administrative officer-part time | office of advancement and alumni affairs

sales coordinator

hr assistant

administrative coordinator - female Jobs in Sharjah

administrative coordinator - female

administrative officer-part time | office of advancement and alumni affairs Jobs in Sharjah

assistant operation manager Jobs in Sharjah

assistant operation manager

administrative coordinator

Automaxtools Trading LLC

Administrative Coordinator - FemaleCompany: Automax Tools (Ain Al Shams Auto Max Tools) Location: Sharjah, UAE Industry: Automotive Equipment &amp; ToolsAbout UsAutomax Tools is a leading supplier of automotive diagnostic equipment, workshop machinery, and professional tools in the UAE since 2007. We provide complete workshop solutions including supply, installation, and after-sales support.Key Responsibilities<ul><li>Coordinate daily administrative operations and office activities</li><li>Provide client support and handle inquiries professionally</li><li>Prepare quotations, sales orders, invoices, and ERP system entries</li><li>Coordinate between sales, warehouse, accounts, and service &amp; installation teams</li><li>Schedule deliveries, site visits, installations, and service jobs</li><li>Maintain reports, documentation, and Excel-based records</li><li>Ensure smooth internal communication and workflow</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Business, Operations, or Automotive Engineering (Preferred)</li><li>Strong proficiency in Microsoft Excel</li><li>ERP system experience required</li><li>Strong organizational and coordination skills</li><li>Experience in automotive/trading industry preferred</li></ul>Languages: Hindi &amp; Urdu preferred Gender: Female onlySend CV to: amt@automaxtools.me Subject: Administrative Coordinator &ndash; SharjahJob Types: Full-time, PermanentLanguage:<ul><li>Hindi/Urdu (Required)</li></ul>

Administrative Coordinator - Female

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
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 Prepare and maintain documents, reports, and correspondence.
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 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
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 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
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 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
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 Maintain accurate records of all club activities, including membership lists and meeting notes.
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 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
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 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
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 Collaborate with team members to support ongoing projects and departmental initiatives.
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 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
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 Excellent organizational and time management skills.
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 Proficiency in Microsoft Office Suite and other office management software.
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 <li>
 maintain confidentiality and handle sensitive information.
 </li>
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 interpersonal skills and the ability to work collaboratively in a team environment.
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 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
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 Interested applicants should fill out the form.
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 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

PulseMediaNL

<div>
 
 About The Role
 
 
 
 The Entry-Level Operations &amp; Office Support role plays a key part in keeping our day-to-day operations running smoothly. You&rsquo;ll support internal teams through organization, coordination, and reliable execution&mdash;helping everyone stay focused on high-impact work.
 
 
 This role is ideal for an early-career professional who is detail-oriented, proactive, and eager to learn how modern, remote organizations operate. You&rsquo;ll collaborate cross-functionally, manage essential operational tasks, and contribute to continuous improvement across administrative and office support functions.
 
 
 What You&rsquo;ll Do
 
 
 
 Operations &amp; Team Support
 
 
 
 <ul>
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 Provide day-to-day administrative and operational support to internal teams
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 Assist with scheduling, calendar coordination, and meeting preparation
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 Support internal handoffs, documentation, and task follow-ups to ensure alignment
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 Help maintain organized workflows and standardized processes across teams
 
 
 </li>
 </ul>
 
 Office &amp; Process Coordination
 
 
 
 <ul>
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 Manage and update internal documents, trackers, and shared resources
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 Support onboarding tasks for new team members, including coordination and documentation
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 Assist with basic reporting, data entry, and record management
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 Identify opportunities to streamline administrative processes and improve efficiency
 
 
 </li>
 </ul>
 
 Communication &amp; Collaboration
 
 
 
 <ul>
 <li>
 Serve as a reliable point of contact for internal requests and operational needs
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 Communicate clearly and professionally across remote teams
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 Coordinate with multiple departments to ensure tasks are completed accurately and on time
 
 
 </li>
 </ul>
 
 Systems &amp; Data Management
 
 
 
 <ul>
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 Maintain accurate information in internal systems and tools
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 Support data organization, file management, and process tracking
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 Follow established procedures to ensure consistency and compliance
 
