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assistant front office manager

administrative office manager

Atash Law P.C.

<p><b>About the job</b></p><p>Atash Law is a dynamic and growing boutique immigration law firm based in New York City. We represent entrepreneurs, artists, investors, and professionals in complex immigration matters. We are seeking a highly organized, detail-oriented, and proactive Administrative Office Manager to oversee our daily operations and support our legal team in a fast-paced, professional environment.</p><p><b>Key Responsibilities</b></p><ul><li>Manage day-to-day office operations and administrative workflows.</li><li>Supervise administrative support staff and delegate tasks efficiently.</li><li>Maintain and improve office systems, including client management, billing, and file organization.</li><li>Coordinate schedules, meetings, and communications between attorneys, clients, and vendors.</li><li>Ensure compliance with confidentiality, ethical, and procedural requirements.</li><li>Support marketing, client intake, and document preparation as needed.</li></ul><p><b>Qualifications</b></p><ul><li>Minimum 3+ years of administrative or office management experience, preferably in a law firm or professional services environment.</li><li>Strong organizational and multitasking skills, with the ability to manage competing priorities.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency with Microsoft Office, Google Workspace, and case management software (e.g., Cerenade, Docketwise, or similar).</li><li>Professional, reliable, and self-motivated with a strong sense of accountability.</li><li>A Bachelor&rsquo;s degree is required.</li></ul><p><b>Why Join Us</b></p><ul><li>Work closely with a passionate team in a collaborative, boutique setting.</li><li>Opportunity to grow within an expanding immigration practice.</li><li>Competitive compensation based on experience.</li><li>Supportive work environment that values initiative, precision, and teamwork.</li></ul><p>If you are a motivated professional who thrives in a structured yet fast-paced environment, we&rsquo;d love to hear from you.</p><p><b>To Apply:</b> Please send your <b>resume</b> and a brief <b>cover letter</b> outlining your relevant experience to <b>info@atashlaw.com </b>with the subject line: <i>Administrative Office Manager &ndash; NYC</i>.</p><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $70,000.00 per year</p><p>Work Location: In person</p>

Administrative Office Manager

EDITE

<p>EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.&rdquo;</p><p><b>Key Responsibilities</b></p><p><b>Administrative &amp; Office Operations</b></p><ul><li>Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.</li><li>Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.</li><li>Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.</li><li>Coordinate logistics and operational support for market weeks, trade shows, and client events.</li><li>Maintain a clean, organized, and professional showroom environment, aligned with brand standards.</li></ul><p><b>Order &amp; Sales Administration</b></p><ul><li>Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.</li><li>Track invoices, payments, and follow-ups with stores to ensure timely completion.</li><li>Prepare commission reports for internal tracking and reporting purposes.</li><li>Maintain and update product data, line sheets, and client records in sales platforms and internal systems.</li><li>Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.</li></ul><p><b>Client &amp; Showroom Coordination</b></p><ul><li>Assist with client and buyer appointments, providing a professional and welcoming experience.</li><li>Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.</li><li>Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.</li></ul><p><b>Skills &amp; Qualifications</b></p><ul><li>1&ndash;3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.</li><li>Exceptional organizational, multitasking, and time management skills with a strong attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.</li><li>Experience with payment follow-ups and basic commission tracking/reporting is a plus.</li><li>Dependable, self-motivated, proactive, and able to work independently.</li><li>Ability to work efficiently under pressure and meet deadlines.</li><li>High school diploma required; bachelor&rsquo;s degree preferred.EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.&rdquo;</li></ul><p><b>Key Responsibilities</b></p><p><b>Administrative &amp; Office Operations</b></p><ul><li>Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.</li><li>Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.</li><li>Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.</li><li>Coordinate logistics and operational support for market weeks, trade shows, and client events.</li><li>Maintain a clean, organized, and professional showroom environment, aligned with brand standards.</li></ul><p><b>Order &amp; Sales Administration</b></p><ul><li>Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.</li><li>Track invoices, payments, and follow-ups with stores to ensure timely completion.</li><li>Prepare commission reports for internal tracking and reporting purposes.</li><li>Maintain and update product data, line sheets, and client records in sales platforms and internal systems.</li><li>Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.</li></ul><p><b>Client &amp; Showroom Coordination</b></p><ul><li>Assist with client and buyer appointments, providing a professional and welcoming experience.</li><li>Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.</li><li>Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.</li></ul><p><b>Skills &amp; Qualifications</b></p><ul><li>1&ndash;3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.</li><li>Exceptional organizational, multitasking, and time management skills with a strong attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.</li><li>Experience with payment follow-ups and basic commission tracking/reporting is a plus.</li><li>Dependable, self-motivated, proactive, and able to work independently.</li><li>Ability to work efficiently under pressure and meet deadlines.</li><li>High school diploma required; bachelor&rsquo;s degree preferred.</li></ul><p>Job Type: Full-time</p><p>Base Pay: $50,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Administrative Assistant / Coordinator

