automotive administrative & vehicle listing coordinator

accounts assistant

admin staff / office assistant Jobs in Sharjah

admin staff / office assistant

administrative assistant

administrative assistant (female) Jobs in Sharjah

administrative assistant (female)

automotive administrative & vehicle listing coordinator Jobs in Sharjah

administrative coordinator

Donglin Technical Service L.L.C

We are a rapidly growing used car trading company specializing in vehicle retail, wholesale, import, and export. As part of our expansion in Sharjah, we are seeking an experienced and detail-oriented Automotive Administrative &amp; Vehicle Listing Coordinator to support showroom operations and online vehicle sales activities.*Key Responsibilities*Administrative &amp; Operations Support* Manage daily showroom administrative tasks and office operations.* Prepare and maintain vehicle files, customer records, contracts, invoices, and company documentation.* Coordinate vehicle registration, ownership transfer, export procedures, insurance, and related documentation.* Liaise with RTA, testing centers, insurance providers, and government authorities when required.* Support management with operational reports and inventory tracking.* Coordinate vehicle inspections, deliveries, and customer appointments.Vehicle Listing &amp; Inventory Management* Independently create and publish vehicle listings across online platforms.* Upload vehicle information, specifications, pricing, photos, and descriptions accurately.* Maintain and update vehicle inventory databases.* Monitor listing performance and ensure vehicle information remains current.* Coordinate vehicle photography and content preparation.* Remove sold vehicles and update inventory status promptly.Sales Support* Respond to online customer inquiries and distribute leads to the sales team.* Assist with quotations, sales documentation, and customer follow-up.* Support showroom marketing activities and promotional campaigns.* Maintain accurate records of customer interactions and lead sources.*Requirements*Mandatory Qualifications* Fluent in English (spoken and written).* Strong computer skills, including Microsoft Excel, Word, Outlook, and Google Workspace.* Minimum 1&ndash;3 years of experience in administration, operations, or inventory management.* Strong organizational and multitasking abilities.* Excellent attention to detail and documentation skills.Preferred Qualifications* Previous experience in the UAE automotive industry.* Familiarity with used car dealerships, vehicle trading companies, or automotive marketplaces.* Experience handling RTA procedures, vehicle registration, ownership transfer, and export documentation.* Experience managing vehicle listings on automotive platforms such as Dubizzle, YallaMotor, Cars24, CarSwitch, Facebook Marketplace, or similar platforms.* Ability to independently prepare vehicle descriptions, specifications, and pricing information.* Basic knowledge of digital marketing and social media content management is an advantage.* Knowledge of Arabic is a plus.* UAE driving license preferred.Key Competencies* Inventory management* Vehicle listing and online sales support* Administrative coordination* Data entry accuracy* Customer service orientation* Problem-solving and time managementCompensation &amp; Benefits* Competitive salary package.* Performance-based incentives.* Annual leave and UAE labor law benefits.* Career growth opportunities within a growing automotive business.Pay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Automotive Administrative & Vehicle Listing Coordinator

Grandseal Building Materials Trading LLC

Job Description:We are seeking a highly organized and skilled Administrative Assistant to join our dynamic team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office and will play a key role in preparing essential documents such as Material Submittals and Pre-Qualification Submittals.Key Responsibilities:<ul><li>Prepare and manage Material Submittals and Pre-Qualification Submittals in compliance with project requirements.</li><li>Use Adobe Acrobat and Microsoft Office Suite (Word, Excel, PowerPoint) to format, edit, and finalize documents.</li><li>Coordinate with various departments to collect and compile necessary documentation for submittals.</li><li>Maintain accurate records, both digital and physical, ensuring timely submission of documents.</li><li>Perform general administrative tasks including answering phone calls, scheduling meetings, and organizing files.</li><li>Support management with office duties and special projects as assigned.</li><li>Assist in the preparation of reports, presentations, and other business documents.</li><li>Handle multiple tasks simultaneously while maintaining a high level of attention to detail.</li></ul>Qualifications:<ul><li>Proven experience as an Administrative Assistant, preferably in the construction or building materials industry.</li><li>Expertise in preparing Material Submittals and Pre-Qualification Submittals is essential.</li><li>Proficient in Adobe Acrobat and Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent communication and organizational skills.</li><li>Ability to prioritize tasks, multitask effectively, and work under tight deadlines.</li><li>Strong attention to detail and a proactive problem-solving approach.</li><li>Bachelor&rsquo;s degree or equivalent is preferred</li></ul>What We Offer:<ul><li>Opportunities for professional development and career growth.</li><li>A collaborative and supportive work environment.</li><li>Competetive salary</li><li>Transportation</li></ul>Work Location: In person

