executive assistant to board member

general services assistant Jobs in Istanbul Turkey

general services assistant

office & management assistant Jobs in Istanbul Turkey

office & management assistant

executive assistant

DEVA Holding A.Ş.

<div>
 
 DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 
 
 
 
 
 DEVA is seeking for an
 
 "Executive Assistant"
 
 ;
 
 
 
 
 <ul>
 <li>
 Graduation from university or associate degree
 </li>
 <li>
 Minimum 5 years of Executive Assistant job experience and Personal Assistant experience is a plus
 </li>
 <li>
 Advanced command of both spoken and written English
 </li>
 <li>
 Advanced in using MS Office applications
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
 <li>
 Excellent coordination, problem solving, dealing and analytical thinking capabilities
 </li>
 <li>
 Having excellent time management and organizational skills
 </li>
 <li>
 Detail oriented, self-directed and multitasking
 </li>
 </ul>
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 <ul>
 <li>
 Assisting the executive role in reporting, presentations, organisations and daily businesses
 </li>
 <li>
 Handling internal and external communication, organising the agenda
 </li>
 <li>
 Managing all travel and accommodation bookings
 </li>
 <li>
 Coordinating the communication among divisions
 </li>
 <li>
 Scheduling appointments and coordinating arrangements for meetings
 </li>
 <li>
 Greeting, receiving and guiding visitors
 </li>
 </ul>
 
 
 
 
 
 Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
 
 
</div>

Executive Assistant

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
 </li>
 <li>
 Organizing and scheduling appointments, maintaining an events calendar
 </li>
 <li>
 Arranging travel and accommodations
 </li>
 <li>
 Performing additional duties as assigned by the senior executive
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3+ years of work experience, ideally with a technology company
 </li>
 <li>
 Excellent command of English
 </li>
 <li>
 Advanced in Microsoft Office
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Excellent problem-solving skills
 </li>
 <li>
 Appreciation and understanding of teamwork
 </li>
 </ul>
</div>

Sneaks Up

<div>
 
 Founded in 1989 as a 50 m&sup2; carpet store,
 
 Unal Group
 
 has grown into a leading retail-focused organization. Through the strong retail ecosystem it has built, the Group continues to expand across multiple areas, including global brand distribution, retail technology solutions, logistics, store architectural solutions, and real estate investments.
 
 
 
 
 
 Today, Unal Group operates through six group companies with over 70 stores, alongside e-commerce and mobile applications. The Group serves its customers from a 22,000 m&sup2; operational area with a young, dynamic team of more than 800 employees.
 
 
 
 
 
 With a diverse portfolio of sports and street fashion brands, Unal Group aims to grow both in Turkey and global markets by maintaining an unconditional commitment to customer satisfaction and an exceptional customer experience&mdash;driven by its energetic and passionate team.
 
 
 
 
 
 Guided by principles of talent management, inclusivity, innovation, a sports-inspired culture, next-generation focus, and sustainability, Unal Group continues to create long-term value with a strong sense of social responsibility.
 
 
 
 
 
 We are looking for an
 
 Executive Assistant
 
 who will organize the daily workflow of the CEO, manage communication, and ensure that internal and external processes run smoothly and timely.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage and optimize the executive&rsquo;s calendar
 </li>
 <li>
 Participate to meetings, prepare presentations, reports, executive summaries when necessary
 </li>
 <li>
 Coordinate domestic and international travel arrangements
 </li>
 <li>
 Ensure and amnage communication with internal and external stakeholders
 </li>
 <li>
 Manage and support processes that help the executive use their time efficiently
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Similar work experience
 </li>
 <li>
 A bachelor&rsquo;s degree
 </li>
 <li>
 Strong organizational, planning and time management skills
 </li>
 <li>
 Excellent written and verbal communication skills with strong representation abilities
 </li>
 <li>
 Detail-oriented, adaptable, and committed to confidentiality
 </li>
 <li>
 Ability to thrive in a dynamic, fast-paced work environment
 </li>
 <li>
 Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools (Outlook).
 </li>
 <li>
 Good command of English, both written and spoken, with the ability to draft professional emails, reports, and presentations.
 </li>
 </ul>
 
 
</div>

Marsh Risk

<div>
 We are seeking a talented individual to join
 
 Marsh
 
 as an Executive Assistant
 
 .
 
