project coordinator Jobs in Karachi Pakistan

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administration officer Jobs in Karachi Pakistan

administration officer

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Able health care

Academic and Operations CoordinatorJob Summary:The Academic and Operations Coordinator plays a dual role in managing both the academic and operational aspects of the center/school. This position is responsible for curriculum planning, staff supervision, scheduling, client communication, and ensuring the smooth day-to-day functioning of the center. The role requires strong leadership, multitasking, and interpersonal skills to maintain high educational standards and ensure parent satisfaction.Key Responsibilities:Academic Oversight<ul><li>Develop, review, and implement curriculum and weekly/monthly planners across all classes. Monitor and evaluate teaching methods, lesson plans, and student progress. Provide academic support and mentoring to teachers and therapists. Organize and supervise assessments, student reports, and developmental evaluations. Ensure academic content aligns with school philosophy and goals.</li></ul>Staff Management<ul><li>Supervise teaching and support staff to ensure adherence to schedules, responsibilities, and professionalism. Conduct regular staff meetings, performance reviews, and feedback sessions. Plan and deliver staff training, professional development workshops, and orientation for new hires. Resolve staff issues and maintain a positive, respectful workplace environment. Coordinate staff schedules, manage substitutions, and ensure adequate coverage.</li></ul>Operations &amp; Administration<ul><li>Create and maintain class timetables, therapy schedules, and break/lunch routines. Ensure cleanliness, discipline, and organized classroom environments. Handle documentation, attendance records, staff logs, and compliance checklists. Collaborate with administrative staff to ensure daily operations are running smoothly.</li></ul>Client Interaction &amp; Satisfaction<ul><li>Act as the primary point of contact for parents/clients for all academic and operational matters. Address queries, concerns, and complaints with professionalism and empathy. Conduct orientation meetings, parent-teacher conferences, and progress discussions. Provide timely updates and maintain open communication with families. Ensure high levels of parent satisfaction through consistent follow-up and service quality.</li></ul>Additional Responsibilities<ul><li>Organize and oversee school events, field trips, special days, and workshops. Support in student admissions, evaluations, and class placements. Ensure health and safety compliance throughout the premises. Liaise with therapists, counselors, and specialists for student support services. Generate reports and updates for upper management.</li></ul>Key Skills &amp; Competencies:<ul><li>Strong leadership and team management abilities Excellent communication and interpersonal skills Detail-oriented with strong organizational and multitasking capabilities Problem-solving mindset with a client-first attitude Knowledge of early childhood education or special needs support .Time management and flexibility under pressure</li><li>Qualifications:</li></ul><ul><li>Bachelor&rsquo;s or Master&rsquo;s in Education, Psychology, or a related field&bull; Minimum 3&ndash;5 years of experience in academic coordination or school operations&bull; Prior experience in staff supervision and client handling preferred&bull; Proficiency in MS Office, email communication, and scheduling tools.</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs80,000.00 per monthWork Location: In person

Academic and operations Coordinator

Aspire92

Job Description:We are seeking a detail-oriented and organized administrative assistant to join our growing team. In this role, you will perform various administrative and clerical tasks to support our operations. You should have excellent communication skills, a strong ability to prioritize tasks, and a proactive approach to problem-solving.Key Responsibilities:Oversee and manage the day-to-day administrative operations of the company.Supervise administrative staff and ensure their performance meets company standards.Coordinate office activities and operations to secure efficiency and compliance with companypolicies.Manage office supplies, equipment, and maintenance.Handle employee recordkeeping, attendance, and HR-related tasks.Assist in organizing company events and meetings.Collaborate with other departments to streamline administrative processes.Maintain a safe and secure working environment.Requirements &amp; Qualifications:At least 2-4 years of experienceQualification: BBA/MBA/MPAStrong leadership and communication skillsBasic knowledge of school operations and protocolsProficient in MS Office (Excel, Word, PowerPoint) and Google DOCSAbility to handle multitasking and work under pressure.Skills:Proven ability to manage multiple tasks and meet deadlinesStrong attention to detail and organizational skillsAbility to work independently and as part of a teamJob Type: Full-timeWork Location: Remote

