account assistant/office coordinator Jobs in Sharjah

account assistant/office coordinator

administrative assistant (female) Jobs in Sharjah

administrative assistant (female)

administrative manager

administrative coordinator

FABLES INTERIORS

Job Title: Front Office Executive &amp; PRO CoordinatorJob SummaryWe are looking for a well-organized and presentable Front Office Executive &amp; PRO Coordinator to manage reception duties while supporting and coordinating all company-related PRO activities. The role requires strong communication, attention to detail, and the ability to manage documentation and follow-ups efficiently.Key Responsibilities1. Front Office Management (Primary Responsibility)<ul><li>Greet and assist visitors, clients, and staff in a professional manner</li><li>Handle incoming calls, emails, and general inquiries</li><li>Maintain reception area, meeting rooms, and office coordination</li><li>Manage couriers, deliveries, and office supplies</li><li>Schedule meetings and coordinate appointments</li><li>Maintain visitor records and basic administrative logs</li></ul>2. PRO Coordination (Documentation &amp; Tracking)<ul><li>Maintain and update employee visa and document tracker</li><li>Monitor expiry of:</li><li>Visas</li><li>Emirates ID</li><li>Passports</li><li>Insurance</li><li>Coordinate visa processes (new, renewal, cancellation)</li><li>Prepare and organize required documentation for submissions</li><li>Liaise with typing centers, agents, and relevant authorities</li><li>Track application status and ensure timely follow-ups</li><li>Coordinate medical appointments and Emirates ID processes</li><li>Ensure all employee records are complete and up to date</li></ul>3. Government &amp; Company Compliance Support<ul><li>Track company-related renewals such as:</li><li>Trade license</li><li>Establishment card</li><li>Vehicle registration</li><li>Insurance</li><li>Assist in ensuring timely renewals and avoiding penalties</li><li>Maintain proper records of all company legal documents</li></ul>4. Coordination with PRO Support <ul><li>Plan and assign daily/weekly government-related tasks</li><li>Prepare documents required for external submissions</li><li>Coordinate with Primal for:</li><li>Document submission</li><li>Collection of approvals and IDs</li><li>Government visits and follow-ups</li><li>Ensure all tasks are tracked and completed on time</li></ul>5. HR &amp; Administrative Support<ul><li>Maintain employee personal files and documentation</li><li>Assist in onboarding documentation</li><li>Support preparation of letters (NOC, salary certificate, etc.)</li><li>Assist HR and accounts team with basic coordination tasks</li></ul>Skills &amp; Requirements<ul><li>Good communication skills in English (Hindi/Arabic is an advantage)</li><li>Strong organizational and time management skills</li><li>Basic knowledge of UAE visa and PRO processes preferred</li><li>Proficient in MS Office (Excel, Word, Email)</li><li>Presentable and professional demeanor</li><li>Ability to handle multiple tasks and follow up consistently</li></ul>Experience<ul><li>1&ndash;3 years of experience in front office, admin, or PRO coordination preferred</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Front Office Executive & PRO Coordinator

American University of Sharjah

<div>
 The
 
 Department of Psychology
 
 at the College of Arts and Sciences is looking to hire an
 
 Administrative Assistant
 
 to provide essential administrative and clerical support to the academic department, ensuring smooth day-to-today operations. The role involves handling communications, scheduling, record-keeping, and coordinating departmental activities while assisting faculty, students, and university administration. This position plays a crucial role in maintaining the efficiency of the department and ensuring compliance with university policies.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Communicate effectively with CAS students and assist them in understanding academic rules and policies.
 </li>
 <li>
 Answer department phone and email inquiries and serve as the department help desk.
 </li>
 <li>
 Manage and organize departmental files, records, and documents, ensuring efficient filing systems.
 </li>
 <li>
 Schedule meetings, prepare agendas, record minutes, and maintain the department&rsquo;s calendar.
 </li>
 <li>
 Enter requisitions and maintenance requests into the university system.
 </li>
 <li>
 Facilitate scheduling and registration.
 </li>
 <li>
 Compile data and prepare statistical reports as required.
 </li>
 <li>
 Coordinate communication between faculty, students, and administrative offices.
 </li>
 <li>
 Handle student inquiries and provide administrative support for academic programs as applicable.
 </li>
 <li>
 Process paperwork related to faculty, staff, and student requests.
 </li>
 <li>
 Maintain and update departmental databases and reporting systems.
 </li>
 <li>
 Support event planning and execution for departmental activities.
 </li>
 <li>
 Liaise with university administration for procurement, HR, and financial matters.
 </li>
 <li>
 Ensure compliance with university policies and procedures in administrative tasks.
 </li>
 <li>
 Maintain strict confidentiality when handling sensitive information.
 </li>
 <li>
 Perform other secretarial and administrative duties as needed.
 