 This role will be based from our
 
 Istanbul
 
 office.
 
 
 
 We will count on you to:
 
 
 
 <ul>
 <li>
 Partner with Executives to proactively manage their diaries and inbox, anticipate their needs and ensure they are adequately prepared for discussions, meetings and events.
 </li>
 <li>
 Maintain efficient electronic filing systems to allow for quick access to critical information as required.
 </li>
 <li>
 Act as a point of contact for our Non-Executive Directors, assisting with, or re-directing queries as required, arranging travel and accommodation for Board and Committee meeting and processing payments.
 </li>
 <li>
 Set agendas for Leadership meetings, documenting and sharing actions and follow up.
 </li>
 <li>
 Assist with the successful delivery of team-wide events, ensuring run-sheets, presenter briefings, speaking points, room bookings, technology and catering are all in place.
 </li>
 <li>
 Develop a working knowledge of company policies to provide information support to Executives, when required.
 </li>
 <li>
 Liaise and build strong relationships with key stakeholders across the business from Facilities to the IT department, to ensure the smooth delivery of day-to-day activities.
 </li>
 <li>
 Ensure a seamless on-boarding experience for new senior colleagues.
 </li>
 <li>
 Expertly navigate our systems to process expenses, vendor invoices and arrange domestic and international travel.
 
 
 </li>
 </ul>
 
 What you need to have:
 
 
 
 <ul>
 <li>
 A minimum of 3 years&rsquo; experience providing support to Executives.
 </li>
 <li>
 An expert at juggling multiple tasks, with the ability to prioritise and manage your Executive&rsquo;s expectations.
 </li>
 <li>
 You&rsquo;re autonomous and can be given a problem to take away and solve.
 </li>
 <li>
 You understand how a business is run and how your decisions can impact financial outcomes.
 </li>
 <li>
 You are self-motivated and take pride in delivering high-quality and timely outcomes.
 </li>
 <li>
 You are confident dealing with people at all levels and have proven experience mentoring junior colleagues.
 </li>
 <li>
 High-attention to detail which is evidenced in your review of presentations and your written communications.
 
 
 </li>
 </ul>
 
 What makes you stand out:
 
 
 
 <ul>
 <li>
 You are tech savvy and comfortable operating IT equipment. You also enjoy learning how to use new tools and technology, and teaching others.
 </li>
 <li>
 A &lsquo;doer&rsquo; with a positive, can-do attitude, you have the ability to build strong relationships with a variety of stakeholders, to assist you and the business with achieving deliverables.
 
 
 </li>
 </ul>
 
 Why join our team:
 
 
 
 <ul>
 <li>
 We help you be your best through professional development opportunities, interesting work, and supportive leaders.
 </li>
 <li>
 We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have an impact for colleagues, clients, and communities.
 </li>
 <li>
 Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.
 
 
 </li>
 </ul>
 Marsh Risk is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information about Marsh Risk, visit marsh.com, or follow us on LinkedIn and X.
 
 
 Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.
 
 
 Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one &ldquo;anchor day&rdquo; per week on which their full team will be together in person.
 
 
 
