.</li></ul>Meeting, Board &amp; Committee Support<ul><li>Coordinate executive, board, and committee meetings, including agendas, meeting packs, presentations, and minutes.</li><li>Track action items and follow up to ensure timely completion.</li><li>Support preparation of materials for executive leadership reviews, audits, and strategic meetings.</li></ul>Travel &amp; Logistics Coordination<ul><li>Arrange domestic and international travel for executive management, including visas, tickets, accommodation, and detailed itineraries in compliance with company and Qatar travel policies.</li><li>Coordinate logistics for executive events, conferences, and stakeholder meetings.</li></ul>Communication &amp; Liaison<ul><li>Act as a liaison between executive management and internal departments, joint venture partners, government entities, and external stakeholders.</li><li>Handle sensitive and confidential information with the highest level of discretion.</li><li>Represent executive management professionally when delegated.</li></ul>Documentation &amp; Records<ul><li>Maintain organized and secure filing systems (electronic and hard copy).</li><li>Ensure compliance with company policies, corporate governance standards, and confidentiality requirements.</li><li>Support preparation of official documents, contracts, and reports as required.</li></ul>Special Projects &amp; Support<ul><li>Assist executive management with special projects, research, and data compilation.</li><li>Coordinate cross-functional initiatives and track milestones and deliverables.</li><li>Anticipate executive needs and proactively resolve administrative challenges.</li></ul>Education &amp; Professional Qualifications (Qatar Oil &amp; Gas Standards)<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, Secretarial Studies, or a related field (mandatory).</li><li>Professional certification such as Executive Assistant Certification, Diploma in Office Management, or equivalent is highly preferred.</li><li>Training in corporate governance, business communication, or project coordination is an advantage.</li></ul>Experience Requirements<ul><li>Minimum 7&ndash;10 years of experience as an Executive Assistant or Senior Administrative role supporting executive or senior management.</li><li>Proven experience within the Oil &amp; Gas, Energy, Petrochemical, or EPC sector in Qatar or the GCC is strongly preferred.</li><li>Experience supporting board-level executives and working with multicultural stakeholders is essential.</li></ul>Language Requirements<ul><li>Bilingual &ndash; Preferred </li><li>Excellent English (spoken and written)</li><li>Proficiency in Arabic (spoken and written) is a plus</li></ul>Skills &amp; Competencies<ul><li>Exceptional organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>High level of professionalism, integrity, and discretion</li><li>Ability to work under pressure and manage multiple priorities</li><li>Strong attention to detail and problem-solving skills</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work independently and proactively anticipate executive needs</li></ul>Personal Attributes<ul><li>Professional and confident demeanor</li><li>Highly reliable and trustworthy</li><li>Adaptable and resilient in a demanding work environment</li><li>Strong interpersonal skills and cultural awareness</li></ul>Job Type: Full-timePay: QAR7,500.00 - QAR9,500.00 per monthExperience:<ul><li>Executive Assistant: 7 years (Required)</li></ul>

Executive Assistant

Linum Consult

The Role
 Executive Assistant – Doha CLIENT Linum Consult’s client is a major international company that works within the energy sector. They are currently seeking an Executive Assistant to provide executive support to their Chief Administration Officer (CAO), based in their head office in Doha, Qatar. RESPONSIBILITIES • Providing comprehensive administrative support to department heads by coordinating schedules, managing communications, preparing documents, and organising events to ensure efficient operations across the company • Serving as the primary point of contact and coordination for internal and external parties on matters pertaining to the CF&PO office • Managing and maintaining accurate records and documentation, ensuring confidentiality and security of sensitive information • Supporting project management activities by tracking deadlines, deliverables, and ensuring follow-up actions are completed • Handling office management tasks such as ordering supplies, managing equipment, and liaising with facility management
 
Requirements
 PROFILE • Degree qualification in Business Administration or similar subject • At least 8 years’ experience supporting C-level executives • Ideally have 5 years of experience working for a large multinational and multicultural company • Strong organisational and time management skills especially with regards to coordinating executive schedules, meetings, and travel arrangements • Proficient in preparing and editing correspondence, communications, and presentations • Previous experience of working in Qatar or other Gulf countries would be preferred • Excellent communication skills in English, with any Arabic language skills a distinct advantage • Very strong interpersonal skills, highly organised, with a consistently professional appearance and conduct are essential
 
