assistant front office manager Jobs in Abu Dhabi United Arab Emirates

assistant front office manager

executive assistant Jobs in Abu Dhabi United Arab Emirates

executive assistant

office administrator Jobs in Abu Dhabi United Arab Emirates

office administrator

administrative assistant Jobs in Abu Dhabi United Arab Emirates

administrative assistant

office assistant Jobs in Abu Dhabi United Arab Emirates

office assistant

administrative office manager

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the department.
 </li>
 <li>
 Provide general administrative and clerical support to the Operations department employees (e.g. annual leave applications, time sheets, correspondence etc.).
 </li>
 <li>
 Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
 </li>
 <li>
 Generating monthly, quarterly and annual reporting on all aspects of the operation in additional to any ad hoc reports as required by the Head of Department by using the information entered in the system.
 </li>
 <li>
 Maintain and update all necessary records and database that includes but not limited to services provided, supplier&rsquo;s list etc.
 </li>
 <li>
 Ensure that the office facilities are well always presented and professional.
 </li>
 <li>
 Improves programming and service quality by suggesting new applications, updating procedures as evaluated by Line Manager.
 </li>
 <li>
 Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager&rsquo;s approval.
 </li>
 <li>
 Create Purchase Requisitions and submit them to Line Manager for approval, when required.
 </li>
 <li>
 Responsible for raising concerns, issues, delays, complaints to Line Manager for appropriate intervention in relation to business activities.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree or Diploma with equivalent experience.
 </li>
 <li>
 Experience: Minimum 2 years&rsquo; professional experience in Administration.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Knowledge in MS Office, Oracle
 </li>
 <li>
 Experience in procurement administration (Purchase Order / Purchase request) an advantage
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Ensure weekly completion of review and forwarding of all invoice to Finance.
 </li>
 <li>
 Distribute and file relevant documents such as service reports, correspondences within 2 working days after receipt.
 </li>
 <li>
 Organize and monitor the project documentation to ensure that all documents are available in the correct file for reference. This should be reviewed on a weekly / monthly basis.
 </li>
 </ul>
</div>

Administration Officer

Joys Facilities Management

Facility Management ReceptionistWe are seeking a professional and friendly Facility Management Receptionist to join our team. As the first point of contact for our clients, visitors, and staff, you will play a key role in creating a welcoming and organized environment. Your responsibilities will include managing front desk operations, providing administrative support, and assisting with day-to-day facility management tasks.In this role, you will greet visitors, answer phone calls and emails, schedule appointments, and maintain office records. You will also support the Facility Manager in coordinating maintenance, liaising with vendors, and preparing reports, ensuring smooth operations across the office. Strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment are essential.The ideal candidate will have prior experience as a receptionist or in administrative support, be proficient in Microsoft Office, and demonstrate professionalism and reliability at all times.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

FACILITY MANAGEMENT RECEPTIONIST

Volt Lines Electro Mechanical Services

We are looking for a highly organized and proactive Secretary to support the General Manager of a leading civil contracting company. The ideal candidate must have prior experience in the construction industry and be able to manage administrative tasks, coordinate communications, and support daily operations efficiently.Key Responsibilities<ul><li>Provide comprehensive administrative support to the General Manager</li><li>Manage and organize schedules, appointments, meetings, and travel arrangements</li><li>Prepare letters, reports, minutes of meetings, and other official documents</li><li>Maintain confidential records and filing systems</li><li>Coordinate with project teams, site staff, and suppliers when required</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Assist in preparing presentations, reports, and project documentation</li><li>Follow up on pending tasks and ensure timely completion</li><li>Manage office communications and ensure smooth workflow</li><li>Support HR and procurement functions when needed</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s Degree or relevant diploma</li><li>3&ndash;5 years experience in civil contracting or construction industry (mandatory)</li><li>Strong knowledge of construction terminology and project documentation</li><li>Excellent communication skills (English required; Arabic is an advantage)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Ability to work under pressure and maintain professionalism</li><li>Discretion and confidentiality are essential</li></ul>Preferred Skills<ul><li>Knowledge of UAE labor procedures and documentation</li><li>Experience coordinating with project managers and site engineers</li><li>Ability to draft professional letters and reports</li></ul>Job Type: Full-time

