marketing coordinator

office administrator

admin executive

administration assistant

executive assistant

administrative coordinator

Lamprell

<div>
 <p>
  <strong>
   Production Coordinator
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  &bull; Have full understanding and follow all Lamprell HSES policies, procedures, and rules.
 </p>
 <p>
  &bull; Support managers by preparing reports, handling administrative tasks, and maintaining project-related documents.
 </p>
 <p>
  &bull; Keep records of documents such as recruit requests, acting supervisor/charge hand lists, TAKE 5s, and SOAP cards.
 </p>
 <p>
  &bull; Raise material requests (MRs) for stationery and printer consumables.
 </p>
 <p>
  &bull; Coordinate and schedule training for yard employees as per HSES or LATC requests.
 </p>
 <p>
  &bull; Organize health and awareness sessions for yard and office staff.
 </p>
 <p>
  &bull; Assist production engineers with raising MTAs and TMS.
 </p>
 <p>
  &bull; Work with yard supervisors to record weekly project times and resolve related issues.
 </p>
 <p>
  &bull; Help fix IT problems for the yard department such as email, ETA, PC, or Wi-Fi issues.
 </p>
 <p>
  &bull; Prepare yard reports using ETA and provide employee details to managers when required.
 </p>
 <p>
  &bull; Conduct yard surveys related to HSES, management, and employee welfare.
 </p>
 <p>
  &bull; Create daily and weekly manpower reports for yard projects and non-revenue work.
 </p>
 <p>
  &bull; Provide administrative support to production managers and other departments like Planning.
 </p>
 <p>
  &bull; Submit weekly exception reports to HR to ensure employees are assigned to the correct trade or discipline.
 </p>
 <p>
  &bull; Handle expense claims for production managers.
 </p>
 <p>
  &bull; Coordinate with Yard HR for promotions, NRR, and COSP requirements.
 </p>
 <p>
  &bull; Liaise with Time Office regarding employee leaves&mdash;annual, emergency, etc.
 </p>
 <p>
  &bull; Attend meetings, take minutes, and prepare MOMs.
 </p>
 <p>
  &bull; Book meeting rooms and arrange meetings for the production department.
 </p>
 <p>
  &bull; Prepare monthly sheets for acting supervisor and charge hand allowances.
 </p>
 <p>
  &bull; Support managers with document scanning and email communication.
 </p>
 <p>
  &bull; Maintain records for management walkthroughs and HSES element cards.
 </p>
 <p>
  &bull; Update weekly productivity audit sheets and present results monthly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <p>
  Strong oral and written communication skills.
 </p>
 <p>
  Physically fit and able to work in tough conditions.
 </p>
 <p>
  Over 10 years of oil and gas industry experience, including 5 years in administration.
 </p>
 <p>
  Proficient in MS Office with excellent teamwork and leadership abilities.
 </p>
 <p>
  Skilled in problem-solving, decision-making, and managing stress effectively.
 </p>
</div>