About the company
 Linum Consult is a niche global consultancy specialising in international recruitment of white collar workers across the Construction & Engineering, Mining and Oil & Gas sectors. We provide a full 360 consultancy service for clients, candidates and partners to eliminate the potential pitfalls of international mobilisation. All Linum Consultants are industry experts with in country, international, multi-cultural experience. We provide precise market information combined with local knowledge to help facilitate informed decisions that are often life changing.

Lesha Bank

<div>
 
 OVERVIEW
 
 
 
 
 
 The Executive Assistant (EA) is in charge of managing the Executive's schedules and communications. The EA is responsible for prioritizing emails and phone calls, as well as organizing meetings and business events.
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 
 <ul>
 <li>
 Serve as the focal point for communication between Executive's, staff members, clients, and other outside partners.
 </li>
 <li>
 Control the flow of information in a timely and correct manner.
 </li>
 <li>
 Scheduling meetings and managing the schedules of Executive
 </li>
 <li>
 Ensure timely and accurate information flow management.
 </li>
 <li>
 Arrange meetings and manage the Executive's calendars.
 </li>
 <li>
 Make travel and accommodation arrangements.
 </li>
 <li>
 Compile a daily budget and create weekly, monthly, or quarterly reports.
 </li>
 <li>
 Manage the Executive's office by maintaining an inventory of the supplies.
 </li>
 <li>
 Prepare data for memos, emails, presentations, and reports used in internal and external communication.
 </li>
 <li>
 Record minutes of meetings.
 </li>
 <li>
 Distribute correspondence and screen and guide phone calls.
 </li>
 <li>
 Maintain and organize the office filing system.
 </li>
 <li>
 Arranged guest logistics.
 </li>
 <li>
 Support the Admin Department if needed.
 </li>
 </ul>
 
 
 
 
 
 
 
 SKILLS
 
 <ul>
 <li>
 Be proactive and use good judgment when dealing with challenging situations.
 </li>
 <li>
 Telephone Skills, Verbal Communication.
 </li>
 <li>
 Microsoft Office Skills.
 </li>
 <li>
 Listening, Customer Focus, Organization, Informing Others, Handles Pressure, and Phone Skills.
 </li>
 <li>
 Supply Management
 </li>
 <li>
 Act with professionalism and integrity.
 </li>
 <li>
 Own mistakes and share your knowledge to prevent repeating the same error within your department or division.
 </li>
 <li>
 Keep sensitive information confidential.
 </li>
 <li>
 Follow through on commitments.
 </li>
 <li>
 Work well both autonomously and within a team.
 </li>
 <li>
 Display a positive, approachable attitude.
 </li>
 <li>
 Support each other; we all work within the same company.
 </li>
 </ul>
 
 
 
 
 
 
 
 QUALIFICATION &amp; KNOWLEDGE
 
 <ul>
 <li>
 Minimum 3 years&rsquo; experience in a similar position.
 </li>
 <li>
 Detail-oriented, efficient and organized professional.
 </li>
 <li>
 Proficiency with Microsoft Office applications.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Preferably holding a diploma in admin /secretarial field.
 </li>
 <li>
 Valid Qatar Driving License
 </li>
 </ul>
 
 
</div>

Levante Holding

<div>
 
 
 The Executive Secretary will provide comprehensive administrative support to executives, ensuring the smooth operation of daily activities. The ideal candidate will have a strong command of English, Construction based experience, a high level of professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment.
 
