administrative & marketing coordinator (part-time, in-person)

2026-2027 yearlong quality inspections intern

21st floor spinal cord unit patient care technician full time nights 7p-7:30am

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administrative marketing coordinator part time

The Tortoise Club

<p><b>Tortoise Supper Club &ndash; Chicago, IL</b></p><p>Tortoise Supper Club is seeking a highly motivated and creative Administrative &amp; Marketing Coordinator to join our team. This is an <b>in-person, onsite position</b> at our River North location. Remote applications will not be considered.</p><p>This role supports both administrative operations and marketing initiatives, helping maintain seamless private dining execution while elevating our brand presence across digital platforms.</p><p><b>Compensation</b></p><p>$25.00 &ndash; $27.50 per hour 15 hours per week Part-time</p><p>Employee discount , Flexible schedule</p><p><b>Key Responsibilities</b></p><p><b>Marketing &amp; Brand Support</b></p><ul><li>Develop and distribute newsletters using Constant Contact</li></ul><ul><li>Manage Tock reservations system (holiday promotions, special events)</li></ul><ul><li>Maintain and update menus using InDesign / Adobe Suite</li></ul><ul><li>Maintain Menu Box and foyer chalkboard updates</li></ul><ul><li>Provide regular marketing updates to General Manager</li></ul><ul><li>Oversee interior holiday decor and seasonal updates</li></ul><p><b>Online Platform Management</b></p><ul><li>Manage Yelp, TripAdvisor, Google Reviews, SinglePlatform, and Google My Business</li></ul><ul><li>Engage with followers and respond to reviews/comments/messages</li></ul><ul><li>Manage marketing email account</li></ul><ul><li>Monitor social trends and implement visibility strategies</li></ul><p><b>Administrative &amp; Private Dining Support</b></p><ul><li>Provide general administrative support</li></ul><ul><li>Print Chef BEOs and post for BOH staff</li></ul><ul><li>Assist in creating private dining packets (menus, frames, vendor checks, etc.)</li></ul><p><b>Qualifications</b></p><ul><li>Experience in administrative support and marketing (restaurant/hospitality preferred)</li></ul><ul><li>Proficiency in TikTok, Instagram, and Facebook</li></ul><ul><li>Experience with Constant Contact, Tock, and Google My Business</li></ul><ul><li>Strong written and verbal communication skills</li></ul><ul><li>Highly organized and detail-oriented</li></ul><ul><li>Creative mindset with passion for hospitality</li></ul><ul><li>Ability to work independently and as part of a team</li></ul><ul><li>Ability to fully embrace and represent our brand voice</li></ul><p><b>Logistics</b></p><p>Location: 350 N State Street, Chicago, IL 60654</p><p>Schedule: Primarily weekday daytime or nighttime hours; occasional holidays/weekends Start Date: Flexible (March 24, 2025 or earlier)</p><p>Work Location: In person</p><p>This role is ideal for someone looking to gain hands-on marketing experience inside a single-location, owner-operated restaurant with a strong and loyal guest base.</p><p>Job Type: Part-time</p><p>Pay: From $25.00 per hour</p><p>Expected hours: 15 per week</p><p>Work Location: In person</p>

Administrative & Marketing Coordinator (Part-Time, In-Person)

