admin assistant

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assistant manager - front office Jobs in Qatar

assistant manager - front office

executive secretary

executive assistant

Azadea Group

<div>
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling
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 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support
 </li>
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 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion
 </li>
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 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
 </li>
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 Maintain an organized filing system, ensuring accurate and accessible documentation. - Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized
 </li>
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 Participate in meetings, take minutes, and follow up on action items in coordination with the manager
 </li>
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 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees
 </li>
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 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals
 </li>
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 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules
 </li>
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 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards
 </li>
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 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped
 </li>
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 Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
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 4 to 6 years of experience in a similar role
 </li>
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 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
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 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
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 Strong written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 Azadea Group is an Equal Employment Employer &ndash; All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by relevant local laws.
 
 
 
 
</div>

Executive Assistant

OISSG Consultancy

Position: Executive Assistant/Admin Salary offer: QAR 3,000 &ndash; 4,000Company DescriptionOISSG Consultancy is a Doha-based local Qatar Security Services Firm. Our qualified resident team in Doha comprises over 60 consultants, providing full lifecycle security services solutions, including both advisory and technical. We serve a diverse range of clients including government, semi-government, private, and SMEs, delivering integrated security services solutions.Role DescriptionThis is a full-time on-site role for an Executive Assistant located in Doha, Qatar. The Executive Assistant will handle day-to-day tasks such as providing executive administrative support, managing expense reports, and offering general administrative assistance. The role also involves communicating with various stakeholders on behalf of the executives and ensuring smooth operations within the office.Key Responsibilities:&middot; Managing Directors' calendars and schedules&middot; Answering or screening emails, calls, and in-person appointments&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports&middot; Managing documents and confidential information with appropriate discretion&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff&middot; Serving as the liaison between executives and internal/external partners&middot; Assisting with special projects by coordinating resources and tracking progress.Qualifications:&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position&middot; Full comprehension of office management systems and procedures&middot; Excellent knowledge of MS Office&middot; Proficiency in English&middot; Exemplary planning and time management skills&middot; Up-to-date with advancements in office gadgets and applications&middot; Ability to multitask and prioritize daily workload&middot; High-level verbal and written communication skills&middot; Discretion and confidentiality&middot; High School degree; additional qualification as a personal assistant would be considered an advantage&middot; Good communication skills&middot; Ability to work independently and collaboratively in a team environment&middot; Willing to Join ImmediatelyJob Type: Full-time

Aventus

<div>
 
 
 Description:
 
 
 
 We are conducting a confidential search on behalf of a leading regional group to appoint an experienced Arabic-speaking Executive Assistant to the C-Suite. This is a rare opportunity to work at the very top level of a diversified organization within the GCC.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive executive and administrative support to the C-Suite.
 </li>
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 Manage complex scheduling, global travel arrangements, and board-level communications.
 </li>
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 Prepare documents, presentations, and correspondence in both Arabic and English.
 </li>
 <li>
 Liaise with senior stakeholders across the region with the highest level of discretion.
 </li>
 </ul>
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 </li>
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 Fluency in spoken Arabic and English
 
 (written Arabic an advantage, but not essential).
 </li>
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 Minimum of 8 years&rsquo; experience as an EA, ideally supporting a CEO, Chairman or C-level.
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 Strong organizational, communication, and interpersonal skills.
 </li>
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 Previous experience within multinational or large regional groups is preferred.
 </li>
 <li>
 
 Flexibility to relocate to Bahrain, Kuwait, Qatar or Saudi Arabia
 
 (relocation support provided).
 </li>
 </ul>
 
 
 
 
 
 Due to the confidential nature of this mandate, further details will only be shared with shortlisted candidates.
 
 
</div>

Fold for cafe Supplies 

Job Description :We are seeking an organized and proactive Executive Assistant to provide comprehensive administrative support to the CEO. This role involves managing professional and personal scheduling, ensuring seamless operations for the CEO and senior executives.Responsibilities:<ul><li>Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, and client management.</li><li>Coordinate complex scheduling and calendar management, ensuring efficient flow of information to senior executives.</li><li>Manage travel logistics and activities for senior executives.</li><li>Provide administrative support, including typing, dictation, spreadsheet creation, faxing, and maintaining filing systems and contacts database.</li><li>Maintain professionalism and strict confidentiality with all materials.</li><li>Organize team communications and plan events, both internal and off-site.</li></ul>Required Skills and Qualifications:<ul><li>Minimum of 2 years of experience in an administrative role reporting directly to upper management.</li><li>Preferably Arabic nationality .</li><li>Bachelor&rsquo;s Degree in Administration or a related field.</li><li>Excellent written and verbal communication skills.</li><li>Strong time-management skills with the ability to organize and coordinate multiple concurrent projects.</li><li>Proficiency with office productivity tools and an aptitude for learning new software and systems.</li><li>Flexible team player, willing to adapt to changes and unafraid of challenges.</li><li>Ability to maintain confidentiality of information related to the company and its employees.</li></ul>Job Types: Full-time, PermanentPay: QAR4,000.00 - QAR5,000.00 per month