 
 </li>
 </ul>
 
 About The Ideal Candidate
 
 
 
 <ul>
 <li>
 0&ndash;2 years of experience in an administrative, operations, or support role (internships welcome)
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 Strong organizational skills with exceptional attention to detail
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 Clear written and verbal communication skills
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 Comfortable working in a fully remote environment while managing multiple priorities
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 Proactive mindset with a willingness to learn and take initiative
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 Basic experience with productivity tools such as Google Workspace or Microsoft Office
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 Familiarity with CRM or internal systems is a plus, but not required
 
 
 </li>
 </ul>
 What We Offer
 
 
 <ul>
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 Meaningful, hands-on involvement in daily business operations
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 Remote-first flexibility that supports work-life balance
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 Learning and growth through exposure to operations, systems, and cross-functional teams
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 A supportive culture that values communication, balance, and professional development
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 Competitive compensation and benefits aligned with experience
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 Stability and trust within a team focused on long-term success
 
 
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 </ul>
 Diversity &amp; Inclusion
 
 
 We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued, respected, and empowered to contribute. All qualified applicants are encouraged to apply.
</div>

Remote Entry-Level Operations & Office Support

Priority Adv. Gifts Tr. LLC

<ul><li>Candidate should have 1- 2 yrs. experience in the relevant field.</li><li>Knowledge of Accounting Software required.</li><li>Coordinate with Clients and Suppliers.</li><li>Handling office documentation and daily administrative tasks</li><li>Candidate should be an expert in Tele Marketing.</li><li>Candidate living in Sharjah Rolla area preferred</li><li>Should be fluent in English and Hindi.</li><li>Own visa candidates preferred</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,000.00 per month

Office Assistant cum Tele Marketing Executive

Awad Ahmad Al Jazairi Real Estate

About the Role:We are looking for a proactive and highly organized Administrative Assistant cum HR to join our team. This dual-function role is central to the smooth day-to-day running of our office and the effective management of our people processes. The ideal candidate is detail-oriented, discreet, and comfortable switching between administrative tasks and HR responsibilities.Key Responsibilities:Administrative FunctionsThe candidate will manage daily office operations, including handling correspondence, scheduling meetings, maintaining filing systems, and ensuring office supplies are adequately stocked. They will coordinate travel arrangements, prepare reports and presentations, They will also liaise with vendors, service providers, and building management to ensure a functional and welcoming office environment.Human Resources Functions:On the HR side, the candidate will support end-to-end recruitment activities including posting job advertisements, screening resumes, scheduling interviews, and coordinating onboarding for new hires. They will maintain and update employee records, manage leave and attendance tracking, and assist in processing payroll data. The role also involves supporting the implementation of HR policies, organizing employee engagement activities, and handling general staff inquiries on HR matters. They will assist in coordinating performance appraisal cycles and preparing HR reports as needed.Requirements:Education &amp; ExperienceDiploma or Bachelor's degree in Business Administration, Human Resources, or a related fieldMinimum 1&ndash;3 years of experience in an administrative or HR support roleExperience in a similar dual-function role is an advantageSkills &amp; Competencies:Strong organizational and multitasking skills with high attention to detailGood written and verbal communication skillsProficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Familiarity with HR software or applicant tracking systems is a plusAbility to handle sensitive and confidential information with discretionA positive, can-do attitude with the ability to work independently and as part of a team.What We Offer:Competitive salary commensurate with experienceSupportive and collaborative work environmentOpportunities for professional growth and development.Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per monthExperience:<ul><li>HR: 2 years (Required)</li></ul>

Head of HR/Admin - Real Estate

Americana Restaurants

<div>
 
 
 Job Purpose:
 
 
 