Friedland Law

<p><b>Job Overview</b><br/>We are seeking a highly organized and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Greet and welcome visitors in a friendly and professional manner.</li><li>Manage multi-line phone systems, directing calls to appropriate personnel while maintaining excellent phone etiquette.</li><li>Perform data entry tasks, ensuring accurate record-keeping and filing of documents.</li><li>Maintain office organization by managing supplies, filing systems, and general office upkeep.</li><li>Offer customer support by addressing inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure smooth office operations and support various administrative functions.</li></ul><p><b>Experience</b></p><ul><li>Previous experience in a front desk or receptionist role is preferred.</li><li>Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.</li><li><b>Must speak Spanish fluent </b></li><li>Strong organizational skills with the ability to manage time effectively and prioritize tasks.</li><li>Excellent computer literacy with experience in data entry and filing systems.</li><li>Background in customer service or administrative roles is beneficial. If you are a motivated individual with a passion for providing outstanding service and support, we encourage you to apply for this exciting opportunity as a Receptionist.</li></ul><p>Job Type: Full-time</p><p>Pay: $22.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10004 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>New York, NY 10004: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Law Firm Receptionist

New York City Department of Health and Mental Hygiene

<div></div><div><div><div><div><div><div><div><ul><li><b>DEPT OF HEALTH/MENTAL HYGIENE
</b></li></ul></div></div><div><div><b>Posted On: </b><b>10/30/2025
</b></div></div><div><div><ul><li><b>Full-Time
</b></li></ul></div></div><div><div><div><b>Location
</b></div><div><b>NYC-ALL BOROS</b></div>
</div></div><div><div><ul><li><b>Exam May Be Required
</b></li></ul></div></div><div><div><div><div><b>Department</b></div>
<div><b>Early Intervention</b></div>
</div></div></div><p></p><div><div><div><b>Salary Range:</b></div><b>
</b><div><b>$53,370.00 &ndash; $61,376.00</b></div><b>
</b></div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.<br>
<br>
Division/Program Summary:
<br>
The Early Intervention Program (EIP) is a comprehensive interagency program that supports infants and children with developmental delays in their efforts to realize their full potential. It reduces the likelihood of delays among at-risk children, assists and empowers families to meet their child's and their own needs, and entitles children, regardless of race, ethnicity or income to services through the program. EIP is legally mandated under Title II-A, 2552, of Article 25 of the NYS PHL to ensure that eligible children receive therapeutic services as soon as possible. The process of getting children to services includes processing referrals to the EIP, scheduling evaluations and Individualized Family Service Plan (IFSP) meetings, and authorizing services.<br>
<br>
Position Summary:
<br>
Reporting to the Assistant Director, the Pre-IFSP Specialist will develop expertise in the NYS EI Hub case management system, Tableau and the Health Commerce System Secure File Transfer Protocol in order to process children&rsquo;s case actions.
<br>
<br>
Job Duties and Responsibilities:
<br>
<ul><li>Monitor a Tableau dashboard, approve actions in the EI Hub, and follow up with the initial service coordinator regarding assignments and submissions.</li><li>Review multidisciplinary evaluations for completeness, enter them into the ESU application, reject or accept the evaluation in the EI Hub, and assign a scheduler to eligible children. Upload evaluations into the child&rsquo;s electronic case file.</li><li>Process case closures, issues written notice to parent, and escalate parent issues to the Assistant Director.</li></ul><br>
Preferred Skills:<br>
<ul><li>Familiarity with a range of computer systems, and proficiency with Microsoft Office.</li><li>Ability to be organized, self-motivated, detail-oriented and attentive to deadlines.</li><li>Ability to multitask.</li><li>Strong customer service skills.</li><li>Strong verbal communication skills, in person and on the phone.</li><li>Ability to work both independently and as a team member.</li></ul><br>
Why you should work for us:
<br>
<br>
<ul><li>Benefits: City employees are entitled to unmatched benefits such as:</li></ul>
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
<br>
o additional health, fitness, and financial benefits may be available based on the position&rsquo;s associated union/benefit fund.
<br>
o a public sector defined benefit pension plan with steady monthly payments in retirement.<br>
o a tax-deferred savings program and<br>
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.<br>
<ul><li>Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
</li></ul>- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
<br>
<br>
Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.
<br>
<br>
Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!
<br>
<br>
The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.<br>
<br>
PRINCIPAL ADMINISTRATIVE ASSOC - 10124</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
<br>
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in &quot;1&quot; above; or
