executive secretary

Siham interactional trading company

We are seeking a highly organized and detail-oriented Executive Secretary to provide high-level administrative and executive support to senior management. The ideal candidate will manage daily schedules, handle confidential communication, coordinate meetings, and ensure smooth office operations. This role requires strong organizational skills, excellent communication, and the ability to work in a fast-paced, confidential environmentJob Types: Full-time, Contract Contract length: 12 monthsPay: From &#65020;10,000.00 per monthApplication Question(s):<ul><li>Do you have any experience in Food and Beverages Industry?</li><li>Are you willing to join Immediately?</li></ul>Experience:<ul><li>Executive Secretary: 5 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li><li>Arabic (Preferred)</li></ul>License/Certification:<ul><li>Driving License (Preferred)</li></ul>Location:<ul><li>Riyadh (Preferred)</li></ul> <div id='job-id'>Job Id: dL2kZsMFYhLyILi2MVayEVNidl6IxU9i6AUDyKQnXwDYlSAl3KitN3Tjom4yikAOdg0QDYXPrhfBVMISaVZ7v+8+g6o9X5fbmWCDeBlTGF1OZhU4bzxjGJM=</div>

Executive Secretary

JODAYN

<div>We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to senior management. The ideal candidate will manage schedules, handle correspondence, and facilitate smooth communication between executives and internal/external stakeholders.
Requirements<ul>
<li>Manage complex calendars and schedule appointments for senior executives.
</li><li>Coordinate meetings, prepare agendas, and take minutes.
</li><li>Handle confidential correspondence and communications.
</li><li>Prepare reports, presentations, and executive documents.
</li><li>Organize travel arrangements and logistics.
</li><li>Act as a liaison between executives and other departments or external partners.
</li><li>Maintain filing systems and ensure documentation accuracy.
</li><li>Support special projects and administrative tasks as needed.</li>
</ul>Requirements:<ul>
<li>Bachelor&rsquo;s degree.</li>
<li>Proven experience as an executive secretary or in a similar high-level administrative role.
</li><li>Exceptional organizational and multitasking skills.
</li><li>Excellent communication skills, both written and verbal.
</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
</li><li>Discretion and ability to handle sensitive information confidentially.
</li><li>Professional demeanor and appearance.
</li><li>Fluency in English and Arabic is a plus.</li></ul></div> <div id='job-id'>Job Id: yucRS3p1Dkt38VfxUjOLkv15/SZWGB2XSBPUIN/7/CkS4s7YY3gXpZq2DlAFWQNrSLsI9Lzfg+46gBwmler/B1g3RQ==</div>

Gatronova

<div>
 
 
 Job Purpose:
 
 
 
 We are looking for a highly organized, detail-oriented, and proactive Executive Secretary / Personal Assistant to provide dedicated support to our Executive Director. This role is critical in ensuring the efficient functioning of the Executive Office through effective calendar management, communication handling, and administrative support.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and maintain the Executive Director&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Serve as the primary point of contact for internal and external communications, handling calls, emails, and inquiries professionally.
 </li>
 <li>
 Prepare and draft high-quality correspondence, reports, presentations, and meeting minutes.
 </li>
 <li>
 Maintain organized filing systems (both digital and physical) to ensure timely access to documents.
 </li>
 <li>
 Anticipate the needs of the Executive Director and provide timely administrative support and solutions.
 </li>
 <li>
 Coordinate with internal departments and external stakeholders as required.
 </li>
 <li>
 Uphold confidentiality and discretion in all professional matters.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 Minimum 2-3 years of proven experience as an Executive Secretary or Personal Assistant in a corporate setting.
 </li>
 <li>
 Excellent verbal and written communication skills in English.
 </li>
 <li>
 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 High level of professionalism, discretion, and a proactive approach to problem-solving.
 </li>
 </ul>
 
 
 
 
 
 Last date to apply: 25/07/2025
 
 
 
 
 
 
 
 Gatronova is an equal opportunity employer and welcomes candidates from all backgrounds to apply. Only shortlisted candidates will be contacted.
 
