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administrative assistant / coordinator

administrative office manager Jobs in New York United States

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administrative sales support Jobs in New York United States

administrative sales support

administrative assistant coordinator

EDITE

<p>EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.&rdquo;</p><p><b>Key Responsibilities</b></p><p><b>Administrative &amp; Office Operations</b></p><ul><li>Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.</li><li>Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.</li><li>Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.</li><li>Coordinate logistics and operational support for market weeks, trade shows, and client events.</li><li>Maintain a clean, organized, and professional showroom environment, aligned with brand standards.</li></ul><p><b>Order &amp; Sales Administration</b></p><ul><li>Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.</li><li>Track invoices, payments, and follow-ups with stores to ensure timely completion.</li><li>Prepare commission reports for internal tracking and reporting purposes.</li><li>Maintain and update product data, line sheets, and client records in sales platforms and internal systems.</li><li>Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.</li></ul><p><b>Client &amp; Showroom Coordination</b></p><ul><li>Assist with client and buyer appointments, providing a professional and welcoming experience.</li><li>Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.</li><li>Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.</li></ul><p><b>Skills &amp; Qualifications</b></p><ul><li>1&ndash;3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.</li><li>Exceptional organizational, multitasking, and time management skills with a strong attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.</li><li>Experience with payment follow-ups and basic commission tracking/reporting is a plus.</li><li>Dependable, self-motivated, proactive, and able to work independently.</li><li>Ability to work efficiently under pressure and meet deadlines.</li><li>High school diploma required; bachelor&rsquo;s degree preferred.EDITE Showroom is seeking a highly organized Offices Coordinator to manage the operational heartbeat of our New York showroom. This role focuses on administrative excellence, order management, and sales support.&rdquo;</li></ul><p><b>Key Responsibilities</b></p><p><b>Administrative &amp; Office Operations</b></p><ul><li>Serve as the central point of coordination for the showroom team, managing schedules, meetings, and travel arrangements.</li><li>Prepare, organize, and maintain all internal and external documentation, including reports, sales tools, invoices, and line sheets.</li><li>Manage office and showroom supply inventory, ensuring timely restocking of packing materials, samples, and cleaning supplies.</li><li>Coordinate logistics and operational support for market weeks, trade shows, and client events.</li><li>Maintain a clean, organized, and professional showroom environment, aligned with brand standards.</li></ul><p><b>Order &amp; Sales Administration</b></p><ul><li>Manage wholesale orders on JOOR and Showroom Exchange platforms, ensuring accuracy and timely processing.</li><li>Track invoices, payments, and follow-ups with stores to ensure timely completion.</li><li>Prepare commission reports for internal tracking and reporting purposes.</li><li>Maintain and update product data, line sheets, and client records in sales platforms and internal systems.</li><li>Support the sales team with order entry, reporting, and administrative tasks to enhance operational efficiency.</li></ul><p><b>Client &amp; Showroom Coordination</b></p><ul><li>Assist with client and buyer appointments, providing a professional and welcoming experience.</li><li>Organize and manage incoming and outgoing product samples, including tagging, inventory tracking, and logistics coordination.</li><li>Support sales and operations teams during appointments, trade shows, and events to ensure smooth execution.</li></ul><p><b>Skills &amp; Qualifications</b></p><ul><li>1&ndash;3 years of administrative, operational, or sales support experience, preferably in a fashion showroom or similar environment.</li><li>Exceptional organizational, multitasking, and time management skills with a strong attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with JOOR, Showroom Exchange, Microsoft Office (Excel preferred), and Google Workspace.</li><li>Experience with payment follow-ups and basic commission tracking/reporting is a plus.</li><li>Dependable, self-motivated, proactive, and able to work independently.</li><li>Ability to work efficiently under pressure and meet deadlines.</li><li>High school diploma required; bachelor&rsquo;s degree preferred.</li></ul><p>Job Type: Full-time</p><p>Base Pay: $50,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Administrative Assistant / Coordinator

