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administrative assistant - onsite downtown indy Jobs in Full Time Jobs In Jobs In Full Time Jobs In Full Time Jobs In Pharmaceutical Sales Jobs In Indianapolis

administrative assistant - travel coordinator Jobs in Full Time Jobs In Jobs In Full Time Jobs In Full Time Jobs In Pharmaceutical Sales Jobs In Indianapolis

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administrative clerk weekends

Acadia Healthcare

<div><div>PURPOSE STATEMENT:</div><div>
Perform general clerical duties in accordance with the office procedures of the facility.</div><div> 
Part time - Weekends 9:00 am - 7:30 pm</div><div></div><div> 
ESSENTIAL FUNCTIONS:</div><ul><li>
Responsible for handling front office receptionand general administrative duties.</li><li>
Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately.</li><li>
Notify facility personnel of visitor&rsquo;s arrival.</li><li>
Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.</li><li>
Keep track of inventory and work with supply vendors to ensure a well-stocked office.</li><li>
Answer and transfer telephone calls or take messages.</li><li>
Handle facility inquiries and provide general information.</li><li>
Sort and deliver incoming mail and send outgoing mail.</li><li>
Copy, file and update paper and electronic documents.</li></ul><div>
OTHER FUNCTIONS:
</div><ul><li>Perform other functions and tasks as assigned.</li></ul><div> 
EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:</div><ul><li>
High School diploma or equivalent required.</li></ul> 
<div>While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances
 
(e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.</div><div></div><div> 
We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual&rsquo;s characteristics protected by applicable state, federal and local laws.</div><div></div><div> 
RTCEN</div></div>

Administrative Clerk - Weekends

Robert Half

<div>
 We are looking for a detail-oriented Data Entry Clerk to join our team in Indianapolis, Indiana. In this long-term contract role, you will play a vital part in processing claims and ensuring the accuracy of data entered into our systems. This position offers a hybrid work environment, with on-site work from Monday to Wednesday and remote work on Thursday and Friday.
 
 
 Responsibilities:
 
 &bull; Accurately input and update data into company systems, adhering to established guidelines.
 
 &bull; Review and verify claims for completeness and compliance with requirements.
 
 &bull; Maintain a high level of accuracy and attention to detail when entering numeric and text-based data.
 
 &bull; Collaborate with team members to resolve discrepancies and ensure data integrity.
 
 &bull; Organize and manage electronic records to support efficient retrieval and reporting.
 
 &bull; Follow confidentiality protocols to safeguard sensitive information.
 
 &bull; Conduct routine quality checks to identify and correct errors.
 
 &bull; Utilize computer systems and software applications effectively to perform assigned tasks.
 
 &bull; Communicate effectively with supervisors and colleagues to address issues or provide updates.
 
 &bull; Adhere to deadlines and prioritize tasks to meet department objectives.
 
 &bull; Proven experience in data entry or related administrative roles.
 
 &bull; Strong typing skills with proficiency in both numeric and text-based data entry.
 
 &bull; Familiarity with computer systems and software applications used for data management.
 
 &bull; Ability to maintain accuracy and attention to detail in a fast-paced environment.
 
 &bull; Solid organizational skills to handle multiple tasks and manage electronic records.
 
 &bull; Strong communication skills for collaborating with team members and supervisors.
 
 &bull; Commitment to maintaining confidentiality and handling sensitive information responsibly.
 
 &bull; Willingness to work on-site three days a week and remotely two days a week as required.
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Data Entry Clerk

Talent Portus

Job Title &ndash; Administrative Assistant (793672)Location &ndash; Onsite in Indianapolis, IN 46204 (Need Local Only) Visa: All Visa Open Duration &ndash; 12+ Months Interview &ndash; F2F/Onsite in Final Round Pay Rate &ndash; $17 - $18/hr. On 1099/C2CJob Description:This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentationPurpose of Position/Summary:The incumbent works as an Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.Essential Duties/Responsibilities:Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.Job Requirements:-- High School Diploma or equivalent.-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.-- General knowledge of office administrative functions, theories, and principles.-- Working knowledge of research techniques and report composition.-- Working knowledge of functions of other departments and agencies and their impact on the department.-- Effective written and verbal communication skills.-- Attention to detail and proofreading skills.-- Organizational skills with the ability to prioritize tasks effectively and multitask-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.-- Experience in a food preparation environment preferred-- Ability to maintain cooperative work relationships.Responsibility:The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy, procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.Working Conditions:The position works primarily in Central Office in a standard office environment.Required /Desired SkillHigh School or equivalent RequiredPrior administrative assistant experience. Required 3 YearsAbility to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) Required 3 YearsStrong written and verbal communication skillsStrong organization skillsExperience in a food preparation environment.Job Type: ContractPay: $17.00 - $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Professional development assistance</li></ul>Work Location: In person