<br>
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in &quot;1&quot; above;
<br>
4. Education and/or experience equivalent to &quot;1&quot;, &quot;2&quot;, or &quot;3&quot; above. However, all candidates must possess the one year of administrative or supervisory experience as described in &quot;1&quot; above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in &quot;1&quot; above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.</p><p><b><br>
55a Program</b></p><br>
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Shortlist</b></p>
</div></div></div></div><p></p><div><div><div><div><div><div><div><b>Job ID
</b></div><div><b>754120</b></div>
</div></div><div><div><div><div><b>Title code</b></div>
<div><b>10124</b></div>
</div></div></div><div><div><div><div><b>Civil service title</b></div>
<div><b>PRINCIPAL ADMINISTRATIVE ASSOC</b></div>
</div></div></div><div><div><div><div><b>Title classification</b></div>
<div><b>Competitive-1</b></div>
</div></div></div><div><div><div><div><b>Business title</b></div>
<div><b>Pre-IFSP Specialist, Bureau Of Early Intervention</b></div>
</div></div></div><div><div><div><div><b>Posted until</b></div>
<div><b>12/28/2025</b></div>
</div></div></div><div><div><ul><li><div><b>Experience Level: </b></div><b>Experienced (Non-Manager)
</b></li></ul></div></div><div><div><div><div><b>Job level</b></div>
<div><b>01</b></div>
</div></div></div><div><div><div><div><b>Number of positions</b></div>
<div><b>1</b></div>
</div></div></div><div><div><div><div><b>Work location</b></div>
<div><b>16 Court Street</b></div>
</div></div></div><div><div><ul><li><div><b>Category: </b></div><b>Health
</b></li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><b>Pre-IFSP Specialist, Bureau of Early Intervention</b></div></div></div></div></div></div><p></p>

Pre-IFSP Specialist, Bureau of Early Intervention

Sidley Austin

<div>Summary:
<p>
Sidley is seeking a detail-oriented and enthusiastic Legal Recruiting Specialist to join their collaborative team in New York. This role will support the Senior Legal Recruiting Manager in all aspects of law student recruiting, including the planning and execution of the full-cycle 1L, 2L and 3L hiring processes for the New York office. The Specialist will also provide support to the law school engagement initiatives and Summer Associate Program for the New York office.</p>
Duties and Responsibilities:
<ul><li>Provide support to the Senior Legal Recruiting Manager.</li><li>
Partner with the Senior Legal Recruiting Manager to plan and coordinate all aspects of 1L, 2L and 3L recruiting for the New York office.</li><li>
Manage summer associate and entry level job postings, assist in reviewing resumes and overseeing the callback interview process for law school and entry level candidates.</li><li>
Assist with the preparation for and follow-up from Recruiting Committee meetings.</li><li>
Oversee follow up efforts for candidates who have received offers.</li><li>
Serve as a liaison to the New York Recruiting Committee.</li><li>
Maintain accurate and complete records within the LawCruit database.</li><li>
Assist with NALP surveys.</li><li>
Maintain familiarity with hiring processes and law school recruitment timelines.</li><li>
Serve as a firm ambassador.</li><li>
Provide support for 1L receptions and programs and law school sponsorship opportunities.</li><li>
Oversee and execute the administrative onboarding process for Fall Associates.</li><li>
Provide support to the summer program.</li><li>
Must be willing to work overtime as requested.</li><li>
Demonstrate excellent organizational skills, professionalism and attention to detail in a fast-paced environment.</li><li>
Work collaboratively and across the team and other departments of the firm.</li><li>
Perform other duties as assigned or as judgment or necessity dictates.</li></ul><div></div><div><br>
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.</div>
Target Salary Range: $110,000 - $140,000 if located in New York Qualifications:
<div>
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).</div><div><br>
</div><div>Education and/or Experience:
</div><div>Required:</div><ul><li>
Bachelor&rsquo;s degree from an accredited college or university</li><li>
Four years of legal recruiting experience
</li><li>Possesses superior organizational and time-management skills, including the ability to prioritize projects and meet deadlines; excellent written and oral communication skills, ability to work independently and be proactive</li><li>
Strong computer skills including knowledge of Microsoft Word, Excel and PowerPoint</li></ul><p>
Preferred:</p><ul><li>
Law firm or professional services experience</li></ul><div></div><div><br>
Other Skills and Abilities:</div><div>
The following will also be required of the successful candidate:</div><ul><li>
Strong organizational skills</li><li>
Strong attention to detail</li><li>
Good judgment</li><li>
Strong interpersonal communication skills</li><li>
Strong analytical and problem-solving skills</li><li>
Able to work harmoniously and effectively with others</li><li>
Able to preserve confidentiality and exercise discretion</li><li>
Able to work under pressure</li><li>
Able to manage multiple projects with competing deadlines and priorities</li></ul><div></div><p><br>
Sidley Austin LLP is an Equal Opportunity Employer.</p><p>
#LI-Hybrid</p><p>
#LI-GK1</p></div>