The New York Foundling

<div>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 The New York Foundling Mentored Internship Program is hiring a temporary Project Assistant. This person is
 <br/>
 <br/>
 responsible for providing support to staff in the course of their normal operations and duties in departments that
 <br/>
 <br/>
 include but are not limited to (Development, Training, Adoption &amp; Legal, Home finding, Executive offices, and
 <br/>
 <br/>
 Mental health).
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 Responsibilities include:
 <br/>
 <br/>
 <ul>
  <li>
   Assisting with basic administrative &amp; office related task (filing, phone calls, mail handling, moving or procuring office supplies, organizing rooms)
  </li>
  <li>
   Interacting with the community in which we serve (Child Welfare/FC)
  </li>
  <li>
   Research, report writing, training, video project and newsletter assembly, and/or other creative projects as assigned)
  </li>
  <li>
   Some field work is possible and traveling to different office locations may be necessary
  </li>
  <li>
   Participation throughout the program requires you to be available for virtual and in person meetings, consistent and appropriate contact with your mentor and internship coordinator
  </li>
  <li>
   Meeting assignment &amp; deadlines on a weekly basis
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must be fluent in English and can write English
  </li>
  <li>
   Demonstrate strong commitment to safety
  </li>
  <li>
   Must have access to basic communication equipment (phone, laptop or tablet), the internet
  </li>
  <li>
   Be willing to learn and exercise basic technical skills (Outlook &amp; TEAMS)
  </li>
  <li>
   Some presentation skills are necessary
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Required
  <br/>
  <br/>
 </strong>
 High School / G.E.D.
 <br/>
 <br/>
 <strong>
  Recruitment Tagline
  <br/>
  <br/>
 </strong>
 Hiring Impact, Changing Lives Together
 <br/>
 <br/>
 <strong>
  Salary Range
  <br/>
  <br/>
 </strong>
 $16.50
</div>