 R_339097
 
</div>

PEARL

<div>Industry
Professional Services / Education
Work Arrangement
Fully Remote
Job Type
Full-Time
Work Schedule
9:00 AM &ndash; 5:00 PM London Time
Locations<ul><li>
Philippines</li><li>
LATAM (Mexico, Colombia, Brazil, Argentina)</li><li>
Other remote regions with strong English communication and EA/operations experience</li></ul>
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They&rsquo;re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we&rsquo;ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we&rsquo;re building for: WATCH HERE
Why Work with Us? 
At Pearl, we&rsquo;re not just another recruiting firm&mdash;we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.
About the Company
Our client is a premium professional education and events company serving insurance pricing professionals through specialized training programs, workshops, and industry events. Operating at the intersection of education, community, and operational excellence, the company empowers its members to navigate complex insurance challenges with confidence.
Role Overview
The Executive Assistant // Community Leader will serve as a trusted partner to leadership while also acting as the operational anchor for the client&rsquo;s member community and events. This role blends executive support, community management, and project coordination, making it ideal for a highly organized, proactive operator who thrives in fast-paced, detail-driven environments.
Your Impact<ul><li>
Ensure seamless executive operations that enable leadership to focus on strategic initiatives.</li><li>
Maintain and enhance member engagement, satisfaction, and retention through structured community operations.</li><li>
Deliver well-executed events, workshops, and training programs that support company growth objectives.</li><li>
Streamline workflows and internal processes to improve efficiency and operational excellence.</li><li>
Serve as a reliable point of contact for members, vendors, and internal teams, maintaining professionalism and accuracy across communications.</li></ul>
Core Responsibilities:
Executive Support
<ul><li>Draft, edit, and review executive communications, presentations, and reports.</li><li>
Manage the senior executive&rsquo;s calendar across multiple time zones.</li><li>
Coordinate meetings, agendas, and follow-ups with precision.</li><li>
Handle travel arrangements including accommodations and itineraries.</li><li>
Prepare materials and documentation to ensure executive readiness.</li></ul>
Community Leadership &amp; Member Operations
<ul><li>Maintain and manage the learning management system (WordPress + Learndash).</li><li>
Upload recordings, schedules, posts, and other member-facing content.</li><li>
Send communications to members and mailing lists via email and Mailchimp.</li><li>
Lead onboarding and member meetings using structured scripts while building rapport.</li><li>
Maintain accurate member records including payments, access, and renewal dates.</li></ul>
Event Coordination &amp; Project Management
<ul><li>Plan and execute training programs, workshops, and events end-to-end.</li><li>
Develop and maintain project plans, milestones, deliverables, and deadlines.</li><li>
Serve as the primary point of contact for vendors, clients, and event participants.</li><li>
Coordinate logistics, scheduling, and follow-ups to ensure high-quality execution.</li><li>
Collect post-event feedback and prepare timely reports.</li></ul>
Operational Efficiency &amp; Internal Coordination
<ul><li>Manage vendor and supplier relationships and related contracts.</li><li>
Maintain schedules and follow-up systems for vendors, members, and stakeholders.</li><li>
Identify and implement workflow improvements to enhance efficiency.</li><li>
Write and maintain SOPs and internal documentation.</li><li>
Support cross-functional coordination with marketing and client engagement teams.</li></ul> 
Requirements 
 
Key Requirements
Must-Haves (Required)<ul><li>
3&ndash;5+ years of experience as an Executive Assistant, Project Manager, Operations Associate, or similar role.</li><li>
Proven experience supporting senior leadership.</li><li>
Background in online community management or membership-based organizations.</li><li>
Proficiency with WordPress and LMS platforms such as Learndash.</li><li>
Exceptional organizational and time-management skills with strong attention to detail.</li><li>
Excellent written and verbal English communication skills.</li><li>
Ability to work independently and manage multiple priorities simultaneously.</li><li>
Bachelor&rsquo;s degree or equivalent professional experience.</li></ul>
Nice-to-Haves (Preferred)<ul><li>
Experience working with professional education, events, or training organizations.</li><li>
Familiarity with CRM platforms.</li><li>
Tech-savvy with the ability to adopt new tools quickly.</li><li>
Experience working remotely with distributed teams.</li></ul>
Tools Proficiency
Must-Haves (Required) 
Microsoft Office Suite, Google Workspace, WordPress, Learndash, Mailchimp, Zoom, Email, Notion, Asana, Trello.
Nice-to-Haves (Preferred) 
CRM platforms, Automation or workflow tools 
Benefits 
<ul><li><ul><li>
Competitive Salary: Based on experience and skills</li><li>
 Remote Work: Fully remote&mdash;work from anywhere</li><li>
 Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency</li><li>
 Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting</li><li>
 Generous PTO: In accordance with company policy</li><li>
 Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees</li><li>
 Direct Mentorship: Guidance from international industry experts</li><li>
 Learning &amp; Development: Ongoing access to resources for professional growth</li><li>
 Global Networking: Connect with professionals worldwide</li></ul></li></ul>
Our Recruitment Process<ul><li>
Application
</li><li>Screening
</li><li>Skills Assessment
</li><li>Top-grading Interview
</li><li>Client Interview
</li><li>Job Offer
</li><li>Client Onboarding</li></ul>
Ready to Join Us?
If you&rsquo;re a highly organized professional who thrives in dynamic environments and values both precision and empathy, this role is for you. Join a mission-driven team building a cleaner, fairer energy future &mdash; one building at a time.</div>