Legal Recruiting Specialist

MUFG

<div><p><b>Do you want your voice heard and your actions to count?
</b></p><p></p><p>Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world&rsquo;s leading financial groups. Across the globe, we&rsquo;re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.</p><p></p><p>
With a vision to be the world&rsquo;s most trusted financial group, it&rsquo;s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.</p><p></p><p>
Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.</p><p></p>
The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.<p></p><p><b>
Global Human Resources (HR) Solutions Overview</b></p><p>
Global HR Solutions is a new, trailblazing organisation within Global HR (GHR) that performs as an internal consulting function. We are a flexible and agile team that delivers upon a portfolio of prioritized projects to enable the GHR operating model, provide strategic project and cyclical process support, and bring HR analytics and data-driven insights to our clients within HR and the business.
</p><p></p><p>Our mission is to:
</p><ul><li>Deliver best-in-class support to HR change projects and cyclical process backed by human capital intelligence and insights to enable business results</li><li>
Provide data-driven and solutions-oriented services to clients to enable them to make well-informed decisions and enhance their talent and business outcomes</li><li>
Harness the collective knowledge and capability of a dynamic and skilled Global HR Solutions workforce to optimize GHR service delivery and results</li><li>
Provide HR colleagues with extensive client exposure within HR and the business, the opportunity to make meaningful contributions to strategic initiatives, and offer stimulating growth experiences and diverse career paths</li></ul><p></p><p>
Are you:</p><ul><li>
A highly organized, proactive, and people-savvy professional looking to contribute to a global team that is redefining what world-class HR looks like?</li><li>
Eager to be at the forefront of HR innovation?</li><li>
Keen to make an impact and drive meaningful change?</li><li>
Energized by collaborating with diverse colleagues across disciplines and geographies?
</li></ul><p></p><p>If you answered yes to these questions, Global HR Solutions could be a great next step in your career journey!
</p><p></p><p><b>MAIN PURPOSE OF THE ROLE</b></p><p>
As the Administrative Assistant to the Head of a trailblazing global HR internal consulting function, this role is central to the team&rsquo;s success and spirit. The Administrative Assistant provides essential day-to-day administrative support for the Head of Global HR Solutions, ensuring seamless coordination of schedules, travel, meetings, communications, and team events. This role manages administrative processes with efficiency and discretion, including expense reporting, onboarding logistics, and handling confidential information.</p><p></p><p>
By maintaining organized systems and facilitating smooth interactions across teams and stakeholders, the Administrative Assistant enables the Head of Global HR Solutions to focus on strategic priorities, while helping to cultivate the culture of the team and support smooth operations. The role works with the Head of Global HR Solutions and the Global HR Solutions Operations &amp; Resource Manager and interacts with the Global HR Solutions leadership team and team members.</p><p></p><p><b>
KEY RESPONSIBILITIES</b></p><p>
The successful candidate will have the following key responsibilities:</p><p></p><p><b>
Scheduling &amp; Travel Support</b></p><ul><li>
Manage executives&rsquo; calendar, schedule meetings, and coordinate across time zones and teams</li><li>
Arrange domestic and international travel, including itineraries, accommodations, and logistics</li><li>
Prepare and distribute meeting materials; ensure appropriate platforms and rooms are booked</li></ul><p></p><p><b>
Office &amp; Operational Management</b></p><ul><li>
Maintain office supplies, equipment, and workspace readiness in coordination with facilities and IT</li><li>
Support onboarding / offboarding processes, including system access and equipment setup</li><li>
Maintain and manage content in shared drives, distribution lists, and organizational charts for accuracy and accessibility</li></ul><p></p><p><b>