Project Assistant - MIP

New York City Department of Health and Mental Hygiene

<div></div><div><div><div><div><div><div><div><ul><li><b>DEPT OF HEALTH/MENTAL HYGIENE
</b></li></ul></div></div><div><div><b>Posted On: </b><b>10/30/2025
</b></div></div><div><div><ul><li><b>Full-Time
</b></li></ul></div></div><div><div><div><b>Location
</b></div><div><b>NYC-ALL BOROS</b></div>
</div></div><div><div><ul><li><b>Exam May Be Required
</b></li></ul></div></div><div><div><div><div><b>Department</b></div>
<div><b>Early Intervention</b></div>
</div></div></div><p></p><div><div><div><b>Salary Range:</b></div><b>
</b><div><b>$53,370.00 &ndash; $61,376.00</b></div><b>
</b></div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.<br>
<br>
Division/Program Summary:
<br>
The Early Intervention Program (EIP) is a comprehensive interagency program that supports infants and children with developmental delays in their efforts to realize their full potential. It reduces the likelihood of delays among at-risk children, assists and empowers families to meet their child's and their own needs, and entitles children, regardless of race, ethnicity or income to services through the program. EIP is legally mandated under Title II-A, 2552, of Article 25 of the NYS PHL to ensure that eligible children receive therapeutic services as soon as possible. The process of getting children to services includes processing referrals to the EIP, scheduling evaluations and Individualized Family Service Plan (IFSP) meetings, and authorizing services.<br>
<br>
Position Summary:
<br>
Reporting to the Assistant Director, the Pre-IFSP Specialist will develop expertise in the NYS EI Hub case management system, Tableau and the Health Commerce System Secure File Transfer Protocol in order to process children&rsquo;s case actions.
<br>
<br>
Job Duties and Responsibilities:
<br>
<ul><li>Monitor a Tableau dashboard, approve actions in the EI Hub, and follow up with the initial service coordinator regarding assignments and submissions.</li><li>Review multidisciplinary evaluations for completeness, enter them into the ESU application, reject or accept the evaluation in the EI Hub, and assign a scheduler to eligible children. Upload evaluations into the child&rsquo;s electronic case file.</li><li>Process case closures, issues written notice to parent, and escalate parent issues to the Assistant Director.</li></ul><br>
Preferred Skills:<br>
<ul><li>Familiarity with a range of computer systems, and proficiency with Microsoft Office.</li><li>Ability to be organized, self-motivated, detail-oriented and attentive to deadlines.</li><li>Ability to multitask.</li><li>Strong customer service skills.</li><li>Strong verbal communication skills, in person and on the phone.</li><li>Ability to work both independently and as a team member.</li></ul><br>
Why you should work for us:
<br>
<br>
<ul><li>Benefits: City employees are entitled to unmatched benefits such as:</li></ul>
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
<br>
o additional health, fitness, and financial benefits may be available based on the position&rsquo;s associated union/benefit fund.
<br>
o a public sector defined benefit pension plan with steady monthly payments in retirement.<br>
o a tax-deferred savings program and<br>
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.<br>
<ul><li>Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
</li></ul>- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
<br>
<br>
Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.
<br>
<br>
Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!
<br>
<br>
The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.<br>
<br>
PRINCIPAL ADMINISTRATIVE ASSOC - 10124</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
<br>
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in &quot;1&quot; above; or
<br>
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in &quot;1&quot; above;
<br>
4. Education and/or experience equivalent to &quot;1&quot;, &quot;2&quot;, or &quot;3&quot; above. However, all candidates must possess the one year of administrative or supervisory experience as described in &quot;1&quot; above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in &quot;1&quot; above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.</p><p><b><br>
55a Program</b></p><br>
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Shortlist</b></p>
</div></div></div></div><p></p><div><div><div><div><div><div><div><b>Job ID
</b></div><div><b>754120</b></div>
</div></div><div><div><div><div><b>Title code</b></div>
<div><b>10124</b></div>
</div></div></div><div><div><div><div><b>Civil service title</b></div>
<div><b>PRINCIPAL ADMINISTRATIVE ASSOC</b></div>
</div></div></div><div><div><div><div><b>Title classification</b></div>
<div><b>Competitive-1</b></div>
</div></div></div><div><div><div><div><b>Business title</b></div>
<div><b>Pre-IFSP Specialist, Bureau Of Early Intervention</b></div>
</div></div></div><div><div><div><div><b>Posted until</b></div>
<div><b>12/28/2025</b></div>
</div></div></div><div><div><ul><li><div><b>Experience Level: </b></div><b>Experienced (Non-Manager)
</b></li></ul></div></div><div><div><div><div><b>Job level</b></div>
<div><b>01</b></div>
</div></div></div><div><div><div><div><b>Number of positions</b></div>
<div><b>1</b></div>
</div></div></div><div><div><div><div><b>Work location</b></div>
<div><b>16 Court Street</b></div>
</div></div></div><div><div><ul><li><div><b>Category: </b></div><b>Health
</b></li></ul></div></div></div></div></div></div><p></p><div><div><div><div><div><b>Pre-IFSP Specialist, Bureau of Early Intervention</b></div></div></div></div></div></div><p></p>