PlayThinks

<div>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   401(k)
  </li>
  <li>
   Competitive salary
  </li>
  <li>
   Dental insurance
  </li>
  <li>
   Health insurance
  </li>
  <li>
   Opportunity for advancement
  </li>
  <li>
   Paid time off
  </li>
  <li>
   Training &amp; development
  </li>
  <li>
   Vision insurance
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 The Clinic Coordinator is responsible for ensuring the smooth daily operation of PlayThinks across service lines. This role executes clinic schedules, manages day-to-day administrative operations, supports intake processes, coordinates communication between families and staff, and maintains accurate operational systems.
 <br/>
 <br/>
 Working closely with the Clinical Operations Manager, the Clinic Coordinator plays a critical role in maintaining organization, responsiveness, and continuity of care. After training and transition support, this role will independently manage daily scheduling execution and operational coordination.
 <br/>
 <br/>
 <strong>
  Essential Duties &amp; Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  <em>
   Clinic Scheduling &amp; Daily Operations
  </em>
 </strong>
 <br/>
 <br/>
 <ul>
  <li>
   Execute daily clinic and staff schedules across service lines
  </li>
  <li>
   Manage same-day callouts and coverage coordination
  </li>
  <ul>
   <li>
    Adjust schedules due to staff absences
   </li>
   <li>
    Assign and communicate coverage
   </li>
   <li>
    Message staff when clients are out and confirm coverage assignments
   </li>
  </ul>
  <li>
   Communicate schedule changes to families and staff in a timely manner
  </li>
  <li>
   Maintain client calendar accuracy
  </li>
  <li>
   Update staff availability within scheduling systems
  </li>
  <li>
   Respond to pick-up and drop-off timing questions
  </li>
  <li>
   Provide daily schedule clarifications as needed
  </li>
  <li>
   Track and confirm attendance records
  </li>
 </ul>
 <strong>
  <em>
   Parent &amp; Front Office Communication
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Serve as first point of contact for routine, non-clinical parent inquiries
  </li>
  <li>
   Respond to general scheduling questions
  </li>
  <li>
   Direct clinical or sensitive concerns to appropriate leadership
  </li>
  <li>
   Ensure professional, warm, and consistent communication
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   Intake &amp; Documentation Support
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Support intake preparation and documentation tracking
  </li>
  <li>
   Send intake forms and track completed paperwork
  </li>
  <li>
   Collect and organize insurance documentation
  </li>
  <li>
   Prepare intake packets
  </li>
  <li>
   Ensure required documentation is complete and organized prior to start dates
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   Administrative
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Assist with operational reporting and data entry
  </li>
  <li>
   Maintain accurate scheduling systems and records
  </li>
  <li>
   Collect and record client payments
  </li>
  <li>
   Issue invoices and payment reminders as directed
  </li>
  <li>
   Pay routine bills and manage receipt tracking
  </li>
  <li>
   Tracking &amp; Purchasing Office/Clinic materials
  </li>
  <li>
   Coordinate documentation with leadership or bookkeeping
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   Operational Support
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   Escalate complex, clinical, or sensitive matters to the Clinical Operations Manager
  </li>
  <li>
   Identify operational gaps and communicate proactively
  </li>
  <li>
   Support leadership with administrative projects as assigned
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 1+ of experience in clinic coordination and behavioral health setting
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 Strong organizational and time-management skills
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 Ability to manage multiple priorities in a fast-paced environment
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 Professional written and verbal communication skills
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 Comfort using scheduling systems, Google Workspace, AI and other digital tools
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 High level of discretion and confidentiality
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 Strong problem-solving skills and calm decision-making
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 <strong>
  Working Conditions &amp; Physical Requirements
  <br/>
  <br/>
 </strong>
 Full-time, on-site position
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 <br/>
 Monday&ndash;Thursday: 7:30 am &ndash; 4:30 pm
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 <br/>
 Friday: 7:30 am &ndash; 1:30 pm
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 <br/>
 Occasional Sundays
 <br/>
 <br/>
 Work is performed in an active clinic environment.
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 <br/>
 Frequent computer and phone use required.
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 <br/>
 Occasional standing, walking between rooms, and light lifting (up to 20 lbs).
</div>