Secretary to General Manager – Civil Contracting

YoSH

<div><h5 class="jobSectionHeader">Job Purpose</h5>
The role is responsible for establishing and maintaining positive relationships with customers, welcoming visitors, and and providing assistance as required. The role also provides support in basic administrative duties to ensure smooth daily operations.<h4 class="jobSectionHeader">
Key Responsibilities
</h4><h5 class="jobSectionHeader">Customer Service &amp; Front Desk</h5><ul><li>
Greet all students, members, and potential members when they enter the lobby and assist visitors in a timely manner.</li><li>
Manage telephone calls professionally, take and relay messages, redirect calls to appropriate staff, and respond to enquiries about the company and its services.</li><li>
Manage WhatsApp messages and enquiries efficiently, document requests, confirm orders, and respond to customer questions.</li><li>
Maintain a visitor registry and ensure accurate records.</li><li>
Respond to customer enquiries regarding products, services, special offers, billing policies, and other customer service-related matters in person, via phone, email, or messaging platforms.</li><li>
Effectively communicate member or operational issues to the appropriate staff.</li></ul><h5 class="jobSectionHeader">
Administrative &amp; Operational Support</h5><ul><li>
Organize and maintain files, records, and updated documents including guest and external instructor profiles.</li><li>
Oversee sorting and distribution of incoming mail and prepare outgoing mail, packages, and envelopes.</li><li>
Maintain records of staff movement within the premises to ensure calls and visitors are directed appropriately.</li><li>
Manage meeting rooms including scheduling, preparation, and ensuring cleanliness and readiness.</li><li>
Maintain office inventories including stationery, consumables, and front desk supplies.</li><li>
Perform clerical and administrative support such as photocopying, filing, typing, and data entry as directed by the Line Manager.</li><li>
Record meeting minutes when required.</li></ul><h5 class="jobSectionHeader">
Membership, Sales &amp; System Management</h5><ul><li>
Process payments for memberships, classes, and retail sales.</li><li>
Organize bookkeeping documentation and issue invoices to customers.</li><li>
Manage equipment reservations for members.</li><li>
Maintain accurate membership and class records in the Customer Relationship Management (CRM) system.</li><li>
Oversee sales of on-site storage and office rentals.</li></ul><h5 class="jobSectionHeader">
Facilities &amp; Operations Support</h5><ul><li>
Ensure a safe environment by understanding and enforcing makerspace rules and policies.</li><li>
Prepare class materials for instructors and support them during classes when required.</li><li>
Maintain a clean and organized front desk, retail lobby, kitchen, and break areas.</li><li>
Manage retail area operations including inventory, ordering, and merchandising.</li><li>
Assist facilities staff with shop tours when required.</li><li>
Complete daily shift checklists and end-of-shift reports.</li><li>
Support operations at third-party premises when required.</li><li>
Operate office equipment such as printers, photocopiers, POS machines, and lamination machines.</li><li>
Perform any other duties assigned by the Direct Manager.</li></ul><h4 class="jobSectionHeader">
Qualifications</h4><h5 class="jobSectionHeader">
Education</h5><ul><li>
Minimum High School Diploma required.</li><li>
Diploma or Bachelor&rsquo;s Degree in any discipline with relevant experience preferred.</li></ul><h5 class="jobSectionHeader">
Work Experience</h5><ul><li>
Minimum 1 year of experience as a Receptionist or in a customer service-related role.</li><li>
Experience in administrative, retail, hospitality, or restaurant environments preferred.</li><li>
Experience in health club, salon, or hospitality services is strongly preferred.</li><li>
Familiarity with the maker or creative community is an advantage.</li></ul><h5 class="jobSectionHeader">
Knowledge &amp; Skills</h5><ul><li>
Sound knowledge of reception-related duties and administrative support functions.</li><li>
Strong customer service skills with the ability to identify and meet customer needs.</li><li>
Proficiency in Microsoft Office, Google tools, and Customer Management software.</li><li>
Exceptional verbal and written communication skills.</li><li>
Fluency in English and Arabic (spoken and written) preferred.</li><li>
Excellent organizational, multitasking, and time management abilities.</li><li>
Professional appearance with a positive and friendly attitude.</li><li>
Ability to build relationships easily and create a welcoming environment.</li><li>
Strong problem-solving skills and adaptability to change.</li></ul></div>

Customer Service Officer

AD Ports Group

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. Provide support in the day-to-day administrative operations including managing the Manager&rsquo;s calendar, scheduling meetings, preparing presentations, handling correspondence and facilitating communication among other Departments, Units, or Clusters.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Carry out the administrative tasks such as managing calendars, organizing meetings, taking minutes, arranging visits and handling correspondence on behalf of the Manager.
 </li>
 <li>
 Ensure the office runs smoothly and efficiently by maintaining office supplies, managing office spaces, and coordinating repairs and maintenance work.
 </li>
 <li>
 Facilitate internal communication between the Unit and other departments within the same Unit.
 </li>
 <li>
 Prepare and disseminate communications such as memos, letters, and official correspondence among the Unit Office and other Units/Clusters.
 </li>
 <li>
 Responsible for all the external communications with external stakeholders.
 </li>
 <li>
 Assist in the execution of corporate events and meetings.
 </li>
 <li>
 Ensure company policies, procedures, and standards are adhered to within the office, and in the development and implementation of new policies and procedures as needed.
 </li>
 <li>
 Track the budget in the Unit and highlight any issue for further consideration.
 </li>
 <li>
 Prepare presentations and reports to AD Ports Group management, committee team and external stakeholders wherever required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field.
 </li>
 <li>
 Excellent English and Arabic Languages
 </li>
 <li>
 UAE National
 </li>
 <li>
 A minimum of 6-8 years of experience in a similar role
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficient in Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Ability to handle confidential information.
 </li>
 <li>
 Detail-oriented and organized, with the ability to maintain accurate office records and documentation.
 </li>
 <li>
 Demonstrated ability to prioritize and manage multiple tasks simultaneously.
 </li>
 <li>
 Good skills in time management, planning schedule and meeting deadlines.
 </li>
 </ul>
</div>