Executive Assistant / Community Leader - A230

METRO Türkiye

<div>
 
 As a leading international food wholesaler, we at METRO are specialized in catering to the needs of hotels, restaurants, caterers (HoReCa), independent merchants (Traders), and more. We are also more than a supplier which inspires the gastronomy sector in more than 30 countries with approximately 15 million customers worldwide! With its 36 years presence in our country, METRO T&uuml;rkiye is operating in 20 cities, with 36 stores and over 4.000 employees.
 
 
 
 
 We are a purpose driven company; we value Turkish cuisine and develop our community by supporting our chefs, leading the market with several sustainability projects, diverse and inclusive structure, digitalization projects, agile innovative approaches and pioneer the sector.
 
 
 
 
 We furthermore take pride in our commitment to diversity, equity and inclusion at METRO T&uuml;rkiye with our movement "Mufta&gbreve;&inodot;m&inodot;zda E&scedil;itlik Var (MEV)". We aim for a more equal and more inclusive future with the diversity of our employees whose gender, place of birth, age, lifestyle, religion, perspective, experience and talents differ from each other.
 
 
 
 
 We place diversity, equity and inclusion at the center of our business strategy and implement our recruitment policies accordingly by creating equal employment opportunity for all.
 
 
 *METRO T&uuml;rkiye is one of the WEPs Signatories.
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 
 <ul>
 <li>
 Assists Board Members with their daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of
 
 appointments
 
 ; completing
 
 expense reports
 
 ; composing and preparing
 
 correspondence
 
 ; arranging complex and detailed
 
 travel plans
 
 and
 
 agendas
 
 and
 
 compiling documents
 
 for meetings.
 </li>
 <li>
 Coordinates
 
 meetings
 
 and strategic activities within the
 
 Board
 
 and
 
 with Leadership team
 
 </li>
 <li>
 Provides assistance as needed to
 
 front desk operations
 
 to include but is not limited to, answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.
 </li>
 <li>
 Prepares and coordinates
 
 oral and written communication
 
 with stakeholders
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related fields
 </li>
 <li>
 5 to 10 years&rsquo; experience in providing support for upper-level management and business assistance
 </li>
 <li>
 Advanced in English
 </li>
 <li>
 Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
 </li>
 <li>
 Strong interpersonal skills and the ability to build relationships with stakeholders,
 </li>
 <li>
 Proficiency in Windows, including MS Word, EXCEL and PowerPoint;
 </li>
 <li>
 Ability to work independently and with professional discretion.
 </li>
 <li>
 Excellent writing, editing, grammatical, organizational, and research skills.
 </li>
 <li>
 Excellent management, time-management, and problem-solving skills.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 METRO's Head Office follows a hybrid working model! We work remotely on Fridays, giving you the flexibility to work from anywhere. Plus, each year, you can choose two additional weeks to work remotely on your own terms!
 
 
 
</div>

Executive Assistant to Board Member

Constructor Knowledge

<div>
 
 Reports to:
 
 CEO and Executive Director
 
 
 
 Start date:
 
 ASAP
 
 
 
 About The Role
 
 
 
 We are hiring a highly organized, proactive Executive Assistant to support the CEO and Executive Director remotely. You will manage complex calendars, communications, travel, and day-to-day coordination&mdash;ensuring leadership priorities are executed smoothly and confidentially. The role includes occasional travel to Bremen for onsite support during key meetings, workshops, and events.
 