Administrative Assistant

Kroger

<div>Provide exceptional customer service to help people live healthier lives by treating our customers/employees in a fair and ethical manner, providing a safe, clean, inclusive environment, being a responsible member of the community, providing the right products, services, and care at the right time with fair and accurate pricing. Provide direct patient intervention by providing health and wellness services and experiences relevant to the patient as allowable by and consistent with state and federal laws. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.From one tiny Cincinnati grocery store more than a century ago, we've grown into what today is the nation's largest grocer with nearly 2,800 stores in 35 states operating under 28 different names. As America's grocer, we take pride in bringing diverse teams with a passion for food and people together with one common purpose: To Feed the Human Spirit. With a history of innovation, we work tirelessly to create amazing experiences for our customers, communities AND each other, with food at the heart of it all.
Here, people matter. That's why we strive to provide the ingredients you need to create your own recipe for success at work and in life. We help feed your future by providing the value and care you need to grow. If you're caring, purpose-driven and hungry to learn, your potential is unlimited.
Whether you're seeking a part-time position or a new career path, we've got a fresh opportunity for you. Apply today to become part of our Kroger family!
What you'll receive from us:
The Kroger Family of Companies offers comprehensive benefits to support your Associate Well-Being, including Physical, Emotional, Financial and more. We'll help you thrive, with access to: 
 
<ul><li>A wide range of healthcare coverage, including affordable, comprehensive medical, dental, vision and prescription coverage, through company plans or collective bargaining agreement plans.
</li><li>Flexible scheduling in full- and part-time roles with paid time off, including holiday and sick pay based on eligibility and length of service.
</li><li>Emotional and financial support with free counseling through our Employee Assistance Program and free, confidential financial tools and coaching with Goldman Sachs Ayco.
</li><li>Valuable associate discounts on purchases, including food, travel, technology and so much more.
</li><li>Up to $21,000 in tuition reimbursement over your career, through our industry-leading Continuing Education program.
</li><li>Vast potential for growth, through an abundance of industry-leading training programs and diverse career pathways.
</li></ul>For more information about benefits and eligibility, please visit our Benefits Page ! MINIMUM
 
<ul><li>High School Diploma or GED</li>
<li>Must be 18 years old</li>
<li>Ability to handle highly confidential information</li>
<li>Meets minimum state requirements to perform the functions related to the position</li>
</ul> 
DESIRED
 
<ul><li>Any previous comparable experience</li>
<li>Any equivalent experience of a pharmacy clerk</li>
<li>EPRN familiarity</li>
</ul><ul><li>Comply with local, state and federal regulations; report all illegal activity, including robbery, theft or fraud</li>
<li>Comply with and reinforce all food safety, sanitation and safety regulations/guidelines/procedures and programs according to company, local, state, and federal health code regulations; identify unsafe conditions and notify store management</li>
<li>Understand and perform ordering functions with primary and secondary wholesalers</li>
<li>Understand and follow the company guidelines on computerized inventory management, control, and ordering of all medications, devices, supplements and supplies</li>
<li>Maintain departmental standards including keeping clean and organized work stations and customer waiting areas</li>
<li>Count, measure and prepare specified product using company best practices</li>
<li>Complete billing procedures adequately to assure best value to the customer and the company</li>
<li>Answer phone and triage calls and answer inquiries as appropriate</li>
<li>Understand and adhere to guidelines on accepting and tendering vendor coupons, limits on cash shortages and company shrink guidelines</li>
<li>Understand and follow the company guidelines on the operation of the cash register and follow all cashier handling policies to prevent loss including tendering electronic fund transactions such as Credit/Debit Cards, EBT and Gift Cards, as well as cash and check transactions</li>
<li>Provide a stellar customer experience while accurately and efficiently completing all steps of reception, data entry, adjudication, and product dispensing</li>
<li>Assist pharmacist in all responsibilities except those that require a pharmacist's professional judgement</li>
<li>Understand and adhere to Health Insurance Portability and Accountability Act (HIPAA) regulations and the company's policies regarding the same</li>
<li>Support company health and wellness initiatives</li>
<li>Put away legend orders, including Central Fill deliveries</li>
<li>Ability to work cooperatively in high paced and sometimes stressful environment</li>
<li>Ability to manage conflict in a reasonable, nonconfrontational and cooperative manner</li>
<li>Ability to act with honesty and integrity regarding customer and business information</li>
<li>Ability to follow directions and seek assistance when necessary to resolve customer and business issues</li>
<li>Provide support and assistance through direct interaction with minors, individuals with special needs, and/or older adults</li>
<li>Must be able to perform the essential job functions of this position with or without reasonable accommodation</li></ul></div>