Admin Officer

vativeApps

Location: Karachi Experience Required: 2 Years (Preferably in IT or Tech Environment)Job SummaryWe are looking for a proactive and well-organized Admin Executive to support daily office operations and ensure smooth workflow within the organization. The ideal candidate should have strong administrative skills, attention to detail, and the ability to coordinate effectively in a fast-paced IT environment.Key ResponsibilitiesOffice &amp; Facility Management<ul><li>Manage day-to-day office operations and ensure a clean, organized, and efficient workspace.</li><li>Handle office maintenance, repairs, and coordination with vendors.</li><li>Maintain office supplies, inventory, and procurement.</li></ul>Administrative Support<ul><li>Assist in documentation, filing, and maintaining company records.</li><li>Prepare letters, reports, and administrative documents as required.</li><li>Manage courier services, mail handling, and dispatch management.</li></ul>Employee &amp; Department Coordination<ul><li>Coordinate with different teams for administrative support.</li><li>Assist HR in onboarding arrangements (access cards, seating, stationery, etc.).</li><li>Maintain attendance records and support basic HR operational tasks (optional but preferred).</li></ul>Vendor &amp; Procurement Management<ul><li>Deal with vendors, negotiate pricing, and process purchase requests.</li><li>Maintain records of payments, quotations, and purchases.</li></ul>IT &amp; Equipment Coordination<ul><li>Coordinate with IT support team for system setups, device issuance, and troubleshooting support.</li><li>Keep track of IT assets, equipment logs, and allocation.</li></ul>Meetings &amp; Logistics<ul><li>Manage meeting room bookings, refreshments, and event arrangements.</li><li>Support in planning company events, training sessions, and team activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or relevant field.</li><li>Minimum 2 years of admin experience, preferably in an IT or tech company.</li><li>Strong communication and coordination skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and handle tasks with responsibility and ownership.</li><li>Basic understanding of HR operations is a plus.</li></ul>Skills<ul><li>Excellent organizational skills</li><li>Attention to detail</li><li>Time management</li><li>Problem-solving attitude</li><li>Vendor negotiation skills</li><li>Team collaboration</li></ul>Job Type: Full-timeWork Location: In person

Admin Executive

Al-Razzaq Fibres (Pvt) Limited - SAYA

Education:- Bachelor's degree in Business Administration or related fieldExperience:- 2 to 3 years of experience in administrative roles within the fashion textile industryJob Description:-<ul><li>Oversee office vehicle management, including maintenance and scheduling</li><li>Excellent verbal and written communication skills</li><li>Supervise canteen operations and ensure proper facilities management</li><li>Manage office supplies, equipment, and maintenance</li><li>Handle incoming and outgoing correspondence</li><li>Coordinate meetings and appointments</li><li>Assist with document preparation and filing</li><li>Maintain office records and databases</li><li>Provide general administrative support to staff and management</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthApplication Question(s):<ul><li>Are you agreed for a 12 hours duty? </li></ul>Work Location: On the road

Noorulhaq & Brothers

<div><div><div><div>Posted date</div> <div>20th November, 2025</div> <div>Last date to apply</div> <div>5th December, 2025</div>
</div> 
<div><div>Country</div> <div>Pakistan</div> <div>Locations</div> <div>Karachi</div>
</div> 
<div><div>Category</div> <div>Operations / Administration
</div></div> 
<div><div>Type</div> <div>Full Time</div> <div>Position</div> <div>1</div>
</div> 
<div><div>Experience</div> <div>10 years</div></div></div></div>
 <div>Relevant Experience: 