Administrative Assistant

Al thuraya for animals and birds feed tr

We are a company specialized in pet supplies trading in the United Arab Emirates, and we are looking for a female Administrative Assistant to join our team.Job Responsibilities:<ul><li>Manage daily administrative tasks and organize files</li><li>Prepare invoices using Zoho system</li><li>Follow up on orders and coordinate with different departments</li><li>Handle customer inquiries and provide support</li><li>Prepare reports and organize data</li></ul>Requirements:<ul><li>Fluent in Arabic and English (spoken and written)</li><li>Strong skills in Microsoft Office (Excel, Word, Outlook)</li><li>Experience with Zoho is preferred</li><li>Strong organizational skills and attention to detail</li><li>Ability to work under pressure and within a team</li><li>Previous experience in a similar role in the UAE is preferred</li><li>Must be currently residing in the United Arab Emirates</li></ul>Benefits:<ul><li>Salary based on experience and qualifications</li><li>Professional work environment</li><li>Opportunities for career growth</li></ul>Location: United Arab EmiratesNote: Only shortlisted candidates will be contacted.Job Types: Full-time, PermanentPay: From AED1,700.00 per monthWork Location: In person

Administrative Assistant (Female)

BLUE WORLD

Admin is a versatile English term used primarily as a shortened form for administration (the process of organizing and managing) or administrator (a person who manages or oversees something). [1, 2, 3]Depending on the context, the meaning shifts to fit specific roles and environments:1. In Business and the Workplace<ul><li>The Process: Routine management, clerical work, and organizational tasks (e.g., filing, scheduling, handling paperwork).</li><li>The Department: The specific team or department that handles daily operations and office support.</li><li>The Role: An administrator or administrative assistant is a professional responsible for ensuring an organization's workflow runs efficiently.</li></ul>2. In Computing and Software<ul><li>System Control: Short for administrator, it refers to a user account or person who has top-level privileges and full control over a computer, network, or software system (like a website or server).</li><li>The Back-End: The control panel or dashboard used to manage a digital platform. [1, 2, 3]</li></ul>3. In Law and Estate Management<ul><li>An administrator is a party appointed by a court to manage and distribute the estate of a person who dies without a will. [1]</li></ul>4. In Casual Slang<ul><li>&quot;Doing admin&quot;: A common phrase used to describe completing mundane, routine tasks (e.g., paying bills, responding to emails, or filling out</li></ul>Pay: AED1,600.00 - AED2,000.00 per monthWork Location: In person

Female Admin

Engineering Services International FZE LLC

Role OverviewWe are looking for a proactive and detail-oriented Junior Executive Assistant to act as the right hand to our General Manager. In this role, you will be a &quot;force multiplier,&quot; handling the administrative load to free up the GM for strategic growth. This is a dynamic position for someone who thrives in a fast-paced environment and is eager to learn the operational side of the manufacturing industry.Key Responsibilities* Calendar &amp; Communication: Manage the GM&rsquo;s schedule with precision and act as the primary point of contact for internal teams and external stakeholders.* Operational Support: Assist with manufacturing-specific documentation, such as project trackers, vendor invoices, and health and safety (EEO) records.* Meeting Coordination: Prepare briefing materials for leadership meetings, attend sessions to take minutes, and rigorously follow up on action items.* Logistics: Coordinate travel arrangements and logistics for business trips or site visits.* Report Generation: Use MS Office to compile weekly performance reports and data trackers for the production team.Required Skills &amp; Qualifications* Education: Bachelor&rsquo;s degree in Business Administration or a related field preferred.* Experience: 1&ndash;3 years in an administrative role, preferably within an industrial, engineering, or manufacturing sector.* Tech-Savvy: Expert proficiency in Microsoft Office Suite (specifically Excel for data tracking and PowerPoint for presentations).* Soft Skills:* Proactive Problem-Solving: Ability to anticipate the GM's needs before being asked.* Discretion: Absolute integrity when handling confidential company information.* Communication: Flawless written and verbal English.What We Offer* Direct mentorship from senior leadership.* A collaborative environment with real-world exposure to industrial operations.* Opportunities for professional growth and career advancement.Pay: AED2,000.00 - AED5,000.00 per monthWork Location: In person