Production Coordinator

Grant Thornton

<div><div><h4 class="jobSectionHeader"><b>Job Overview</b></h4>
<p></p><div><div>We&rsquo;re a large and growing professional services firm that still feels like a community. With over 76,000 professionals in more than 150 countries, we combine global scale with local expertise to help dynamic organizations unlock their potential for growth. We truly care about our colleagues, our clients, and the communities where we work and live.<br>
<div><b>
Let us paint a picture for you</b><br>
</div>
Imagine being part of a team that puts &ldquo;we before me&rdquo;, where flexibility is a mindset, and where you trust your colleagues to have your back.<br>
<br>
Imagine working for an organization that believes in the power of authenticity in everything that we do. Whether you're steering discussions in a client meeting, tackling your fear of heights at the top of the Burj Khalifa or ziplining across Jebel Jais &ndash; bring your true self to work. Be a part of a team driven by a purpose of shaping the world that we live in, based on trust and integrity in markets, dynamic businesses, and communities where businesses and people thrive.<br>
<br>
Join us to expand your horizons, be inspired, face challenges, and most importantly, be yourself.</div>
<div><div><b>
About the Business Support Service Line</b></div></div>
<div><div>
The Business Support team is the backbone of our firm's operations, providing essential administrative and operational support to ensure the smooth and efficient functioning of all teams. This team is dedicated to optimizing processes, managing client interactions, and coordinating resources, enabling the firm to deliver exceptional service and achieve its strategic goals. With a focus on high-quality execution and proactive problem-solving, the Business Support team plays a crucial role in the overall success of the firm.</div></div>
<div><div><div><b>
As a Team Coordinator some of your responsibilities will include:</b></div></div></div>
<div>
<ul><li><p>Manage and coordinate complex calendars for team members, scheduling meetings, appointments, and events with internal and external stakeholders.</p>
</li>
<li><p>Anticipate scheduling conflicts and proactively resolve them to ensure smooth daily operations .</p>
</li>
</ul></div><div><ul><li><p>Plan and coordinate travel arrangements, including flights, accommodations, and transportation, ensuring all travel needs are met efficiently.</p>
</li>
</ul></div><div><ul><li><p>Organize team events, meetings, and conferences, handling all logistics to ensure successful execution .</p>
</li>
</ul></div><div><ul><li><p>Oversee and manage partner timesheets, leave requests, and expense reports, ensuring timely submission and accuracy .</p>
</li>
</ul></div><div><ul><li><p>Assist with tracking and reporting on team members' utilization and availability.</p>
</li>
</ul></div><div><ul><li><p>Prepare, edit, and format documents, presentations, financial statements, proposals, and engagement letters to meet the firm&rsquo;s standards and client expectations.</p>
</li>
</ul></div></div><p></p><h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><div><div><b>Think you've got what it takes to be a Team Coordinator? Like the color purple? Great. Here's a few more boxes we're also hoping you can tick:</b></div></div>
<div>
<ul><li><p>Minimum 3-5 years of experience in providing outstanding client service in an administrative, project coordination, or operations management role, preferably within a professional services or corporate environment .</p>
</li>
</ul></div><div><ul><li><p>Familiarity with KYC and other compliance-related processes is advantageous.</p>
</li>
</ul></div><div><ul><li><p>Excellent written and verbal communication abilities, with the capacity to interact effectively with clients and team members at all levels, maintaining a high level of professionalism and optimism.</p>
</li>
</ul></div><div><ul><li><p>Proven ability to manage complex schedules, prioritize tasks, and multitask effectively, demonstrating keen attention to detail and a strong organizational focus.</p>
</li>
</ul></div><div><ul><li><p>Ability to take initiative, work independently with limited supervision, and manage workload efficiently while maintaining confidentiality and professionalism.</p>
</li>
</ul></div><div><ul><li><p>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM systems, with a willingness to learn new skills and adapt to changing priorities.</p></li><br>
</ul></div></div><p></p>
</div><div></div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Sharjah, UAE</div>
</div><div><div>Job Role</div>
<div>Internal Client Services</div>
</div><div><div>Joining Date</div>
<div>Oct-2025</div>
</div><div><div>Employment Status</div>
<div>Full time</div>
</div><div><div>Preferred Contract Type</div>
<div>Permanent</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid-Management</div>
</div><div><div>Highest Education</div>
<div>Bachelor's degree</div></div></div></div></div>

