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administrative assistant - part-time | college of engineering Jobs in Sharjah

administrative assistant - part-time | college of engineering

administrative assistant | center for innovation in teaching and learning Jobs in Sharjah

administrative assistant | center for innovation in teaching and learning

administrative executive

administrative coordinator

AL DHAMAN MEDICAL CENTRE

Location: Sharjah (Medical Centre) Hours: 9:00&ndash;1:00 &amp; 5:00&ndash;9:30 (flexibility required during peak times) Salary: AED 3,000 + visa Type: Full-timeKey Duties<ul><li>Reception &amp; booking (calls/WhatsApp), smooth patient flow</li><li>Update dentists&rsquo; &amp; room schedules, prevent overlaps/no-shows</li><li>Insurance: eligibility, pre-auth.</li><li>Purchases &amp; inventory for dental/medical supplies</li><li>Lab coordination</li><li>Records &amp; billing using clinic/practice software</li></ul>Requirements<ul><li>1+ year admin in dental/medical clinic (UAE experience - mandatory)</li><li>English required; Arabic a plus</li><li>Knows dental insurance workflows &amp; clinic software ( mandatory)</li><li>Organized, proactive, customer-focused</li><li>Male candidates only ( visa provided) ; immediate joiner is a plus</li></ul>Apply: Send CV (PDF) to admcsharjah@gmail.com with subject &ldquo;Clinic Admin &ndash; Sharjah&rdquo;.Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per month

Clinic Administrative Coordinator- Male

Air Arabia

<div>
 Date: 17 Sept 2025
 
 
 Company: Air Arabia PJSC (G9)
 
 
 Location:
 
 
 Sharjah, AE
 
 
 Country: AE
 
 
 
 Job Purpose
 
 
 
 To deliver administrative support to the line maintenance teams, primarily in: the manpower allocation, the application and monitoring of function-related GCAA licenses and expiries, and the maintaining of respective files and records.
 
 
 
 Key Result Responsibilities
 
 
 
 <ul>
 <li>
 Handles the day-to-day administrative activities of the G9 Line Maintenance team, this includes but not limited to communication, manpower allocation, procurement, rostering, time sheets, attendance, reports, training coordination, payments, issuing/renewing licenses, filing, mail, etc.
 </li>
 <li>
 Coordinates department and teams&rsquo; meetings as and when needed; prepares agenda, communication, and minutes of meeting and circulates accordingly.
 </li>
 <li>
 Maintains an accurate database for all the Line Maintenance team ensuring records are regularly updated for all.
 </li>
 <li>
 Ensures that the roster and manpower allocation across the shift is as per GCAA regulations and is scheduled in a cost effective manner and properly communicated to concerned parties.
 </li>
 <li>
 Coordinates with Line Shift Managers, Maintenance Manager - Line &amp; Outstations and HR Department, on monthly basis, to finalize the time sheets and overtime calculations for all G9 Line Maintenance staff as per the records extracted from attendance control system, and as per Air Arabia policies and procedures.
 </li>
 <li>
 Manages the procurement and purchases requests and inventory in a cost-effective manner ensuring all needed material are ordered, purchased, received and stored as per Company&rsquo;s adopted procedures and in coordination with the Procurement Department.
 
 
 </li>
 </ul>
 Key Result Responsibilities - Continued
 
 
 <ul>
 <li>
 Ensures the readiness of staff uniforms and necessary daily used safety tools such as helmets and airport safety vests.
 </li>
 <li>
 Coordinates the process of purchasing, delivering, distributing, storage and handover of the uniforms and safety tools focussing on efficiency in utilization and in identifying eligibility and criticality.
 </li>
 <li>
 Coordinates with the Training Manager on accommodating G9 Line Maintenance staff in the corresponding agreed training whilst managing all related arrangements such as nomination, scheduling, communication, reservations, travel, payments, certificates, records, etc.
 </li>
 <li>
 Coordinates with other Air Arabia departments and cross-functional teams such as Quality Assurance, Safety, MCC, Scheduling, IT, Legal and Finance on function-related matters as and when required.
 </li>
 <li>
 Supports the Outstations coordinator in all activities related to handling the Outstations Maintenance such as communication, manpower allocation, etc. to ensure smooth work-flow.
 </li>
 <li>
 Generates function-related reports and statistical sheets and records when and as required, such as performance reports, attendance reports, accidents reports, injury reports, AOG reports, etc.
 </li>
 <li>
 Handles the administrative relations with the Third Party companies, vendors, and suppliers; this includes, contracts, processing payments, meetings, communication, etc.
 