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, office management, or a related field.
 </li>
 <li>
 Strong organizational skills and excellent time-management abilities.
 </li>
 <li>
 Excellent communication skills in both English and Arabic.
 </li>
 <li>
 Strong interpersonal skills with a professional and service-oriented approach.
 </li>
 <li>
 Ability to handle multiple tasks efficiently in a fast-paced environment.
 </li>
 <li>
 High level of professionalism and discretion in handling confidential information.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and the like).
 </li>
 <li>
 Good knowledge of Microsoft Access and data entry systems.
 </li>
 <li>
 Familiarity with university management systems (such as Banner, Fusion or similar platforms) is a plus.
 </li>
 <li>
 Ability to manage and maintain digital records and databases.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Assistant | College of Arts and Sciences

<div>
 
 Position Summary
 
 
 
 The Administrative Officer is responsible for providing comprehensive administrative and operational support to the Advancement Office. This role ensures the efficient functioning of office processes, manages communications, and serves as Secretary of the AUS Alumni CEO Club, facilitating collaboration and engagement among its members.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage daily office operations, including scheduling appointments, organizing meetings, and maintaining calendars.
 </li>
 <li>
 Prepare and maintain documents, reports, and correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and inquiries, ensuring timely and professional responses.
 </li>
 <li>
 Serve as Secretary for the AUS Alumni CEO Club:
 </li>
 <ul>
 <li>
 Organize and coordinate meetings, including scheduling, preparing agendas, and taking minutes.
 </li>
 <li>
 Maintain accurate records of all club activities, including membership lists and meeting notes.
 </li>
 <li>
 Facilitate communication among members and distribute relevant information.
 </li>
 </ul>
 <li>
 Coordinate logistics for events and initiatives, including venue arrangements and material preparation.
 </li>
 <li>
 Collaborate with team members to support ongoing projects and departmental initiatives.
 </li>
 <li>
 Identify and implement improvements to administrative processes to enhance efficiency.
 
 </li>
 </ul>
 
 Qualifications And Skills Required
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in related field.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office management software.
 </li>
 <li>
 maintain confidentiality and handle sensitive information.
 </li>
 <li>
 interpersonal skills and the ability to work collaboratively in a team environment.
 </li>
 <li>
 Adaptable and Multitasking skills.
 
 
 </li>
 </ul>
 
 How To Apply
 
 
 
 <ul>
 <li>
 Interested applicants should fill out the form.
 </li>
 <li>
 AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
 </li>
 <li>
 AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one&rsquo;s qualifications.
 </li>
 </ul>
</div>

Administrative Officer-Part Time | Office of Advancement and Alumni Affairs

Al thuraya for animals and birds feed tr

We are a company specialized in pet supplies trading in the United Arab Emirates, and we are looking for a female Administrative Assistant to join our team.Job Responsibilities:<ul><li>Manage daily administrative tasks and organize files</li><li>Prepare invoices using Zoho system</li><li>Follow up on orders and coordinate with different departments</li><li>Handle customer inquiries and provide support</li><li>Prepare reports and organize data</li></ul>Requirements:<ul><li>Fluent in Arabic and English (spoken and written)</li><li>Strong skills in Microsoft Office (Excel, Word, Outlook)</li><li>Experience with Zoho is preferred</li><li>Strong organizational skills and attention to detail</li><li>Ability to work under pressure and within a team</li><li>Previous experience in a similar role in the UAE is preferred</li><li>Must be currently residing in the United Arab Emirates</li></ul>Benefits:<ul><li>Salary based on experience and qualifications</li><li>Professional work environment</li><li>Opportunities for career growth</li></ul>Location: United Arab EmiratesNote: Only shortlisted candidates will be contacted.Job Types: Full-time, PermanentPay: From AED1,700.00 per monthWork Location: In person