 The Maintenance Coordinator supports the UAE Maintenance Department by coordinating maintenance projects, managing operational trackers, and providing administrative and budgetary support. The role ensures smooth execution of New Store Openings (NSOs), remodels, and ongoing maintenance activities through effective stakeholder coordination, accurate documentation, and structured reporting, contributing to operational efficiency, compliance, and service quality.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate maintenance projects including NSOs, remodels, and equipment installations (AC, Drive-Thru, Unipole), ensuring timely execution and proper handover.
 </li>
 <li>
 Support site inspections and project takeovers in coordination with Project and Maintenance Supervisors.
 </li>
 <li>
 Liaise with suppliers, operations teams, and field stakeholders to track progress, resolve issues, and ensure completion of maintenance activities.
 </li>
 <li>
 Review, organize, and archive all project documentation in line with approved checklists and company standards.
 </li>
 <li>
 Create, maintain, and update trackers for Annual Maintenance Contracts (AMCs), recruitment, Business Review Meetings (BRMs), Performance Development Reviews (PDRs), and inventory management.
 </li>
 <li>
 Prepare periodic reports from trackers and share insights with relevant stakeholders.
 </li>
 <li>
 Provide administrative support including preparation of presentations for BRMs, quarterly reviews, business cases, SOPs, and MIS reports.
 </li>
 <li>
 Schedule meetings, prepare agendas, circulate documentation, and ensure follow-ups on action items.
 </li>
 <li>
 Support preparation of OPEX and CAPEX budgets for the Maintenance Department.
 </li>
 <li>
 Maintain equipment order sheets and supporting documentation for procurement activities.
 </li>
 <li>
 Monitor warranty service providers, assess service quality, and prepare performance reports, sharing insights with procurement to improve vendor performance.
 </li>
 <li>
 Ensure adherence to company policies, procedures, and documentation standards across all activities.
 </li>
 </ul>
 
 
 
 
 
 Education, Qualifications, and Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, Engineering, or a related field.
 </li>
 <li>
 2&ndash;4 years of experience in maintenance coordination, facilities administration, project coordination, or a similar operational support role.
 </li>
 <li>
 Experience supporting budgeting processes, procurement documentation, and vendor management.
 </li>
 <li>
 Proven experience working with multiple stakeholders across operations, suppliers, and internal teams.
 </li>
 <li>
 Hands-on experience preparing reports, presentations, and operational trackers.
 </li>
 <li>
 UAE experience preferred, including coordination across multiple sites.
 </li>
 <li>
 Valid UAE driving license and transferable visa are an advantage.
 </li>
 </ul>
 
 
 
 
 
 Skills and Competencies:
 
 
 <ul>
 <li>
 Strong organizational and administrative skills with the ability to manage multiple priorities.
 </li>
 <li>
 High attention to detail with accurate record-keeping capability.
 </li>
 <li>
 Proficiency in Microsoft Excel, PowerPoint, and Word.
 </li>
 <li>
 Strong stakeholder coordination and communication skills.
 </li>
 <li>
 Analytical mindset with problem-solving ability.
 </li>
 <li>
 Ability to work independently in a fast-paced operational environment.
 </li>
 </ul>
</div>

Maintenance Coordinator

AL QANNATI BKC GROUPS OF COMPANIES

About The CompanyWe delivers a wide range of manpower services across the United Arab Emirates, for a large Client base in infrastructure, construction, factories, interiors and fit out services. Having 25 years of experience working with the UAE&rsquo;s leading companies, we deploy the industry best tailored manpower services to advance our client success.Job Description:We are looking for a detail-oriented and proactive Human Resources Coordinator to support our HR department in managing daily administrative and employee-related functions. The ideal candidate will assist with recruitment, onboarding, employee records management, and HR compliance while ensuring smooth communication between staff and management.Key Responsibilities<ul><li>Assist in recruitment processes, including posting job ads, screening resumes, and scheduling interviews.</li><li>Coordinate onboarding and orientation programs for new employees.</li><li>Maintain and update employee records and HR databases.</li><li>Support payroll processing by collecting and verifying attendance and leave records.</li><li>Administer employee benefits and respond to HR-related inquiries.</li><li>Ensure compliance with company policies and labor regulations.</li><li>Assist in organizing training sessions and employee development programs.</li><li>Prepare HR reports, letters, and documentation as required.</li><li>Support performance management and appraisal processes.</li><li>Maintain confidentiality of employee information at all times.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthLanguage:<ul><li>Hindi (Preferred)</li></ul>

Human Resources Coordinator

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