Clinic Coordinator

Mind Friend PRO

<div><p>https://www.linkedin.com/company/mindfriend/</p><p>
https://mindfriend.com/</p><p>
We are seeking a highly organized and detail-oriented Remote Email &amp; Communications Coordinator to manage our email communications, organize our Google Workspace, and facilitate seamless communication between our in-house teams. You will be the central hub for email correspondence, ensuring efficient information flow and maintaining a well-organized digital workspace.</p><b><br>
Requirements</b><br>
<p></p><ul>
<li><b>Email Management:</b>
</li><li><ul><li>Monitor and manage incoming and outgoing emails, prioritizing and responding promptly.</li>
<li>Draft and send professional and clear emails to clients, partners, and internal teams.</li>
<li>Organize and maintain email folders and labels within Google Workspace for efficient retrieval.</li>
<li>Implement email filtering and automation rules to streamline workflow.</li>
</ul></li><li><b>Google Workspace Organization:</b>
</li><li><ul><li>Maintain and organize files and folders within Google Drive, ensuring easy access for team members.</li>
<li>Manage shared calendars and documents, ensuring accuracy and up-to-date information.</li>
<li>Utilize Google Workspace tools (Docs, Sheets, Slides) for document creation and collaboration.</li>
</ul></li><li><b>Internal Communication:</b>
</li><li><ul><li>Facilitate communication between in-house teams via email and other online communication tools.</li>
<li>Ensure clear and consistent communication of information and updates.</li>
<li>Relay information from external emails to the necessary internal teams.</li>
</ul></li><li><b>Administrative Support:</b>
</li><li><ul><li>Assist with scheduling appointments and meetings.</li>
<li>Maintain accurate records and documentation.</li>
<li>Support other administrative tasks as needed.</li>
</ul></li></ul><p><b>Qualifications:</b></p><ul>
<li>Proven experience in email management and administrative support.</li>
<li>Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar).</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong organizational and time-management skills</li>
<li>Ability to prioritize tasks and meet deadlines.
</li><li>Attention to detail and accuracy.</li>
<li>Ability to work independently in a remote environment.
</li><li>Reliable internet connection, and appropriate remote working environment.</li><br>
</ul><br>
<br>
<p></p><b>Benefits</b><p><br>
Fully remote work environment.</p><p>
Flexible schedule.</p><p>
Opportunities for professional development.</p><p>
Collaborative and supportive team.</p></div>

Customer Service- Admin- Virtual Assistant (Remote)

INISGHT2PROFIT

<div>Overview:
<div>
Application Support Coordinator (Part-Time Temporary Employee)</div><div></div><div><br>
Hours: Mon&ndash;Fri (20 hrs/wk - 4 hours/day)<br>
Pay: $20/hour</div><div><br>
INSIGHT2PROFIT is looking for a motivated, detail-oriented individual to join our Technology team in a part-time role that delivers real-world experience you can proudly put on your resume. As an Application Support Coordinator, you&rsquo;ll play a key role in keeping our internal business platform (DRIVE) running smoothly while you support users, troubleshoot issues, and work across tech and business teams to resolve problems quickly and professionally.</div><div></div><div><br>
You&rsquo;ll manage incoming support tickets, dig into technical challenges, test new features, maintain accurate user access and data, and help launch new tools. This is hands-on work where you&rsquo;ll sharpen your communication skills, see agile in action, and learn how a growing company uses technology to drive performance.</div><div></div><div><b><br>
What You&rsquo;ll Do</b></div><ul><li>
Monitor and respond to support tickets, emails, and occasional video calls</li><li>
Troubleshoot technical issues; escalate complex ones to the right team</li><li>
Manage user access to systems and client-facing applications</li><li>
Keep application data accurate and up-to-date</li><li>
Participate in application testing and support portal launches</li></ul><div><b>
Skills &amp; Qualifications</b></div><ul><li>
Pursuing an Associate or Bachelor<b>&rsquo;s</b> in IT, Computer Science, MIS, Computer Engineering, or related field</li><li>
Strong communicator &mdash; able to work with technical and non-technical users</li><li>
Organized, detail-oriented, and reliable</li><li>
Experience with MS Office (required); web application development familiarity (preferred)</li><li>
Experience in a customer service role (preferred)</li><li>
Comfortable working independently during onsite morning shifts</li></ul><div><b>
Why You&rsquo;ll Love This Role</b></div><ul><li>
Gain valuable experience in application support, agile workflows, and cross-functional collaboration</li><li>
Flexible hours to fit around your class schedule</li><li>
Build career-ready skills in a supportive, team-oriented environment</li><li>
Make a real impact in a growing company</li></ul><div><i>
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.</i></div><div></div><div><i><br>
INSIGHT2PROFIT is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.</i></div><div></div><div><i><br>
INSIGHT2PROFIT is interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas. This includes individuals with OPT or STEM OPT.</i></div><div></div><div><br>
#LI-DNI</div></div>