Female Executive Assistant

Savoy Real Estate

Job Summary:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CEO. The ideal candidate will demonstrate exceptional communication, multitasking, and problem-solving skills, while maintaining discretion and professionalism in all matters.Key Responsibilities:Manage the executive&rsquo;s calendar, schedule meetings, and coordinate appointments.Prepare, edit, and proofread correspondence, reports, presentations, and other documents.Serve as the primary liaison between the executive and internal/external stakeholders.Arrange travel itineraries, accommodations, and logistics, including expense management.Organize and coordinate meetings, events, and conferences, including agendas, minutes, and follow-ups.Conduct research, gather data, and assist in preparing reports or presentations.Handle confidential information with discretion and maintain secure record-keeping systems.Support special projects, initiatives, and daily operational needs as required.Qualifications:Proven experience as an Executive Assistant or similar role supporting senior management.Excellent organizational, time-management, and multitasking abilities.Strong written and verbal communication skills.Well-groomed, professional, and poised, projecting confidence and approachability.Proficiency in Microsoft Office Suite and other relevant software.High level of discretion, professionalism, and attention to detail.Key Competencies:Proactive and solution-oriented mindsetStrong interpersonal and relationship-building skillsAbility to prioritize tasks and manage multiple responsibilities efficientlyProfessional demeanor and confidentialityJob Type: Full-time

Female Executive Assistant for CEO

GovCIO

<div>Overview:
<div>
GovCIO is currently hiring an Executive Administrator Assistant to support the SOJTF-C Commanding General, Deputy Commander, the Chief of Staff, and Command Sergeant Major. This position is located in Doha, Qatar, and will be an on-site position.</div>
Responsibilities:
<ul><li>Serves as the Executive Assistant to the Chief of Staff for the Command Group and provides executive support to the Commanding General, Deputy Commander, the Chief of Staff, and Command Sergeant Major.</li><li>
Facilitates coordination, communication, planning and execution across the area of responsibility and special staff.</li><li>
Synchronizes the Command Group and advises the staff and subordinate units on administrative procedures for Command Group correspondence and ensures its accuracy and timeliness.</li><li>
Maintains a positive rapport and facilitates communication between higher, adjacent, and subordinate units, as well as assisting these commands in interactions with the Command Group.</li><li>
Provides the Commanding Generals Aide with administrative support for a deployed C2 Advising Structure.</li><li>
Prepares correspondence, routes memorandums, and maintains personnel records.</li><li>
Coordinates requests for evaluations, and monitors requests for personnel actions, information management, orders for temporary duty and travel, personnel processing, personnel security clearances, process recommendations for awards and decorations and initiates actions for passport &amp; visas.</li><li>
Receives and processes higher headquarters and other unit/organization requests to visit the Command and/or staff.</li><li>
Plans and executes all aspects of visits to include coordination across staff functions, and with other co-located commands, in order to ensure visitor&rsquo;s objectives are met. Shall remain flexible to assist as mission dictates.</li><li>
Duties do include living in a combat zone under austere conditions.</li></ul>
Qualifications:

Required Skills and Experience<ul><li>
High school diploma with 6-9 yrs experience</li><li>
Clearance Level: Top Secret/SCI c</li><li>
Applicants must possess ten years of executive support experience OR four years of education above the high school level OR equivalent combinations of education and experience. Experience as an executive assistant at a O-6 Command or higher</li><li>
Must be able to qualify for a Government Purchase Card for the purpose of procuring own travel requirements in support of government-directed travel</li><li>
Possess a current and active U.S. Passport</li><li>
Possess a current and active U.S. Driver's License</li><li>
Must have the ability to wear personal protective equipment, including a protective mask, ballistic helmet, body armor, and chemical/biological protective garments</li><li>
Must be medically/physically fit for deployment with U.S. Military Forces Outside the Continental United States (OCONUS) under the provisions of USCENTCOM Medical</li><li>
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.</li><li>
Able to accept a written assignment and produce releasable work within prescribed deadlines.</li><li>
Communicating in cross-cultural and multi-cultural environments both in written and oral formats</li></ul><div> 
Preferred Skills and Experience</div><ul><li>
Experience supporting HUMINT operations</li><li>
Experience supporting U.S. Military Special Operations</li></ul>
Company Overview:
<div>
GovCIO is a team of transformers-people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens. 
 
