executive assistant

department assistant Jobs in Istanbul Turkey

department assistant

executive assistant / community leader - a230 Jobs in Istanbul Turkey

office & management assistant Jobs in Istanbul Turkey

office & management assistant

operations coordinator Jobs in Istanbul Turkey

operations coordinator

administrative coordinator

Deloitte

<div>
 
 Deloitte provides industry-leading Audit &amp; Assurance, Tax &amp; Legal, Strategy, Risk &amp; Transactions, and Technology &amp; Transformation services to nearly 90% of the Fortune Global 500&reg; and thousands of private companies.
 
 
 With more than 470,000 professionals worldwide, we work together every day to make an impact that matters &mdash; delivering measurable and lasting results that help reinforce public trust in capital markets, enable our clients to transform and thrive, and lead the way toward a stronger economy, a more equitable society, and a more sustainable world.
 
 
 Building on its more than 180 years of history, Deloitte spans more than 150 countries and territories. Our organization has grown significantly in both scale and capabilities; however, our shared culture and mission &mdash; to make an impact that matters &mdash; remains unchanged. This commitment is evident not only in our work for clients, but also in our WorldClass ambition, our WorldClimate initiative, and our ALL IN diversity and inclusion strategy.
 
 
 Here&rsquo;s your chance to gain hands-on business experience among top-talent professionals in their fields and to build a strong network of colleagues and friends. Get ready to meet people who will challenge your perspective, broaden your horizons, and help you learn about business from a truly global point of view.
 
 
 
 
 
 We are seeking high-potential candidates to join our team.
 
 
 
 
 
 Be part of work that delivers meaningful impact &mdash; for businesses, people and the world. Join us.
 
 
 
 
 
 
 Qualifications;
 
 
 <ul>
 <li>
 1 - 4 years of experience as a Department Assistant in a reputable firm (preferably a professional services firm)
 </li>
 <li>
 University degree in a related field
 </li>
 <li>
 Distinctive planning, organizational and organization skills
 </li>
 <li>
 Able to work within a dynamic environment and flexible work hours
 </li>
 <li>
 Having good communication and pronunciation skills
 </li>
 <li>
 Good command of written and spoken English is a plus
 </li>
 <li>
 Advanced knowledge of Microsoft Office
 </li>
 <li>
 Stress and time management skills,
 </li>
 <li>
 Problem solving skills
 </li>
 <li>
 Ability to be a team member,
 </li>
 <li>
 Positive attitude,
 </li>
 <li>
 Multi-tasking abilities.
 </li>
 <li>
 Proactivity,
 </li>
 <li>
 Attention to details
 </li>
 </ul>
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide quality support service and maintain operational efficiency in the office by undertaking all administrative affairs for the practice,
 </li>
 <li>
 Provide administrative/secretarial support such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries,
 </li>
 <li>
 Schedule meetings, events, interviews, appointments, and/or other similar activities and to make travel and lodging arrangements,
 </li>
 <li>
 Establish, maintain, and update files, databases, records, and/or other documents as determined by standards and practices,
 </li>
 <li>
 Process SAP shopping carts, vendor invoices and contracts; help administer time sheets and other administrative forms,
 </li>
 <li>
 Liaise with Accounting/Finance and Human Resources departments to help manage daily operations,
 </li>
 <li>
 Sort, screen, review, and distribute incoming and outgoing mails; compose, prepare, or ensure timely responses to a variety of written inquiries.
 </li>
 </ul>
 
 
</div>

Department Assistant

Altis CRO

<div>
 
 
 Job Description
 
 
 
 
 
 <ul>
 <li>
 Planning, managing, and coordinating the sponsor company&rsquo;s operations end-to-end,
 </li>
 <li>
 Maintaining regular communication with sponsors and managing meeting and reporting processes,
 </li>
 <li>
 Conducting operational budget planning, cost control, and financial tracking,
 </li>
 <li>
 Improving operational processes and increasing efficiency and quality standards,
 </li>
 <li>
 Managing operation-related teams and monitoring their performance,
 </li>
 <li>
 Providing regular reports to senior management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Preferably has managerial experience in healthcare, clinical research, or similar operational structures,
 </li>
 <li>
 Experienced in operations management, budgeting, and financial processes,
 </li>
 <li>
 Competent in sponsor management and stakeholder communication,
 </li>
 <li>
 Strong analytical thinking skills with excellent planning and organizational abilities,
 </li>
 <li>
 High leadership, team management, and decision-making skills,
 </li>
 <li>
 Advanced communication and representation abilities,
 </li>
 <li>
 Proficient in MS Office applications,
 </li>
 <li>
 Able to adapt to a fast-paced work environment and manage multiple tasks simultaneously.
 </li>
 <li>
 Having experience as a Site Coordinator or CRA (Clinical Research Associate).
 </li>
 </ul>
 
