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hr & admin executive

administrative

Nike

<div>
 
 Who You&rsquo;ll Work With
 
 
 
 In this role, you will report to the Senior Director, Product Management, India Technology Center (ITC). As our Senior Administrative Assistant, you will support the Senior Director in Bengaluru and collaborate closely with the Consumer Product &amp; Innovation technology team operating at the center of a fast-paced, inclusive, and purpose-driven environment.
 
 
 You will partner with cross-functional groups including Human Resources, Communications, Social &amp; Community Impact, and Workplace Design and Connectivity. Known for its culture of agility, innovation, and operational excellence, the team drives transformation and elevates the employee experience&mdash;both within NIKE and across the wider industry. Your role will be instrumental in managing day-to-day operations, supporting strategic initiatives, and fostering strong connections across teams.
 
 
 
 Who We Are Looking For
 
 
 
 Nike&rsquo;s India Technology Center is seeking a Senior Administrative Assistant based in Bengaluru, with a strong track record of thriving in fast-paced, results-driven environments. The ideal candidate demonstrates exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with confidence and discretion. They are proactive, inclusive, and capable of building strong relationships across diverse teams and leadership levels. This role requires a high level of professionalism, adaptability, can take initiative, follow-through on requests until completion, a keen attention to detail, an understanding of Bengaluru and the surrounding area. The successful candidate will be a trusted partner to senior leaders and a key contributor to the operational rhythm of the Nike ITC Site.
 
 
 
 What You Bring
 
 
 
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 Open to work in Bengaluru, India
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 Graduation (Bachelor&rsquo;s degree or equivalent) required
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 5&ndash;8 years of administrative work experience in a corporate or fast-paced environment
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 Strong communication skills and ability to collaborate with senior-level executives and cross-functional teams
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 Proficiency in Powerpoint, Excel, and Outlook calendars
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 Ability to manage confidential information with discretion and integrity
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 Experience with budget tracking and financial processes is strongly preferred.
 
 
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 What You&rsquo;ll Work On
 
 
 
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 You&rsquo;ll be embedded in the Consumer Product &amp; Innovation Team, working cross-functionally with Human Resources, Communications, Social &amp; Community Impact, and Workplace Design &amp; Connectivity to drive seamless coordination and engagement.
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 Perform a wide range of administrative duties, including complex calendar management, booking travel, coordinating meetings, designing events, producing, editing and reformatting documents and correspondence.
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 The go-to person for onboarding new teammates and leaders, ensuring they feel welcomed and equipped from day one.
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 Preparing expense reports, purchase orders, maintaining office equipment, supplies and environment, while supporting budget/financial objectives set by manager and coordinating equipment or department moves.
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 You&rsquo;ll create polished PowerPoint or Keynote presentations and Excel reports&mdash;often under tight deadlines&mdash;drawing from multiple sources to deliver high-impact content.
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 Provide support to a large diverse team of people with a variety of management styles; to a fast-paced, multi-functional environment where relationship-building, adaptability, and discretion are key to success
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</div>

Administrative Assistant

Ajanta Pharma Ltd

<div>
 
 
 Job Description &ndash; Admin Executive
 
 
 
 
 Position: Admin Executive
 
 
 
 
 Location: Mumbai (Andheri E)
 
 
 
 
 Department: Administration
 
 
 
 
 Reports To: Admin Manager / Head &ndash; Administration
 
 
 
 
 Job Purpose
 
 
 
 To manage and support day-to-day administrative operations, ensure smooth office functioning, and provide assistance to management and employees in administrative, facility, and support services.
 
 
 
 Key Responsibilities
 
 
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 Office Administration &amp; Facility Management
 
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 Oversee general office operations and upkeep.
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 Coordinate with vendors for housekeeping, security, pest control, canteen, courier, transport, and maintenance services.
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 Monitor consumables, stationery, pantry, and office supplies records.
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 Support Canteen In charge in supervision of Canteen and Kitchen area
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 Coordinate meetings, conferences, and events (venue, catering, logistics, etc.).
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 Compliance &amp; Documentation
 
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 Maintain contracts, agreements, and licenses for vendors and facilities.
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 Ensure compliance with statutory and company policies (fire safety, health &amp; safety norms, etc.).
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 Maintain records of assets, keys, and access controls.
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 Assist in preparing MIS, reports, and presentations related to admin activities.
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 Provide administrative support to senior management as required.
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 Vendor &amp; Cost Management
 
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 Liaise with vendors, negotiate contracts, and monitor service-level performance.
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 Process bills, track budgets, and support cost optimization.
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 Key Skills &amp; Competencies
 