Administrative Assistant (Female)

SAHARA EDULIVE

We are looking for an experienced and dedicated Institute Coordinator to join our team in Sharjah.Position: Institute CoordinatorLocation: SharjahJob Type: Full-TimeRequirements:<ul><li>Experience in managing language courses, tuition classes, and exam preparation programs</li><li>Strong communication and organizational skills</li><li>Ability to handle daily operations, student coordination, and staff management</li><li>Leadership mindset with 100% responsibility and ownership</li></ul>Responsibilities:<ul><li>Coordinate academic programs and schedules</li><li>Manage student admissions and support</li><li>Supervise teachers and administrative staff</li><li>Ensure smooth day-to-day institute operations</li></ul>Immediate joining preferredJob Type: Full-timePay: From AED100.00 per monthWork Location: In person

Institute Coordinator (Sharjah)

Al Khayyal Group Trading & Investment

Job Description:We are seeking a highly experienced and professional Executive Secretary &amp; Office Manager to join our Management Office. This role combines responsibilities of an Executive Assistant, Personal Assistant, and Office Manager, providing high-level executive support while ensuring smooth and efficient office operations.The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced executive environment.Key Responsibilities<ul><li>Provide comprehensive executive and personal assistant support to C-level executives</li><li>Manage complex executive calendars, appointments, and priorities</li><li>Coordinate meetings, prepare agendas, take minutes, and manage follow-ups</li><li>Handle confidential correspondence and sensitive information with discretion</li><li>Manage office operations and administrative coordination</li><li>Arrange domestic and international travel, accommodations, and itineraries</li><li>Act as a key point of contact between executives and internal/external stakeholders</li><li>Support executive meetings, presentations, and reporting requirements</li></ul>Key Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field</li><li>Minimum 5&ndash;8 years of experience supporting C-level executives as an Executive Assistant, Personal Assistant, or Office Manager</li><li>Proven ability to manage schedules and priorities for multiple senior executives</li><li>Fluency in Arabic and English (spoken and written) &ndash; mandatory</li><li>Strong experience in executive calendar management, meeting coordination, and confidential communications</li><li>Excellent organizational, communication, and stakeholder management skills</li><li>High level of professionalism, discretion, and attention to detail</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Experience in office management, administrative coordination, and executive support</li><li>Arab nationality only</li></ul>Preferred Experience<ul><li>Experience working in large organizations, government entities, or within the UAE/GCC region</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthLanguage:<ul><li>Arabic and English (Required)</li></ul>Work Location: In person

Executive Secretary & Office Manager

AL IMAN STEEL BR 1 LLC

An Administrative Assistant to the General Manager (GM) Must be an Arabic national with minimum of 5 years experienced in the UAE. Provides high-level administrative support, manages executive calendars, coordinates meetings, and handles confidential correspondence. They enhance efficiency by preparing reports, acting as a liaison with stakeholders, and handling daily office operations, ensuring the GM can focus on strategic, high-level duties.Key ResponsibilitiesCalendar &amp; Meeting Management: Schedule appointments, manage the GM&rsquo;s calendar, and arrange meetings, including preparing agendas and taking minutes.Correspondence &amp; Communication: Handle incoming emails/calls, draft correspondence, memos, and reports on behalf of the GM.Office Administration: Organize filing systems, maintain office supplies inventory, and manage travel arrangements.Project Coordination: Assist with special projects, research, and data analysis as assigned.Liaison Duties: Act as a key point of contact between the GM, internal staff, and external partners.Document Preparation: Create, edit, and format documents, spreadsheets, and presentations for leadership or board meetings.Required Qualifications &amp; SkillsExperience: Proven experience as an administrative assistant, often requiring 5+ years in a senior or executive support role.Technology Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.Organizational Skills: Exceptional organizational skills and the ability to prioritize tasks independently.Communication: Strong written and verbal communication skills.Discretion: Ability to handle sensitive and confidential information with discretion.Key CompetenciesProactivity: Independent worker capable of handling projects with minimal supervision.Detail-Oriented: High accuracy in preparing reports and documents.Interpersonal Skills: Ability to interact professionally with board members and staff.Work Location: In person

ADMIN ASSISTANT TO THE GENERAL MANAGER

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