 
</div>

Key Account Operation Manager

Mercedes-Benz Otomotiv

<div>
 
 Are you passionate about the automotive industry and skilled in building strong business relationships? Join us as a Fleet and Special Sales Coordinator and play a key role in driving Mercedes-Benz passenger car sales to public sector customers, diplomatic clients, and major corporate accounts.
 
 
 
 
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 <ul>
 <li>
 Coordinate fleet and special sales for public institutions, diplomatic clients, and corporate key account companies.
 </li>
 <li>
 Manage discount approvals and ensure accurate documentation and compliance.
 </li>
 <li>
 Build and maintain strong relationships with key accounts through regular visits and proactive engagement.
 </li>
 <li>
 Collaborate with internal teams and dealer networks for seamless operations.
 </li>
 <li>
 Prepare reports and insights for management and liaise with Mercedes-Benz headquarters in Germany.
 </li>
 <li>
 Ensure data accuracy and integrity across all fleet-related systems.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 Strong interpersonal and negotiation skills.
 </li>
 <li>
 Passion for passenger cars and solid knowledge of the automotive industry.
 </li>
 <li>
 Experience in sales or marketing (preferably automotive).
 </li>
 <li>
 Excellent communication in Turkish and English.
 </li>
 <li>
 Proactive, adaptable, and results-driven mindset.
 </li>
 <li>
 Bachelor&rsquo;s degree and valid driver&rsquo;s license.
 </li>
 <li>
 Advanced MS Office skills and willingness to travel frequently.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Why Mercedes-Benz?
 
 
 
 
 
 
 
 
 
 Be part of a global brand that sets the standard for innovation, quality, and customer experience.
 
 
 
 
 
 
 
 
 
 Apply now and accelerate your career with Mercedes-Benz!
 
 
 
 
</div>

Fleet and Special Sales Coordinator

SGA Travel

<div>
 Operations Coordinator
 
 
 
 
 📍 Istanbul | Office-Based
 
 
 SGA Travel
 
 
 SGA Travel is a boutique Destination Management Company based in Istanbul, specialising in local, unique and sustainable travel experiences across T&uuml;rkiye. As a Travelife Certified DMC, we work closely with local communities, women-led cooperatives, and responsible suppliers to create meaningful journeys.
 
 
 
 
 
 We are looking for an Operations professional with 3&ndash;5 years of DMC experience who wants to grow into an Operations Manager role within a sustainability-driven international DMC.
 
 
 Key Responsibilities
 <ul>
 <li>
 Prepare and manage tour files and operational documentation
 </li>
 <li>
 Coordinate transportation (vehicles, drivers, schedules)
 </li>
 <li>
 Handle operational reservations and supplier confirmations
 </li>
 <li>
 Maintain supplier data and services in Ezus
 </li>
 <li>
 Act as the bridge between guides, suppliers, and the office
 </li>
 <li>
 Ensure smooth, accurate, and sustainability-conscious operations
 
 </li>
 </ul>
 What We&rsquo;re Looking For
 <ul>
 <li>
 3&ndash;5 years&rsquo; experience in a travel agency or DMC
 </li>
 <li>
 Strong English communication skills
 </li>
 <li>
 Organised, detail-oriented, solution-driven
 </li>
 <li>
 Confident with reservation/operation systems (Ezus is a plus)
 </li>
 <li>
 Motivated to grow into a leadership role
 </li>
 <li>
 Genuine interest in responsible tourism
 
 </li>
 </ul>
 What We Offer
 <ul>
 <li>
 High operational ownership in a growing boutique DMC
 </li>
 <li>
 Direct collaboration with senior management
 </li>
 <li>
 Clear long-term growth path
 </li>
 <li>
 Active involvement in sustainability-led operations
 </li>
 </ul>
 
 
 
 
 If you are passionate about operations and want to grow with a purpose-driven DMC, we would love to hear from you.
 