Pre-IFSP Specialist, Bureau of Early Intervention

The Museum of Modern Art

<p></p><div><p>The Museum of Modern Art is currently accepting applications for a Product Coordinator with MoMA Retail. The role will provide essential support for the Retail Merchandising Team in addition to working cross-functionally with other retail and Museum departments. The Product Coordinator will assist the Retail Merchandising Team on all administrative tasks related to vendor set-up and maintenance, PLU creation and maintenance, purchase order creation, confirmation and maintenance, inventory maintenance, invoicing, and contract and sample trafficking. The Product Coordinator will also work with colleagues across the Museum to provide preparatory assistance and logistical support to ensure that daily retail merchandising operations and functions are smoothly executed.</p>
<p><b>
Responsibilities:</b></p>
<ul>
<li>Owns vendor set up process for the merchandising team by coordinating requisite paperwork with prospective vendors, confirming banking details, and setting up vendors in MoMA&rsquo;s relevant databases.</li>
<li>Sets up PLUs for products and performs all follow-up work needed regarding item maintenance, specifically min/max, price and attribute changes.</li>
<li>Creates purchase orders for all retail products and confirms receipt of purchase orders with the vendor.</li>
<li>Performs all follow-up work regarding purchase order creation, confirmation and completeness, including price change, order terms, shipping and delivery arrangements (on an as needed basis), and order maintenance.</li>
<li>Acts as a liaison between the vendor and the buyers when changes need to be made to purchase orders.</li>
<li>Maintains all vendor, order and inventory files including open orders, closed orders, product information, and item and vendor maintenance.</li>
<li>Acts as liaison between finance, vendors, and merchandising team to resolve any open invoice issues and communicates with all parties to assure everyone is updated on developments in a timely manner.</li>
<li>Processes invoices for sample and product development-related expenses.</li>
<li>Works with appropriate parties to resolve inventory and invoicing discrepancies.</li>
<li>Acts as liaison between vendors, freight forwarder, MoMA warehouse, the Logistic &amp; Merchandising Coordinator in our warehouse, selling locations, customer service, and product managers.</li>
<li>Ships out contracts, sample returns, samples for artists and designers, and gratis comps due to licensors per our royalty agreements.</li>
<li>Creates PLU lists for the Holiday Gift Guide, Pop-Ups, and other key Retail initiatives.</li>
<li>Processes and follows-up on all returns to vendors.</li>
<li>Handles merchandising mail distribution and provides communication backup as needed.</li>
<li>Performs any other duties reasonably related to the functions described above.</li>
</ul>
<p><b> </b><b>Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree and a minimum of three years&rsquo; relevant experience in a retail buying environment.</li>
<li>Extensive computer experience encompassing inventory management, databases, and spreadsheet programs, specifically Microsoft Office, google workspace and PeopleSoft.</li>
<li>Experience with Teamwork Inventory Management System is a strong plus.</li>
<li>Must be independent and very detail-oriented with strong analytical, communication, administrative, and interpersonal skills.</li>
</ul>
<p><b>Reports to:</b> Associate Director, Merchandising and Product Development and other senior titles as assigned.</p>
<p><b>
Salary:</b> The salary for this position is $61,560 (gross) per annum.</p>
<p><b>
Application instructions: </b>To apply, please visit MoMA Jobs. Applicants should submit a resume and a statement of interest.</p>
<p><b>
Equal Employment Opportunity Policy Statement: </b>Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (&ldquo;NYCHRL&rdquo;).</p>
<p><i>
This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.</i></p><p></p><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</p></div>