PHARMACY/TECHNICIAN

Keystone Cooperative

<div>Job Description
Position Overview:
The Executive Administrative Assistant to the CEO serves as a trusted partner to the Chief Executive Officer and a central coordination point for executive operations at Keystone Cooperative. The role enables effective leadership, governance, and organizational alignment by providing high‑level administrative support, coordinating Board of Directors activities, and facilitating communication across executive and senior management teams. This position calls for exceptional judgment, discretion, and confidentiality, as well as outstanding communication and organizational capabilities. It also requires the capacity to navigate complex priorities in a fast‑moving, highly collaborative setting.
Duties and Responsibilities: The following reflects management&rsquo;s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Including but are not limited to:
CEO Executive Support<ul><li>
Manage all aspects of the CEO&rsquo;s calendar, travel, and meeting logistics to ensure effective use of time and alignment with priorities.</li><li>
Provide day‑to‑day executive administrative support, including correspondence, document preparation, meeting preparation, scheduling, and follow‑up.</li><li>
Anticipate needs, proactively manage shifting priorities, and ensure seamless execution of CEO commitments.</li></ul>
Board of Directors Coordination<ul><li>
Coordinate all activities and communications involving Keystone Cooperative&rsquo;s 20‑member Board of Directors and 40-member Advisory Board.</li><li>
Serve as the primary point of contact between the CEO, Board members, and senior leadership.</li><li>
Coordinate Board and committee meetings, including calendars, agendas, materials, logistics, and follow‑up actions.</li><li>
Manage Board communications and maintain governance documentation with a high level of professionalism and confidentiality.</li></ul>
Executive &amp; Senior Leadership Coordination<ul><li>
Coordinate with members of Keystone&rsquo;s Management Executive Council and Senior Management Team to support CEO priorities and organizational alignment.</li><li>
Facilitate executive‑level communication, scheduling, and information flow.</li><li>
Support preparation and follow‑up for executive leadership meetings, including materials and action tracking.</li></ul>
Executive Administrative Coordination<ul><li>
Collaborate with and support other executive administrative professionals across Keystone Cooperative to ensure aligned and consistent executive support.</li><li>
Lead coordination, scheduling and backup coverage across executive offices.</li><li>
Uphold high professional standards and best practices within the executive administrative function.</li><li>
Serve as a central point for corporate office coordination, communication and operational alignment.</li></ul>
Skills and Qualifications:<ul><li>
Strong organizational, time‑management, and prioritization skills.</li><li>
Exceptional written and verbal communication skills.</li><li>
High degree of integrity and professionalism.</li><li>
Advanced proficiency in Microsoft Office, presentation and collaboration tools.</li><li>
Trusted, discreet, and highly reliable.</li><li>
Proactive and anticipatory rather than reactive.</li><li>
Comfortable operating at the Board and executive leadership level.</li><li>
Detail‑oriented with strong follow‑through.</li><li>
Collaborative and respected across executive and senior leadership teams.</li><li>
Aligned with Keystone Cooperative values and culture.</li></ul>
Education and Experience:<ul><li>
Bachelor&rsquo;s degree or equivalent professional experience preferred.</li><li>
10+ years of experience providing executive‑level administrative support, preferably to a CEO or senior executive.</li><li>
Demonstrated experience coordinating outside Board of Directors activities and communications.</li></ul></div>