</div>

Operations Coordinator

METRO Türkiye

<div>
 
 As a leading international food wholesaler, we at METRO are specialized in catering to the needs of hotels, restaurants, caterers (HoReCa), independent merchants (Traders), and more. We are also more than a supplier which inspires the gastronomy sector in more than 30 countries with approximately 15 million customers worldwide! With its 36 years presence in our country, METRO T&uuml;rkiye is operating in 20 cities, with 36 stores and over 4.000 employees.
 
 
 
 
 We are a purpose driven company; we value Turkish cuisine and develop our community by supporting our chefs, leading the market with several sustainability projects, diverse and inclusive structure, digitalization projects, agile innovative approaches and pioneer the sector.
 
 
 
 
 We furthermore take pride in our commitment to diversity, equity and inclusion at METRO T&uuml;rkiye with our movement "Mufta&gbreve;&inodot;m&inodot;zda E&scedil;itlik Var (MEV)". We aim for a more equal and more inclusive future with the diversity of our employees whose gender, place of birth, age, lifestyle, religion, perspective, experience and talents differ from each other.
 
 
 
 
 We place diversity, equity and inclusion at the center of our business strategy and implement our recruitment policies accordingly by creating equal employment opportunity for all.
 
 
 *METRO T&uuml;rkiye is one of the WEPs Signatories.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 
 <ul>
 <li>
 Assists Board Members with their daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of
 
 appointments
 
 ; completing
 
 expense reports
 
 ; composing and preparing
 
 correspondence
 
 ; arranging complex and detailed
 
 travel plans
 
 and
 
 agendas
 
 and
 
 compiling documents
 
 for meetings.
 </li>
 <li>
 Coordinates
 
 meetings
 
 and strategic activities within the
 
 Board
 
 and
 
 with Leadership team
 
 </li>
 <li>
 Provides assistance as needed to
 
 front desk operations
 
 to include but is not limited to, answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.
 </li>
 <li>
 Prepares and coordinates
 
 oral and written communication
 
 with stakeholders
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related fields
 </li>
 <li>
 5 to 10 years&rsquo; experience in providing support for upper-level management and business assistance
 </li>
 <li>
 Advanced in English
 </li>
 <li>
 Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
 </li>
 <li>
 Strong interpersonal skills and the ability to build relationships with stakeholders,
 </li>
 <li>
 Proficiency in Windows, including MS Word, EXCEL and PowerPoint;
 </li>
 <li>
 Ability to work independently and with professional discretion.
 </li>
 <li>
 Excellent writing, editing, grammatical, organizational, and research skills.
 </li>
 <li>
 Excellent management, time-management, and problem-solving skills.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 METRO's Head Office follows a hybrid working model! We work remotely on Fridays, giving you the flexibility to work from anywhere. Plus, each year, you can choose two additional weeks to work remotely on your own terms!
 
 
 
</div>

Executive Assistant to Board Member

Tecnicas Reunidas

<div>
 
 
 
 About us:
 
 
 
 
 T&eacute;cnicas Reunidas is a world-leading international general contractor engaged in the engineering and construction of industrial facilities in the fields of Oil &amp; Gas, Petrochemicals, Power Generation, Energy Transition, and Infrastructure. T&eacute;cnicas Reunidas has delivered projects in 60 countries across five continents. Our Istanbul Operations Office, with over 300 professionals, serves as a strategic hub supporting major international projects in close collaboration with our headquarters in Madrid.
 
 
 We are looking for professionals with relevant experience in the sectors of Oil &amp; Gas, Refining, Power Generation, and Petrochemicals, and who have good knowledge of the following activities:
 
 
 
 
 
 
 
 What we&rsquo;re looking for:
 
 
 
 
 We are seeking a detail-oriented General Services Assistant to support the effective coordination of administrative and logistical activities within a dynamic multinational environment. The role is responsible for ensuring the smooth execution of day-to-day office operations, supporting vendor-related services, and assisting with transportation and logistical arrangements when required.
 