 
 
 
 
 
 Requirements
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manage and organize executive schedules, meetings, and travel arrangements
 
 </li>
 <li>
 Handle and prioritise incoming calls, emails, and correspondence
 
 </li>
 <li>
 Prepare and edit reports, presentations, and other business documents
 
 </li>
 <li>
 Maintain an organized filing system, ensuring easy access to key documents and information
 
 </li>
 <li>
 Coordinate meetings, conferences, and events for the management team
 
 </li>
 <li>
 Take minutes at meetings and ensure accurate records are kept
 
 </li>
 <li>
 Manage office supplies and equipment, ensuring that the office runs smoothly
 
 </li>
 <li>
 Draft and send routine communications and business correspondence
 
 </li>
 <li>
 Assist in the preparation and review of contracts, reports, and other documents
 
 </li>
 <li>
 Maintain confidentiality and handle sensitive information with discretion
 
 </li>
 <li>
 Perform other administrative tasks as assigned by executives
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <ul>
 <li>
 Proven experience as an Executive Secretary, Personal Assistant, or similar role
 
 </li>
 <li>
 Strong organizational and multitasking skills with a keen attention to detail
 
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 Ability to work under pressure and meet tight deadlines
 
 </li>
 <li>
 Strong interpersonal skills and a professional demeaner
 
 </li>
 <li>
 Discretion and confidentiality when handling sensitive information
 
 </li>
 <li>
 Ability to handle multiple tasks efficiently and proactively
 
 </li>
 <li>
 Strong time management and problem-solving abilities
 
 </li>
 <li>
 A bachelor's degree or equivalent in Business Administration or a related field (preferred)
 
 </li>
 </ul>
</div>

Executive Secretary

Omnicom Group

Personal Assistant to Senior Vice President &ndash; Omnicom (Doha, Qatar)Job Summary:We are seeking a highly organized and proactive Personal Assistant (PA) to support the Senior Vice President (SVP) in all administrative and personal tasks. The ideal candidate will possess excellent communication skills, exceptional organizational abilities, and the ability to manage multiple tasks in a fast-paced environment. This role requires discretion, efficiency, and a high level of professionalism.Key Responsibilities:<ul><li>Manage and organize the SVP&rsquo;s schedule, appointments, and meetings.</li></ul><ul><li>Handle confidential correspondence and communications on behalf of the SVP.</li></ul><ul><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li></ul><ul><li>Prepare reports, presentations, and documents as needed.</li></ul><ul><li>Act as the first point of contact for internal and external stakeholders.</li></ul><ul><li>Manage incoming calls, emails, and inquiries, ensuring timely responses.</li></ul><ul><li>Oversee office tasks, including filing, data entry, and expense reporting.</li></ul><ul><li>Plan and coordinate personal and professional events.</li></ul><ul><li>Ensure the SVP is well-prepared for meetings with all necessary documents and information.</li></ul><ul><li>Handle special projects and assignments as directed by the SVP.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or equivalent experience in a relevant field.</li></ul><ul><li>Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.</li></ul><ul><li>Exceptional organizational and time-management skills.</li></ul><ul><li>Strong written and verbal communication skills.</li></ul><ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul><ul><li>Ability to work independently and prioritize tasks.</li></ul><ul><li>Discretion and confidentiality are essential.</li></ul><ul><li>Bilingual (English and Arabic) is preferred.</li></ul>Key Competencies:<ul><li>Attention to detail and problem-solving skills.</li></ul><ul><li>Ability to multitask and manage competing priorities.</li></ul><ul><li>Strong interpersonal skills and the ability to build relationships.</li></ul><ul><li>Flexibility and adaptability to changing workloads.</li></ul><ul><li>A proactive approach to work and willingness to take initiative</li></ul>This role is based in Doha, Qatar, with occasional travel as required.The PA will work closely with the SVP and interact regularly with various departments and external contacts in Doha, Dubai, Paris, London and the US.Job Type: Full-timeLanguage:<ul><li>Arabic and English (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Personal Assistant

Forvis Mazars in Qatar

<div>Personal Assistant to Chairman
Role Summary

We are seeking a highly organized, bilingual (Arabic and English) Personal Assistant to support the Chairman at Forvis Mazars Qatar. Proficiency in French will be considered an advantage. This role is critical to ensuring the Chairman's day-to-day activities run smoothly and efficiently, enabling strategic focus and operational excellence.