Communication &amp; Documentation</b></p><ul><li>
Assist in drafting, proofreading, and formatting presentations using approved templates</li><li>
Handle confidential information with discretion and ensure compliance with internal policies</li></ul><p></p><p><b>
Event &amp; Project Coordination</b></p><ul><li>
Provide logistical support for in-person and virtual meetings / events and staff visits</li><li>
Track action items and assist with small-scale project coordination and follow-ups</li><li>
Manage catering, room setup, and virtual platform logistics for team gatherings</li></ul><p></p><p><b>
Operations &amp; Resource Management
</b></p><ul><li>Support the Global HR Solutions Operations &amp; Resource Manager to enable smooth and effective people, process, and technology operations</li></ul><p></p><p><b>
WORK EXPERIENCE</b></p><p><b>
Essential:</b></p><ul><li>
Proven experience supporting senior executives in a complex, global organization</li><li>
History of delivering results in a high-pressure, fast-paced, heavily matrixed environment</li><li>
Proven ability to collaborate and work effectively across cultures and in a global environment</li><li>
Track record for managing multiple time zones and high-volume workflows</li><li>
Experience in HR, consulting, or professional services (ideal but not required)</li></ul><p></p><p><b>
SKILLS
</b></p><p><b>Key Skills:</b></p><ul><li>
Executive Organization &amp; Prioritization: Balances complex demands and keeps priorities aligned</li><li>
Communication &amp; Influence: Communicates clearly, thoughtfully, and with presence and has strong writing skills</li><li>
Judgment &amp; Discretion: Trusted to handle sensitive matters with integrity and care</li><li>
Strategic Partnership: Anticipates needs and connects priorities to drive impact</li><li>
Operational Excellence: Ensures seamless coordination and flawless execution</li><li>
Culture &amp; Team Impact: Fosters connection, positivity, and a strong team culture</li><li>
Application Proficiency: Well-versed in and able to use the full range of Microsoft Office applications (PowerPoint, Excel, Word, Outlook, and Teams) and productivity enabling tools (e.g., Copilot)</li></ul><p></p><p><b>
Education / Qualifications:</b></p><ul><li>
Bachelor&rsquo;s degree or equivalent experience required</li></ul><p><b><br>
PERSONAL REQUIREMENTS</b></p><ul><li>
Objective, open-minded, and inquisitive</li><li>
Future-focused and energized by new opportunities</li><li>
Passionate about continuous learning and improvement</li><li>
Proactive and results-driven, with a strong sense of ownership and accountability</li><li>
Adaptable and resilient</li><li>
Calm under pressure</li><li>
Resourcefulness to identify alternate paths and options for achieving results</li><li>
Strong decision-making skills and the ability to demonstrate sound judgement</li><li>
Demonstrate excellent attention to detail and accuracy</li><li>
Superb organizational skills</li><li>
Flexibility to work well independently as well as with others</li><li>
Optimistic and highly motivated</li></ul><p></p><p><b>
PERFORMANCE AND DUTIES</b></p><p>
The role holder will be assessed in accordance with their employing entity&rsquo;s performance framework and process, with relevant input obtained from the dual-hatting entity as relevant.</p><p></p><p>
As duties and responsibilities change, the job description will be reviewed and amended in consultation with the role holder. The role holder will carry out other duties within the scope, spirit, and purpose of the role as requested by their line manager or Department Head.</p><p></p><p>
The typical base pay range for this role is between $73,000 - $90,000 depending on job-related knowledge, skills, experience, and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation.</p><p></p><p>
Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.</p><p></p><p><b>
MUFG Benefits Summary</b></p><p></p>
We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.<p></p>
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.<p></p>
We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual&rsquo;s associates or relatives that is protected under applicable federal, state, or local law.</div><p></p>