 
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 Strong organizational and multitasking skills.
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 Good communication and interpersonal skills.
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 Problem-solving and vendor management abilities.
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 Proficiency in MS Office (Word, Excel, PowerPoint).
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 Knowledge of facility management, housekeeping, and compliance procedures.
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 Qualifications &amp; Experience
 
 
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 Graduate in any discipline (preferably in Business Administration / Management).
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 2&ndash;5 years of relevant experience in administration.
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 Exposure to facility management, vendor handling, and employee support services.
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 Work Conditions
 
 
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 Based at Corporate Office AT.
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 May require extended hours during events or critical activities.
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 Open to work in shifts and available on weekends as and when required
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 Residing near Andheri East Location for easy accessibility of Oofice
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</div>

Administrative Executive

Analytix Arabia Management Consultant pvt ltd

To ensure smooth office operations by managing administrative tasks, coordinating with internal teams and vendors, and providing guidance and support to junior staff or assistants.Key Responsibilities:<ul><li>Handle day-to-day administrative tasks efficiently.</li><li>Coordinate meetings, appointments, and office schedules.</li><li>Assist in onboarding new employees and maintaining HR records.</li><li>Liaise with vendors, service providers, and internal teams for office requirements.</li><li>Monitor office maintenance, equipment, and facilities.</li><li>Support preparation of reports, presentations, and internal communications.</li><li>Assist in budget tracking and expense management.</li><li>Ensure compliance with company policies and procedures; monitor employee adherence.</li><li>Manage hotel bookings, travel arrangements, and ticket bookings.</li><li>Issue required items to employees and maintain records.</li><li>Provide guidance and support to administrative assistants to ensure tasks are completed effectively.</li></ul>Skills &amp; Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Strong organizational, multitasking, and coordination skills.</li><li>Good communication and interpersonal skills.</li><li>Proficiency in MS Office and basic office software.</li><li>Problem-solving attitude, attention to detail, and ability to guide team members effectively.</li></ul>Job Types: Full-time, PermanentBenefits:<ul><li>Health insurance</li><li>Leave encashment</li><li>Provident Fund</li></ul>Location:<ul><li>Kochi, Kerala (Required)</li></ul>Work Location: In person

Administrative & Facilities Coordinator

PW (PhysicsWallah)

<div>
 
 
 About the Role:
 
 
 
 We are seeking a dynamic and experienced Regional Admin Lead to oversee and coordinate administrative and facility operations across multiple centers in the region. The ideal candidate will bring strong leadership, operational management expertise, and a proven ability to streamline processes while ensuring compliance, cost-effectiveness, and a safe, student-friendly environment. This role requires cross-functional collaboration with central teams, vendors, and local admin staff to deliver operational excellence.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Regional Operations &amp; Facility Management
 
 
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 Oversee the day-to-day functioning of facilities across all regional centers, ensuring seamless operations.
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 Standardize and monitor preventive and predictive maintenance schedules across centers.
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 Ensure safety, compliance, and regulatory adherence in all branches (fire safety, electrical, waste disposal, emergency protocols).
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 Regularly audit infrastructure including IT assets, classrooms, HVAC, power backups, and security systems.
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 Administration &amp; Compliance
 
 
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 Lead and mentor local admin/facility teams across branches; ensure adherence to SOPs.
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 Ensure timely procurement, vendor coordination, and stock/inventory management across the region.
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 Maintain centralized records of facility expenses, service agreements, asset tracking, and compliance documentation.
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 Track and optimize regional consumption of utilities (electricity, diesel, water) for cost efficiency.
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 Leadership &amp; Coordination
 
 
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 Act as the single point of contact between local admin teams and central leadership.
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 Drive continuous improvement in operational processes and implement best practices region-wide.
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 Handle escalations from local centers and ensure timely resolution.
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 Partner with academic, HR, and IT teams to support smooth center operations.
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 Qualifications &amp; Skills:
 
 
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 Bachelor&rsquo;s Degree/Diploma in Facility Management, Administration, or related field (B.Tech preferred).
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 6+ years of experience in facility/administrative operations, with at least 2 years in a supervisory/regional role/ team handling.
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 Strong knowledge of facility management (electromechanical &amp; soft services).
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 Excellent leadership, people management, and vendor management skills.
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 Strong analytical and problem-solving abilities; hands-on with data tracking and reporting.
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 Ability to travel across centers within the region as needed.
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</div>

Regional Administrative Manager

Netflix

<div>
 Netflix is one of the world's leading entertainment services, with over 300 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.
 