Application Support Coordinator, Part-Time Temporary Employee

IQVIA

<div><div><div>Chicago, United States of America | Full time | Home-based | R1530830</div><div><div><b>
Job available in additional locations</b></div></div></div><p></p><div><h2 class="jobSectionHeader"><b><br>
Our </b><b>MedTech Project Coordinator</b><b> will support the SDS organization within our Medication Management Solutions (MMS) Business Unit by managing field action deliverables in compliance with our quality and regulatory requirements. These deliverables include supporting customer remediation for recalls (where applicable), preparing the remediation team for new recalls, contacting customers to schedule remediation efforts, and support financial reporting for Dispensing field actions.
</b></h2><h2 class="jobSectionHeader"><b>The Project Coordinator will have solid project management skills, attention to detail as well as strong process execution and analytical skills. As part of a remote team, the Project Coordinator will be expected to set his/her own work direction and complete tasks with minimal supervision. The Project Coordinator will be responsible for managing customer remediation associated with Field Actions, as well as other small projects, as needed.</b></h2><h2 class="jobSectionHeader"><b>
Job Responsibilities:</b></h2><ul><li><b>Plan, coordinate, and execute small project, as assigned</b></li><li><b>Manage customer remediation for all applicable field actions</b></li><li><b>Monitor and report on field action budget, both expense to date and forecast</b></li><li><b>Attain required expertise in all databases that house product data for the platform (SAP, SharePoint)</b></li><li><b>Attain a thorough knowledge of all BD processes for field actions/recalls</b></li><li><b>Assist Senior Project Managers with preparing the remediation team for new field actions</b></li><li><b>Contact customers to schedule remediation projects with the customer, including building out detailed remediation project schedules with customers.</b></li></ul><h2 class="jobSectionHeader"><b>
Required Qualifications:</b></h2><ul><li><b>HS Diploma minimum is required or higher degree is preferred.</b></li><li><b>Excellent writing skills and the ability to communicate accurately and concisely in English
</b></li><li><b>Ability to gain new technical skills quickly</b></li><li><b>Strong customer service skills and positive attitude</b></li><li><b>Ability to communicate complex technical concepts in layman&rsquo;s terms</b></li><li><b>Advanced skills with Microsoft Office products and Salesforce</b></li><li><b>Ability to meet tight deadlines and handle changing priorities</b></li></ul><h2 class="jobSectionHeader"><b>
 </b><b>Travel Requirement:
</b></h2><ul><li><b>This is a Remote; work from home position that requires Internet and the ability to be flexible in different time zones. The ideal candidate will be located physically on the East or West Coast working EST or PST.</b></li></ul><h2 class="jobSectionHeader"><b>
Preferred Qualifications:</b></h2><ul><li><b>Bachelor&rsquo;s Degree in Engineering, Technology, or Life Sciences preferred.</b></li><li><b>Two or more years of experience in project management, preferred</b></li><li><b>Prior experience within a regulated industry (e.g., medical device, pharma, automotive, aerospace), preferred</b></li><li><b>Managed/supported projects cross-functionally in an iterative, fast paced environment</b></li><li><b>Excellent verbal and written communication skills required</b></li><li><b>Strong analytical, problem-solving, and interpersonal skills
</b></li><li><b>High attention to detail while managing multiple complex deliverables and stakeholder groups required</b></li><li><b>Ability to learn quickly, deal with ambiguity, take initiative and achieve results required</b></li></ul><h2 class="jobSectionHeader"><b>
IQVIA MedTech CFS takes the approach to helping customers drive healthcare forward in this challenging and fast-paced environment. We help customers accelerate results, improve patient outcomes, and unleash new opportunities.</b></h2><h2 class="jobSectionHeader"><b>
Benefits:</b></h2><ul><li><h2 class="jobSectionHeader"><b>
This position is not eligible for our Medical Benefits.</b></h2></li></ul><h2 class="jobSectionHeader"><b>
Vaccine/Immunization/Hospital Credentialing Requirement:</b><b> A required function of this job requires individuals to enter various healthcare facilities. Thus, upon selection, individuals must complete healthcare facility credentialing process. To obtain credentials, individuals must meet the immunization requirements specified by the facility. Individuals are typically required to have completed/up to date: Measles, Mumps &amp; Rubella vaccine, Varicella (chicken pox) vaccine, Negative Tuberculosis (TB) Test, Tetanus, Diphtheria &amp; Pertussis (Tdap) vaccine, Hepatitis B vaccine, Influenza vaccine (seasonal), and COVID-19 vaccine primary series (heavily enforced by most facilities, some require booster(s)). Please note, IQVIA complies with all applicable laws regarding reasonable accommodations or exemptions for religious, medical, or other legally protected reasons. However, our client&rsquo;s requirements may supersede this.
</b></h2><h2 class="jobSectionHeader"><b>Note: This role is not eligible for visa sponsorship. Candidates must have authorization to work in the US without the need for sponsorship.</b></h2><div>
IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com</div><div>
IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law. https://jobs.iqvia.com/eoe</div><div>
IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.</div>
The potential base pay range for this role is $27-$29 per hour. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.</div></div><div></div>