Office Administration &amp; Coordination
<ul>
<li>Managed daily office operations, ensuring smooth workflow and timely task completion.
</li>
<li>Coordinated inter-departmental communication and acted as a central point of contact.
</li>
<li>Maintained office manuals, procedures, and administrative policies.
</li>
</ul>2. Staff Supervision &amp; Team Management
<ul>
<li>Supervised admin staff, assigned duties, and monitored performance.
</li>
<li>Conducted staff training for office procedures, documentation, and compliance.
</li>
</ul>3. Document &amp; Record Management
<ul>
<li>Oversaw filing systems, document control, and secure record-keeping.
</li>
<li>Developed and maintained databases, reports, and administrative logs.
</li>
</ul>4. Procurement &amp; Inventory Control
<ul>
<li>Managed procurement of office supplies, equipment, and services.
</li>
<li>Negotiated with vendors to ensure cost-effective purchasing.
</li>
<li>Maintained inventory tracking and asset management records.
</li>
</ul>5. Facility &amp; Maintenance Management
<ul>
<li>Coordinated office maintenance, security arrangements, and utilities management.
</li>
<li>Liaised with service providers for repairs, housekeeping, and building services.
</li>
</ul>6. HR &amp; Employee Support Functions
<ul>
<li>Assisted in recruitment processes, onboarding, and attendance management.
</li>
<li>Handled leave records, timesheets, and HR documentation.
</li>
</ul>7. Financial &amp; Budget Support
<ul>
<li>Prepared administrative budgets and monitored operational expenses.
</li>
<li>Processed invoices, purchase orders, and petty cash disbursements.
</li>
</ul>8. Event &amp; Meeting Management
<ul>
<li>Organized official meetings, workshops, and travel arrangements.
</li>
<li>Prepared agendas, meeting minutes, and logistics planning.
</li>
</ul>9. Compliance &amp; Policy Implementation
<ul>
<li>Ensured compliance with organizational SOPs and government regulations.
</li>
<li>Assisted in audits, inspections, and policy enforcement.
</li>
</ul>10. Communication &amp; Customer Service
<ul>
<li>Drafted letters, emails, circulars, and official correspondence.
</li>
<li>Handled internal and external inquiries professionally.
</li>
</ul>Job Description:

Key Responsibilities
1. Office Administration &amp; Coordination
<ul>
<li>Manage daily office operations and ensure smooth workflow.
</li>
<li>Maintain office systems, files, records, and documentation.
</li>
<li>Coordinate communication between departments and act as a central point of contact.
</li>
</ul>2. Facility &amp; Asset Management
<ul>
<li>Oversee office facilities, building maintenance, cleanliness, and security arrangements.
</li>
<li>Manage office equipment, assets inventory, repairs, and service contracts.
</li>
<li>Ensure timely utilities management (electricity, internet, IT support).
</li>
</ul>3. Procurement &amp; Vendor Management
<ul>
<li>Handle procurement of office supplies, stationery, and services.
</li>
<li>Evaluate vendors, negotiate prices, and maintain vendor contracts.
</li>
<li>Ensure cost-effective purchasing and timely delivery.
</li>
</ul>4. Human Resource Support
<ul>
<li>Assist in recruitment processes, onboarding, and employee record management.
</li>
<li>Maintain attendance, leave records, and staff documentation.
</li>
<li>Coordinate training sessions, meetings, and staff engagements.
</li>
</ul>5. Finance &amp; Administrative Support
<ul>
<li>Prepare and manage administrative budgets and expenditure reports.
</li>
<li>Process purchase orders, invoices, and petty cash disbursements.
</li>
<li>Assist in audits, compliance checks, and documentation.
</li>
</ul>6. Meetings &amp; Events Management
<ul>
<li>Schedule and coordinate meetings, workshops, and corporate events.
</li>
<li>Prepare agendas, minutes, and logistics arrangements.
</li>
<li>Oversee travel arrangements, hotel bookings, and transport coordination.
</li>
</ul>7. Compliance &amp; Policy Implementation
<ul>
<li>Ensure adherence to organizational policies, SOPs, and legal requirements.
</li>
<li>Support the implementation of administrative procedures and improvements.
</li>
<li>Assist in internal and external audits.
</li>
</ul>8. Customer Service &amp; Communication
<ul>
<li>Handle internal and external inquiries professionally.
</li>
<li>Draft official correspondence, letters, memos, and reports.
</li>
<li>Maintain positive relationships with employees, clients, and service providers.
</li>
</ul>Required Qualifications &amp; Skills
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
</li>
<li>3&ndash;5+ years of administrative experience (more preferred for senior roles).
</li>
<li>Strong organizational, communication, and interpersonal skills.
</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint).
</li>
<li>Ability to multitask, prioritize, and manage time effectively.
</li>
<li>Problem-solving attitude with high attention to detail.
</li>
</ul>Preferred Attributes
<ul>
<li>Experience working in a corporate, NGO, or multinational environment.
</li>
<li>Knowledge of procurement procedures and facility management.
</li>
<li>Ability to work under pressure and meet deadlines.
</li>
<li>Professional demeanor and strong ethical standards.</li></ul></div>

