administrative assistant

executive assistant

office manager

secretary

administration assistant

executive secretary

STERLING

Position Title: Executive Secretary Reporting To: CEO / Managing Director (or as assigned) Location: Qatar Role Purpose To provide high-level administrative and organizational support to senior management, ensuring efficient coordination of executive activities, confidentiality, and smooth day-to-day operations of the executive office. Key Responsibilities1. Executive Support Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-ups Act as the first point of contact between the executive office and internal/external stakeholders2. Communication &amp; Correspondence Draft, review, and manage professional correspondence (emails, letters, memos) Screen and prioritize incoming communications Ensure timely and accurate responses on behalf of the executive3. Documentation &amp; Reporting Prepare reports, presentations, and briefing documents Maintain organized filing systems (physical and digital) Track action items and ensure timely follow-up with relevant departments4. Coordination &amp; Liaison Coordinate with departments (Operations, Finance, HR, Supply Chain, etc.) to ensure alignment on tasks and deadlines Support in organizing executive meetings, board meetings, and committee sessions Liaise with external partners, landlords, franchisors, and stakeholders when required5. Confidentiality &amp; Governance Handle sensitive information with the highest level of confidentiality and professionalism Ensure proper documentation and record-keeping aligned with company policiesQualifications &amp; Experience: Bachelor&rsquo;s degree in Business Administration or related field Minimum 5&ndash;8 years of experience as an Executive Secretary or Personal Assistant to senior executives Experience in F&amp;B, retail, or multi-unit operations is a plus Skills &amp; Competencies Excellent written and verbal communication skills (English required; Arabic is a strong advantage) Strong organizational and time management skills High level of professionalism, discretion, and confidentiality Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to multitask and work under pressure Strong attention to detail and follow-throughKey Success Factors (KPIs) Accuracy and timeliness of executive scheduling and coordination Quality and professionalism of communications and reports Effectiveness in follow-up and task tracking Level of confidentiality and trust maintained Responsiveness to executive and stakeholder needsJob Types: Full-time, PermanentWork Location: In person

Executive Secretary

Gulf Overseas HR Consultancy

<ul><li>2&ndash;3 years of experience in Qatar as a secretary for CEO</li><li>Good communication skills</li><li>Strong organisational and administrative abilities</li><li>Handle confidential documents and correspondence</li><li>Prepare reports, presentations, and meeting minutes</li><li>Coordinate with internal departments and external clients</li></ul>Please sent CV to- 71388442Pay: From QAR4,000.00 per monthWork Location: In person

EXECUTIVE SECRETARY

SK PROPERTIES

* Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.* Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.* Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items* Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.* Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.* Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.* Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.* Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.* Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.* Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.Job Type: Full-timeExperience:<ul><li>Executive Secretary: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Doha (Doha) (Required)</li></ul>Work Location: In person

Executive Secretary - Arabic Male

Qatar Charity

<div>
 
 
 Duties and Responsibilities:
 
 
 <ul>
 <li>
 Oversee all incoming and outgoing correspondence for all administrative units, including documentation, registration, and archiving, in coordination with administrative assistants across different departments.
 </li>
 <li>
 Provide administrative and office support to executive management or sector leadership.
 </li>
 <li>
 Manage and supervise meeting schedules, record meeting agendas, minutes, and resulting decisions, distribute them to concerned parties, and follow up on their implementation.
 </li>
 <li>
 Prepare statistical reports for various administrative units in coordination with the relevant unit representatives.
 </li>
 <li>
 Professionally handle verbal instructions and translate them into practical actions that support decision-making.
 </li>
 <li>
 Organize and coordinate activities related to official events and celebrations.
 </li>
 <li>
 Organize and complete all office administrative procedures in accordance with approved policies.
 </li>
 <li>
 Support the implementation of senior management decisions and ensure adherence to deadlines.
 </li>
 <li>
 Coordinate directly with internal and external stakeholders related to the sector&rsquo;s activities.
 </li>
 <li>
 Prepare official correspondence and draft administrative letters in accordance with approved standards.
 </li>
 <li>
 Contribute to improving administrative procedures and developing office work methods.
 </li>
 <li>
 Monitor administrative performance indicators related to office operations and reporting.
 </li>
 </ul>
 
 
 Qualifications and Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Minimum of 8 years of relevant professional experience.
 </li>
 <li>
 Proficiency in Arabic and English, both written and spoken (French is an added advantage).
 </li>
 <li>
 Full proficiency in Microsoft Office applications.
 </li>
 <li>
 Strong knowledge of policies, procedures, and regulations related to the field of work.
 </li>
 <li>
 High-level communication skills and the ability to interact professionally with all organizational levels.
 </li>
 <li>
 Ability to prepare executive correspondence and reports with a high degree of professionalism.
 </li>
 <li>
 Strong commitment to work ethics and confidentiality of information.
 </li>
 <li>
 Excellent time management and multitasking skills.
 </li>
 </ul>
 