Junior Executive Assistant to General Manager

Gdm interiors

We are looking for a dynamic Senior Project Coordinator to manage and coordinate all types of Fit Out projects, from simple activities to more complex plans.Senior Project Coordinator responsibilities include working closely with the CEO to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you&rsquo;ll collaborate with clients and internal teams to deliver results on deadlines.Ultimately, the Project Coordinator&rsquo;s duties are to ensure that all projects are completed on time, within budget and meet high quality standards. Responsibilities<ul><li>Coordinate project management activities, resources, equipment and information</li><li>Manage a team of Junior Project Coordinators</li><li>Should be experienced to do Government submission, DCD, DDA, DM, and also Landlord work permits</li><li>Break projects into doable actions and set timeframes</li><li>Liaise with clients to identify and define requirements, scope and objectives</li><li>Assign tasks to internal teams and assist with schedule management</li><li>Make sure that clients&rsquo; needs are met as projects evolve</li><li>Help prepare budgets</li><li>Analyze risks and opportunities</li><li>Oversee project procurement management</li><li>Monitor project progress and handle any issues that arise</li><li>Act as the point of contact and communicate project status to all participants</li><li>Work with the Project Manager to eliminate blockers</li><li>Use tools to monitor working hours, plans and expenditures</li><li>Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)</li><li>Create and maintain comprehensive project documentation, plans and reports</li><li>Ensure standards and requirements are met through conducting quality assurance tests</li></ul>Requirements and skills Proven work experience as a Senior Project Coordinator or similar role. Experience in project management, from conception to delivery and ability to prepare and interpret flowcharts, schedules and step-by-step action plans<ul><li>Solid organizational skills, including multitasking and time-management</li><li>Strong client-facing and teamwork skills</li><li>Familiarity with risk management and quality assurance control</li><li>Strong working knowledge of Microsoft Project, AutoCAD and Microsoft Planner</li><li>Hands-on experience with project management tools</li><li>Candidates who can join immediately will be considered</li></ul>Application Question(s):<ul><li>Are you willing to work 6 days a week?</li><li>Are you willing to commute to SAIF Zone to work?</li><li>Are you willing to work from 9 am to 7 pm?</li></ul>License/Certification:<ul><li>Driver's license (Required)</li></ul>Work Location: In person

Senior Project Coordinator- Fit Out

A W Doors

Project Coordinator/ Project Engineer - Civil Engineer with Project Management or Site experience - with UAE Driving LicenseA leading Fire Rated Wood and Steel Door manufacturing company in Sharjah, UAE is hiring Project coordinator professionals. Candidate will require to liaison between firm and clients regarding all aspects of the project.Requirements:- - 3-5 years experience in Project Management/ Site Management - Strong computer and IT skills - advanced MS-Excel knowledge. - Good English skills, both written and verbal are essential. - Positive and Right Attitude - Problem Solving Skills - Technically Sound &amp; Time Management skills-Valid UAE Driving LicensePlease complete the Indeed assessments and Job Application Form (JAF) which you will receive by email after you apply for this job. .Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Civil Engineer Qualification: 2 years (Preferred)</li><li>Project coordinator/ Project management: 2 years (Required)</li></ul>License/Certification:<ul><li>UAE/ GCC Driving License (Required)</li></ul>Work Location: In person

Project Coordinator with UAE Driving license (Steel and Wood Door company)

Explore 45+ Administrative coordinator in Sharjah this June. Find roles across top companies and apply now to boost your career.