Administration Officer

Terminal One Limited

&middot; To coordinate office activities and operations to secure efficiency and compliance to company policies and manage house keeping&middot; To supervise administrative staff and dividing responsibilities to ensure performance.&middot; To track stocks of office supplies such as groceries, stationery, etc. and place orders when necessary.&middot; Managing &amp; Organizing functions and social events.&middot; To ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed&middot; Responsible for the processing of administrative invoices (Repair and maintenance) and resolving administrative problems and queries&middot; Responsible for Petty cash handling.&middot; Responsible for organizing and overseeing all routine vehicle checks&middot; To maintain employee family medical data records. And managing medical emergencies with the medical service provider&middot; Prepare material request sheets and initiate the process to procure material as and when required&middot; Responsible to assist in preparation of annual budget for administration department.&middot; managing of all types of transport services (company / contractual) to ensure timely and prompt pick &amp; drop facility to employeesJob Specification:Education: BachelorsExperience: -2 YearsCompetencies: MS Office, Communication Skills, Negotiation Skills, Time Management &amp; Priority Setting, Listening &amp; Organizing, Obtaining Objective Information, Problem Identification, Decision-Making Reporting, Vendor Management and Budget ManagementGender: MaleLocation: Port Qasim &ndash; Karachi (Preference will be given to candidates living near Port Qasim).Job Type: Full-timeApplication Deadline: 07/02/2025

NS Nordics AS

Job Description We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and operational support. The ideal candidate must have strong presentation-making skills, basic graphic design abilities, and excellent online research capabilities across platforms such as Google, Amazon, and eBay.Key Responsibilities<ul><li>Provide day-to-day administrative and personal support, including scheduling meetings, managing calendars, and handling correspondence.</li><li>Prepare professional presentations using PowerPoint, Google Slides, or similar tools, ensuring high-quality formatting and design.</li><li>Create basic graphic content (e.g., brochures, social media posts, infographics) using tools such as Canva, Adobe Express, or similar applications.</li><li>Conduct detailed online research on various topics, products, and services using Google, Amazon, eBay, and other online resources.</li><li>Assist in preparing reports, summaries, and documentation as required.</li><li>Manage and organize files, records, and databases efficiently.</li><li>Coordinate travel arrangements, including ticketing, hotel bookings, and itineraries.</li><li>Provide support in procurement-related tasks, including comparing product specifications, pricing, and supplier options.</li><li>Draft and proofread emails, letters, and official communications.</li><li>Maintain confidentiality and handle sensitive information with professionalism and discretion.</li><li>Perform any other tasks assigned to support the smooth functioning of operations</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs100,000.00 per monthWork Location: In person

Personal Asistant

Explore 185+ Administrative coordinator in Karachi Pakistan this December. Find roles across top companies and apply now to boost your career.

185 administrative coordinator jobs IN Karachi Pakistan

Academic and operations Coordinator

Admin Officer

Admin Executive

Admin Officer

Administration Officer

Admin Officer

Personal Asistant