 
 </li>
 </ul>
 
 Qualifications (Academic, Training, Languages)
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Management/Administration or equivalent is preferred.
 </li>
 <li>
 Higher Diploma in Office Management/Secretarial Skills from a recognized institution is acceptable.
 </li>
 <li>
 Proficient in Microsoft Office, Internet and Web Search.
 </li>
 <li>
 Fluent in English Language.
 </li>
 <li>
 Ability to obtain UAE Driver&rsquo;s License.
 
 
 </li>
 </ul>
 
 Work Experience
 
 
 
 <ul>
 <li>
 2+ years of experience in an administrative role dealing with staff matters and contracts in any industry.
 </li>
 <li>
 An aviation background is preferred and technical knowledge would be an advantage; low cost airline experience is a plus.
 </li>
 <li>
 Effective team player with experience in an administrative/coordinator role supporting teams.
 </li>
 <li>
 Very good exposure and reasonable experience in handling rosters and shift-pattern manpower allocation.
 </li>
 <li>
 Proven skills in working with data and resources in a cost-effective manner.
 </li>
 <li>
 Applies judgment in assessing matters combined with good problem solving and decision making skills.
 </li>
 <li>
 Dependable, self-initiative, takes ownership, and displays energy and enthusiasm.
 </li>
 <li>
 Multi-task oriented with high attention to both results and details.
 </li>
 <li>
 Capable of using technical skills and interpersonal relations to support company&rsquo;s objectives.
 </li>
 <li>
 Capable of working hard and under pressure.
 </li>
 </ul>
</div>

Coordinator - Line Maintenance

Memoire Jewellery LLC

We are seeking a proactive and organized Administrative Assistant with experience in Interior Design and Contracting to join our growing team in the UAE. The ideal candidate will have a strong administrative and secretarial background, with the ability to support project teams, manage communication with suppliers and vendors, and assist in preparing essential project documentation including BOQs.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the design and project management teams.</li><li>Coordinate and liaise with vendors, suppliers, and contractors for material inquiries, pricing, and lead times.</li><li>Prepare and follow up on quotations, purchase orders, and vendor agreements.</li><li>Assist in the preparation of BOQs (Bills of Quantities) in coordination with the interior design and contracting team.</li><li>Maintain project files, material samples, supplier databases, and related documentation.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Handle correspondence, documentation, and filing in both digital and physical formats.</li><li>Track project progress and assist in ensuring deadlines are met.</li><li>Coordinate deliveries and site requirements with the operations team.</li><li>Assist with basic procurement and sourcing of materials and finishes.</li></ul>Requirements:<ul><li>Proven experience in an administrative or secretarial role, preferably within an interior design or contracting company in the UAE.</li><li>Strong knowledge of UAE suppliers, vendors, and contracting procedures.</li><li>Ability to read and understand BOQs and basic technical documents.</li><li>Excellent communication and organizational skills.</li><li>Proficient in MS Office (Word, Excel, Outlook); knowledge of AutoCAD or design software is a plus.</li><li>Fluent in English and Tagalog.</li><li>Strong attention to detail and time management skills.</li><li>Ability to multitask in a fast-paced environment.</li></ul>Salary:Commensurate with experienceJob Types: Full-time, Permanent

Administrative Assistant – Interior Design / Contracting (Tagalog Speaking)

Falcon Kitchens

Company Overview Falcon Kitchens LLC is a leading supplier of commercial kitchen equipment across the UAE. We specialize in providing innovative, high-quality solutions to restaurants, hotels, caf&eacute;s, bakeries, and catering businesses. To support our growing operations, we are looking for a detail-oriented and proactive Sales Coordinator to join our dynamic team.Position: Sales CoordinatorLocation: [Sharjah, UAE] Employment Type: Full-TimeKey Responsibilities<ul><li>Assist the sales team in preparing quotations, proposals, and contracts.</li><li>Coordinate with clients to follow up on inquiries, quotations, and orders.</li><li>Handle documentation related to sales orders, invoices, and delivery notes.</li><li>Maintain and update customer databases and sales records in CRM/ERP systems.</li><li>Communicate with internal departments (procurement, logistics, and accounts) to ensure timely processing of orders.</li><li>Support in preparing sales reports, forecasts, and presentations for management.</li><li>Respond to client queries via phone, email, or in-person with professionalism.</li><li>Provide administrative support to the sales team and ensure smooth workflow.</li><li>Assist in organizing sales campaigns, exhibitions, and promotional events.</li></ul>Qualifications &amp; Skills<ul><li>Proven experience as a Sales Coordinator, Sales Support, or Administrative role (preferably in kitchen equipment, hospitality, or related industries).</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and CRM/ERP software.</li><li>Ability to multitask, prioritize, and meet deadlines.</li><li>Detail-oriented with excellent organizational skills.</li><li>Team player with a proactive and customer-focused approach</li><li>Freshers can apply</li></ul>What We Offer<ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow within a leading company in the commercial kitchen equipment sector.</li><li>Supportive and professional work environment.</li><li>Training and development opportunities.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Sales Coordinator (Male Only)