Product Coordinator

Robert Half

<div>
 <p>
  We are looking for an organized Human Resources (HR) Assistant to join a long-standing non profit organization on a contract basis in New York, New York. This role is an excellent opportunity to support HR operations in a non-profit organization while contributing to various administrative and employee-focused initiatives. The ideal candidate will play a key role in ensuring smooth onboarding, effective communication, and efficient HR processes.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <p>
  &bull; Coordinate and manage onboarding activities to ensure new hires have a seamless transition into the organization.
 </p>
 <p>
  &bull; Provide administrative support for HR functions, including maintaining accurate employee records and managing documentation.
 </p>
 <p>
  &bull; Assist in handling employee relations by addressing inquiries and resolving basic workplace concerns.
 </p>
 <p>
  &bull; Facilitate e-recruitment processes, such as posting job openings, screening resumes, and scheduling interviews.
 </p>
 <p>
  &bull; Draft and manage email correspondence related to HR matters, ensuring clear and timely communication.
 </p>
 <p>
  &bull; Collaborate with the HR team to maintain and update HR systems and databases.
  <br/>
 </p>
 <p>
  &bull; Proficiency in using HR systems and software applications such as Paycom highly preferred.
 </p>
 <p>
  &bull; Proven experience in an HR administrative or assistant role.
 </p>
 <p>
  &bull; Strong understanding of employee relations and HR policies.
 </p>
 <p>
  &bull; Proficiency in using e-recruitment platforms and tools.
 </p>
 <p>
  &bull; Excellent written and verbal communication skills for precise and effective email correspondence.
 </p>
 <p>
  &bull; Experience in managing onboarding processes and ensuring compliance with HR standards.
 </p>
 <p>
  &bull; Ability to handle confidential information with discretion and integrity.
 </p>
 <p>
  &bull; Strong organizational skills with attention to detail.
  <br/>
 </p>
 TalentMatch
 <sup>
  &reg;
 </sup>
 <br/>
 <br/>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
 <br/>
 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
 <br/>
 <br/>
 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use.
 </p>
</div>


Human Resources (HR) Assistant

New York State Inspector General

<p><b>Administrative Assistant</b></p><p><i>NYC Office</i></p><p>The Offices of the Inspector General (&ldquo;OIG&rdquo;) are comprised of three offices, derived from the three appointments held by Inspector General Lucy Lang:</p><p>&middot; <b>The Office of the New York State Inspector General </b>(&ldquo;NYSIG&rdquo;), as established by Executive Law Article 4-A, is entrusted with the responsibility of receiving and investigating complaints of fraud, corruption, criminal activity, conflicts of interest, and abuse in executive branch agencies of New York State government. Since June 2021, this includes complaints related to the New York State Gaming Commission.</p><p>&middot; <b>The Office of the New York State Welfare Inspector General </b>(&ldquo;OWIG&rdquo;), as established by section 74 of the Executive Law, is responsible for maintaining the integrity of New York State&rsquo;s public assistance programs; and</p><p>&middot; <b>The Office of the New York State Workers&rsquo; Compensation Fraud Inspector General </b>(&ldquo;WCFIG&rdquo;), as established by section 136 of the Workers&rsquo; Compensation Law, is responsible for investigating violations of the laws and regulations pertaining to the operation of the workers&rsquo; compensation system.</p><p>OIG has office locations in Albany, Buffalo, Hauppauge, New York City, Suffern, and Syracuse.</p><p><b>Job Description</b></p><p>OIG is seeking an administrative assistant to provide support to the agency&rsquo;s attorneys, auditors, and investigators as they conduct confidential investigations into allegations of fraud, abuse, corruption, conflicts of interest, and other criminal activity involving New York State agencies, employees and those doing business with the State.</p><p>Responsibilities include, but are not limited to:</p><p>&middot; Providing direct administrative support to office staff</p><p>&middot; Answering main switchboard and complaint hotline calls</p><p>&middot; Tracking and processing expenses and travel documentation</p><p>&middot; Various office management tasks, including purchasing</p><p>&middot; Coordinating staff and facility schedules</p><p>&middot; Proofreading and editing internal and external materials</p><p>&middot; Constituent correspondence and mail distribution</p><p>This position provides an excellent opportunity for candidates to enter New York State service and build a strong working knowledge of a wide array of state agencies and authorities.</p><p><b>Minimum Qualifications</b></p><p>&middot; Excellent oral and written communication skills</p><p>&middot; Strong and professional interpersonal skills for effective engagement with the public, colleagues, and local, state, and federal law enforcement partners</p><p>&middot; Sound judgement and an ability to handle confidential and sensitive information with discretion and diplomacy</p><p>&middot; Demonstrated ability to work with minimal supervision, handle multiple assignments, prioritize tasks, and meet deadlines while maintaining attention to detail</p><p>&middot; Proficiency with Microsoft Word and Excel and adept at learning new computer programs, including proprietary applications and law enforcement databases</p><p>&middot; Prior New York State or city government experience is helpful, though not necessary</p><p>&middot; New York State residency is required</p><p><b>To Apply:</b></p><p>This is a Management Confidential position appointed by the Inspector General with an approved salary range of $56,655 - $70,869 (Grade 14 equivalent), within which OIG seeks to hire. OIG staff in the New York City office also receive an annual $4,000 location based cost of living stipend in addition to their base salary. A two-year commitment is required.</p><p>Interviews and hiring will be done on a rolling basis, and this posting is subject to removal at any time once the positions has been filled.</p><p>To apply, please visit https://bit.ly/NYSOIGRecruiting, select NYC as the position location, and and enter &ldquo;Administrative Assistant&rdquo; as the job posting title.</p><p>The State of New York does not discriminate on the basis of race, color, national origin, sex, age, sexual orientation, religion or disability in the admission to, access to or employment in our programs or activities. All persons with disabilities are encouraged to apply for all jobs they are qualified to do, and reasonable accommodation will be provided upon request.</p><p>The State of New York is an Equal Opportunity Employer</p><p>Job Type: Full-time</p><p>Pay: $56,655.00 - $70,869.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant (NYC Office)