 
 The position plays an important role in maintaining operational continuity by facilitating the timely handling of office-related services, documentation, and deliveries, while proactively coordinating with internal stakeholders and external service providers. This role contributes to ensuring an efficient, well-organized, and professional working environment that supports overall business operations.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Perform daily administrative and logistical duties within and outside the office (e.g., document handling, mail and courier processing, inventory tracking, and meeting arrangements).
 </li>
 <li>
 Provide transportation support for company executives and guests for city-wide and occasional out-of-city travel, ensuring safety and punctuality.
 </li>
 <li>
 Monitor and coordinate scheduled maintenance, servicing, and cleanliness of company vehicles.
 </li>
 <li>
 Assist with the receipt, storage, and distribution of office supplies, stationery, and delivered goods.
 </li>
 <li>
 Support the coordination of office maintenance activities by liaising with relevant vendors and service providers.
 </li>
 <li>
 Assist in managing tasks related to company-leased accommodations, including supply follow-up, cleaning services, and logistics.
 </li>
 <li>
 Maintain logs, records, and documentation related to general services, vehicle usage, and inventory.
 </li>
 <li>
 Ensure proper utilization of office space and facilities, reporting any maintenance or technical issues in a timely manner.
 </li>
 <li>
 Collaborate with executive assistants in planning and supporting meetings, visits, and travel logistics.
 </li>
 <li>
 Assist with small purchasing tasks and basic procurement activities for daily operational needs.
 </li>
 <li>
 Coordinate logistical arrangements for deliveries, schedules, and internal service needs in a timely and cost-effective manner.
 </li>
 <li>
 Monitor vendor service delivery and report any service-related issues when necessary.
 </li>
 <li>
 Support communication and delivery of official documents to and from external institutions when required.
 </li>
 <li>
 Work collaboratively across departments and provide courteous, professional support to employees and visitors.
 </li>
 <li>
 Undertake other duties as assigned to ensure smooth daily office operations.
 </li>
 </ul>
 
 
 
 
 
 
 Knowledge, Skills and Abilities:
 
 
 
 <ul>
 <li>
 An Associate or Bachelor's degree is preferred; relevant vocational qualifications may also be considered.
 </li>
 <li>
 At least 2&ndash;3 years of experience in administrative services, logistics coordination, general services, or similar support roles.
 </li>
 <li>
 Valid B-class driver&rsquo;s license and active driving experience.
 </li>
 <li>
 Proven driving experience with safe driving habits and professional conduct.
 </li>
 <li>
 Good command of English (spoken and written), sufficient to communicate effectively with international colleagues and guests.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Basic knowledge of vehicle maintenance and traffic regulations.
 </li>
 <li>
 Strong communication skills, professional attitude, and attention to detail.
 </li>
 <li>
 Working knowledge of MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Ability to perform physical tasks when required (e.g., handling supplies, room setup).
 </li>
 <li>
 Flexibility to adapt to operational needs.
 </li>
 <li>
 Experience in a corporate or multinational environment is an advantage.
 </li>
 <li>
 Familiarity with facilities coordination or vendor follow-up is a plus.
 </li>
 </ul>
 
 
 
 
 
 
 What we offer
 
 
 
 <ul>
 <li>
 USD-based salary
 </li>
 <li>
 Annual bonus payment
 </li>
 <li>
 Flexible working hours
 </li>
 <li>
 20 working days of annual leave
 </li>
 <li>
 Fully sponsored Spanish/English language courses
 </li>
 <li>
 Meal and transportation allowances
 </li>
 <li>
 100% comprehensive private health insurance, including family coverage
 </li>
 <li>
 Referral bonus for introducing new talent to the team
 </li>
 </ul>
 
 
 
 
 
 
 
 
 T&eacute;cnicas Reunidas and its subsidiaries are equal opportunity employers and consider all applicants for employment based on their individual capabilities, qualifications and merit. Employment decisions are made without regard to race, ethnicity, color, gender, gender identity or expression, age, religion or belief, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, marital status, military status, or any other characteristic protected under applicable local, national or international law.
 
 
 
 
 In addition to complying with all applicable laws and regulations, T&eacute;cnicas Reunidas is committed to ensuring that all current and future employees are evaluated and compensated solely based on objective, job-related criteria such as skills, competencies, qualifications, performance, experience and professional potential.
 