 
 
 
</div>
 <div id='job-id'>Job Id: EfzsLopC8sM9zJ4clG/e4oRz7KcLqggXI4cwIRpX9qEz/6LjllCu0SabU8BWVI4exT3QKOB++pcQXoFopHeLwkL0gCOBCyLpHA==</div>

LAWAZEM

<div>LAWAZEM is seeking a dedicated Executive Secretary to join our team and provide exceptional administrative support to our executives. The ideal candidate will be skilled in multitasking, have a proactive approach to problem-solving, and be committed to facilitating the efficient operation of our office. This position is crucial in helping our leaders stay organized and effective in their roles.<h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul>
<li>Efficiently manage executive schedules, including arranging appointments and meetings.</li>
<li>Draft and edit correspondence, reports, and presentations for executives.</li>
<li>Serve as a point of contact between executives and internal/external stakeholders.</li>
<li>Maintain sensitive information and documents with utmost confidentiality.</li>
<li>Coordinate logistics for meetings and company events, including travel arrangements.</li>
<li>Organize and maintain files and office documentation for easy access.</li>
<li>Track budgets and financial expenditures related to executive operations.</li>
<li>Provide general administrative support to the executive team as needed.</li>
</ul>Requirements<ul>
<li>A minimum of 3 years of experience in an administrative role, specifically as an executive secretary or assistant.</li>
<li>Exceptional organizational abilities and time management skills.</li>
<li>Strong written and verbal communication skills, with a keen attention to detail.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.</li>
<li>Ability to prioritize tasks and manage deadlines in a fast-paced environment.</li>
<li>Demonstrated professionalism and ability to handle confidential information.</li>
<li>Fluent in both Arabic and English, additional language proficiency is a plus.</li>
<li>Bachelor's degree in Business Administration or a related field is preferred.</li></ul></div> <div id='job-id'>Job Id: Gt1yoe09cT4pZ6gwJV6ZM7OiKFcDJ7+bCjjHZ+v6XWeYwcWK84JErhmpBvazLP/EoydFAEdjclHMlzYHUpyBGyu4Mg==</div>

babili group

Executive Secretary (Accounting Background + Email &amp; Attendance Management)Key Responsibilities:<ul><li>Manage and organize daily administrative correspondence.</li><li>Monitor and respond to incoming and outgoing emails.</li><li>Coordinate with internal departments to ensure smooth operations.</li><li>Prepare periodic financial and administrative reports.</li><li>Archive documents, invoices, and financial records.</li><li>Follow up on payments and invoices and ensure documentation accuracy.</li><li>Track and prepare employee attendance and leave reports.</li><li>Manage front desk and welcome visitors and clients professionally.</li><li>Support management in day-to-day executive tasks and office coordination.</li></ul>Qualifications:<ul><li>Diploma or Bachelor's degree in Accounting, Business Administration, or a related field.</li><li>At least 1 year of experience in a similar role.</li><li>Proficiency in Microsoft Office, especially Excel, Outlook, and Word.</li><li>Strong written and verbal communication skills.</li><li>Excellent time management, organization, and multitasking abilities.</li><li>Fluent in Arabic and good command of English.</li></ul>Job Type: Full-time <div id='job-id'>Job Id: x331swx/fugeN8yNG7R1TOvjMNgLovqcQeL3MIWtb2R37YJG6nuIEsrs7JORfOIL8l6mbvJ8698cSumtgw0KVoh75GHLqGK2Q6VA5JkmRi/k8y9Miq4YGsw=</div>

Elaf Group

<div>
 
 The
 
 Executive Secretary
 
 will be responsible for maintaining the division/department efficiency, attending to the administrative and organizational duties that enable the division/department to function effectively.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 
 