MedTech Field Action Remediation Project Coordinator

American Osteopathic Association

<div><p><b>This is a hybrid position requiring in-office presence on Tuesday and Wednesday of each week. The AOA office is located in the Streeterville/Mag Mile area of downtown Chicago, IL.</b></p>
<p></p><p><b>Job Summary</b></p>
<p>The Administrative Specialist, Communications Marketing and Board Governance Support provides high-level support to the Vice President, Communications and Marketing, serving as a trusted partner in advancing the department&rsquo;s strategic goals. This role manages executive operations, strengthens Board and stakeholder engagement, and ensures effective coordination across the Communications and Marketing team and with external partners.</p>
<p>The successful candidate is a proactive, tech-savvy professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings precision, discretion and innovation to the Communications and Marketing Department.</p>
<p></p><p><b>Essential Functions</b></p>
<p><b>Executive Operations</b></p>
<ul><li>Manage the Vice President&rsquo;s calendar, communications, and priorities to align with the department&rsquo;s strategic goals.</li>
<li>Liaise with Board members, external organizations, partners and stakeholders on behalf of the Vice President.</li>
<li>Coordinate travel, meeting logistics and expense reporting.</li>
</ul>
<p></p><p><b>Board &amp; Governance Support</b></p>
<ul><li>Plan and organize Communications and Marketing meetings with the Board of Directors and team meetings, including agenda preparation, minutes, reports and follow-up on action items.</li>
<li>Maintain corporate documents, official records and filings in compliance with AOA policies and nonprofit governance requirements.</li>
<li>Liaise with Board and committee members, ensuring timely communication and a professional experience.</li>
</ul>
<p></p><p><b>Operations &amp; Organization</b></p>
<ul><li>Coordinate internal staff meetings, retreats, and team-building sessions, ensuring clear agendas, timely documentation, and actionable follow-up.</li>
<li>Manage finance workflows including invoice processing, vendor coordination, contract management with Finance/Legal, and expense reconciliation.</li>
<li>Oversee department mail, office logistics, supply ordering, and document management to keep daily operations running smoothly.</li>
<li>Maintain organized digital and physical filing systems, ensuring compliance with document retention policies and easy access to information.</li>
<li>Coordinate Communications and Marketing team logistics, shipments, and onsite support for major AOA events, including OMED and the House of Delegates.</li>
<li>Serve as the point person for operational problem-solving, helping the team stay efficient and focused.</li>
</ul>
<p></p><p><b>Analytics &amp; Reporting</b></p>
<ul><li>Collect, track, and synthesize key organizational data including Google Analytics, KPIs and departmental performance measures.</li>
<li>Prepare concise dashboards and reports to support Vice President decision-making.</li>
</ul>
<p></p><p><b>Additional Responsibilities
</b></p><ul><li>Partner with the Vice President on special projects, including emerging initiatives that strengthen Communication and Marketing innovation culture and advance the department&rsquo;s strategic priorities.</li>
<li>Other duties as assigned.</li>
</ul>
<p></p><p><b>Minimum Qualifications</b></p>
<p></p><p><b>Education:</b> Bachelor&rsquo;s degree preferred</p>
<p></p><p><b>Certification: </b>PMP or other certifications a plus.</p>
<p></p><p><b>Experience:</b> 5-7 years in an executive assistant, administrative, or project management role; previous work Board of Directors/decision making body.</p>
<p></p><p><b>Technical Skills:
</b></p><ul><li>Advanced proficiency in Microsoft Office 365 Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint/OneDrive) and strong skills with project management tools (e.g., Asana, Monday.com, Jira).</li>
</ul><ul><li>Working knowledge of Salesforce/Fonteva, Google Workspace, scheduling and document-signing platforms, survey tools, financial/expense systems, online travel booking, analytics platforms (including Google Analytics), generative AI tools, virtual meeting software (Zoom), and basic website/CMS editing (e.g., WordPress, Squarespace).</li>
</ul>
<p></p><p><b>Additional Skills:
</b></p><ul><li>Strong organizational and time management skills with the ability to manage competing priorities.</li>
<li>Exceptional written and verbal communication skills, particularly in support of Board governance and executive reporting.</li>
<li>Proven discretion and ability to handle confidential and sensitive information.</li>
<li>Detail-oriented with a solution-focused mindset and capacity to stay a step ahead<b>.</b></li>
</ul>
<p></p><p><b>Working Environment &amp; Requirements</b></p>
<ul><li>Hybrid position: 2 in-office days weekly in Chicago, IL.</li>
<li>Ability to lift/move up to 25 lbs. and manage event logistics as needed.</li>
<li>Extended hours may be required during major meetings or deadlines.</li>
</ul>
<p></p><p>This is a non-exempt position.</p>
<p>Salary: $28.85/hr - $31.25/hr</p>
<p>The AOA offers the following benefits:</p>
<p>Medical, Dental , Vision, FSA/HSA</p>
<p>Life and AD&amp;D</p>
<p>Long and Short-term Disability</p>
<p>Commuter Benefits</p>
<p>401(k) with match</p>
<p>We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.</p>
<p></p><p>American Osteopathic Association is unable to sponsor work visas at this time.</p></div><p></p>