 
</div>

General Services Assistant

Hilton

<div>Group, Conference and Events Sales Executive
Hilton Istanbul Bosphorus - Making Hotel History in Istanbul Since 1955
Hilton Istanbul Bosphorus holds a special place in history as the first Hilton hotel built outside the Americas. Since 1955, we&rsquo;ve set the scene for some of the grandest moments, most exciting events, and biggest stars in modern Turkey. Learn how it all began before you make your own memories at Hilton Istanbul Bosphorus.
Historic Moments at Hilton Istanbul<ul><li>
Hilton Istanbul was the first modern hotel built in Europe after the Second World War.</li><li>
Hilton Istanbul appears in the opening scene of 1963&rsquo;s From Russia with Love, starring Sean Connery as James Bond.</li><li>
Istanbul&rsquo;s first discotheque, Cloud 9, opened at Hilton Istanbul in 1972.</li><li>
Pilsen Pub, built in Hilton Istanbul in 1972, was the home of Istanbul&rsquo;s first happy hour.</li><li>
Muhammad Ali was staying at Hilton Istanbul when he announced his retirement from boxing in 1976.</li><li>
Hilton Istanbul has hosted royalty, politicians, and famous figures including Grace Kelly, Sophia Loren, and Louis Armstrong.</li></ul>
Hilton Istanbul Bosphorus has been also described as the university of tourism and filling the earth with the light and warmth of hospitality since 1955.
As Hilton T&uuml;rkiye we have been awarded with the Great Place to Work Academy &ndash; Best Place to Work award many times.
THE ROLE:
We are looking for the potential candidate for GC&amp;E Sales Executive position in our Legendary Hotel Hilton Istanbul Bosphorus.
BENEFITS:<ul><li>
Competitive Salary</li><li>
Health Insurance or Private Pension after 6 months of service</li><li>
Carpark subscription on team member rate</li><li>
Go Hilton: Team member rate while staying in Hilton Hotels both in &amp; out of Turkey.</li><li>
50% discount on personal food &amp; beverage consumption in the hotels.</li><li>
Social aid package</li><li>
Free laundry and dry cleaning for business attire</li><li>
Extended nursing hours of 1,5 hours until the baby reaches to 18 months (for new mother team members)</li><li>
1 day paid leave on the first school day of the children (only 1st day of the 1st class) for female team members</li><li>
Paid Paternity leave &ndash; 14 days</li><li>
Unlimited Training and development opportunities in and out of the Hotel</li><li>
Unlimited online courses opportunities from our own Hilton University</li></ul>
What will I be doing?
As a GC&amp;E Sales Executive, specifically, you would be responsible for performing the following tasks to the highest standards:<ul><li>
Coordination of the hotel&rsquo;s sales activities with the aim of optimal room occupancy and high accommodation and F&amp;B sales and other revenues.</li><li>
Authorization to make decisions within the framework of the task area described</li><li>
Carry out sales negotiations within the framework of agreement with her/his Team Leader</li><li>
Co-responsibility for smooth and rational work sequences in the sales department and cooperation with the other departments in the hotel, in particular Reservations and the Banqueting Department.</li><li>
Involvement in the hotel&rsquo;s sales activities plan</li><li>
Planning, organization of written, telephone and personal contacts with customers and supervision of these contacts</li><li>
Monitoring the offers, options and cancellations for repeat bookings for groups, conventions, and seminars in close cooperation with the territorial sales managers and the Group Coordinator</li><li>
Responsible for laying outs and stocks of all promotional materials (brochures, flyers, sales pamphlets, banqueting pamphlets, etc.)</li><li>
Preparation of company contracts for the hotel in accordance with current business and price conditions by agreement with the territorial sales manager responsible</li></ul>
What are we looking for?
Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these values:<ul><li>
Hospitality - We're passionate about delivering exceptional guest experiences.</li><li>
Integrity - We do the right thing, all the time.</li><li>
Leadership - We're leaders in our industry and in our communities.</li><li>
Teamwork - We're team players in everything we do.</li><li>
Ownership - We're the owners of our actions and decisions.</li><li>
Now - We operate with a sense of urgency and discipline</li></ul>
If your values match ours, we are also looking for your ability to;<ul><li>
Excellent command of written and spoken Turkish &amp; English</li><li>
Adapt quickly to different situations;</li><li>
Exude bags of energy and enthusiasm in working as part of a team.</li></ul>
Work Location: Hilton İstanbul Bosphorus</div>

Group, Conference and Events Sales Executive

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