 
 <ul>
 <li>
 Prepare invoices or financial statements and provide assistance in bookkeeping.
 </li>
 <li>
 Provide administrative and clerical support to departments or individuals.
 </li>
 <li>
 Supervise office helpers, drivers and other staff members of the department, and assist to achieve daily tasks and complete routine job functions.
 </li>
 <li>
 Maintain executive&rsquo;s agenda and assist in planning appointments, board meetings, conferences etc.
 </li>
 <li>
 Manage a busy calendar, meeting coordination, and travel arrangements.
 </li>
 <li>
 Receive and screen phone calls and redirect them when appropriate.
 </li>
 <li>
 Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
 </li>
 <li>
 Handle confidential documents ensuring they remain secure.
 </li>
 <li>
 Conduct research and prepare presentations or reports as assigned.
 </li>
 <li>
 Record daily keeping and filing of documents.
 </li>
 <li>
 Check frequently and monitor the levels of office supplies and place appropriate orders.
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Degree in business administration or relative field.
 </li>
 </ul>
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 At least 3 years&rsquo; experience as Secretary.
 </li>
 </ul>
 
 
 
 
 
 Skills/Attributes:
 
 
 <ul>
 <li>
 Fluency in English in both written and oral.
 </li>
 <li>
 High command of MS Applications such as Word, PowerPoint, Excel, etc. &middot;
 </li>
 <li>
 Good communication skills.
 </li>
 <li>
 Follow up and monitoring skills.
 </li>
 <li>
 File management.
 </li>
 </ul>
 
 
</div>
 <div id='job-id'>Job Id: npwBUi3/u6Af7T1k+uFzXphd5uUZdGTuTeiuNO8pnVX8DRB4qMshUvP9pC38fmFf0oNXDBLnbfs3GCGH0UO4CNRwQwUM6V3hyA==</div>

Rightforce Manpower Service LLC

Location: Business Village, Deira, DubaiJob Type: Full-TimeReports To: Executive DirectorLanguage Requirement: Fluent in Arabic &amp; EnglishJob Summary:We are currently seeking a highly organized, proactive, and professional Executive Secretary (Female) to Executive Director. This role is pivotal in ensuring smooth executive-level operations and requires someone with excellent communication skills in both Arabic and English.Key Responsibilities:<ul><li>Manage and organize the executive's email communications, ensuring timely responses and follow-ups.</li><li>Coordinate with the recruitment team regarding scheduling, candidate communications, and documentation</li><li>Collaborate with other departments and team members to ensure smooth workflow and internal communication</li><li>Schedule and coordinate meetings, prepare agendas, and take minutes when required</li><li>Translate and draft formal correspondence, reports, and presentations in Arabic and English</li><li>Handle confidential and sensitive information with utmost discretion.</li><li>Assist with travel arrangements, executive calendars, and logistics planning.</li></ul>Requirements:<ul><li>Female candidates only</li><li>Fluency in Arabic and English (both written and spoken) is mandatory</li><li>Minimum 5 years&rsquo; UAE experience in a similar executive or administrative role.</li><li>Strong interpersonal skills with a confident and polished professional presence</li><li>Excellent written communication and email management abilities</li><li>Ability to multitask, prioritize, and work independently under pressure</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Highly organized, detail-oriented, and proactive</li></ul>Salary &amp; Benefits:<ul><li>AED 6000 &ndash; AED 10,000 performance-based incentives</li><li>Employment Visa, health insurance, and other benefits as per Labor Law</li><li>Opportunities for professional growth and leadership development</li><li>Collaborative and fast-paced work environment</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per month <div id='job-id'>Job Id: LI8MsBJ+3XCJRVkCDeiHpy+/h04jywz9tDzZ6CUIWWRq+BOtcpTIxJzXstXikua1AJ/a/q73Do7/fw+JDpDPnzvLPNUsSINQGyLwudD9KGiNwW/DFoJBjIY=</div>

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