Key Responsibilities:

<ul><li>Administrative Support:
<ul>
<li>Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements.
</li>
<li>Organize and coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.
</li>
<li>Act as a gatekeeper for the Chairman by screening calls, emails, and other correspondence.
</li>
</ul></li><li>Communication &amp; Coordination:
<ul>
<li>Prepare high-quality reports, presentations, and correspondence on behalf of the Chairman.
</li>
<li>Liaise with internal departments and external stakeholders to facilitate seamless communication and coordination.
</li>
<li>Ensure confidentiality and discretion when handling sensitive business and personal matters.
</li>
</ul></li><li>Project Management:
<ul>
<li>Assist in managing key initiatives and projects led by the Chairman.
</li>
<li>Track progress, ensure deadlines are met, and provide regular updates to the Managing Partner.
</li>
</ul></li></ul><ul><li>Operational Support:
<ul>
<li>Maintain effective record-keeping systems and ensure documentation is readily accessible.
</li>
<li>Handle expense reporting, invoicing, and other administrative tasks.</li>
<li>Handle tender portal and share the related tenders with relevant line of service.</li>
<li>Support event planning and coordination for meetings, conferences, and corporate events.
</li>
</ul></li></ul>Key Requirements:

<ul><li>Education:
<ul>
<li>Bachelor's degree in Accounting, Business Administration, Management, legal or a related field.
</li>
</ul></li><li>Experience:
<ul>
<li>Minimum of 5 years' experience in an executive support role, preferably within multinational firms.
</li>
<li>Experience in working with senior-level executives is highly desirable.
</li>
</ul></li><li>Skills:
<ul>
<li>Exceptional organizational and multitasking skills with strong attention to detail.
</li>
<li>Excellent written and verbal communication skills in Arabic and English; French proficiency is an advantage.
</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
</li>
<li>Ability to work under pressure and manage competing priorities in a fast-paced environment.
</li>
</ul></li><li>Additional Qualifications:
<ul>
<li>Knowledge of tools like ERP systems and Canva is an added advantage.</li>
<li>Familiarity with advanced reporting tools such as Tableau or Power BI is a plus.
</li>
</ul></li><li>Personal Attributes:
<ul>
<li>A confident and polished demeanor, with the ability to represent the Chairman professionally.
</li>
<li>High emotional intelligence, with excellent interpersonal skills to manage diverse relationships effectively.
</li>
<li>Proactive and resourceful, with a problem-solving mindset and the ability to anticipate needs.
</li>
<li>Adaptable to changing priorities and circumstances, while remaining calm under pressure.
</li>
<li>Discreet and trustworthy, with the highest standards of professionalism and confidentiality.
</li>
<li>A positive attitude, strong work ethic, and a willingness to go the extra mile.</li></ul></li></ul></div>