 
 We are seeking an experienced Administrative Assistant to provide support for the Director, Global Affairs + Director, Business Development - India.
 
 
 The role focuses on both coordination and administrative tasks. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times in a fast-moving environment. The position is located in Delhi, India.
 
 
 The Public Policy &amp; Business Development teams interact with internal teams and external partners across several countries and time zones, so a high level of organization and the ability to prioritize multiple tasks is required. Someone who has a high level of curiosity and demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at Netflix.
 
 
 
 Specific Responsibilities Include, But Are Not Limited To
 
 
 
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 Scheduling meetings, internally and externally across different regions and time zones
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 Maintaining calendars, including booking and confirming meetings
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 Coordinate travel arrangements (domestic and international)
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 Administrative duties such as processing travel, expense reports, digital and physical filing, ordering of equipment
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 Organize and manage logistics from small to large company events, such as venue arrangement, guest invitations, event programming, and gifts
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 Negotiate fair rates whilst maintaining vendor and partner relationships, and track vendor invoices and payments
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 Manage internal events and off-sites for the team
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 Heavy communication internally and externally
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 Proactively prioritize and handle multiple tasks and requests in a timely manner
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 Be a liaison between the different teams and functions
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 Creating presentations and documents using PowerPoint and Google Apps in English
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 Maintain flexibility and openness to take on additional projects as necessary or assigned
 
 
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 Qualifications
 
 
 
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 Strong verbal and written communication skills in both English
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 10+ years as an executive or administrative assistant with experience supporting multiple leaders
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 Team-player who operates in a fast-paced and team-oriented setting
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 Experience with planning for team meetings and offsites, including vendor and invoice management
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 Ability to be discrete and maintain confidential information
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 Ability to handle urgent requests and tasks in a timely manner when needed
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 Proficiency in Microsoft Word, Excel, PowerPoint and Google Apps
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 Passion and interest in the entertainment industry
 
 
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 </ul>
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>

Administrative Assistant, Global Affairs - India

Kuniya Group of Institutions

Kuniya College of Management &amp; Technology seeks an Administrative Officer for University &amp; Regulatory Compliance.Responsibilities:<ul><li>Handle KTU/AICTE documentation, approvals &amp; compliance.</li><li>Maintain statutory records &amp; support inspections/audits.</li><li>Liaise with university, AICTE &amp; govt. bodies.</li></ul>Eligibility:<ul><li>Graduate/Postgraduate with 5&ndash;10 years&rsquo; experience in KTU/AICTE documentation.</li><li>Strong knowledge of regulatory processes &amp; compliance portals.</li><li>Excellent drafting &amp; communication skills.</li></ul>Benefits: Stable role, competitive salary, professional growth.Apply with CV to: hr@kiu.org.inJob Types: Full-time, PermanentWork Location: In person

Administrative Officer – KTU & AICTE Compliance

Mindful kids-Child Development Centre

We are seeking a Creative Media &amp; Office Executive who can combine visual creativity with organizational skills. This role involves handling all graphic design, video creation/editing, digital content, and data entry / office coordination tasks to support the center&rsquo;s communication, documentation, and promotional activities.The ideal candidate should be detail-oriented, tech-savvy, and able to work in a fast-paced environment with our therapy, admin, and management teams.Key Responsibilities: Design &amp; Media Creation<ul><li>Design posters, flyers, brochures, newsletters, and social media creatives for awareness programs, campaigns, and events.</li><li>Create and edit short videos, reels, and visual clips for social media and internal training.</li><li>Assist in developing infographics, presentations, and visual reports.</li><li>Maintain consistency with brand identity and visual standards.</li><li>Coordinate with therapists and marketing team to design educational visuals and awareness content.</li></ul>Digital &amp; Office Support<ul><li>Prepare and manage data entry tasks including attendance, client information, and session logs.</li><li>Handle documentation &mdash; letters, reports, minutes of meetings, and database organization.</li><li>Assist in updating digital records, Google Drive folders, and file organization.</li><li>Support in email communications, scheduling, and administrative tasks as assigned.</li></ul>Social Media &amp; Communication<ul><li>Support content scheduling and basic caption writing for official platforms.</li><li>Collaborate with the management team to track engagement metrics and suggest improvements.</li><li>Capture photos/videos during events and maintain the visual archive.</li></ul>Job Type: Full-timePay: &#8377;15,086.00 - &#8377;25,059.91 per monthBenefits:<ul><li>Work from home</li></ul>Work Location: In person

Creative Media & Office Executive (Design, Video & Administrative Support)

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