Executive Assistant (UAE National)

Confidential

<div>
 
 
 JOB OBJECTIVE:
 
 
 <ul>
 <li>
 Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
 </li>
 <li>
 Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
 </li>
 </ul>
 
 
 Secretarial Support
 
 :
 
 <ul>
 <li>
 Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
 </li>
 </ul>
 
 
 Correspondence:
 
 
 <ul>
 <li>
 Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
 </li>
 </ul>
 
 
 Diary Management:
 
 
 <ul>
 <li>
 Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
 </li>
 </ul>
 
 
 Department Communications:
 
 
 <ul>
 <li>
 Screen and respond to incoming calls and take appropriate action to handle the situation.
 </li>
 <li>
 Make routine telephone calls to follow up actions on behalf of the department.
 </li>
 </ul>
 
 
 Records Management
 
 :
 
 <ul>
 <li>
 Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
 </li>
 </ul>
 
 
 Administration:
 
 
 <ul>
 <li>
 Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
 </li>
 <li>
 Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
 </li>
 </ul>
 
 
 JOB REQUIREMENTS
 
 :
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Administration / Business Management
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 Minimum of 5 yrs. experience in a similar role in a medium to large organization
 </li>
 </ul>
 
 
</div>

Executive Assistant

Accor

<div>
 
 Company Description
 
 
 
 
 Novotel &amp; Ibis Abu Dhabi Gate Hotels
 
 
 
 "Why work for Accor?
 
 
 We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities.
 
 
 By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
 
 
 Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"
 
 
 
 Job Description
 
 
 
 Role Summary
 
 
 The Assistant Front Office Manager assists in the planning, supervision, and daily management of front office operations, supporting the Front Office Manager to maximize occupancy, revenue, and service quality while maintaining brand standards and ensuring personalized guest recognition.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Supervise front office teams to ensure guests receive prompt, courteous, and personalized service
 </li>
 <li>
 Support the Front Office Manager in all operational and administrative duties
 </li>
 <li>
 Ensure repeat guests and VIPs receive appropriate recognition and special attention
 </li>
 <li>
 Control room availability, room types, rate categories, and accuracy of room counts
 </li>
 <li>
 Maximize occupancy, revenue, and average daily rate while maintaining high service standards
 </li>
 <li>
 Coordinate closely with Housekeeping to ensure room readiness and quality standards are met
 </li>
 <li>
 Liaise with the Executive Housekeeper to fulfill special guest requests and amenities
 </li>
 <li>
 Ensure compliance with credit policies and coordinate with Finance on credit procedures
 </li>
 <li>
 Maintain knowledge of system recovery procedures and front office reporting tools
 </li>
 <li>
 Interpret operational reports and compile statistics for front office performance tracking
 </li>
 <li>
 Approve upgrades and special amenities in the absence of the Front Office Manager
 </li>
 <li>
 Maintain strong inter-departmental relationships to support seamless guest service
 </li>
 <li>
 Conduct regular inspections of lobby, reception, cashier desks, and selected VIP rooms
 </li>
 <li>
 Prepare staff work schedules and vacation plans based on occupancy forecasts and group movements
 </li>
 <li>
 Enforce staff conduct, appearance, hygiene, and uniform standards
 </li>
 <li>
 Work closely with People &amp; Culture to support productivity and team development
 </li>
 <li>
 Support Finance in departmental budgeting and cost control
 </li>
 <li>
 Ensure compliance with occupational health, safety, and hotel policies
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong knowledge of front office operations in a luxury hotel environment
 </li>
 <li>
 Experience using Opera Property Management System is preferred
 </li>
 <li>
 Excellent leadership, communication, and organizational skills
 </li>
 <li>
 Ability to manage and motivate a multicultural team
 </li>
 <li>
 Flexible management style with a proactive, service-driven mindset
 </li>
 <li>
 High levels of integrity, professionalism, and commitment to continuous improvement
 
 
 </li>
 </ul>
 Additional Information
 
 
 Additional Language is an added advantage.
 
 
 
 Our Commitment To Diversity &amp; Inclusion
 
 
 
 We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
 
 
 By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
 
 
 Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS
</div>

Assistant Front Office Manager

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