American University of Sharjah

<div>
 
 Position Summary
 
 
 
 The Part-time Administrative Assistant will Provide administrative support services to the College of Engineering.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support services to the college: correspondence, reports, onsite and offsite meetings, calendar maintenance, record keeping, personnel travel, and visitor itineraries.
 </li>
 <li>
 Coordinate event logistics, invitations, and follow-ups for events such as industry forums, research symposiums/conferences, and student competitions.
 </li>
 <li>
 Assist in planning events for the college.
 </li>
 <li>
 Collect, follow up, analyze, plot, review, and generate data reports and information as needed.
 </li>
 <li>
 Develop and maintain an electronic filing system.
 </li>
 <li>
 Provide general support to the Deans&rsquo; Office.
 </li>
 <li>
 Perform other related duties as necessary.
 </li>
 <li>
 Other tasks as needed by the Dean and Associate Dean.
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field.
 </li>
 <li>
 Minimum of four years of experience in administrative services.
 </li>
 <li>
 Experience in a higher education work environment is preferable.
 </li>
 <li>
 Excellent interpersonal and communication skills.
 </li>
 <li>
 Attention to detail and accuracy are critical; ensure completion and correctness.
 </li>
 <li>
 Ability to work under pressure.
 </li>
 <li>
 Excellent time management skills to manage multiple projects, as well as the flexibility to adjust as new projects are assigned.
 </li>
 <li>
 Willing to engage in continuous learning.
 </li>
 <li>
 Ability to work with diversified members.
 </li>
 <li>
 Available to work on weekends if necessary.
 </li>
 <li>
 Excellent experience with and knowledge of MS Office Suite.
 </li>
 <li>
 Expert-level skill in advanced Excel features.
 </li>
 <li>
 Familiarization with advanced data visualization software tools is a plus.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Assistant - Part-Time | College of Engineering

Gdm interiors

Job descriptionWe are looking for a responsible Project Coordinator to organize all types of projects, from simple activities to more complex plans.Project Coordinator responsibilities include working closely with our Project Managers / CEO to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you&rsquo;ll collaborate with clients and internal teams to deliver results on deadlines.Ultimately, the Project Coordinator&rsquo;s duties are to ensure that all projects are completed on time, within budget and meet high quality standards. Responsibilities<ul><li>Coordinate project management activities, resources, equipment and information</li><li>Should be experienced to do Government submission, DCD, DDA, DM, and also Landlord work permits</li><li>Break projects into doable actions and set timeframes</li><li>Liaise with clients to identify and define requirements, scope and objectives</li><li>Assign tasks to internal teams and assist with schedule management</li><li>Make sure that clients&rsquo; needs are met as projects evolve</li><li>Help prepare budgets</li><li>Analyze risks and opportunities</li><li>Oversee project procurement management</li><li>Monitor project progress and handle any issues that arise</li><li>Act as the point of contact and communicate project status to all participants</li><li>Work with the Project Manager to eliminate blockers</li><li>Use tools to monitor working hours, plans and expenditures</li><li>Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)</li><li>Create and maintain comprehensive project documentation, plans and reports</li><li>Ensure standards and requirements are met through conducting quality assurance tests</li></ul>Requirements and skills Proven work experience as a Project Coordinator or similar role Experience in project management, from conception to delivery An ability to prepare and interpret flowcharts, schedules and step-by-step action plans<ul><li>Solid organizational skills, including multitasking and time-management</li><li>Strong client-facing and teamwork skills</li><li>Familiarity with risk management and quality assurance control</li><li>Strong working knowledge of Microsoft Project, AutoCAD and Microsoft Planner</li><li>Hands-on experience with project management tools</li><li>Candidates who can join immediately will be considered</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you willing to work 6 days a week?</li><li>Are you willing to commute to SAIF Zone to work?</li><li>Do you have experience working as a Project Coordinator in the Fit Out Industry?</li></ul>

Junior Project Coordinator- Joinery & Fit Out

Explore 64+ Administrative coordinator in Sharjah this October. Find roles across top companies and apply now to boost your career.

64 administrative coordinator jobs IN Sharjah

Clinic Administrative Coordinator- Male

Coordinator - Line Maintenance

Coordinator - Line Maintenance

Administrative Assistant – Interior Design / Contracting (Tagalog Speaking)

Sales Coordinator (Male Only)

Administrative Assistant - Part-Time | College of Engineering

Junior Project Coordinator- Joinery & Fit Out