Global HR Solutions - Administrative Assistant

New York State Inspector General

<p><b>Administrative Assistant</b></p><p><i>NYC Office</i></p><p>The Offices of the Inspector General (&ldquo;OIG&rdquo;) are comprised of three offices, derived from the three appointments held by Inspector General Lucy Lang:</p><p>&middot; <b>The Office of the New York State Inspector General </b>(&ldquo;NYSIG&rdquo;), as established by Executive Law Article 4-A, is entrusted with the responsibility of receiving and investigating complaints of fraud, corruption, criminal activity, conflicts of interest, and abuse in executive branch agencies of New York State government. Since June 2021, this includes complaints related to the New York State Gaming Commission.</p><p>&middot; <b>The Office of the New York State Welfare Inspector General </b>(&ldquo;OWIG&rdquo;), as established by section 74 of the Executive Law, is responsible for maintaining the integrity of New York State&rsquo;s public assistance programs; and</p><p>&middot; <b>The Office of the New York State Workers&rsquo; Compensation Fraud Inspector General </b>(&ldquo;WCFIG&rdquo;), as established by section 136 of the Workers&rsquo; Compensation Law, is responsible for investigating violations of the laws and regulations pertaining to the operation of the workers&rsquo; compensation system.</p><p>OIG has office locations in Albany, Buffalo, Hauppauge, New York City, Suffern, and Syracuse.</p><p><b>Job Description</b></p><p>OIG is seeking an administrative assistant to provide support to the agency&rsquo;s attorneys, auditors, and investigators as they conduct confidential investigations into allegations of fraud, abuse, corruption, conflicts of interest, and other criminal activity involving New York State agencies, employees and those doing business with the State.</p><p>Responsibilities include, but are not limited to:</p><p>&middot; Providing direct administrative support to office staff</p><p>&middot; Answering main switchboard and complaint hotline calls</p><p>&middot; Tracking and processing expenses and travel documentation</p><p>&middot; Various office management tasks, including purchasing</p><p>&middot; Coordinating staff and facility schedules</p><p>&middot; Proofreading and editing internal and external materials</p><p>&middot; Constituent correspondence and mail distribution</p><p>This position provides an excellent opportunity for candidates to enter New York State service and build a strong working knowledge of a wide array of state agencies and authorities.</p><p><b>Minimum Qualifications</b></p><p>&middot; Excellent oral and written communication skills</p><p>&middot; Strong and professional interpersonal skills for effective engagement with the public, colleagues, and local, state, and federal law enforcement partners</p><p>&middot; Sound judgement and an ability to handle confidential and sensitive information with discretion and diplomacy</p><p>&middot; Demonstrated ability to work with minimal supervision, handle multiple assignments, prioritize tasks, and meet deadlines while maintaining attention to detail</p><p>&middot; Proficiency with Microsoft Word and Excel and adept at learning new computer programs, including proprietary applications and law enforcement databases</p><p>&middot; Prior New York State or city government experience is helpful, though not necessary</p><p>&middot; New York State residency is required</p><p><b>To Apply:</b></p><p>This is a Management Confidential position appointed by the Inspector General with an approved salary range of $56,655 - $70,869 (Grade 14 equivalent), within which OIG seeks to hire. OIG staff in the New York City office also receive an annual $4,000 location based cost of living stipend in addition to their base salary. A two-year commitment is required.</p><p>Interviews and hiring will be done on a rolling basis, and this posting is subject to removal at any time once the positions has been filled.</p><p>To apply, please visit https://bit.ly/NYSOIGRecruiting, select NYC as the position location, and and enter &ldquo;Administrative Assistant&rdquo; as the job posting title.</p><p>The State of New York does not discriminate on the basis of race, color, national origin, sex, age, sexual orientation, religion or disability in the admission to, access to or employment in our programs or activities. All persons with disabilities are encouraged to apply for all jobs they are qualified to do, and reasonable accommodation will be provided upon request.</p><p>The State of New York is an Equal Opportunity Employer</p><p>Job Type: Full-time</p><p>Pay: $56,655.00 - $70,869.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant (NYC Office)

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