Executive Administrative Assistant to the CEO

GS1 Consulting

This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation.Purpose of Position/Summary:The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Manufactured Foods Program. This role provides essential support to the commission by coordinating administrative operations, facilitating communication with internal and external stakeholders, and ensuring timely and accurate processing of program documentation. This role plays a key part in maintaining regulatory compliance, supporting budget and grant activities, and enhancing the overall efficiency of the fast-paced programmatic areas.Essential Duties/Responsibilities:Takes and transcribes dictation, types letters, agendas, memos, minutes, statistical reports and forms such as budget reports.Act as a liaison between program leadership, other state agencies, regulated businesses, and external stakeholders.Review incoming documents for accuracy, completeness, and compliance with federal, state, and local regulations; obtain necessary approvals when required.Coordinate clerical and administrative functions such as file maintenance, meeting logistics, and supply management.Interpret and communicate routine policy guidance to stakeholders, ensuring clarity and consistency.Research and prepare reports, summaries, and data analyses for the Program Manager and other leadership staff.Prepare, process, and route correspondence; verbally communicate with the public and agency representatives; and direct incoming inquiries to appropriate personnel.The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.Job Requirements:-- High School Diploma or equivalent.-- 3 years full time experience performing administrative support, bookkeeping, office management, or related experience.-- General knowledge of office administrative functions, theories, and principles.-- Working knowledge of research techniques and report composition.-- Working knowledge of functions of other departments and agencies and their impact on the department.-- Effective written and verbal communication skills.-- Attention to detail and proofreading skills.-- Organizational skills with the ability to prioritize tasks effectively and multitask-- Ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)-- Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.-- Experience in a food preparation environment preferred-- Ability to maintain cooperative work relationships.Supervisory Responsibilities/Direct Reports:NoneDifficulty of Work:This role will work within generally accepted management and program guidelines that may be of a repetitive nature and/or with restricted scope. These programs involve several variables that are interrelated.Responsibility:The individual will work with employees in the programs as well as other programs with the Division, other agencies or departments, and the general public to interpret program policy,procedures, and maintain coordination of work. The individual will receive specific instructions on unusual problems and must refer all deviations from the norm to the manager. Results are reviewed for soundness of judgement, adherence to directions, and technical competence.Personal Work Relationships:The individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned duties. Exceptional customer service is provided to agency partners and/or the general public.Physical Effort:This role performs work in an environment where sitting for extended periods of time should be expected.Working Conditions:The position works primarily in Central Office in a standard office environment.Pay: $17.20 per hourApplication Question(s):<ul><li>Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) 3 Years required.</li><li>Experience in a food preparation environment / Nice to have.</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Administrative assistant: 3 years (Required)</li></ul>Work Location: In person

Administrative Assistant (793672) 2/17/2026

Indiana University Health

<div><div><div><div><h1 class="jobSectionHeader">Coordinator-Administrative - Gateway Plaza</h1>
</div></div><div></div><div><h2 class="jobSectionHeader">Job Description</h2>
<div>Overview
Schedule: Full Time Day Shift
Work Location: Gateway Plaza
Department Supported: Public Safety 
Primary Responsibilities:
Provides standard administrative and technical support to directors/senior level leadership. Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy. Ensures quality customer service and professional representation of the team and the department. Processes invoices and expense reports, and handles inquires, as appropriate, across supported teams. Coordinates department-wide strategic initiatives, including project tracking and reporting. Manages work with limited guidance and direction. Identifies and resolves administrative and operational challenges. Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders. Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc. Trains and guides junior administrative staff and may delegate and oversee their day-to-day work. Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their director/senior leader(s). 
Requirements:<ul><li>
Bachelor's Degree or equivalent years of experience is required.</li><li>
Requires 3-5 years of relevant experience.</li><li>
Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.</li> 
<li>
Requires advanced proficiency in MS office (Word, PowerPoint, Excel).</li></ul> 
Preferred:<ul><li>
Experience with a matrix organization and complex work environment is preferred.</li></ul> 
</div><div>We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
</div></div></div><div></div><div><div><div>Indiana University Health is Indiana&rsquo;s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We&rsquo;re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.</div></div></div></div>

Coordinator-Administrative - Gateway Plaza

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