 
</div>

Senior Executive Secretary

Al Nasr Holding CO

Overview :Bilingual Executive Secretary provides high-level administrative support to leadership, managing calendars, travel, and correspondence in two or more languages. Key duties include translating documents, interpreting in meetings, managing international travel itineraries, and maintaining confidentiality. This role requires fluency in at least two languages (English &amp; Arabic), advanced organizational skills, and proficiency in office software.Core Responsibilities<ul><li>Translation &amp; Interpretation: Translating documents, emails, and reports from English to Arabic (and vice versa) and providing in-person or remote interpretation during meetings.</li><li>Administrative Support: Managing executive diaries / calendars, scheduling appointments, and organizing complex travel arrangements and itineraries.</li><li>Communication Management: Handling professional correspondence (email / phone) in both languages, serving as a point of contact for all clients, and drafting official documents.</li><li>Office Coordination: Organizing meetings, taking minutes, maintaining databases, managing files, and preparing reports.</li><li>Confidentiality &amp; Discretion: Handling sensitive business information and staff data securely.</li></ul>Required Qualifications &amp; Skills<ul><li>Languages: Native or near-native fluency in English and in Arabic language.</li><li>Experience: Previous experience as an executive assistant, secretary, or in a similar administrative role, often 5+ years.</li><li>Skills: Exceptional written and verbal communication skills in both languages, strong proficiency in MS Office (Word, Excel, PowerPoint), and excellent organizational skills.</li><li>Education: Graduate degree in business administration or related field is often preferred.</li></ul>Work Location: In person

Executive Secretary - Bilingual - Arab National (Mandatory)

Confidential

<div>
 
 Executive Secretariat &amp; Office Management
 
 <ul>
 <li>
 Provide confidential secretarial and administrative support to the Managing Director.
 </li>
 <li>
 Manage the Managing Director&rsquo;s calendar, appointments, meetings, and official engagements.
 </li>
 <li>
 Prepare agendas, briefing notes, talking points, and presentation materials for executive meetings.
 </li>
 <li>
 Draft, review, and format official correspondence, memos, directives, and reports.
 </li>
 <li>
 Maintain an organized system for executive files, documents, and official records in compliance with government policies.
 </li>
 </ul>
 
 Coordination &amp; Communication
 
 <ul>
 <li>
 Act as the primary coordination focal point between the Managing Director&rsquo;s Office and hospital departments.
 </li>
 <li>
 Ensure clear, timely communication of executive instructions, circulars, and decisions.
 </li>
 <li>
 Follow up with departments on assigned actions, deadlines, and submissions.
 </li>
 <li>
 Coordinate meetings, committees, task forces, and official workshops under the Managing Director&rsquo;s Office.
 </li>
 <li>
 Liaise with external stakeholders including Ministry of Health officials, government agencies, and partner institutions.
 </li>
 </ul>
 
 Meeting Management &amp; Follow‑Up
 
 <ul>
 <li>
 Arrange and coordinate board meetings, executive committees, and senior management meetings.
 </li>
 <li>
 Record and prepare accurate meeting minutes, decisions, and action points.
 </li>
 <li>
 Monitor implementation of decisions and prepare follow‑up status reports for the Managing Director.
 </li>
 </ul>
 
 Reporting &amp; Basic Analysis Support
 
 <ul>
 <li>
 Compile departmental inputs into summary reports, dashboards, and progress updates.
 </li>
 <li>
 Track executive initiatives, strategic actions, and institutional priorities.
 </li>
 <li>
 Assist in preparing monthly, quarterly, and annual reports for government submission.
 </li>
 <li>
 Ensure accuracy and consistency of data and documentation submitted to leadership.
 </li>
 </ul>
 
 Confidentiality &amp; Protocol
 
 <ul>
 <li>
 Handle sensitive information, official documents, and communications with professionalism and discretion.
 </li>
 <li>
 Ensure adherence to government protocol, administrative procedures, and ethical standards.
 </li>
 <li>
 Support official visits, inspections, and VIP engagements coordinated by the Managing Director&rsquo;s Office.
 </li>
 </ul>
 
 Qualifications and Experience
 
 
 
 
 
 Education
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Office Management, Health Administration, Public Administration, or related field (required).
 </li>
 <li>
 Secretarial or executive administration certification is an advantage.
 </li>
 </ul>
 
 Experience
 
 <ul>
 <li>
 Minimum 5
 
 years
 
 of experience as an Executive Secretary, Executive Assistant, or Coordination Officer.
 </li>
 <li>
 Experience in a
 
 government entity, public hospital, or healthcare institution
 
 is highly preferred.
 </li>
 </ul>
 
 
</div>

Business Analysis & Executive Coordination Officer

Titan Services WLL

Secretary Needed (Part-Time)We are looking for a part-time secretary to work in a professional environment.Responsibilities:<ul><li>Scheduling appointments and managing communications</li><li>Coordinating meetings and files</li><li>Following up with clients and responding to inquiries</li><li>Supporting daily administrative tasks</li></ul>Requirements:<ul><li>Excellent communication skills</li><li>Organizational and meticulous work ethic</li><li>Proficiency in computer skills and Microsoft Office applications</li><li>Presentable appearance and courteous demeanor</li><li>Previous experience preferred</li></ul>Job Details:<ul><li>Part-time</li><li>Professional work environment</li></ul>مطلوب سكرتارية (دوام جزئي)نبحث عن سكرتارية للعمل بدوام جزئي ضمن بيئة عمل احترافية.المهام:<ul><li>تنظيم المواعيد وإدارة الاتصالات</li><li>تنسيق الاجتماعات والملفات</li><li>متابعة العملاء والرد على الاستفسارات</li><li>دعم الأعمال الإدارية اليومية</li></ul>المتطلبات:<ul><li>مهارات تواصل ممتازة</li><li>تنظيم ودقة في العمل</li><li>إجادة استخدام الكمبيوتر وبرامج الأوفيس</li><li>مظهر لائق وأسلوب لبق</li><li>يفضل خبرة سابقة</li></ul>تفاصيل العمل:<ul><li>دوام جزئي</li><li>بيئة عمل احترافية</li></ul>Work Location: In person

Part Time - Secretary Role

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