Communications and Marketing Administrative, Governance Support Specialist

Caterpillar

<div><p><b>Career Area:</b></p>
Strategy<p></p><p><b>
Job Description:</b></p><p></p><p><b>
Your Work Shapes the World at Caterpillar Inc.
</b></p><p></p><p>When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.</p><p></p><div><p>
Your Work Shapes the World at Caterpillar Inc.
</p></div><p></p><div><p>Ironworks is Caterpillar&rsquo;s in-house marketing agency. Our teams are built to Inspire, driven by strategy and relentless by design. Our core values include Authenticity, Passion, Strategy, Collaboration, and Accountability and our team serves as the creative engine behind the world&rsquo;s toughest brand.
</p></div><div><p>Ironworks is a part of the Cat Digital ecosystem and family &ndash; Cat Digital leverages the latest technologies to build industry leading digital solutions for our customers and dealers. With over 1.5 million connected assets worldwide, our teams use data, technology, advanced analytics, telematics, and AI capabilities to help our customers build a better, more sustainable world.
</p></div><p></p><div><p><b>Job Summary:</b>
</p></div><p></p><div><div><p>The Program Manager will lead enterprise scale programs involving high-level stakeholders, governance, and deliver transparency across agency and Enterprise partners. This role drives process efficiency, on time delivery, and partner satisfaction by owning programs from inception to completion, manages Go-To-Market workstreams, KPI support, and cross functional governance. The Program Manager ensures that strategic initiatives are scoped, prioritized, and delivered with consistency, visibility, and measurable outcomes no matter the scope.
</p></div><p></p><div><p><b>What You Will Do:</b>
</p></div><p></p><div><p><b>Total Program Ownership</b>
</p></div><div><ul><li><p>Lead and continuously improve the program governance to maximize efficiency, transparency, and investment value.
</p></li><li><p>Support Marketing &amp; Brand and Ironworks leadership and teams in the adoption and effective use of product and program management toolsets.
</p></li><li><p>Ensure alignment of program goals with enterprise strategy and KPI expectations.
</p></li></ul><p></p><p><b>Delivery Readiness &amp; Transparency
</b></p></div><div><ul><li><p>Drive effective and transparent communication throughout lifecycle of programs.
</p></li><li><p>Ensure scoping and solutioning activities meet or exceed 80% ontime delivery targets.
</p></li><li><p>Provide clear delivery status, risks, and dependencies to Enterprise partners and Marketing &amp; Brand leadership.
</p></li></ul></div><p></p><div><p><b>Governance &amp; CrossFunctional Leadership
</b></p></div><div><ul><li><p>Lead and support governance models across programs and enforce accountability and on time delivery.
</p></li><li><p>Partner with industry and enterprise stakeholders to accelerate delivery through structured governance and dependency management.
</p></li><li><p>Enable consistent handoffs and alignment across leadership scorecards, backlog items and post mortem meetings.
</p></li></ul></div></div><p></p><div><div><p><b>What You Will Have:</b>
</p></div><div><p><b>Decision Making and Critical Thinking:</b> Knowledge of the decision-making process and associated tools and techniques; ability to accurately analyze situations and reach productive decisions based on informed judgment.
<br>
<b>Organizational Leadership:</b> Knowledge of leadership concepts and ability to use strategies and skills to enlist others in setting, embracing and achieving objectives.
<br>
<b>Program Management Experience or PMP Certification:</b> Knowledge of the policies and techniques to manage a set of related projects within a program; ability to plan, organize, monitor, and control the set of projects, ensuring efficient utilization of technical and administrative resources to achieve program objectives.
<br>