Team Coordinator | Internal Client Services | Business Support

LYON SCENT

<ul><li>We are seeking a professional and organized Secretary to join our team. The ideal candidate will provide comprehensive administrative support, manage office operations, and assist in customer service and finance-related tasks.</li></ul><p><b>Key Responsibilities:</b></p><ul><li>Provide general administrative support and handle daily office tasks with flexibility.</li><li>Manage customer service inquiries and perform credit follow-ups.</li><li>Create invoices and quotations accurately and in a timely manner.</li><li>Prepare reports as required by management.</li><li>Assist in inventory management and maintain organized records.</li><li>Maintain effective communication with internal teams and external clients.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as a Secretary or in a similar administrative role.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Attention to detail and a proactive approach to problem-solving.</li></ul><p><b>Preferred:</b></p><ul><li>Experience in handling customer service and financial documentation.</li><li>Ability to adapt to changing priorities and work efficiently in a fast-paced environment.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Experience:</p><ul><li>work: 2 years (Required)</li></ul><p>Language:</p><ul><li>English  (Required)</li></ul>

Secretary

Falcon Kitchens

<p><b>Company Overview</b><br/>Falcon Kitchens LLC is a leading supplier of commercial kitchen equipment across the UAE. We specialize in providing innovative, high-quality solutions to restaurants, hotels, caf&eacute;s, bakeries, and catering businesses. To support our growing operations, we are looking for a detail-oriented and proactive <b>Sales Coordinator</b> to join our dynamic team.</p><p><b>Position: Sales Coordinator</b></p><p><b>Location:</b> [Sharjah, UAE]<br/><b>Employment Type:</b> Full-Time</p><p><b>Key Responsibilities</b></p><ul><li>Assist the sales team in preparing quotations, proposals, and contracts.</li><li>Coordinate with clients to follow up on inquiries, quotations, and orders.</li><li>Handle documentation related to sales orders, invoices, and delivery notes.</li><li>Maintain and update customer databases and sales records in CRM/ERP systems.</li><li>Communicate with internal departments (procurement, logistics, and accounts) to ensure timely processing of orders.</li><li>Support in preparing sales reports, forecasts, and presentations for management.</li><li>Respond to client queries via phone, email, or in-person with professionalism.</li><li>Provide administrative support to the sales team and ensure smooth workflow.</li><li>Assist in organizing sales campaigns, exhibitions, and promotional events.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Proven experience as a Sales Coordinator, Sales Support, or Administrative role (preferably in kitchen equipment, hospitality, or related industries).</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and CRM/ERP software.</li><li>Ability to multitask, prioritize, and meet deadlines.</li><li>Detail-oriented with excellent organizational skills.</li><li>Team player with a proactive and customer-focused approach</li><li>Freshers can apply</li></ul><p><b>What We Offer</b></p><ul><li>Competitive salary and benefits package.</li><li>Opportunity to grow within a leading company in the commercial kitchen equipment sector.</li><li>Supportive and professional work environment.</li><li>Training and development opportunities.</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul>

Sales Coordinator (Male Only)

American University of Sharjah

<div>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 The Part-time Administrative Assistant will Provide administrative support services to the College of Engineering.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support services to the college: correspondence, reports, onsite and offsite meetings, calendar maintenance, record keeping, personnel travel, and visitor itineraries.
  </li>
  <li>
   Coordinate event logistics, invitations, and follow-ups for events such as industry forums, research symposiums/conferences, and student competitions.
  </li>
  <li>
   Assist in planning events for the college.
  </li>
  <li>
   Collect, follow up, analyze, plot, review, and generate data reports and information as needed.
  </li>
  <li>
   Develop and maintain an electronic filing system.
  </li>
  <li>
   Provide general support to the Deans&rsquo; Office.
  </li>
  <li>
   Perform other related duties as necessary.
  </li>
  <li>
   Other tasks as needed by the Dean and Associate Dean.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications And Skills Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in a related field.
  </li>
  <li>
   Minimum of four years of experience in administrative services.
  </li>
  <li>
   Experience in a higher education work environment is preferable.
  </li>
  <li>
   Excellent interpersonal and communication skills.
  </li>
  <li>
   Attention to detail and accuracy are critical; ensure completion and correctness.
  </li>
  <li>
   Ability to work under pressure.
  </li>
  <li>
   Excellent time management skills to manage multiple projects, as well as the flexibility to adjust as new projects are assigned.
  </li>
  <li>
   Willing to engage in continuous learning.
  </li>
  <li>
   Ability to work with diversified members.
  </li>
  <li>
   Available to work on weekends if necessary.
  </li>
  <li>
   Excellent experience with and knowledge of MS Office Suite.
  </li>
  <li>
   Expert-level skill in advanced Excel features.
  </li>
  <li>
   Familiarization with advanced data visualization software tools is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  How To Apply
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Interested applicants should fill out the form.
  </li>
  <li>
   AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
  </li>
  <li>
   AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
  </li>
 </ul>
</div>