The BHR Life Companies

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to our leadership team. This energetic role requires a proactive individual who thrives in a fast-paced environment, excels at managing multiple priorities, and demonstrates exceptional attention to detail. As an integral part of our team, you will facilitate smooth daily operations, coordinate projects, and represent the executive office with professionalism and enthusiasm. Your contributions will help drive efficiency, enhance communication, and ensure the seamless execution of critical tasks.</p><p><b>Responsibilities</b></p><ul><li>Manage complex calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide high-level administrative support including drafting correspondence, proofreading documents, and transcribing meetings or notes to ensure clarity and accuracy.</li><li>Coordinate a variety of projects by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion.</li><li>Organize and maintain filing systems&mdash;both digital and physical&mdash;to ensure easy retrieval of important documents.</li><li>Handle incoming calls with professional phone etiquette directing inquiries efficiently and courteously.</li><li>Assist with event planning for meetings, conferences, or company functions by coordinating logistics such as venue setup, catering, materials preparation, and attendee communication.</li><li>Perform data entry tasks with accuracy to update Sales Force as needed.</li><li>Provide personal assistant support to executives by managing personal appointments or errands when required.</li><li>Utilize Office Suite tools like Microsoft Word, Excel, and PowerPoint to prepare presentations and reports that meet professional standards.</li><li>Ensure confidentiality in handling sensitive information while maintaining a high level of organizational efficiency.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as an executive assistant or in a similar administrative role with demonstrated office management skills (minimum of 2 years)</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.</li><li>Excellent written and verbal communication skills with proficiency in phone etiquette and customer service best practices.</li><li>Advanced computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and familiarity with DocuSign for electronic signatures.</li><li>Experience with project coordination and event planning to manage multiple initiatives simultaneously.</li><li>Exceptional typing speed along with proofreading and transcription abilities for accurate document preparation.</li><li>Familiarity with multi-line phone systems and calendar management tools like Microsoft Outlook Calendar is preferred.</li><li>Ability to handle clerical tasks such as filing, data entry, and front desk operations efficiently.</li><li>Previous experience supporting executives or high-level professionals is highly desirable. Join us to be part of a vibrant team where your organizational talents will make a meaningful impact! We value proactive individuals who are eager to contribute their skills in a collaborative environment that encourages growth and excellence every day.</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: Hybrid remote in New York, NY 10012</p><p>Job Type: Full-time</p><p>Pay: $75,000.00 - $150,000.00 per year</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: Hybrid remote in New York, NY 10012</p>

Executive Assistant

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