<b>IT Standards, Procedures &amp; Policies:</b> Knowledge of Information Technology (IT) standards and policies; ability to utilize a variety of administrative skill sets and technical knowledge to manage organizational IT policies, standards, and procedures.
<br>
<b>Problem Management: </b>Knowledge of the processes involved in problem control, error control and the production of management information or computer hardware; ability to identify the root cause of problems in a timely and accurate manner and bring them to a successful resolution.
</p></div><p></p><div><p><b>Considerations For Top Candidates:</b>
</p></div><p></p><div><ul><li><p>Proven experience as a Program Manager leading complex, crossfunctional Enterprise initiatives.
</p></li><li><p>Strong expertise in governance, project management and delivery management frameworks.
</p></li><li><p>Demonstrated ability to lead through influence across stakeholders, team members and Enterprise teams.
</p></li><li><p>Strong communication, organization, and stakeholder management skills.
</p></li><li><p>Strong interpersonal and proactive communication skillset.
</p></li></ul></div><p></p><div><p><b>Preferred Qualifications</b>
</p></div><div><ul><li><p>Proven ability to lead, coach, and develop teams while driving delivery and results.
</p></li><li><p>Experience supporting largescale enterprise portfolio management and events.
</p></li><li><p>Experience in Adobe Workfront software alongside Microsoft Project.
</p></li><li><p>Project Management or PMP certification.
</p></li></ul></div><p></p><p><b>What You Will Get:</b>
</p></div><div><p>Working with a Fortune 100 leader, you can build your career on a global scale and take advantage of development opportunities with emerging technologies. We&rsquo;ve created an inclusive environment for you to explore your passions, make an impact and do the work that really matters. Join Us.
</p></div><p></p><div><p><b>About Caterpillar</b>
</p></div><div><p>Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed to and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.
</p></div><p></p><div><p>This Job Description is intended as a general guide to the job duties for this position and is intended for the purpose of establishing the specific salary grade. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and effort required of employees assigned to this job. At the discretion of management, this description may be changed at any time to address the evolving needs of the organization. It is expressly not intended to be a comprehensive list of &ldquo;essential job functions&rdquo; as that term is defined by the Americans with Disabilities Act.
</p></div><p></p><p><b>Summary Pay Range:</b></p>
$97,530.00 - $146,290.00<p></p><p>
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.
</p><p></p><p><b>Benefits:</b></p><p>
Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.</p><ul><li><p>
Medical, dental, and vision benefits*</p></li><li><p>
Paid time off plan (Vacation, Holidays, Volunteer, etc.)*</p></li><li><p>
401(k) savings plans*</p></li><li><p>
Health Savings Account (HSA)*</p></li><li><p>
Flexible Spending Accounts (FSAs)*</p></li><li><p>
Health Lifestyle Programs*</p></li><li><p>
Employee Assistance Program*</p></li><li><p>
Voluntary Benefits and Employee Discounts*</p></li><li><p>
Career Development*</p></li><li><p>
Incentive bonus*</p></li><li><p>
Disability benefits</p></li><li><p>
Life Insurance</p></li><li><p>
Parental leave</p></li><li><p>
Adoption benefits</p></li><li><p>
Tuition Reimbursement</p></li></ul><p>
</p><ul><li>These benefits also apply to part-time employees</li></ul><p></p>
This position requires working onsite five days a week.<p></p>
Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.<p></p><p><b>
Posting Dates:</b></p>
March 3, 2026 - March 12, 2026<p></p><p>
Any offer of employment is conditioned upon the successful completion of a drug screen.
</p><p></p><p>Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.</p><p></p><p>
Not ready to apply? Join our Talent Community.</p></div>

Program Manager – Ironworks, Marketing & Brand

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