But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?</div><div></div><div> 
What You Can Expect</div><div></div><div> 
Interview &amp; Hiring Process</div><div>
If you are selected to move forward through the process, here&rsquo;s what you can expect:</div><ul><li>
During the Interview Process</li><li><ul><li>
Virtual video interview conducted via video with the hiring manager and/or team</li><li>
Camera must be on</li><li>
A valid photo ID must be presented during each interview</li></ul></li></ul><ul><li>
During the Hiring Process</li><li><ul><li>
Enhanced Biometrics ID verification screening</li><li>
Background check, to include:</li><li><ul><li>
Criminal history (past 7 years)</li><li>
Verification of your highest level of education</li><li>
Verification of your employment history (past 7 years), based on information provided in your application</li></ul></li></ul></li></ul><div>
Employee Perks</div><div>
At GovCIO, we consistently hear that meaningful work and a collaborative team environment are two of the top reasons our employees enjoy working here. In addition, our employees have access to a range of perks and benefits to support their personal and professional well-being, beyond the standard company offered health benefits, including:</div><ul><li>
Employee Assistance Program (EAP)</li><li>
Corporate Discounts</li><li>
Learning &amp; Development platform, to include certification preparation content</li><li>
Training, Education and Certification Assistance*</li><li>
Referral Bonus Program</li><li>
Internal Mobility Program</li><li>
Pet Insurance</li><li>
Flexible Work Environment</li><li>Available to full-time employees</li></ul><div></div><div> 
Our employees&rsquo; unique talents and contributions are the driving force behind our success in supporting our customers, which ultimately fuels the success of our company. Join us and be a part of a culture that invests in its people and prioritizes continuous enhancement of the employee experience.</div><div></div><div> 
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.</div><div></div><div> 
Posted Pay Range</div><div>
The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an &ldquo;at-will position&rdquo; and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.</div>
Posted Salary Range: USD $70,000.00 - USD $75,000.00 /Yr.</div>

Executive Administrator Assistant

People Dynamics

About the Role: We are seeking an experienced and highly organized Senior Personal Assistant to provide end-to-end support to the Chief Officer. This pivotal role ensures the efficient management of the Chief&rsquo;s schedule, correspondence, meetings, and administrative activities. The position demands a proactive professional who can handle sensitive information with absolute confidentiality and maintain a high standard of professionalism at all times.Key Responsibilities<ul><li>Deliver comprehensive secretarial and administrative assistance to the Chief of Division.</li><li>Draft, review, and manage all correspondence, ensuring timely and accurate responses.</li><li>Organize and coordinate meetings, including agenda preparation and minute-taking.</li><li>Safeguard confidential information and maintain secure records.</li><li>Serve as the primary liaison for internal and external stakeholders.</li><li>Manage the Chief&rsquo;s calendar, prioritize commitments, and optimize time usage.</li><li>Prepare and compile reports, circulars, and divisional documentation.</li><li>Arrange travel logistics such as ticketing, transportation, and accommodation.</li><li>Contribute to process improvements and support workflow efficiency initiatives.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>3&ndash;5 years of proven experience as a Personal Assistant or Executive Assistant within a corporate environment.</li><li>Exceptional organizational, coordination, and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in computer applications with strong record-keeping accuracy.</li></ul>Skills &amp; Competencies:<ul><li>High level of professionalism and discretion.</li><li>Strong communication and interpersonal skills.</li><li>Ability to prioritize and manage multiple tasks effectively.</li></ul>Job Type: Full-timePay: QAR1.00 per monthApplication Question(s):<ul><li>How many years experience do you have as PA/ Secretary within BFSI/ Finance industry?</li></ul>

Personal Assistant/ Executive assistant/ Secretary (Arabic speakers)

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351 executive assistant jobs IN Qatar

Executive Assistant

Executive Assistant

Executive Assistant

Female Executive Assistant

Female Executive Assistant for CEO

Executive Administrator Assistant

Personal Assistant/ Executive assistant/ Secretary (Arabic speakers)