Administrative Assistant - Part-Time | College of Engineering

OCEAN TECH SOLUTIONS

<p>The ideal candidate will be responsible for managing office operations, coordinating administrative processes, and supporting management in day-to-day activities to ensure smooth business operations.</p><p><b>Qualifications</b>:-</p><ul><li>Bachelor&rsquo;s Degree in Business Administration or a related field.</li><li>2&ndash;4 years of relevant administrative experience in the UAE.</li><li>Strong knowledge of UAE office operations and government-related procedures.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Fluent in English, Hindi knowledge is an added advantage.</li></ul><p><b>Responsibilities</b>:-</p><ul><li>Oversee general office administration, including filing, documentation, and correspondence.</li><li>Manage front desk duties, greet visitors, and handle incoming calls and emails professionally.</li><li>Maintain and update company records, employee files, and office inventories.</li><li>Coordinate with vendors, suppliers, and service providers for office maintenance and procurement.</li><li>Support HR and finance departments in documentation, attendance tracking, and expense reporting.</li><li>Assist in travel arrangements, hotel bookings, and visa renewals for employees as required.</li><li>Ensure compliance with company policies and UAE labor regulations.</li><li>Monitor office supplies and manage purchase requests in coordination with management.</li><li>Experienced in managing visa applications, renewals, and related documentation through official UAE portals such as MOHRE, ICP, and GDRFA.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,500.00 per month</p>

Admin Executive

Seven Riders Delibery Services

<p>We are seeking a <b>dedicated and experienced Female Admin Officer </b> (Arabic Speaker Only )to join our delivery company based in Sharjah Industrial Area 15. The ideal candidate will manage day-to-day secretarial duties and supervise a team of female UAE nationals (citizens) to ensure their tasks are completed efficiently.</p><p>This role also requires experience in <b>government-related processes</b>, including handling all documentation and follow-ups with <b>ICP</b> (Federal Authority for Identity and Citizenship) and <b>MOHRE</b> (Ministry of Human Resources and Emiratization)</p><p><b>Key Responsibilities:</b></p><ul><li>Perform all administrative and Admin tasks for the company.</li><li>Supervise female Emirati staff and monitor their daily tasks.</li><li>Prepare, track, and manage official documentation related to government transactions.</li><li>Follow up with government departments regarding <b>salaries, pensions, contracts</b>, and any required updates.</li><li>Maintain accurate filing systems and communication records.</li><li>Coordinate appointments, document submissions, and renewals for labor and immigration matters.</li><li>Act as the main point of contact between the company and UAE government entities.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an <b>Admin Assistant</b>, preferably in a logistics or delivery services company.</li><li>Solid knowledge of <b>MOHRE</b> and <b>ICP</b> procedures and portals is <b>mandatory</b>.</li><li>Strong organizational and multitasking skills.</li><li>Fluent in English (Arabic is a Must ).</li><li>Good communication and people management skills.</li><li>Must be currently based in the <b>UAE</b>.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: From AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>do you have a Solid knowledge of MOHRE and ICP procedures ?</li></ul><p>Language:</p><ul><li>Arabic (Preferred)</li></ul><p>Application Deadline: 28/10/2025</p>

Female Admin Officer & Government Liaison (Arabic Speaker Only )

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