Personal Assistant to Chairman

Helitrope Ventures

We are seeking a highly qualified Corporate Secretary combined with Executive Personal Assistant capabilities to support the Director in both corporate governance and executive-level administration. This role requires an individual with strong business acumen, a required MBA background, and extensive experience working with C-level executives.The ideal candidate will manage board affairs, prepare corporate documentation, ensure compliance with regulatory requirements, handle confidential communication, and coordinate all executive-level activities including personal tasks. The role demands exceptional communication, advanced organizational skills, and the ability to operate independently in a fast-paced corporate environment.KEY RESPONSIBILITIESCorporate Secretary Functions<ul><li>Prepare and manage board meeting schedules, notices, agendas, and board packs.</li><li>Record, draft, and maintain minutes of Board and Committee meetings.</li><li>Maintain statutory registers, compliance records, resolutions, and corporate documentation.</li><li>Ensure compliance with company policies, governance requirements, and regulatory filings.</li><li>Prepare corporate reports, resolutions, power of attorney, and legal correspondence as required.</li><li>Liaise with legal counsel, government entities, auditors, and regulatory bodies.</li><li>Support the Director in governance updates, compliance calendars, and board-level communication.</li></ul>Executive Support &amp; Administration<ul><li>Manage and coordinate the Director&rsquo;s calendar, appointments, meetings, and executive tasks.</li><li>Draft, edit, and review high-level correspondence, executive briefs, reports, and presentations.</li><li>Handle confidential information with absolute discretion and professionalism.</li><li>Conduct research, prepare strategic reports, financial summaries, and corporate documentation.</li><li>Assist with planning, monitoring, and execution of strategic projects and high-level initiatives.</li><li>Provide personal support for private scheduling, travel, and day-to-day arrangements.</li></ul>Travel &amp; Event Coordination<ul><li>Manage international and domestic travel plans including visas, accommodations, and itineraries.</li><li>Plan and coordinate board meetings, corporate events, and executive-level gatherings.</li><li>Liaise with senior stakeholders, VIP delegates, suppliers, and service providers.</li></ul>Office &amp; Operations Management<ul><li>Oversee office operations to ensure smooth administrative and corporate workflow.</li><li>Maintain organized filing systems for corporate documents, records, and confidential material.</li><li>Assist in budget tracking, expense reporting, and office resource management.</li><li>Support onboarding for administrative staff and coordinate internal communication.</li></ul>Stakeholder Communication<ul><li>Act as the primary liaison between the Director, board members, internal departments, and external partners.</li><li>Prepare meeting briefs, follow-ups, and executive summaries for stakeholder alignment.</li><li>Ensure timely communication across departments and maintain structured workflows.</li></ul>Continuous Improvement &amp; Strategic Initiatives<ul><li>Drive governance improvements, document control systems, and executive processes.</li><li>Contribute to corporate communications, leadership sessions, and strategic planning activities.</li><li>Recommend and implement tools, systems, and workflows to enhance corporate and administrative efficiency.</li></ul>QUALIFICATIONSEducation<ul><li>MBA in Business Administration, Management, or Corporate Governance (required).</li><li>Bachelor&rsquo;s degree in Business, Law, Psychology, Corporate Secretary or related field.</li><li>Certification in corporate governance or secretarial practice is an advantage.</li></ul>Experience<ul><li>Minimum 5+ years supporting C-level executives in multinational or corporate environments.</li><li>Proven experience in corporate secretarial work, governance, compliance, or administrative management.</li><li>Experience managing board-level communication, minutes, and corporate records.</li><li>Strong background in executive support, project coordination, and office administration.</li></ul>Technical Skills<ul><li>High proficiency in MS Office (Excel, Word, PowerPoint, Outlook).</li><li>Experience with board management systems, document control, and corporate governance tools.</li><li>Familiarity with communication platforms such as Teams, Zoom, SharePoint.</li><li>Strong understanding of business, finance, corporate compliance, and organizational processes.</li></ul>Communication &amp; Language Skills<ul><li>Excellent command of English (spoken and written).</li><li>Strong business communication skills for senior-level internal and external interactions.</li><li>Ability to draft professional corporate documents, minutes, and executive correspondence.</li></ul>Core Competencies<ul><li>Highly organized, proactive, and detail oriented.</li><li>Able to work independently and manage multiple priorities simultaneously.</li><li>Strong analytical, decision-making, and problem-solving skills.</li><li>High level of integrity, confidentiality, and professionalism.</li><li>Strategic thinker with strong adaptability in corporate environments.</li><li>Able to translate high-level instructions into clear, actionable tasks.</li><li>Skilled in coordinating senior executives, board members, and corporate stakeholders.</li></ul>Job Type: Full-timePay: QAR5,000.00 - QAR6,000.00 per monthAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Do you have proven experience in corporate secretarial work, governance, compliance, or administrative management?</li><li>Do you have experience with board management systems, document control, and corporate governance tools?</li><li>Do you have experience and strong understanding of business, finance, corporate compliance, and organizational processes?</li><li>Do you have experience and/or familiar with communication platforms such as Teams, Zoom, SharePoint?</li><li>Do you have strong business communication skills for senior-level internal and external interactions?</li></ul>Experience:<ul><li>supporting C-level executives in multinational or corporate : 5 years (Preferred)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>

Corporate Secretary

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227 executive assistant jobs IN Qatar

Executive Assistant

Executive Assistant

Executive Assistant

Executive Secretary

Personal Assistant

Personal Assistant to Chairman

Corporate Secretary