 
 Key responsibilities
 
 
 
 Calendar &amp; meeting management
 
 
 
 <ul>
 <li>
 Own and optimize CEO and Executive Director calendars: scheduling, prioritization, rescheduling, and conflict resolution.
 </li>
 <li>
 Coordinate meetings across global time zones, ensuring clear confirmation of time zones, attendees, and meeting details in every invitation and follow-up.
 </li>
 <li>
 Prepare meetings end-to-end: agendas, pre-reads, briefing notes, logistics, and follow-ups.
 
 
 </li>
 </ul>
 
 Executive communications
 
 
 
 <ul>
 <li>
 Serve as a professional point of contact for internal and external stakeholders.
 </li>
 <li>
 Coordinate communications with key partners, board members, clients, and senior leaders.
 
 
 </li>
 </ul>
 
 Travel &amp; expenses
 
 
 
 <ul>
 <li>
 Plan domestic and international travel: flights, hotels, transfers, visas (when needed), itineraries.
 </li>
 <li>
 Manage expense submissions and approvals; track budgets related to travel and events.
 
 
 </li>
 </ul>
 
 Confidentiality &amp; judgment
 
 
 
 <ul>
 <li>
 Handle sensitive information with absolute discretion.
 </li>
 <li>
 Anticipate risks and resolve issues calmly with minimal escalation.
 
 
 </li>
 </ul>
 Requirements (must-have)
 
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant / Senior Administrative Assistant supporting senior leadership (C-level).
 </li>
 <li>
 Strong calendar management skills in complex, high-volume environments.
 </li>
 <li>
 Excellent written and verbal communication (English).
 </li>
 <li>
 High attention to detail and strong organizational habits (documentation, task tracking, follow-ups).
 </li>
 <li>
 Discretion and professionalism with confidential topics.
 </li>
 <li>
 Proficiency with Microsoft 365 (calendar, docs, spreadsheets), Zoom/Teams.
 
 
 </li>
 </ul>
 Nice-to-have
 
 
 <ul>
 <li>
 Experience supporting two executives simultaneously and/or working with international stakeholders.
 </li>
 <li>
 Event planning (executive meetings, workshops, offsites) and vendor coordination.
 </li>
 <li>
 Experience in fast-growth tech, consulting, or multinational companies.
 </li>
 <li>
 Additional languages (e.g., Russian, German).
 
 
 </li>
 </ul>
 Key competencies
 
 
 <ul>
 <li>
 Prioritization and calm under pressure
 </li>
 <li>
 Stakeholder management and diplomacy
 </li>
 <li>
 Clear, polished writing
 </li>
 <li>
 Structured execution and follow-through
 
 
 </li>
 </ul>
 
 About Constructor Group
 
 
 
 Founded in 2019 by tech and education entrepreneur Dr. Serg Bell, Constructor Group is a global institution dedicated to revolutionizing education and driving innovation in Machine Intelligence, Quantum Technology, Intelligent Materials, Hybrid Reality, and Life Engineering. Our ecosystem includes Constructor Knowledge, offering education tools and services worldwide; Constructor, a software company delivering advanced tech solutions; and Constructor Capital, providing early-stage funding for science, technology, and digital transformation projects. Backed by a diverse network of academic partners, business leaders, and Nobel laureates, Constructor Group is redefining education and technology for the future.
</div>

Executive Assistant to C>Labs CEO & Executive Director of Constructor Cyber Labs

Explore 31+ Executive assistant in Istanbul Turkey this March. Find roles across top companies and apply now to boost your career.

31 executive assistant jobs In Istanbul Turkey

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant / Community Leader - A230

Executive Assistant to Board Member

Executive Assistant to C>Labs CEO & Executive Director of Constructor Cyber Labs